HomeMy WebLinkAboutReg 2019-10-21 Item 4D - Bid Award / Contract - KC Equipment for 2019 Annual Small Drainage Program in Amount of $434,267.50COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
ITEM No.
4.D.
STAFF SPONSOR: RYAN LARSON
ORIGINAL AGENDA DATE: 10/21/19
AGENDA ITEM TITLE Surface Water Fund - 2019 Annual Small Drainage Program
Bid Award to KC Equipment, LLC
CATEGORY Ij Discussion
Mtg Date
II] Motion
Mtg Date
El Resolution
Mtg Date
El Ordinance
Mtg Date
ge Bid
Award
10/21/19
Public Hearing
Mtg Date
Other
Mtg Date
Mtg Date
SPONSOR ECouncil EMqyor EHR DCD LjFinance Fire LTS •P&R
ElPolice
ZPIV ECourt
SPONSOR'S The 2019 Annual Small Drainage Program was advertised for bids on August 20 and 27,
SUMMARY 2019. Three bids were opened September 10 with the low bid of $434,267.50 from KC
Equipment, LLC. For 2019, seven locations are scheduled for drainage improvements
throughout the City. Council is being asked to award the bid to KC Equipment in the
amount of $434,267.50.
REVIEWED BY
LI C.O.W.
Mtg.
111
CDN Comm
LI Finance
0 Parks
Comm. lij Public Safety Comm.
Comm. [1] Planning Comm.
CHAIR: ZAK IDAN
Arts Comm.
a Trans &Infrastructure
DATE: 10/08/19
COMMIT TEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMFITEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$434,267.50 $515,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND
Comments: pg 88, 2019 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/19
MTG. DATE
ATTACHMENTS
10/21/19
Informational Memorandum dated 10/04/19
Page 88, 2019 CIP
Project Vicinity Map
KPG Project Award Recommendation Letter 09/10/19
Bid Tabulation
Minutes from the Transportation & Infrastructure Committee meeting of 10/08/19
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Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director L/
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: October 4, 2019
SUBJECT: Surface Water Fund - 2019 Annual Small Drainage Program
Project No. 91941201
Bid Award
ISSUE
Award a contract to KC Equipment,LLC for construction of the 2019 Annual Small Drainage Program.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for
City staff to complete but are smaller than a typical capital improvement project. The projects originate
from citizen complaints and maintenance staff recommendations and are compiled on the Small
Drainage Project List. Each year the projects are prioritized based on need, expense, permitting
requirements, and length of time on the list. The highest priority projects are then designed and
constructed. The 2019 Annual Small Drainage Program was advertised to provide drainage
improvements at up to seven locations as noted in the attached vicinity map.
DISCUSSION
The 2019 Annual Small Drainage Program was advertised for bids on August 20 and 27, 2019. Three
bids were received and opened on September 10, 2019. The bids were checked, tabulated, and no
errors were found. KC Equipment LLC is the apparent low bidder with an overall bid of $434,267.50.
The engineer's estimate was $493,662.00.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Estimate 2019 Budget
Bid Amount (Schedule A & B) $ 434,267.50 $ 493,662.00 $ 515,000.00
Contingency (10%) 43,426.75
Total $ 477,694.25 $ 493,662.00 $ 515.000.00
RECOMMENDATION
Council is being asked to award the construction contract for the 2019 Annual Small Drainage Program
to KC Equipment, LLC in the amount of $434,267.50 and consider this item on the Consent Agenda at
the October 21, 2019 Regular Meeting.
Attachments: 2019 CIP, page 88
Project Vicinity Map
KPG Project Award Recommendation Letter 091019
Bid Tabulation
W:IPW Eng1PROJECTSIA- DR ProjectslAnnual Small Drainage Programs12019 SDP (91941201)106 - Final Bid Docs1Bid Awardllnfo Memo Bid Award 2019.docx
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Annual Small Drainage Program Project No. 9XX41201
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
in $000's
2017 2018 2019
2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
50
80
80
80
80
80
80
80
80
690
Streamgages/Monitor
31
35
35
35
36
36
36
36
40
320
Const. Mgmt.
