Loading...
HomeMy WebLinkAboutReg 2019-10-21 Item 7C - Report - City Administrator / 2019 3rd Quarter Work Plan Update1-.J1 Allan Ekberg, Mayor Mayor's Offke - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: October 16,3019 SUBJECT: City Administrator's Report The City AdministratorReport bmeant toprovide the Council, staff and community anupdate on the activities ofthe City and onissues that concern Tukwila. Please let rneknow ifyou have any questions or need additional information about any of the following items. L Intergovernmental Update • King County City Managers/Administrators Monthly Meeting: OnOctober 2City Administrator David Cline attended the King County City Managers/Administrators monthk/ meeting where King County provided a presentation on the County's Economic Forecast, Sound Cities Association provided an update and King County Office of Emergency Management presented onCreating aType III Emergency Management Team. The meeting also included round table discussions about Community Fiscal Updates and Measuring Community Sentiment. * Meeting with CmumcilrmemmberMcDermott re: Sound Transit: City Administrator David Cline and Business Relations Manager Brandon Miles met with King County Councilmember Joe McDermott OnOctober 4todiscuss Sound Transit grant applications. w Meeting with Port ofSeattle: {}nOctober 4Mayor Ekberg and Business Relations Manager Brandon Mites met with Lance tti9'Aviation Managing Director ofSeaT3CAirport to discuss genera[ airport issues. • Meetings with CoumcYKnmemmbersMcDermott and Up*hegrove re: Levee Improvements: On October 9 Mayor Ekberg and Business Relations Manager Brandon Miles met separately with King County Councilmembers Joe McDermott and Dave Upthegrove regarding Tukwila's funding request for levee improvements along the lower Green River. * Presentation to Puget Sound Regional Council: Transportation Demand Management (TDM) staff gave a presentation to Puget Sound Regional Council on the results of a 2017-19 Commute Trip Innovation Grant project atSea-TacAirportataTDK4AdvisoryConnmittee meeting onOctober 9. ' • World Affairs Roundtable: On October 10 a delegation consisting of 16 visitors from across Latin America met with a panel of City of Tukwila staff: Mayor Ekberg, Chief Bruce Linton, Commander Kraig Boyd, Sergeant Z8chAnderson, Officer Matt Valdez and Human Services Tukwila City Hall ^6200Soothcenter Boulevard . Tukwila, NA 98188 ~ 206-483-1800 " gov 107 City Administrator's Report October IG,20l9 Page 2 Coordinator Stacy Hansen. Staff discussed the broad spectrum of services offered in Tukwila, how the Human Services ensures that social, educational, and health resources are provided tomigrant and refugee communities within the City, and the best practices utilized hvthe Tukwila Police Department for community policing and interacting with immigrant and refugee communities. � Tukwila Community Connections Survey: King County Metro iscollecting community feedback on three concepts to improve transit in Tukwila. The Tukwila Community Connections Solution Concept Survey is live inEnglish, Spanish and Somali and will beopen until October 2T'The survey can befound at https//kingcounty.go»/d8pt6/transpm/rtation/metro/progcanns-pje[ts/[0rnn1unity' cOnneCtiuOs/oartnerships/tUkmi|a.aspx" U' Community Events p Third Annual Green Tukwila Day: October 5was the Third Annual Green Tukwila Day. The event had a total of 38 volunteers and 6 crew leads, the group planted 110 native plants, spread 10 yards of mulch, cut 3 survival rings on trees and cleared 2,500 square feet of dense English ivy. Participating volunteer groups represented Boeing, Aviation High School Environmental Club, REI, SeaTac-Tukwi[a Rotary and nine Tukwila Residents. • Harvest Carnival: The annual Harvest Carnival is scheduled for October 24 at the Tukwila Community Center from GPM-8PM. Entry is free for those that donate anew pair ofsocks nr$2per child. UL Staff Updates Project Updates * 42nd Ave Phase Ill: Estimated Completion: November 20I9 The next available asphalt paving date is October 16 and the contractor will return to the project site to complete the remaining punchlist items at that time. * 53rd Ave S: Estimated Completion: December 2Ol9 Contractor is currently finishing up the last Seattle City Light (SCL) underground facility punch list items and will bescheduling afinal inspection. Once completed S[Lwill then start scheduling for the underground power conversion work. • S 196th/200th Street Bridge Repair: Estimated Completion: January 2020 Notice tuProceed for construction was issued oDSeptember 30with aproject tinneUneof55 working days. This should put Physical Completion sometime between Thanksgiving and Christmas. The bridge will remain closed for the next 8 weeks. If we are able to maintain the planned schedule, the bridge should reopen t8motorized traffic the week before Thanksgiving. • Boeing Access Rd over Airport Way Bridge: TranTechhas submitted 9O96design drawings and specifications to the City for review. The 90% review process is underway with the bid process planned for December 2019 with construction starting in early 2020. Phnne:206'433-lW0O ° En`oU y4 ° VVebsite;Tukxvia\0A.gov 108 City Administrator's Report October l(�Z0I9 Page 3 � Traffic Calming/Residential Safety: Installation ofthe school zone flashers, signs, and crossing for Impact (Charter schools isnow complete. Installation nfthe driver feedback radar sign on S 144th St is scheduled for late October. Rectangu[ar Rapid Flash Beacon (RRFB) at 37thAVe Sand Sl44thStcrosswalk is scheduled for iate-October.The Aii-WayStop Study is complete and recommended for S 147th St at 57th Ave S. AR -Way Stop Study is complete for 58th/S144th and results will be presented soon. The program has received two new requests in October. Boards and Commissions * Arts Commission: Vacant Position: Positimn#7 Resident. Two applications received. w Civil Service Commission: N` vacancies. * COP[AB:Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: N0vacancies • Landmark Commission: Novacancies. • Library Advisory Board: Vacant Position: Student Representative. • Lodging Tax Advisory Committee: No vacancies. w Park Commission: Vacant Positions: PoaitUmn#2 ResUdemt& Student Representative. • Planning Commission: No