Loading...
HomeMy WebLinkAbout1981-10-27 Committee of the Whole MinutesOctober 27, 1981 7:00 P.M. CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS REPORTS Mayor Budget City Council Legislative Conf. Salary raise for intern. Absenteeism of Council Members from meetings. Street Repair. TUKWILA CITY COUNCIL City Hall COMMITTEE OF THE WHOLE MEETING Council Chambers M I N U T E S Council President Van Dusen called the Tukwila City Council Committee of the Whole meeting to order at 7:28 P.M. L. C. BOHRER, MABEL J. HARRIS, GEORGE D. HILL, DORIS E. PHELPS, Council President GARY L. VAN DUSEN. Mayor Todd reported that the Preliminary Budget for 1982 should be ready for the City Council on October 30, 1982. Council President Van Dusen reported there will be a legislative conference on November 12, 1981 that City Council members should attend. It is on the sales tax. The Mayor and Finance Director will be in attendance. Councilman Phelps said the Council has discussed having an executive session to discuss this matter. Council President Van Dusen said there has been some criticism of the City Council regarding absenteeism of Council members and the fact that meetings have been starting late. For the past year the Council members have been attending many meetings and dealing with many written reports. The zoning ordinance has required many meetings and late hours. He wish to thank the Council Members for the efforts they have expended. Councilman Bohrer said the City has undertaken some action on Interurban in the repair of a street in the vicinity of the Village Green and the adjoining office building. It was being considered in the Public Works Department. He said he would like to refer it to the Public Works Committee. MOVED BY BOHRER, SECONDED BY HARRIS, THAT FURTHER REVIEW OF THIS ITEM BE IN THE PUBLIC WORKS COMMITTEE. *MOTION CARRIED, WITH HILL VOTING NO. Councilman Hill said as a member of the Committee he would like to know what it is that is to be reopened. Councilman Bohrer said he would like to know what the alinement of the street should be. The action that is going on is a temporary repair. The committee should consider who should pay the cost, including the temporary cost. How should final repair be taken care of; developer's agreement or what? There was some concern about the parking requirements on the site. The parking requirements should be considered. Councilman Hill said it was his understanding this was going to be done on the City right -of -way. It depends on the survey as to where it should be. As he understands it, Council wants to know that it is on the City right -of -way. Councilman Hill said Council had discussed the possibility of widening the street and putting crushed rock in as a safety matter. The Committee felt it would be within the bounds of administration to go ahead and do this. Ted Uomoto, Director of Public Works, said the developer put in gravel. Cars have been driven on the paved area. Horton and Dennis is still making the study. It will be completed in about two months. He directed Public Works staff to place gravel on it so when the final design is completed it would be base. Councilman Hill asked the approximate cost to the City. Mr. Uomoto said it would be $10,000 to do the entire thing. Councilman Hill asked the cost of the work done last week. Mr. Uomoto said the cost would be about $200 on material. Labor will be less than $1,000. The developer has stated he will contribute $1,000 toward the cost. Councilman Hill said if the developer is going to have access he has to develop it. The City right -of -way goes back in there 30'. Council President Van Dusen said the Council could have a brief review of it at the next Committee of the Whole Meeting. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING October 27, 1981 Page 2 Citizen's Comments Arts Commission OLD BUSINESS Approval of Minutes: 10 -13 -81 C/W Mtg. 10 -12 -81 Zoning Prop. Ord. vacating portion of 54th Ave. S. lying between S. 166th and S. 168th. NEW BUSINESS Approval of the prop. projects to be accomplished w/ 1982 Block Grant Funds. Mr. Dick Gravender, Chairman of the Arts Commission, stated members of the committee had viewed the sculpture donated to the City by Mr. Doces. The dimensions are quite large. They have determined the best place to place the sculpture would be in the large open space outside the police department. It will require an open space with guy wires. If it is on top of the hill or at the fire station it would be too exposed. Three members of the committee looked at the sculpture and determined the location. Council President Van Dusen said his recommendation is to follow the location recommended by the Arts Commission. LI 97 Councilman Phelps said the matter will be discussed at the committee meeting on Thursday. MOVED BY HILL, SECONDED BY HARRIS, THAT THE MINUTES OF THE ZONING MEETING HELD OCTOBER 12, 1981 AND THE COMMITTEE OF THE WHOLE MEETING HELD OCTOBER 13, 1981 BE APPROVED AS PUBLISHED. MOTION CARRIED. Councilman Hill described the location of the requested street vacation. Six property owners have petitioned the City for street vacation. Lots 1 and 2 do not have a sewer line behind the lots to divide them up. Perhaps Lots 1 and 2 should not be given the discount for the easement as they are impacted and would not be giving an easement. Larry Hard, City Attorney, said that would be a reasonable basis. Councilman