HomeMy WebLinkAboutFIN 2019-09-23 Item 2B - Resolution - Cancellation of Uncollectable Accounts ReceivableCity of Tukwila
Allan Ekberg, Mayor
TO:
INFORMATIONAL MEMORANDUM
Mayor Ekberg
Finance & Safety Committee
FROM: Vicky Carlsen, Deputy Finance Director
BY: Cindy Wilkins — Fiscal Specialist
DATE: September 23, 2019
SUBJECT: 2019 Reporting of Abandoned Property to the Washington State
Department of Revenue Unclaimed Property Section
ISSUE
Annual write-off of outstanding and unredeemed accounts payable and payroll claims.
BACKGROUND
Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is
owed either to individuals or business vendors to the Washington State Department of Revenue
Unclaimed Property Section and removes these items from the accounting records. All local
governments are required to report unclaimed property except unclaimed restitution. Normal
restitution is then reported each year by the County Treasurer to the State Treasurer.
Current Finance Department policy dictates that all abandoned or unclaimed property be
reported annually to the Washington State Department of Revenue Unclaimed Property Section
through the Council approved resolution process.
DISCUSSION
For the 2019 unclaimed property report year, reporting of abandoned or unclaimed property
totals $10,150.18 comprised of General Fund Accounts, payable Claims checks, Payroll checks
and Court checks.
To the extent possible, those individuals and businesses with unclaimed accounts payable
claims and payroll checks have been notified by the City through "good faith" effort of being
mailed due diligence letters. These individuals and businesses have either not responded to
the due diligence notifications and/or cannot be located in order to claim their property.
One of the largest contributors to Unclaimed Property are juror reimbursement checks. To help
reduce unclaimed property, a member from Finance is reimbursing jurors from a petty cash fund
in the courtroom prior to the start of the trial. Checks are no longer being issued for
reimbursement.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the cancellation of unclaimed
General Fund accounts payable claims and consider these items on the Consent Agenda at the
October 7, 2019 Regular Council Meeting.
ATTACHMENTS
Proposed Draft Resolution
2019 Unclaimed Property Summary Detail Report.
7
8
11111111111111111111
11111111111111111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AUTHORIZING THE CANCELLATION OF
OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS.
WHEREAS, the State of Washington, Department of Revenue Unclaimed Property
Section, for the reporting on year 2019, requires a one-year dormancy period for
outstanding claims and payroll checks issued from the General Government Fund; and
WHEREAS, the City of Tukwila Finance Department has made all reasonable
attempts to resolve the outstanding, unredeemed General Fund claims; and
WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding,
unclaimed General Fund claims and payroll checks issued prior to July 1, 2018;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council authorizes the cancellation of General Fund checks as
detailed on Attachment A, the 2019 Unclaimed Property Summary Detail Report.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2019.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Rachel Turpin, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment A: 2019 Unclaimed Property Summary Detail Report (07/01/2017 — 06/30/2018)
W:\Legislative Development\Cancellation of outstanding claims and checks 9-9-19
CW:bjs Review and analysis by Barbara Saxton Page 1 of 1
9
10
Attachment A, the 2019 Unclaimed Property Summary Detail Report
2019 Unclaimed Property Reporting Period: 7/1/2017 - 6/30/2018
Accounts Payable Checks
Check # Date Vendor Name Description GL Code Invoice Inv Date Amt Pd Check Amt Comments
1 375252 07/03/17 018028 ABSHIR WARSAME Witness Fee 000.09.512.500.49.04 7031750 06/01/17 11.82 11.82
2 375442 07/24/17 018099 JUANA TUN Witness Fee 000.09.512.500.49.04 6051752 06/28/17 11.61 11.61
3 375803 09/18/17 017864 NATHAN FOREMAN Witness Fee 000.09.512.500.49.04 9181730 08/30/17 10.75 10.75
4 375849 09/18/17 018271 JULIE STANLEY Witness Fee 000.09.512.500.49.04 9181736 08/30/17 10.75 10.75
5 376405 11/20/17 018449 JESSE STRICKLAND Witness Fee 000.09.512.500.49.04 6051742 10/25/17 12.25 12.25
6 377720 04/23/18 018779 NELI HERRERA-GUERRERO Witness Fee 000.09.512.500.49.04 6051742 03/28/18 11.75 11.75
7 377954 05/21/18 018847 IBRAHIM MUSE Witness Fee 000.09.512.500.49.04 6051740 04/25/18 11.93 11.93
e 377956 O5/21/18 016848 TRINH NGUYEN Witness Fee 000.09.512.500.49.04 6051741 04/25/18 10,32 10.32
9 377916 05/21/18 016504 ELECTRIC LIGHTWAVE Monthly Phone Bill 000.12.518.880.42.03 15334148 05/08/18 7,097.55 7,097.55
10 376074 10/16/17 018009 UBER Damage Deposit Ref 000.237.104 2220 10/04/17 200.00 200.00
11 376080 10/16/17 018391 JUVENILE JUSTICE WA ST PARTNERSHIP C Damage Deposit Ref 000.237.104 813 10/04/17 200.00 200.00
12 377015 01/22/18 018628 NEYE GLOVER Damage Deposit Ref 000.237.104 FA-0609 12/21/17 95.00 95.00
13 377987 05/21/18 000716 WA ST DEPT LABOR & INDUSTRIES Damage Deposit Ref 000.237.104 12115 05/11/18 425.00 425.00
14 378028 06/04/18 016891 DISABILITY MGMT EMPL COALITION Damage Deposit Ref 000.237.104 13191 05/24/18 200.00 200.00
15 375422 07/24/17 015544 ODOBA MEXICAN GRILL Damage Deposit Ref 000.239.105 930347 07/11/17 100.00 100.00 6/28 returned, insufficient address
16 375531 08/07/17 018196 JANET PEELE Damage Deposit Ref 000.239.105 931064 07/20/17 100.00 100.00
17 375713 09/04/17 016259 TOM ELLIOT Damage Deposit Ref 000.239.105 9041770 09/04/17 200.00 200.00
18 377128 02/05/18 015548 TITAN ELECTRIC Electrical Permit Ref 000.322.101.00.00/000.322.900.04.00 EL17-0618 01/26/18 120.12 120.12
19 375871 09/18/17 018280 MARTHA WOLDEMICHEL TCC Camp Refund 000.347.600.01.00 832372 08/28/17 50.00 50.00 7/1 returned, velum to sender
8,878,85
Payroll Checks
Check# Date Name Description
533689 1/20/2017 Jimenez, Armando Payroll Check
534057 3/20/2017 Osman, Adnan Payroll Check
Court Checks
Case #
CR0067460 8/22/2016 Anderson -Hall, Debra R Bail Refund
IN0061697 6/20/2017 McBain, Troy Steven Over Payment
6Z0823741 8/18/2016 Chanes, Jordan Leon Over Payment
000.07.571.100.11.00
000.07.571.100.11.00
000.115.710
000.115.710
000.115.710
Check Amt
72.49
134.84
207.33
1,000.00
50.00
14.00
1,064.00
Total Unclaimed Property: $ 10,150.18
11