90
45
80
80
80
80
80
80
80
695
Construction
448
600
515
515
514
513
514
514
513
4,646
TOTAL EXPENSES
619
760
710
710
710
709
710
710
713
6,351
FUND SOURCES
Awarded Grant
0
Proposed Grant
65
65
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
619
695
710
710
710
709
710
710
713
6,286
TOTAL SOURCES
619
760
710
710
710
709
710
710
713
6,351
Project Location:
Entire System
2019 - 2024 Capital Improvement Program
88
31
S 152ND ST @ 42ND AVE S CIPP LINING
40TH AVE S ® SOUTHCENTER BLVD CIPP LINING
i
2019 Small Drainage Program - Seven Locations
Ifl
,Y
S 130TH ST 0 33RD PL S CIPP LINING
S 140TH ST 0 38TH AVE S CIPP LINING
IE3E`E7E*:
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INN
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IMIPIP
INNIIMINEW
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GILUAM CREEK INLET
ACCESS IMPROVEMENTS
Project Location Map
\ GILLIAM CREEK CONTROL
STRUCTURE ACCESS IMPROVEMENTS
SOUTHCENTER BLVD
61ST AVE S CIPP UNING
32
1•CPC4-
SEATTLE •TACOMA
September 10, 2019
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Attention: Felipe Ayala
Reference: City of Tukwila
2019 Small Drainage Program
Contract No. #91941201
Subject: Project Award Recommendation
Mr. Ayala,
As requested, KPG has completed the verification for KC Equipment Company, LLC for the 2019 Small Drainage
Program.
We have checked the status of KC Equipment Company, LLC on the Washington State Labor and Industries web
page to confirm they are currently insured, bonded, and licensed. Additionally, no strikes or debarment records
arose federally or statewide regarding KC Equipment Company, LLC. There were four subcontractors listed on
their bid form to confirm.
We phoned the references listed in KC Equipment Company, LLC's bid and were able to speak with 2: Paul
Garrett, Syed Kazmi, and Eugene Pike.
Paul Garrett is with KBA who provided construction management services for the City of Bonney Lake and the
Seattle Department of Transportation on several of KC Equipment's project. He had positive comments about KC
Equipment and stated the contractor did good work.
Eugene Pike provided construction management services on six different entities: the Seattle Department of
Transportation, the Port of Seattle, Seattle City Light, Soos Creek Water & Sewer District, the City of Renton, and
the City of Des Moines. Mr. Pike was enthusiastic about KC Equipment's work ethic and felt they were a great
contractor to work with.
It is KPG's recommendation that the 2019 Small Drainage Program project be awarded to KC Equipment
Company, LLC.
We have enclosed the contractor verification package and reference checks for your review.
Respectfully,
Ariana Vallejos '
Assistant Resident Engineer
KPG, Inc.
CC: Andy Youn, City of Tukwila Kelly Clark, KPG
Mike Ronda, City of Tukwila
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W
CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS
2019 Small Drainage Program
BID TABS
OW BIDDER
2nd Low Bidder 3rd Low Bidder
Total
09/10/19
Engineer's Estimate
KC Equipment, LLC
Nordvind Company, LLC.
Road Construction Northwest
No.
Section
No.