vacancies. IV. Responses to CmmnciK/CitioemUmquiriea Date of Inquiry October T'2Ol9 Inquiry CoundirnemberMcLeod shared a resident's concern that the city isnot doing enough street sweeping C0uDcilOO2nlbgrQuinn asked how the $GOOKiDSound Transit grant funding awarded to5eaTac relate tothe project wherein Tukwila paid for frontage on Military Road? Wondering |fTukm/ila'3 funding contributed tothe success of 3eaTac's STgrant award. Response Currently the City has one Cfour two street sweepers inoperation. The other street sweeper had been out ofservice for repairs and |snow back onthe street effective October lO. Street sweeping will bean on -going daily task through the fall asthe leaves begin tocome off the tree canopy. The funds awarded toSeaTachvSound Transit were unrelated tOMilitary Road. 5eaTacreceived aDaward for improvements near the 6paTacAirport Light Rai[ Station. Phone: 2O6'433'I8VO ° EmaD:r4 meb$ite;TuhoviaV0A'gpv 109 City Administrator's Report October l6'2U19 Page 4 Date of Inquiry October 7,2OI9 October 7,2Olg Cound(nnennberKru|ierstated that several residents have talked with her about speeding concerns ai[over city: � M8cadarD,RyanH|liFVstgrPnint,42 . CoVndl[ngrnb9[Krullermentioned safety concerns on53rdabove the Park 8/Ride and asked ifitcould itbe changed toaone-way street? CounchnenlberKruiherasked about the quality ofconstruction on42"u &53m: Concerns about steep driveways, grass seed onpoor soil, cracks |nconcrete, sidewalks that still have gravel patches [ouncihnember|danasked about the swings at Cascade View park: regular swings were installed. He had expected toddler swings which were desired by the community. Response Public Works staff will add these areas t0 the list ofneighborhoods for traffic calming analysis tobecompleted. |nO3 2O19two SPRINT Officers worked atotal of 589.50hoUrs and issued 8total of224 tickets, l0Oofwhich were for speeding. This item bcurrently not onthe Public Works VvorkD[8nbut could beadded o33 future project for review based VnCouncil recommendation. Both nfthese projects arestKlunder construction. The Public Works project team will add these details tothe punch list items. There isatotal ofIOswings atthe Cascade View Park. Two youth swings were switched out with toddler swings last week S0there are now four toddler swings, IAOAswing which also works for toddlers and five youth swings. 110 Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Prepare for future growth with regional and local investments Infrastructure improvements, planning and development code updates, deployment ofcommunity technology resources T|BRechanne|)zationPlan and zoning update T&| PVV/DCD PW/DCD worked with consultants to collect additional traffic modeling data. RechanneUzatonstudy with KPGto4/2/19 TIC. Contract was awarded to KPG and kick-off meeting was held in May. Zndreview ofthe report iscurrently inprogress bYPVV and D[Dstaff. Study should becompleted bY4thQuarter. Second round ofinterdeportmento|reviews are underway, the study should becompleted by4thQuarter. DCD/PVVcontinued review oflatest draft ofthe cost estimate for T|Bonstveet parkin8/rechanne|izabonand mitigation. Next steps include incorporating cost analysis into alarger report ononstveet parNnA/oechanne|izatinnoptions with recommendation. Our goal istoQotothe council inthe last quarter of2019. S3ndAve SResidential Improvements T@| PVV First lift ofasphalt pavement placed 3/Z7/19 Punch list underway. Most ofthe punch list items are completed and the ribbon cutting was held inAugust. SCLstill has few more items to complete. 42ndAvenue Residential Improvements T&) PVV Completed majority ofthe SCLwork, cable tofollow. Seattle City Light work has been delayed due totheir workload issues. Seattle City Light still has work 1ocomplete. 3tmnderBlvd Extension T&| PVY Completed VEstudy. Reviewing with design consultant, BergerAbam. Couci|decided tostop the project atthe G/1U/19COW meeting and directed staff turelinquish funds tofunding agencies. Project has ceased and repayment offuns was negotiated over atwo-year period in2Ol9and 302O. 5ll9thStPedestrian Bridge Repair and Painting T&| PVV Discussing options with TmntechEngineering. Project isgoing tobeput nnthe C|Pin2OZI. Project isgoing tobeput onthe C|Pin2O21. S14Oth3tIntersection Improvements T&/ PVV Project bid, contract awarded, and installation began 3/18/19. Project closeout isinprogress. Project close out presented tnCouncil on9/16/19. Sound Transit T/B3Redevelopment, Boeing Access Station 14OS8RTUpdates T&|/[DN DCD Meeting with stakeholders, developing strategy. Ongoing meetings with STand Stakeholders. Staff has been attending |'40S8KTmeetings and advocating ST toextend the bridge from 8KTstation tuproperties that lie south ofSR51D.Applied for System Access grant and was successful ingetting funds for improvements tnSounder Station access (LongacvesWay &VV.Va||ey)anddesign money for sidewalks onS150thSttoimprove access toT|BSstation. BNSF|ntermoda|Facility Access implementation T&| PVV Met with BNSFand participated )nIMF tour on3/27/19. Project was taken to6/l8/19TIC and toCouncil on6/24/l9.An update will be given at later date with more information. Awaiting afollow upwith the City At orney'sOf0ce. Tukwila Village Updates - Phase 2&3,CDABoard [DN k8Q Board met monthly. Building Aisunder construction. Requested property owner tumanage parking. Closing on sale offinal parcels anticipated inC8. Final land sale closed escrow inAugust. City and KCLSreviewing parking management plan proposed byproperty owner. Won Governor's Award for Smart Partnerships. West Valley Highway (|405toStrander) T&| PVV Project readvertisedfor design consultant, three interviews in April. Trantech Engineering was selected as design consultant. Project Design isunderway. WSDOT grants signed, design is underway with a completion date by12/31/20Z0. 