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Home My WebLink AboutTIC 2019-10-08 Item 2F - Public Safety Plan - Master Plan Next Steps for Public Works Shops Phase ICity of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Hari Ponnekanti, City Engineer CC: Mayor Allan Ekberg DATE: October 4, 2019 SUBJECT: Public Safety Plan — Public Works Shops First Phase Project No. 91630601 Master Plan Next Steps Allan Ekberg, Mayor ISSUE Update on the Public Works Shops Master Plan and seek approval for financing the improvements to the Heiser property. BACKGROUND The City hired SHKS Architects to conduct a Master Planning and Programming effort for the City's Public Works Maintenance Shops facilities in September 2018. SHKS conducted several meetings with PW staff, visited the existing facilities, toured similar PW facilities in the region and developed a Master Planning and Programming Report. Several options were discussed and the selected Master Plan option and the proposed tenant improvements to the Heiser site are the most practical and least expensive option. The completion of improvements will enable the City to move the George Long operations to the Heiser site. The current George Long building lacks sufficient spacing for routine maintenance and is also the most seismically deficient City building. The new site will be much safer for our employees and provides more space, therefore increasing operation efficiency. In addition, some of the equipment from Minkler Shops can also be moved to Heiser, allowing more space at Minkler Shops for maneuverability and productivity. ANALYSIS The findings from the Public Works Shops Master Plan are summarized in the attached PowerPoint presentation. The City took possession of the two Heiser properties in July 2019 and will take possession of the UPS site in 2023. Master Plan Summary • The Master Plan envisions the redevelopment of over 13 acres of land, which will serve the Public Works Department into the future with planned growth through the year 2045. • The Master Plan comprises roughly 66,000 sf of interior program space, roughly 58,000 sf of exterior program space, parking for 285 vehicles, and facilities for 67 employees. • The Public Works Shops First Phase of the Master Plan focuses on relocating the PW Fleet Maintenance and Facilities divisions from George Long Shops to the Heiser property after seismic retrofitting and upgrades. The First Phase will also include moving the Police vehicle evidence storage and spoils from the Longacres site. • The Public Works Final Phase will include the entire buildout of the Heiser and UPS sites. Next Steps Approval of $4.4 million for funding the PW Shops First Phase (to move forward with Heiser improvements) • Demolition of two outbuildings at the Heiser site. Oct/Nov 2019 • Design of seismic retrofitting, and interior and exterior improvements. Upgrades to HVAC, mechanical, electrical, and storm drainage. Nov 2019 — April 2020 • Advertise and award seismic retrofitting and improvements. April 2020 • Project completion. December 2020 37 W:1PW Eng1PROJECTS1A- BG Projects101 Public Safety Plan1PW Shops First PhasedukoMernontes 100419 docx Informational Memo Page 2 A Possession of UPS site in 2023. Staff will return to Council for further direction. FINANCIAL IMPACT Expenditures 2019 Budget Budget Request Land Purchases $ 25,334,123.00 $ 30,000,000.00 Contracts & Demolition 883,221.88 PW