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HomeMy WebLinkAboutReg 2019-10-21 Item 7E - Report - Public Safety Plan: Program Management Quality Assurance Monthly ReportOctober 15, 2019 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan October update Fire Station 51 and Justice Center construction activities continue. Station 52's early works continue. Programming and master planning of the consolidated shops facilities has been completed. Boldfaced entries below are updated from last month's report. FIRE STATIONS Site acquisition The City owns the property planned for deferred Fire Station 54, and its use or disposi- tion will be a future Council decision. Lydig demolished the property's structures. De- ferred Station 54 lot consolidation is close to completion. Station 51 construction Lydig's MACC (Maximum Allowable Construction Cost) amendment was approved by Council 25 March. The Council -approved budget is $14.8 million. To follow construc- tion progress, see SOJ's Construction Management Monthly Report in Council's first regular meeting packet each month. Absent an unexpected event, no further Council action is anticipated until project completion and acceptance next summer. Station 52 mini-MACC, final MACC, and construction Lydig's $8.1 million mini-MACC contract amendment to begin Station 52 earthwork, site utilities, and structures was approved by Council 15 July. Construction activities began onsite 22 July. The revised budget is $23.49 million. Just -opened bids for most of the remaining project scope are encouraging enough for the project team to consider buying the Fire Dept. administration alternate. The final MACC amend- ment to approve the full scope of construction is expected in Public Safety 4 Novem- ber for possible discussion at COW 12 November and approval by Council 18 No- vember. To follow construction progress, see SOJ's Construction Management Monthly Report in Council's first regular meeting packet beginning next month. Station 54 assessment Last year, Council asked for an estimate to make life safety improvements to existing Station 54. Staff presented four potential options —with very rough order of magnitude cost estimates —to Public Safety a year ago. Committee consensus was to revisit the options after Stations 51 and 52 and Justice Center construction costs firm up. The Committee agreed that the existing station needs modest maintenance and repairs for the health of firefighters there. City staff is compiling costs for presentation to Public Safety. The Fire Dept. expects to hear soon whether it moves to the next round on its grant application for funding. 123 FIRE STATIONS continued Stations' budget Including Station 51's and Station 52's budget growth and Station 54's substantially re- duced scope, the stations' overall revised budget is $39.83 million. JUSTICE CENTER Construction The MACC amendment to authorize BNB's full scope of work was approved by Council 3 June. The Council -approved budget is $67 million. Use of owner's project contingency to fund an interlocal agreement with the City of SeaTac for frontage improvements on Military Road S was approved by Council 3 September. To follow construction pro- gress, see SOJ's Construction Management Monthly Report in Council's first regular meeting packet each month. Absent another unexpected event, no further Council ac- tion is anticipated until project completion and acceptance fall 2020. DISADVANTAGED BUSINESS ENTERPRISE AND LOCAL HIRING Council policies Council unanimously passed Resolution 1929 April 2018, adopting DBE and local hir- ing policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. Extensive outreach efforts continue with the DBE community in this very competitive market. Updates are included with SOJ's Construction Management Monthly Report in Council's first regular meeting packet each month. Fire Station 51 Lydig has $2.2 million of DBE subcontracting under contract. Fire Station 52 Lydig has initial DBE subcontracting in process for its early works. Justice Center BNB has $4.6 million of DBE subcontracting under contract. CONSOLIDATED SHOPS Property acquisition The City has agreements with all three property owners. Lot consolidation on two properties is underway. Ownership of the third property will transfer in four years. Master plan and phasing proposal SHKS's master plan and phasing proposal was presented to Transportation & Infra- structure 8 October and will be brought back to TIC 22 October for possible dis- cussion at COW 28 October and approval by Council 4 November. PMQA update 124 October 15, 2019 page 2 CONSOLIDATED SHOPS continued Design services contracting In conjunction with SHKS's master plan and phasing proposal (above), Public Works will present a design consulting amendment to SHKS's contract for reno- vation of the existing Heiser building. Renovation contracting Public Works is reviewing contracting options for renovation of the existing Heiser building. OTHER RESOURCES Professional services The project teams have been working through procurement of additional consultant resources for the Fire Stations and Justice Center. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. Fire Station 51, Fire Station 52, and Justice Center construction activities are underway. PROGRAM BUDGET Market conditions All program element budgets are sensitive to tight construction market conditions. These external budget pressures will continue to manifest themselves as future consol- idated shops project costs are realized. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. PMQA update October 15, 2019 page 3 125