4ZndAvenue South Bridge Replacement (4Uentovvn) T&| PVV Consultant iopreparing grant application tnsubmit to8RAC in April. Grant application was submitted and waiting for response. Grant application was submitted and waiting for response )n November of2U19. BAR over Airport Way Seismic Refit T&| PVV Consultant contract awarded 1nTrantechEngineering, design isatIO96. Design iscurrently at9096. Design )scurrently ot9OY6.Bid will beadvertised inthe 4th Quarter. Nurture safe and flourishing neighborhoods Public Safety/First responder services, Phase 1 of Public Safety Plan, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation TK4CUpdatex Shoreline Master Plan, Sensitive Areas, Residential Definitions, Short Term Rental Regulations, Modular Unit —� —� CDN D[D Shoreline & Sensitive Areas ' released public review drafts, began comment period, held pChearing CCheld apublic hearing on ShorelineMaster Plan update PCcompleted their review ofthe Sensitive Ares update. [Creviewed public comments related toShoreline Master Plan (SW4P)and initial comments naceviedfrom Department of Ecology. CCfinalized their review ofSK8Pordinances. CCheld o public hearing unthe Critical Areas code update and staff is working nnresponses topublic comments and getting initial comments from DOE. 10/15/2019 2019 Workplan Goal 1 Task Name Committee Department 1;Accomplishments Q2 Accomplishments Q3Accomplishments IV Water Sewer / ProjectsP T&I PW Andover PK E Sewer updates project completed. Water p Main break was fixed near IU hotel, overlay repair included in 2019 Overlay & Repair. PAvingwill be completed with th eoverlayprogram in August. Pp g g Paving was completed over the water main break on Andover Park East in August 2019. Traffic Calming T&I PW Data collection was ordered through consultants at various locations. Making good progress. Completed several school crossings and hired a consultant to start design on few other traffic calming items. Installed three LED Stop signs, completed several school crossings with new flashers and signs. Hired a consultant to start design on a few other traffic calming items. Enhanced Code Enforcement CDN DCD Upsated rental houing inspection form, began inspection audit process Rental Housing Program developing a paperless system Created a partnership with Tukwila Habitat for Humanity to supply pp y paint and supplies to residential owners to cover graffiti. Red Light & School Zone Cameras Pilot Project Public Safety POLICE The Red Light camera project has been brought to committee several times and we continue to work to answer questions regarding implementation. We are in the process of collecting new analytical data and will compile that data to assist in answering the most recent block of questions from the Public Safety Committee. The Traffic Unit continues to answer council concerns regarding The Red Light Camera project. The project is scheduled to be presented to Public Safety Committee on 7/15/19 and the subsequent Council meetings Speed enforcement cameras were approved by council. Outreach was started at the open house at Showalter Middle School for parents. RFP is completed and will shortly be published. SPRINT Public Safety POLICE/PW Sprint Officers are working, but Officer Kolstad resigned from the department and Officer D. Delic is in training to take his place. Officer Deni Delic and Officer Ames worked a combined 305 hours on SPRINT responsibilities in May and June. They wrote 134 speeding tickets for those two months and 244 total tickets for the period. Both officers were recently selected for full time traffic duties with a start date to be determined. / PW is coordinating with Police Department SPRINT Officers Ames and Delic started as full time Traffic Officers. The Traffic Unit focused attention on speeding and parking complaints during the first couple of weeks of school. Tukwila Technology Initiatives - Citywide WIFI Finance TIS Purchased Hardware for phase 2, Working with public works to schedule deployment. Expanded down 37th and 142nd. Working with Seattle Light using an existing pole attachment agreement to expand for point to point expnasion bridges Completed infographics to provide public awareness of city WIFI and future phases. Researching captive portals to share pertinant w/ residents and advertising Technology Academy (Adults and High School Students) TIS / P&R The Adult Technology Academy kicks off on April 9th and runs biweekly until June in the TCC executive conference room from 6:00 to 7:30. Class will focus on MS Office Productivity tools, Using the world wide web, and using smart phones more effectively. The City of Tukwila, ESRi, and the Tukwila School District will be kicking off Our second technology focused summer school class July 1st thru August 8th. Students will be learning to map data about their communities using ArcGis. Working with parks and recereation on creating the fall adult programming starting October 8 and completing December 17. Working with school district to integrate ESRi classes into CTE, Cvics, and Technoolgy. Working with JoAnne Fabian and Brian Seigel from the school district. Working with parks and recereation on creating the fall adult programming starting October 8 and completing December 17. Working with school district to integrate ESRi classes into CTE, Cvics, and Technoolgy. Working with JoAnne Fabian and Brian Seigel from the school district. PROS Plan CDN P&R Responses to RFP for consultant services received MIG Consultant Team has begun the refresh of the park's inventory and services and the community engagement plan. The State of the System Summary has been completed and is available on the city's website. Community Engagement continues with the online survey which closes on 10/11/2019 and is offered in four languages. Consultant is working on preparing a Key Findings Report, including Levels of Service Standards and Cost Recovery. Scheduled for the 10/28/19 CDN meeting. Senior Needs Levy & Assessment CDN P&R Older adult survey completed, draft assessment is being reviewed Survey was completed and presented to City Council. This work effort will assist staff in providing programs and services now; and it will feed into the PROS plan for future planning. The City did not receive HUB funding, but was notified we would be receiving a one-time $90,000 award. KC will be following up with contract details in Oct/Nov. 10/15/2019 2019 Workplan Goal 1 Task Name Committee Department Q1 Accomplishments 2 Accomplishments Q Accomplishments Artist in Residence Program CDN P&R Artist completed research phase and have started programs in the community The AiRs mid -year report was presented to CDN in June. The Artists in Residents have continued to provide a variety of community