Item
Quantity
Unit
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost Total Cost
ROADWAY (SCHEDULE A)
1
1-04
Unexpected Site Changes
1
FA
$6,000.00
$
6,000
$6,000.00
$
6,000
i $6,000.00
$
6,000
$6,000.00
$
6,000
2
1-09
Mobilization
1
LS
$35,000.00
$
35,000
$20,000.00
$
20,000
$25,000.00
$
25,000
$21,000.00
$
21,000
3
1-10
Project Temporary Traffic Control
1
LS
$50,000.00
$
50,000
$20,000.00
$
20,000
$120,000.00
$
120,000
$54,000.00
$
54,000
4
4-04
Off -Duty Uniformed Police Officer
20
HR
$130.00
$
2,600
$125.00
$
2,500
$200.00
$
4,000
$125.00
$
2,500
5
8-01
Temporary Water Pollution / Erosion Control
1
LS
$20,000.00
$
20,000
$5,000.00
$
5,000
$15,000.00
$
15,000
$5,000.00
$
5,000
6
8-04
Cement Conc. Traffic Curb and Gutter
55
LF
$200.00
$
11,000
$35.00
$
1,925
$20.00
$
1,100
$85.00
$
4,675
7
8-14
Cement Conc. Sidewalk and Curb Ramp
1
EA
$5,000.00
$
5,000
$3,500.00
$
3,500
$5,000.00
$
5,000
$4,000.00
$
4,000
(ROADSIDE DEVELOPMENT (SCHEDULE A)
8 8-02 Property Restoration
STORM DRAINAGE (SCHEDULE A)
1 FA $3,000.00 $
3,000 $3,000.001 $
3,000 Y $3,000.00 $
3,000
$3,000.00 $
3,000
9
10
11
7-04
7-08
7-08
Pipe Repair
Rehabilitate 8" CMP Pipe, 40th Ave S
Rehabilitate 12" Cement Conc. Pipe, S 130th St
2
50
130
EA
LF
LF
$5,000.00
$100.00
$125.00
$ 10,000
$ 5,000
$ 16,250
$10,000.00
$80.00
$250.00
$ 20,000
$ 4,000
$ 32,500
$5,000.00
$81.76
$81.76
$ 10,000
$ 4,088
$ 10,629
$3,000.00
$215.00
$110.00
6,000
10,750
$ 14,300
12
7-08
Rehabilitate 12" Cement Conc./CMP Pipe, S 140th St
296
LF
$130.00
$ 38,480
$250.00
$ 74,000
$81.76
$ 24,201
$70.00
$ 20,720
13
7-08
Rehabilitate 12" Cement Conc./CMP Pipe, S 152nd St
172
LF
$130.00
$ 22,360
$250.00
$ 43,000
$81.76
$ 14,063
$100.00
$ 17,200
14
7-08
Rehabilitate 18" Cement Conc./CMP Pipe, 61 st Ave S
110
LF
$150.00
$ 16,500
$250.00
$ 27,500
$203.96
$ 22,436
$180.00
19,800
15
7-20
Temporary Stormwater Bypass System
1
LS
$33,000.00
$ 33,000
$10,000.00
$ 10,000
$25,000.00
$ 25,000
$28,400.00
$ 28,400
Schedule A Total
ROADWAY (SCHEDULE B)
274,190.00
MINIM
272,925.00 I
289,516.08
11 $
217,345.00
16
17
1-04
1-09
Unexpected Site Changes
Mobilization
1 FA
1
LS
$6,000.00
$10,000.00
$ 6,000
$ 10,000
$6,000.00
$10,000.00
$ 6,000
$ 10,000
$6,000,00
$10,000.00
$ 6,000
$ 10,000
$6,000.00
$26,500.00
$ 6,000
$ 26,500
18
1-10
Project Temporary Traffic Control
1
LS
$12,500.00
$ 12,500
$20,000.00
$ 20,000
$10,000.00
$ 10,000
$20,000.00
$ 20,000
19
2-01
Clearing and Grubbing
1
LS
$5,000.00
$ 5,000
$5,000.00
$ 5,000
$10,000.00
$ 10,000
$10,600.00
$ 10,000
20
2-09
Structure Excavation Class B Incl. Haul
80
CY
$40.00
$ 3,200
$75.00
$ 6,000
$100.00
$ 8,000
$80.00
$ 6,400
21
4-04
Crushed Surfacing Base Course
26
TN
$40.00
$ 1,040
$75.00
$ 1,950
1
$100.00
$ 2,600
$85.00
$ 2,210
22
4-04
Trail Surface Aggregate
3
TN
$110.00
$ 330
$125.00
$ 375
$150.00
$ 450
$350.00
$ 1,050
23
6-04
Timber Stairs
1
LS
$30,000.00
$ 30,000
$20,000.00
$ 20,000
$20,000.00
$ 20,000
$73,700.00
$ 73,700
24
6-20
Metal Stair Structure
1
LS
$95,000.00
$ 95,000
$50,000.00
$ 50,000
$45,000.00
$ 45,000
$93,250.00
$ 93,250
25
26
8-01
8-15
Temporary Water Pollution / Erosion Control
Quarry Spells & Hand Placed Rip Rap
1
20
LS
CY
$18,000.00 $
$100.00
18,000
2,000
$2,500.00
$200.00
$ 2,500
4,000
$5,000.00
$100.00
5,000
2,000
$2,450.00
$275.00
2,450
5,500
27
B-24
Rock Wall
160
SF
$50.00 $
8,000
$75.00
12,000
$25.00
4,000
$95.25
$
15,240
ROADSIDE DEVELOPMENT (SCHEDULE B)
28
29
30
31
32
33
8-02
8-02
8-02
8-02
8-02
8-02
Topsoil Type A
PSIPE Acer CircinatumNine Maple; 1 Gal Cont.