Shops First Phase General Fund $ 2,200,000.00 Utilities 2,200,000.00 Total $ 26,217,344.88 $ 30,000,000.00 Budget Balance $ 3,782,655.12 $ 4,400,000.00 SHKS estimates that the PW Shops First Phase's costs will be $5.8 million and soft costs at $2.4 million, for an estimated total project cost of $8.2 million. Project soft costs include design fees, construction management fees, construction contingency, and sales tax. The 2019 CIP's PW Shops budget is $30 million and to date $26,217,344,88 is estimated to be spent, which leaves a balance of $3.783 million. To complete the PW Shops First Phase at an estimated cost of $8.2 million, additional funding of $4.4 million is needed. Both Water and Sewer Utilities appear to have sufficient unreserved fund balance to absorb the additional costs, further analysis is needed to determine if the Surface Water utility can absorb the additional costs within the current rate model. FINANCING PLAN To fund the gap of $2.2 million in the General fund, funds can come from two sources. A transfer of $1 million from the general fund to the arterial street fund is currently budgeted in 2020. Because there is currently a healthy fund balance due to impact fees exceeding budget, the budgeted transfer can be redirected to the PW Shops project fund. Additionally, the 2020 general fund budget has a budgeted surplus of $1.4 million and could be utilized to fund the remaining request of $1.2 million. Staff will walk through the entire financing plan at the meeting on October 8, 2019, RECOMMENDATION Council is being asked to approve project funding of $8.2 million for the Public Works Shops First Phase and allow staff to move forward with the negotiation of the design contract of the Heiser improvements and to consider this item at October 14, 2019 Committee of the Whole. attachments: PW Shops Master Plan PowerPoint Link to PW Shops Master Plan httns://shksarchitects.sharefile,cninjd-cC633ROP59a6467c8 38 W:IPW Eng1PROJECTS1A- BG Projects101 Pubic Safety PlantPW Shops First Phasehttlemorrasturplanupdo*HP 100419 docx TUKWILA PUBLIC WORKS FACILITY SHKSARCHITECTS H I T E C T S 39 TUKWILA PUBLIC WORKS FACILITY: WHATWE HAVE DONE • KICKOFF MEETINGS AND GOALS EXERCISE • SITE VISITS OF EXISTING FACILITIES • 2-3 ROUNDS OF INTERVIEWS • JOB SHADOW OF OPERATIONS • TOURS OF LOCAL PUBLIC WORKS FACILITIES • ALL -HANDS MEETING PRESENTED (2) TEST - TO - FIT OPTIONS • SHARED FINALIZED MASTER PLANNING OPTION AT ALL -HANDS MEETING • III 00 0) bb N CN II 1 PROGRAM NEEDS ASSESSEMNT / GOAL SETTING • II .1 I .1 • I • I MASTER PLAN DEVELOPMENT • STAFF INTERVIEWS • TEAM MEETINGS • SITE VISITS • ALL - HANDS MEETING • PUBLICWORKSTOURS • COUNCIL MEETING CY) o = N O 0 N N • • • NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2020 SHKSARCHITECTS 2 TUKWILA PUBLIC WORKS FACILITY: EXISTING PROGRAM MINKLER 64' Street, Water, Sewer, Surface Water o' 32' FLEET MAINTENANCE ADMIN + SHOPS GEORGE LONG Facilities, Fleet Maintenance COVERED STORAGE FLEET PARKING UNCOVERED STORAGE FLEET MAINTENANCE PARKING SPOILS fb STAFF PARKING 50' 100' 0 LONG ACRES Spoils 0' 100' 200' 0 SHKSARCHITECTS 3 41 TUKWILA PUBLIC WORKS FACILITY: CURRENT FACILITIES GEORGE LONG MINKLER SHKSARCHITECTS 4 42 TUKWILA PUBLIC WORKS FACILITY: NEW SITES HEISER HEISER -OPEN SHOPS SER -OPEN SHOPS SHKSARCHITECTS 5 43 TUKWILA PUBLIC WORKS FACILITY: EXISTING VS 2045 PROJECTED PROGRAM AREAS FLEET MAINTENANCE ADMIN + SHOPS STAFF/VISITOR