programs, events and art engagement opportunities. During the third quarter several community mural projects were launched: Two by the River AiR at Tukwila Community Center; One by the TIB AiR on International Blvd. Online Portal of historical facts, photos and events about the Tukwila Community MO Begin identifying historical data and construction of the site Created an inventory of Mayor's speeches dating back to 1972 in preparation for digitization. Copies of Mayor's speeches from 1983-1987 were obtained from the State Archives and added to the inventory. Continued organization of historical photos, including creation of an initial inventory by category and with known dates. Sullivan Center Service Agreement CDN MO P&R was not selected to coordinate and activate the site. Tukwila Village Community Development Association board worked on venue management agreement with Kona Kai Coffee and rental rates and policies. TVCDA adopted rental rates and policies but has not executed a venue management agreement. 10-Minute Walk CDN P&R Conducted a walking audit westside of TIB The 10MWG scope of work has been joined together with the PROS Plan Community Engagement Plan to better maximize resources. A sub -consultant has been hired by MIG, the PROS Plan consultant, to assist with this specifically as they have very strong connections with the Tukwila community. The worknoted in Q2 continues. Additionally, Tracy Gallaway is part of the National 10 MWG team which is working to host bi-monthly network calls with professionals across the country that are working on 10 MWG initiatives and interested in learning about successes, challenges and best practices. Lake to Sound Trail CDN P&R Preconstruction meeting March 28 Development of the trail began in June. The project is slightly behind schedule due to sensitive area wetland restorations in the Renton area. The Tukwila section trail base layer is completed and paving is scheduled for early October between the Green River Trail and Monster Rd. Landscape work will happen later in the project along the shoreline between the railroad and the existing trail. Grant Applications - Parks, Port of Seattle Economic Development CDN MO/P&R P&R applied for several acquisition, art and program grants City approved to receive $19,800 grant from Port for economic development. Continuing to monitor grant opportunities. 146th Street Play Space CDN P&R Applied for CFT grant to acquire property The property owner has chosen to go another route and is no longer interested in selling to the city. The grant application was repurposed to an "Equitable Access Feasibility Study" that will focus on identifying key target properties that would help meet the need providing equitable access to quality parks for Currently no new properties have come to surface; we are awaiting the completion of the PROS Plan Update to help provide guidance and free up staff time to work on this. Lockbox upgrade updates Public Safety FIRE Project Manager in place. April 2019 projection due from Vendor Project is on hold for release of the product from the vendor. April date has been pushed to late Summer. Product was not released in Q3. Follow up in Q4. Fireworks Permits Approval Process Public Safety FIRE Completed in Q1. All 2019 SeaWolf matches are covered. In place for the year, this was highlighted by post season games for SeaWolf games. Plans in place to cover all events at Starfire for 2020, to gain council approval in Q4 2019. No action needed in Q3. Development Agreements - BECU, Tukwila South, Homestead Land Trust CDN MO/DCD BECU is considering their development options. Tukwila South will be reviewed in 2020. Homestead will be reviewed by Council in Q2 2019. BECU has changed scope of project and is unlikely to need a development agreement. Staff in discussions with Tukwila South property owner. Homestead Development Agreement approved by CC after holding a public hearing and staff has prepared letters in support of grant applications for the project. Urban Center Growth Strategies CDN DCD Holden Assisted Living received Design Review approval, construction permits under review Building permits for Holden Assisted Living approved Holden Assisted Living facility, Marvelle apartments, Tru by Hilton and Element by Westin under construction. Small Cell Technology Regulations T&I/CDN DCD/PW/TIS On Hold TIS, DCD and PW staff met with various carriers and installers regarding best practices for Small Cell Technology Nearing completion of design standards. Socializing design and MLA carriers. CA) Levee Certification /Green River Corridor T&I/CDN PW Consultant has finalized the report. Sharing this with King County FCD. Presented the list of projects to KCFCD for their inclusion Public Works has met with KCFCD executives and written letters requesting the project be put on KCFCD CIP list. 10 15/2019 2019 Workplan Goal 1 r Task Name Committee Department 1' Accomplishments Q2 Accomplishments Q3`Accomplishments Green the Green Project T&I/CDN DCD/PW Project is ongoing. Rose Grant dedicated additional $25k. Riverbank restoration ongoing. Using Green the Green funds: 2019-2020, Earthcorps Work started behind TCC this spring to remove invasive plants and replant the shoreline. Additional maintenance is being done at a previously restored site (2017- 2018 funding) behind BECU. 2019-2020, DIRTCorps/Green River Coalition/Nicoterra are starting work this fall along the shoreline to the north of Riverview Plaza, at Minkler Shops and Bicentennial Park to remove invasive species. Planting will begin in 2020. Additionally grants were awarded to Forterra for work along Starfire at Ft. Dent. Tukwila Locking Mail Box initiative Public Safety Police/PW PD has purchased (100) 14-16 gauge galvanized steel construction - anti -pry latch mail boxes at a discount price and will pass -on the benefit to citizens who wish to take advantage. The $150.00 mail box will cost Tukwila Citizens $108.00. Public Works will install these boxes upon request. Public Works Street department has installed 42 mailboxes to date with 26 yet to instal). Street labor shows 64 hours at $3,689.54 for the mailbox installation. PD has approved the purchase of 100 mailboxes and has a waiting list in case one of the approved residents does not pay. Three of the mailboxes approved, two paid, have been low income./ PW staff are installing the mail boxes when requested. All 100 mailboxes from the first round have been picked up or installed by Public Works. 