PSIPE Mahonia Aguifolium/Oregon Grape; 1 Gal Cont.
PSIPE Rubus Parvifolia/Thimbleberry; 1 Gal Cont.
PSIPE Symphoricarpus Albus/Snowberry; 1 Gal Cont.
Property Restoration
8
12
26
26
26
1
CY
EA
EA
EA
EA
FA
$60.00
$85.00
$25.00
$25.00
$25.00
$5,000.00
$ 480
$ 1,020
$ 650
$
650
650
5,000
$200.00
$25.00
$25.00
$25.00
$25.00
$5,000.00
$ 1,600
$ 300
$ 650
$ 650
$ 650
$ 5,000
$100.00
$100.00
$100.00
$100.00
$100.00
$5,000.00
$ 800
$ 1,200
$ 2,600
$ 2,600
$ 2,600
$ 5,000
$96.00
$32.00
$32.00
$32.00
$32.00
$5,000.00
$ 768
$ 384
$ 832
832
832
5,000
Schedule B Subtotal
Schedule B WSST 10%
Schedule B Total
1
$ 199,520.00 $ 146,675.00 $ 137,850.00 $
$ 19,952.00 1$ 14,667.50 ( $ 13,785.00
($ 219,472.00 (r 161,342.50 $ 151,635.00
270,948
$ 27,094.80
298,042.80
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 8, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Henry Hash, Hari Ponnekanti, Vicky Carlsen, Tony Cullerton, Aaron
Williams, Jeff Friend, Gail Labanara, Han Kirkland, Ryan Larson, Bryan Still,
Michael Ronda, Laurel Humphrey
Guests: Pia Westen &Adam Hutschreider, SHKSArchitects
CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Bid Award: 2019 Annual Small Drainage Program
Staff is seeking Council approval of a contract with KC Equipment, LLC in the amount of
$434,267.50 for construction of the 2019 Annual Small Drainage Program. This program
constructs drainage projects that are too large for city staff but smaller than a typical capital
improvement project, and prioritized based on need, cost, requirements, and length of time on
the list. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT
AGENDA.
B. Contract Amendment: 2019 Annual Small Drainage Program
Staff is seeking Council approval of Amendment No. 1 to Contract 19-061 with KPG, Inc. for
construction management of the 2019 Annual Small Drainage Program. KPG was selected from
six firms for best meeting the requirements of the project. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of an agreement with King County for $140,000 of Cooperative
Watershed Management (CWM) grant funding for the Riverton Creek Flap Gate Removal
Project. CWM funds are distributed annually to each WRIA in King County and Tukwila was
awarded $140K toward design and construction of this project, which will increase available
salmonid rearing habitat and flood refuge in the lower Duwamish. The required match of
$950,000 is available from other grant funds and Surface Water revenue. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
D. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department
of Ecology for a $95,000 2019-2021 Water Quality Stormwater Capacity Grant. Funds will be
used to assist Phase II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
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