PARKING 10,760 SF 20,195 SF 22,150 SF 41,650 SF 14,050 SF 12,910 SF COVERED FLEET PARKING 3,860 SF 29,310 SF DECANT + BRINE WASH RACK SPOILS BULK BINS COVERED STORAGE UNCOVERED STORAGE POLICE IMPOUND SHKSARCHITECTS 0 SF 4,750 SF 0 SF 1,900 SF 13,260 SF 15,600 SF 3,500 SF 6,000 SF 3,620 SF 5,300 SF 12,630 SF 14,000 SF 6,250 SF 6,250 SF EXISTING NEW REGIONAL PUBLIC WORKS PROGRAM SIZES 300 - 600 SQUARE FEET PER PERSON* TUKWILA PUBLIC WORKS PROGRAM 560 SQUARE FEET PER PERSON *RANGE OF PROGRAM SIZES DUE TO VARYING PROGRAM REQUIREMENTS 6 TUKWILA PUBLIC WORKS FACILITY: GUIDING PRINCIPLES FROM GOAL SETTING SAFE The facility provides a safe environment for workers and visitors and improves employee health and wellness. FUNCTIONAL The facility housesa collaborative Public Works Department with the capacity and flexibility to support the operations of tomorrow efficiently and effectively. FORWARD LOOKING The facility conveys the Department's values to its customers and employees. It supports a long-term investment strategy to raise existing facility standards and plans for technological advancements that improve service to the public. STEWARDS OF THE ENVIRONMENT The facility will exemplify environmental and regulatory standards for a sustainable future. It promotes human and environmental health. SHKSARCHITECTS 7 TUKWILA PUBLIC WORKS FACILITY: MASTER PLAN / / / / SOUTH 112TH ST UNCOVORD STOR-A►G PROPERTY LINE PROPOSED WETLAND BY KING"OUNTY ADMIN +VISITOR PARKING PROGRAM LEGEND U ADMIN + SHOPS • FLEET MAINTENANCE FLEET MAINTENANCE PARKING INTERIOR FLEET PARKING COVERED FLEET PARKING UNCOVERED FLEET PARKING DECANT + BRINE SPOILS ▪ COVERED STORAGE BULK BINS UNCOVERED STORAGE ESTIMATED COSTS CONSTRUCTION COSTS: S53,000,00 SOFT COSTS: S21 ,200,000 TOTAL PROJECT COST: S74,200,000 SHKSARCHITECTS 8 TUKWILA PUBLIC WORKS FACILITY: NEXT STEPS TENANT IMPROVEMENTAND SPOILS STORAGE SOUTH 112TH ST L HEISER BUILDING PROPERTY LINE POLICE IMPOUND UNCOVERED STORAGE UNCOVER°ED STORAG N r dommb SITE VEHICLE ACCESS BUILDING VEHICLE ACCESS STAFF PARKING FLEET PARKING SPOILS UNCOVERED STORAGE FLEET MAINTENANCE PARKING SITE REGRADING SECURITY FENCING SHKSARCHITECTS 9 TUKWILA PUBLIC WORKS FACILITY:TENANT IMPROVEMENT TEST -TO -FIT VEHICLE ACCESS FLEET MAINTENANCE OFFICE + SUPPORT FACILITIES SHOPS FACILITIES STORAGE SPOILS/ORGANICS FLEX/OVERNIGHT PARKING SHKSARCHITECTS TUKWILA PUBLIC WORKS FACILITY: NEXT STEPS EXAMPLES OF COMPLETED FACILITIES OFFICE SPACE LOCKER ROOM SHKSARCHITECTS 49 TUKWILA PUBLIC WORKS FACILITY: NEXT STEPS COST SUMMARY ESTIMATED CONSTRUCTION COST - $5,800,000 ESTIMATED SOFT COSTS - $2,400,000 THESE COSTS ARE TYPICALLY PAID FOR BY THE OWNER AND ARE IN ADDITION TO THE CONTRACTOR'S COSTS. THESE COSTS INCLUDE: • A/E FEES- ARCHITECT AND CONSULTANTS UNDER THE ARCHITECT'S CONTRACT. (11.5%) • ENGINEERING FEES AND STUDIES - OTHER PROJECT SPECIFIC CONSULTANTS NOT UNDER THE ARCHITECT'S CONTRACT (EX: ENVIRONMENTAL IMPACT, GEOTECH, SURVEY, LOCATION WORK, ETC). (35%) • PERMITS AND FEES- INCLUDES MUP, BUILDING PERMITS, FIRE DEPARTMENT REVIEW, ETC. (2%) • COMMISSIONING- THIRD PARTY SYSTEM COMMISSIONING. (1%) • WA STATE SALES TAX. (1O%) • FURNITURE, FIXTURES AND EQUIPMENT ALLOWANCE. (1.5%) • OWNER'S CONTINGENCY. (1O%) ESTIMATED TOTAL PROJECT COST - $8,200,000 NOTE: CONSTRUCTION COSTS AND SOFT COSTS WILL BE MORE ACCURATE ONCE DESIGN PROGRESSES SHKSARCHITECTS P TUKWILA PUBLIC WORKS FACILITY QUESTIONS? SHKSARCHITECTS