100 additional mailboxes were purchased this quarter for self -installation. One third of the current set mailboxes already spoken for. 10/15/2019 2[]19 WQrkp|@O Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Engage community and identify unmet needs Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement Continued partnership with Tukwila School District: Afterochon|Program Update, TSDCapital Plan CDN P&n/oCo/«o'w|m S»CS Assisting with 21st Century 5-year Grant for additional aMerschoo|education programming tnbeprovided byTSD Teen Summer Kick Off was held the last day ofschool atthe fHSfootball field. High School Internship program complete for 2019; staff working with the Civics teachers to identify City -led modules inthe FHSCivics classes inthe 19/2Oschool year (Z02OCensus, pefurmnancemeasures, etc.).DCD/PVV/Po|ice/Fire working with the school district and community members tnapprove trafficmitigation plan for ThorndykeE|emnontary. SCORE Financial Update Public Safety FINANCE Update will bepresented after the April 1stdeadline for Federal Way torescind their withdrawal from SCORE and possibly opt out ofthe bond refinancing. Public Safety Committee updated onstatus ufFederal Way withdrawing from SCORE ILA onApril 15th Future update on ILA and debt refinancing will occur inAugust. Will becompleted in4thquarter. Southcenter5Oth CDN KA0 Events with chamber will happen later |nyear. Continued planning final event which will take place in Sept2O19. Retail summit was held 9/l3/19. |twas lead and sponsored bvCity and hosted bvChamber in partnership with Port Jobs. Project isnow complete. Civic discussion between the Police and Foster HSSeniors Public Safety Police In collaboration with various representatives from the National Organization ofBlack Law Enforcement Officers (NOBLE)to include our federal partners, The Tukwila School District and The Tukwila Police Department, wewill join the students on April 17 in acivics discussion surrounding building trust and legitimacy between LEand the community. PD participated ith the King County Library to review the book "The sun isalso ostar" which deals with issues surrounding inter cultural relationships and immigration. Officer Schutt was added tothe SRO cadre and has been having discussions with students and parents regarding bullying and vaping. Officers are also reading "Long Way Down" inpreparation for discussions atthe King County Library. Internship/Job Shadow & Apprenticeships Program ADK4|NSV[S Internship program posted 4/1through 4/30;outreach to students atFH5initiated. 62applications received for the high school internship program; 1Uselected. Interns began nnJuly 8. 1Usummer high school interns participated in 2019. Program evaluations being reviewed to identify improvements for 2UZ8. High/ineSchou|s ADyW|NSV[S Q3 C8 Moved toQ4 3[A,PSRC,AVV[,NLC MO Ongoing Ongoing Ongoing Local and regional governments MO Ongoing Ongoing Ongoing King County -Cities Collaboration (K4C) DCD Participate in monthly meetings . Participate in monthly meetings Council Committee was briefed and direction received toreview and comment onVision 2O50; review building code amendments; review draft PSAQfuel standards; monitor grant opportunities for electric charging stations; and work onP6E Strategic Energy Management |ntedoca/ Agreement. RASKC(Regional Animal Control Services ofKing County) _ K8U issuance ufPet licenses, run reports, attended O1meeting. Issuance ofpet licenses, submission ofweekly and monthly reports tuRASKCand facilitated outbound calling for license renewals with City volunteer. issuance nfpet licenses, submission ofreports to RASKC,facilitating outbound calling for license renewals with City volunteer, attended RASKC meeting and facilitated posting of"Happy Tails" adoption story tothe City'sFacebuokand Twitter feeds. Cn 10/15/2019 2019 Workplan Goal 2 Task Name Committee Department Q1 Accomplishments 2 Accomplishments Q3 Accomplishments Leverage housing partnerships and collaboration Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives SKCHP Housing Consortium CDN DCD/ADMIN SVCS Interlocal adopted, staff attending monthly meetings; Councilmember Seal selected as Tukwila representatives Discussed options for SKCHP cities - HB 1406 Staff has been attending staff working group and executive board meetings. HB 1406 resolution and ordinance passed by CC to collect sales tax for affordable housing. Applied for a grant (HB 1923), which may be able to fund a sub -regional data tool for south king county cities to help guide housing policies. Implement Housing Element of Comprehensive Plan CDN DCD Development agreement negotiations for Riverton Heights, Bellwether, Homestead projects; Implementing ADU changes Bellwether submitted SEPA, and Design Review applications CC briefed on the ADU amnesty program. Staff is working on completing inspections of the remaining ADUs that applied during the amnesty program. Also, preparing policy options for CDN committee's consideration to address issues that came to light during the implementation of the ADU regulations. Minor Home Repair Program CDN ADMIN SVCS 2019 funds released; 10 homeowners in the queue. Joint Recommendation Committee rated the Minor Home Repair program the top candidate for CBDG funding; 2020 funding expected to be awarded. Six households were served, repairs totaled $9.684. An additional 73 ours of technical assistance was given to the other cities during the quarter. Utility Discounts T&I FINANCE Surface water discounts have become more generous as they now follow the King County criteria. Billing for surface water transitioned to King County in January. Current discounts follow criteria set by King County. Completed. Connect residents to social services CDN ADMIN SVCS Human Services received 656 request for services in 01; up more than 60% from Q1 2018 Human Services received 742 requests for services in Q2, compared to 507 requests in 2018 Q2. Human Services received 675 request for services in Q3, compared to 534 in Q3 2018. 