HomeMy WebLinkAbout2011-10-24 Community Affairs and Parks MinutesCity of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
October 24, 2011— 5:00 p.m.; Conference Room #3
PRESENT
Councilmembers: Verna Seal, Chair; and Joe Duffie
Absent: De'Sean Quinn
Staff: Derek Speck, Peggy McCarthy, Nora Gierloff, Jack Pace, David Cline and Kimberly Matej
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:03 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Parks Recreation Events Calendar
As an information only item, Committee Members reviewed the Parks Recreation calendar for November
and December. INFORMATION ONLY.
B. Resolution: Foster Golf Links Green Fees
Staff is requesting Council approval of a resolution to increase green fees at Foster Golf Links. The draft
resolution proposes a $1.00 in each category with the exception of Junior and Twilight green fees increases.
The last fee increase at Foster Golf Links was in 2010 when Council approved increases across the board
from $0.50 to $2.00.
This green fee increase is anticipated to raise revenue by approximately $45,000, and will be implemented
immediately upon Council passage. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14
COW FOR DISCUSSION.
C. Permit Tracking Svstem Replacement
Staff is seeking Council approval for a 2011 -12 Budget Amendment for approximately $175,000 which will
allow staff to contract a consultant and make initial payments for a new permit tracking system that will
replace the current Permits Plus program by Accela.
The vendor for Permits Plus is phasing out the software program. City staff has known this for some time and
had planned accordingly; however, this was an item removed from the budget during cuts over the past
several years. After implementation of an interdepartmental committee to assess permitting software options,
and review of information provided by the eCityGov Alliance, staff is recommending moving forward with a
new computerized permit tracking system that will improve communications, support citizen interaction and
link staff reports and other necessities such as pictures.
Staff is hopeful that potential assessment of a technology fee to each permit application will eventually pay
for the new system over a 4 -7 year timeframe making this purchase revenue neutral after a set payback period.
Regardless of the permitting software chosen, implementation and migration will require a financial
investment and a significant amount of staff time.
Although a software vendor has not yet been chosen, initial costs in 2012 are anticipated to be approximately
$175,000, with an additional $150,000 in 2013. Annual maintenance costs, if any, are not yet known.
Currently, the City pays an annual fee of $45,000 to Permits Plus for maintenance, and costs have increased
on an average of 10% per year. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14 COW
FOR DISCUSSION.
Communitv Affairs Parks Committee Minutes
III. MISCELLANEOUS
Meeting adjourned at 5:34 p.m.
Next meeting: Monday, November 14, 2011 5:00 p.m. Conference Room #3
a Committee Chair Approval
Mi tes b KAM.
October 24, 2011- Pace 2