Hill said Lot 3 would get chewed up more than the rest of them. It would not keep them from utilizing the land, but they could not build on it. Discussion continued, using a sketch on the blackboard to describe the location of the lots and the sewer line. Patricia Gorjance, audience, said when they put in the sewer they did not use the street on their property. Councilman Hill said the Council would have to do a little recom- putati on. MOVED BY BOHRER, SECONDED BY HILL, THAT THE AMOUNTS TO BE PAID FOR THE LOTS THAT HAVE A SEWER LINE ON THEM BE ADJUSTED TO 50% OF THEIR VALUE IN ACCORDANCE WITH THE PRECEDENT THAT WAS SET ON 168TH VACATION AND WITH THAT ADJUSTMENT THAT THE ORDINANCE BE ON THE AGENDA OF THE NOVEMBER 3, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. Jacob Macias, Grants Coordinator, said the City will be receiving about $13,600 in 1982 Block Grant population funds. The Mayor and staff have proposed that the funds be divided between two projects concerning the rehabilitation of the Southgate Community Center. The first project would be general rehabilitation which would include painting, door, hardware, heating system and modifications, and minor insulation. The City would allocate $8,600 for this project and complete as much as possible for this money. The remaining $5,000 will be used as partial matching funds for a new roof for the Community Center. In addition to population funds, the City will be seeking Needs funds for repair of the roof. The estimate on the new roof is $35,000. With the $5,000 match, we will be seeking $30,000 in Needs funds. Councilman Hill asked if the Needs funds for matching have been found? Jacob Macias said the City is making a presentation for this. MOVED BY HARRIS, SECONDED BY HILL, THAT THE APPROVAL OF THE PROPOSED PROJECTS WITH 1982 BLOCK GRANT FUNDS BE ON THE AGENDA OF THE NOVEMBER 3, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING October 27, 1981 Page 3 NEW BUSINESS Contd. Prop. Res. accepting offer from M. A. Segale to place Christmas decorations in City Hall. Prop. Ord. amending Ord. #1207 setting Council Mtg. Proce- dures. Cris Crumbaugh, representing Segale Business Park, said Mr. Segale has offered to supply the City Hall with Christmas decorations as a donation to the City. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE PROPOSED RESOLUTION ACCEPTING CHRISTMAS DECORATIONS BE ON THE AGENDA OF THE NOVEMBER 3, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. Council President said the proposed ordinance would amend the Council Procedures Ordinance to allow the presiding officer to wait no longer than 15 minutes before entertaining a motion to adjourn due to lack of a quorum. He said he felt the ordinance was not needed. Councilman Hill said it is not fair for the citizens to come to the Council Meeting and wait one -half an hour for the Council meeting to start. Council President Van Dusen said it is usually known if someone is not coming. Cheryl Wheeler, audience, said people waited and no excuse was made at the meeting as to why it was not started. People waited 22 minutes. If someone knows they are going to be late the public should be notified. 3 '192 Councilman Bohrer said there was some question raised as to whether or not such action was in accordance with Robert's Rules of Order. It says that business conducted with less than a quorum is not legal. MOVED BY BOHRER, SECONDED BY HARRIS, THAT ACTION ON THE PROPOSED ORDINANCE BE TABLED INDEFINITELY. Councilman Bohrer said the chairman was informed the quorum was on the way. Councilman Harris said she was unavoidably delayed because of the ferry schedule. *MOTION CARRIED. Offer of several Don Williams, Parks and Recreation Director, said Puget Western, Inc. parcels of land for has proposed that the City purchase several parcels of surplus land sale by Puget Western. at low cost and accept, by Quit Claim Deed, at least one parcel. Council is requested to consider the purchases and accept any donations. The recommendation is that the City pay 25% of 1981 assessed valuation, totaling $4,100 and the funds come from Land Acquisition, Building and Development Fund. Don Williams, Parks and Recreation Director, pointed out the location of the parcels of land on a map, and how they might fit into the recreation and parks program. Puget Western would like to be granted easement to the parcels. It will cost no more than $500 for the title search and Puget Western will share that cost 50 Councilman Bohrer said he was interested in parcels 3 through 9. Parcels 1 and 2 did not appeal to him. Parcel 2 appears to be able to be better used by the neighboring lot. Perhaps we should study the acquisition of Parcel 1 and forget about 2. Mayor Todd suggested the Council look at Parcels 1 and 2 before they reject them. Don Williams, Parks and Recreation Director, said he thought Puget Western wanted to dispose of all of them to the City. He suggested the matter be referred to the Public Works Committee and have a report made at the next Committee of the Whole Meeting. The committee can look at Parcel 2. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THE ACQUISITION OF SEVERAL PARCELS OF LAND FROM PUGET WESTERN BE PLACED IN THE PUBLIC WORKS COMMITTEE. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING October 27, 1981 Page 4 NEW BUSINESS Contd. Offer of several parcels of land for sale by Puget Western contd. Jail Contract prop. concept. Recommendation on the purchase of Automated Data Process Services. 