10/15/2019 2019 Workplan Goal 3 Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments e tv br: e . cart r cr c :cr ,. a rye d e o; aii G n � r _rir rr► � _. : g Advance Tukwila's economic vitality Economic Development Plan, regional infrastructure projects, Opportunity Zones, business relationships Planned Capital Funding Finance FINANCE This is a 3rd quarter initiative This will be rolled into a 10-year financial sustainability plan. Work to begin in 2nd quarter on the financial sustainability plan. See Financial Sustainability under Goal 4. Economic Development Plan CDN MO Conducted research in Q1. Will start public outreach in Q2. Continued research. Public outreach to start in July. Continued research. Public outreach started and will continue into 2020. Lodging Tax Advisory Committee & Funding Applications CDN MO Reviewed and processed applications. Examined opportunities to collaborate with Parks Dept on funding art. LTAC and Council approved funding for public art on Strander Boulevard and for Tukwila Pond. Submitted annual report to State (JLARC). Lead and sponsored two food truck rally's that were hosted by the mall. Sponsored and helped coordinate Sounders Rave Green run. Approved application from Seattle Sports Commission's "region ready" conference in 2020. Tukwila Valley South CDN MO & DCD Working with developer on residential townhouse design standards Q2 2019. Resolve use issue and need to create residential standards and Design Guidelines Code amendments pertaining to townhouse use adopted by CC after PC review. Staff met with property owner to discuss residential guidelines/standards. Duwamish Corridor EIS Update CDN DCD On hold for Boeing action No action has been taken On hold for Boeing action Boeing Access Road over BNRR Bridge Rehabilitation T&I PW Project is substantially completed. Traffic will be open in the middle lanes in April, 2019. Project physically completed with closeout to follow. Closeout by December 31, 2019. Enhanced Business Community Outreach Finance MO Will start as time becomes available Will start as time becomes available Will start as time becomes available Central Business District Infrastructure Investments T&I PW Finished Sewer Rehab on Andover Park East. Pavement repair of Andover Park East included in 2019 0&R. Paving was completed over the water main break on Andover Park East in August 2019. Seattle Southside Chamber MO Ongoing Partnered with Chamber for a retail summit in Q3; Worked with Chamber on outreach related to solid waste tax increase. Retail summit occurred in Sept with City sponsorship, chamber hosting, and PORT Jobs participating. Soundside Alliance for Economic Development MO Partnered for opportunity zones event on 3/20/19. Ongoing participation. Ongoing participation. 10/15/2019 2019 WOrkp|@D Goal ^ Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Ongoing innovation of organizational systems Phase 1 of Public Safety Plan implementation, tech no logy -based efficiencies, internal workforce diversity, employee development and professional growth processimprovements, longterm financial health, priority -based budgeting and performance measures, Equity Policy implementations Public Safety Plan Fire Station 61&52Construction Public Safety ADM|NSVC5 Council approved K8AC[for Fire Station 51; groundbreaking held on3/3O/19.Fire Station 52inschematic design phase. Construction onFire Station 51underway. Fine Station mnini'K8ACCunder the newly revised budget. With Council approval inearly July, construction to begin on FS52 in mid -July. Fire Station 51achieved steel top off and exterior wall framing isunderway. Fire Station 52site work and utilities underway. Both projects onschedule asofQ3 2019. Justice Center Construction Public Safety ADK4|N5VCS Council approved mini'K4ACCfor Justice Center; abatement and demolition tnbegin 4/l. Justice Center under construction. Justice Center achieved steel top off and exterior wall framing isunderway. Project isonschedule asofO3 2019. Public Works Master Plan &implementation Public Safety ADWY|N5VCS-PVV asufO3,2019 Master plan underway; all PVVuser groups involved inplanning; multiple tours toother PVVfacilities informing master plan. Master plan nearly finalized; PVVall staff have been involved throughout the process. Council presentation in Q3. Presenting plan at1O/22/19TIC meeting. Bond Issuance (UTG0&LTGO) Finance FINANCE Initial meeting held with bond council and PFK4todetermine timeline toissue bonds. Legislation toissue both debt issues presented toFinance committee June 24th. Debt issues are planned for October ofZO19 Ratings call held inSeptember. City upgraded 1oAA+. Bonds will besold inOctober. Technology system improvements: ]LARC* required electronic data reporting requirements for Public Records Requests (*VVoshin8tonState Joint Legislative Audit and Review Committee) Finance MO Data has been compiled electronically from the payroll system and electronic logs for all City departments inconjunction with 18,O0O+records reviewed inO1inthe Clerk's Office. Over 5,SOOrows ofCity-wide data toinclude payroll, legal costs, and annual logs for all departments have been consolidated and standardized. Staff isincorporating new reporting metrics from the State and performing calculations 10complete submission of the required 20I8 annual report by8/1/Z029. Staff inthe Clerk's office reviewed over 1U,00Orecords for 33requests this quarter. 2019Statisticy: 125 multi -department related requests through September 20lg.Surpassed 2Ul8count. GET -IT Government Electronic Technology Initiative for Tukwila (online since ZO17) Finance MO This online portal was updated with 46,0UOimages for Development & Land Use Permits. Meetings occurred with Public Works and the Fire department tobegin the process of incorporating their records into asystem that provides online access for the public. Guidelines were compiled for Public Works staff toprovide direction onpreparing records for incorporation into the online portal for access bystaff and the public. Meeting with DCDtoconsider the best practice of exporting permit records from Trak|Taspart mfthe ongoing Microfilm to Digital project; Collaboration with DCDand Boeing toidentifvany potential sensitive ' records starting with permit year 201G; Digitization of 142legacy Building and Mechanical permits. Laser#cheR|0-Electronic Content Management System Finance K0O Ongoing addition ofrecords for online transparency and delivery ofdocuments for Public Records Requests. Our staff developed an electronic form toallow customers the ability to request records through the Laser0chesystem for seamless communication. Implementation and configuration ofthe full Forms module ofLaser8cheoccurred this quarter and testing isunderway. BETA testing has currently been put nnhold. Telesiaffexpansion Finance T|S Fire Department Complete. Starting talks with PD Completed for fire. On -hold with PD. Scheduling reviews with Police departments that are leveraging Te|estaffasaService Permit Tracking CDN T|S/DCD Ran RFQ,Planning transition tohosted cloud model for Trak|T Ran RF[Lgot responses, going with ahosted model with TRAKil[integrating 8|uebeamnand Seamless Gov |ncontract negotiations with 3uperinn,agreed toprice and pay for performance. Waiting for responses on Tukwila security requirements. Seamless Forms have been developed for Fire and D[D. Working on deployment plans for seamless. � 10/15/2019 2019 Workplan Goal 4 Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments GIS Finance TIS Increase in users (ArcGIS Online),Creating Training Plan, Collector Deployed increased self service with iMap, Updated City assets in GIS data warehouse, Started sampling content for ESRi Data portal Implementing Lucity, dashboarding pilot underway, expanding iMap. Populated more layers to iMap empowering staff and public to GIS self service. Deployed Lucity to 5 divisions, enabling staff to create work orders from maps and visually track work on iPads in the field. Bluebeam Finance TIS/DCD Installed blue beam and monitors, conducting training, developing procedures Accepted our first electronic plan from Boeing through Bluebeam Completed primary training for Bluebeam. Waiting for online permitting software to start accepting documents and payment online Tukwila Works CDN ADMIN SVCS 86 issues reported in first quarter. 117 issues reported in second quarter. 87 issues reported in third quarter. Lanteria Finance ADMIN SVCS First quarter goals launched. Trainings provided to departments; evaluations being moved to the proper level. Evaluations moved to the proper level; supervisors preparing for Q4 final evaluations. Initiating recruiting and onboarding implementation. Streamline & Update Financial Processes Indirect Cost Allocation Finance FINANCE Will begin review during 2nd quarter. In process. Anticipated completion of review is set for end of August. Moved to 4th quarter. Surface Water Billing transition to King County Finance FINANCE Transition occurred in January. Finance will continue to bill City owned parcels and delinquent accounts. Completed. Completed in Q1. Healthcare Broker Finance ADMIN SVCS RFP for services out; April 15 is due date. Preferred vendor selected; presentation to council and final selection Q3. USI selected as City's healthcare broker. Item complete. Fleet Funding Finance FINANCE/PW This is a 3rd quarter initiative. This will be wrapped into the 10-year financial sustainability plan. In progress. Initial meeting held, meetings and research are ongoing. Benefits Update Finance ADMIN SVCS Ongoing meetings and review. Ongoing meetings and review. Ongoing meetings and review. Self -insured healthcare plan Finance ADMIN SVCS Benefit design changes negotiated in 2018 went into effect. As of Q2 no additional benefit design changes anticipated in 2019. As of Q2 no additional benefit design changes anticipated in 2019. Business license fee increase and transition to State Finance FINANCE Fee was increased effective 1/1/19 and State began processing City licenses on 3/28/19. Completed. Completed in Q1. Budget Updates - Priority -Based Budgeting, Budget Amendments, Streamlined Sales Tax, 2020/2021 Budget Prep Finance FINANCE Update on Priority Based Budgeting presented to Finance Committee. Interns hired, began working on performance measures. Initial plan has been developed. Team is meeting with all departments to develop performance measures. Budget amendments will be presented to Council in October/November. Financial Sustainability - 10 year model, sales tax review, reserve policy, revenue/expenditure review Finance FINANCE This is a 3rd quarter initiative. Plan for the plan presented to Admin Team in June. Initial steps in progress including city-wide fee schedule, contracting for tool to analyze sales tax, reformatting data in Whitebirch, and restructuring chart of accounts for transparency. Sale of Properties - Longacres, Travelers Choice, Newporter, HealthPoint Site Finance MO Continued negotiations with Pulte Homes for Longacres. Initiated negotiations with business coalition on Travelers Choice site. Continued negotiations with business coalition for Travelers Choice site and with Pulte on Longacres site. Anticipate Council discussion on Longacres and HealthPoint sites in Q3. Traveler's Choice negotiations ongoing with business coalition. Longacres negotiations on hold. Council discussion on HealthPoint site likely in Q4. Equity Policy Implementation CDN ADMIN SVCS Initial changes to ensure more equitable hiring practices implemented; Community Engagement Manager brought on board. Equity Policy Implementation Committee formed; changes made to hiring policies to align with Equity Policy. Equity Policy Implementation Committee meeting regularly. Equity trainer selected; trainings to begin Q4. False Fire Alarm Billing Public Safety FIRE Review of current policies, proposals for changes in process. Working with Finance and Fire Marshall Office False Alarm data pulled for 2019 to date. Q4 to start mailing process to properties regarding false alarms. Vendor service agreement has been investigated. Proposal to be presented during Q4. 