3'0 Councilman Hill said he thought the City had all of the property along Christensen Trail. Don Williams said the tax records show all of the parcels are owned by Puget Western. MOVED BY BOHRER, SECONDED BY HARRIS, TO AMEND THE MOTION AND ACCEPT PARCELS 3 THROUGH 9 AND REFER PARCELS 1 AND 2 TO THE PUBLIC WORKS COMMITTEE. MOTION CARRIED. *MOTION CARRIED, AS AMENDED. Police Chief Lowery said there will be a large increase in the proposed jail contract with the County. We are going to have to make up our minds to either sell our souls to Seattle or go in with Kent on their proposed jail structure. Kent has money for a 2.1 million dollar facility. They will likely build a 30 bed facility in Kent. It should provide bed space until the year 2,000. Previously the charges were $16.00 a day; they have gone up to $28.50 with booking fee. Tukwila has worked out an arrangement with Renton. We are trying to have an agreement with the County as to when the charges should start. We are not happy with the credit the City of Seattle is given for their costs associated with the County's use of the Public Safety Building. A prisoner can be kept in Tukwila for 6 hours and in Renton for 30 days. We may have to rent from Kent and the cost will be less because it will be more direct. Most lawyers do not want to go into Seattle for cases. January 1984 would be the first we could go into the jail in Kent. Councilman Phelps said at the Suburban Mayors meetings it has been suggested not to sign until better terms can be obtained. Police Chief Lowery said most of the felonies in the City are shop lifters. He recommended the City not sign the proposed jail contract until it has been investigated. Councilman Bohrer said it has been mentioned that Tukwila is interested in a regular facility, but Kent felt they should proceed rather than lose the monies.. Is there a possibility of proceeding on a regular facility in a stage process? Police Chief Lowery said it could be done on a modular basis. Councilman Harris asked if Kent has indicated favorably that the City will be able to use their facility? Police Chief Lowery said yes, the more cities that go into this, the more money they will be getting. They are looking for this support. Cris Crumbaugh, audience, said the Police Chief needs the Council's support in this endeavor. If the City could do so, there should be a regular facility so all could have a say in the costs. Councilman Phelps said the Finance and Personnel Committee has been looking at the possibility of acquiring the computer for use in the Finance Department. The employees in the Finance Department could then be relieved of some tasks and could use the time in finance analysis. The City Council approved the firm of Niemi, Holland and Scott to work out the plans to adapt the system for the City. A recommendation has come in that NCR be selected as the City vendor for data processing equipment. Alan Doerschel, Finance Director, said the consultants as well as NCR representatives are in attendance to answer any questions. NCR will install the soft ware. Mr. Doerschel said he has spent many hours studying the matter. The benefits will be tremendous. Auburn has a good system and this is the same vendor. It will be more up -to -date than the system used in Auburn. This vendor has the best payment plan and it will be the least burden on the budget. Phase I will be ready in January 1982 and Phase II in April or May 1982. The business licenses will be programmed into the computer. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING October 27, 1981 Page 5 NEW BUSINESS Contd. Recommendation on the purchase of Automated Data Process Services contd. Necessity of a water rate increase. ADJOURNMENT 9:30 P.M. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THE CITY ENTER INTO AN AGREEMENT WITH NCR AND EDEN AND THE RESOLUTION BE ON THE AGENDA OF THE NOVEMBER 3, 1982 REGULAR COUNCIL MEETING. MOTION CARRIED. Al Doerschel, Director of Finance Department, said the water fund is not doing too well. An estimate is we will be short $60 to $70,000. We are charging less for water than Seattle is charging the City. During the budget hearings we will discuss what the City is faced with; there is going to be a rate increase of 20 to 25 Councilman Bohrer said a water rate study was done about a year ago. The consultant recommended a large increase and the Council passed an ordinance which increased the water rate and it was to account for the increase from the City of Seattle. Mr. Doerschel said he understood the rate increase recommended was not the one adopted by the City. Council President Van Dusen said the Council compromised between Alternative I and II. Councilman Harris said parts of the rate increase were not implemented. Mr. Doerschel said it would be appropriate if the committee or Council members would like to look into it. Council President Van Dusen asked Mr. Doerschel to gether the material that was previously considered and what actually transpired and present it at the next Committee of the Whole Meeting. Mr. Doerschel said the surcharge has been increased by Seattle and there was a low water useage this year. MOVED BY HILL, SECONDED BY HARRIS, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. 1 1 CARRIED. President Gary Coun an Dusen Norma Booher, Recording Secretary 3 Soo x