10/15/2019 2019 Workplan Goal 4 , Task Name Committee Department 1 Accomplishments Q2 Accomplishments Q3 Accomplishments Fire Station 54 Maintenance & Revisit plans Public Safety ADMIN SVCS Second quarter activity. Preapplication for FEMA grant for seismic and other upgrades turned in; Public Safety Committee to receive update in Q3. City expected to be notified in Q4 whether it makes it to the next level and can proceed with final application. Fire Department Strategic Plan 2020-2025 Public Safety FIRE Collecting Data and developing team. Command Staff working on design of the plan Strategic Plan design sent to all personnel, preparing for Q4 Foster Golf Links - Reclaimed water, marketing, golf carts CDN P&R Created a social media presence and golf interest The marketing efforts have produced great results shown by the increased number of rounds. Rounds have continued to be good with what looks like some direct correlations to the new and improved social media and online presence. Reclaimed water pilot test area continues. New golf carts have been ordered and will be received by the end of the year. Traffic Impact Fees T&I PW Consultant finished the concurrency study in March. Impact Fees will be developed in the 2nd quarter. Staff still working on details and will present to TIC in the fourth quarter. Scheduled for TIC in Q4. Waste Management Contract T&I PW WM presentation to TIC on 4/2/19. Contract extension underway. Contract extended for four years to October 31, 2023. Recycling surcharge and utility tax increase were approved by the Council. Completed. 10/15/2019 Task Name Committee Department Q1 Accomplishments Q2 Accomplishments Q3 Accomplishments Promote and celebrate City identity Efectivemulti'dhanne|oommunicaton,CnmmunityCunnectocs,ZO2OCensusUut:ead,Po|iceDepartnentCommunkyPu|kingTean\NightOutAgainotChme,communityima8einvesUnent Night Out Against Crime POLICE Night Out Against Crime Planning begins in late May toearly June each year. This year the event |sonAugust 6. Advertising will begin after the 4th of July. This year 14City Teams visited 13 registered parties. The teams consisted uf25City Elected Officials, City Staff and Boards/Comnnissionsmnennbens. Census Plan Outreach CDN DCD/ADK4|N SVCS Onhold for hiring nfnew community engagement manager Community Engagement Manager attending County Complete Count Committee meetings; planning underway tobegin Q4outreach. Draft plan completed. Presentation toEquity and Social Justice scheduled for October meeting with subsequent presentation to Council that month. Community Connectors CDN ADK4INSV[S Presentation given toCouncil. Connectors continue tomeet; staff and partner agency working torecruit additional connectors. Presentation to Council per request inD3. Staff and partner agency investigating how tVcreate anew program toachieve the goo!softhe original Connectors program and yet more effective for both Connectors and the City. TukTV ADK4|NSVCS Ongoing Ongoing Ongoing. Video Vuters'Guideproduced. Hazelnut AD&1!NSVCS Hazelnut published inFebruary; April edition on truck. Hazelnut published every even -numbered month. Hazelnut published every even -numbered month. Facebook & Twitter ADK8/N5VCS Ongoing Ongoing Ongoing. Enhanced website ADW1|N3VC5 Ongoing Ongoing Ongoing. E-Hazelnut ADK8|N3VCS Published every last Monday ofthe month Published every last Monday ofthe month. Published the last Monday ofthe month. See You in the Park P&R Expanding series &redeveloping site specific event themes. Two events were held inJune -both were well received by the community. One was held atCascade View Community Park /attendanca,45O\and the other was held atHazelnut Park (attendance 12S). Atotal ofsix events were held throughout the summer (four during theO3). Music, art, and fun themes created excellent community gathering opportunities throughout Tukvvi|a'oparks. Atotal of approximately 11OOpeople attended during the 3rdquarter. Community calendar ADK4|NSVCS Ongoing Ongoing Ongoing City annual report ADK4|NSV[S Published infirst Hazelnut Complete Complete Healthy Tukwila CDN P&R Community Engagement Q2 Ongoing Ongoing Green Tukwila CDN P&R Planning work parties for ZO19 Ongoing Staff spent aconsiderable amount of3{}time planning for 4Q quarter work parties and stewardship events. Stewardship work parties often occur during late fall and early spring when the ground |osoft and well hydrated. Creative Consultancy -SnuthcenterDistrict CDN P&R Phase 1conceptual work draft )sbeing reviewed The proposed Creative Consultancy project did not receive 4Cu!turefunding, however, the Lodging Tax Advisory Committee recommended using LTACfunds for the project. ThepnjectvvasappnovedbytheCityCounci/ in June. Staff are working onacontract with the artist and the project will begin inAugust. Artist Beth Gahanisunder contract. Tracy Gallaway isserving as the project manager and has been setting upmeetings with various staff from the Mayor's Office (Economic Deve|opnoent),DCDand PVVtoensure that everyone has agood understanding ofthe project and will bedoing their part toassist. Police Dept. Community Liaison Team POLICE The TPD Community Liaison Team is working on issues of regarding the homeless and continues to work with our immigrant and refugee population tosolve problems inthe community. The Community Liaison Team was invited bythe )RCto discuss issues regarding policing and immigrant refugee issues with adelegation from Brazil who was invited here by the United Nations. The team also met with a delegation ofinternational dignitaries who was invited by the US State Department 10discuss similar issues, The Community Liaison Team continued work with the Immigrant and refugee communities. The team has shifted its focus somewhat toaddress issues regarding homelessness. They have partnered with agencies outside ofthe city and with internal city departments todevelop practical solutions tohomelessness. Special events calendar &DK4|NSVCS Planning events for 2UI9 "Summer Fun" flier was completed inApril. "Summer Fun" flier was completed )nApril. 19 2019 Workplan Goal 5 Task Name Committee Department Q1 Accomplishments Q2 Accomplishments; Q3 Accomplishments Ongoing support of block watches POLICE PD has been in touch with a number of Many of the blockwatches assisted with advertising the The blockwatch neighborhoods were thrilled to blockwatches, who report things are going ok. mailbox program. The blockwatches report things are have the mailbox program extended and continue The first quarter was used to plan for the launch of the Mailbox Program. Additionally, the going well, with mail theft still a large concern. to support and advertise it. Several complaints of traffic issues have been referred to the traffic Community Police Academy started February 26th and graduation is May 28th. There are 11 participants. unit. 10/15/2019