HomeMy WebLinkAboutREG 2019-10-21 COMPLETE AGENDA PACKETILA TukwilaCity ounci Agenda
r REGULAR MEETINGto
Allan
o David
Ekberg, Mayor Councrlrnembers: • DennisRobertson + Verna Seal
Cline, CityAdrnrnrstrator + Ike"Sean Quinn + Kate Kruller
Hougardy, Council President • Thomas McLeod + Zak Idan
Kathy
Monday, 0ctober 21, 2019; 7:00 PM • Ord #2615 • Res #1970
1. CALL -TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. APPOINTMENTS/
PROCLAMATIONS
a. A proclamation recognizing October 20-26, 2019, as "National ,Friends
of Libraries Week."
b. Confirm the appointment of Jaleh Sadravi to Position #1 on the Arts
Commission,with a term expiring 12/31/2022
Pg.1
P.
3. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue
is
presented for discussion. (Refer to back of agenda page for additional information.)
4. CONSENT
AGENDA
a. Approval of Minutes: 10/7/19 (ReeuIar
b. Approval of Vouchers
c. Authorize the Mayor to sign a grant agreement with King County for
the Cooperative Watershed Management grant for the Riverton Creek
Flapgate Removal Project, in the amount of $140,000.00.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 10//19.]
d. Award a bid and authorize the Mayor to sign a contract with
KC Equipment, LLC, for the 2019 Annual Small Drainage Program, in
the amount of $434,267.50. [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Committee on 10/8/191
e. Authorize the Mayor to sign Amendment No. 1 to contract #19-061 with
KPG, Inc., for construction management services for the 2019 Annual
Small Drainage Program, in the amount of $70,442.00.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 10/8/19 J
f. Authorize the Mayor to sign a grant agreement with the Washington
State Department of Ecology for Water Quality Stormwater Capacity,
in the amount of $95,000.00 (National Pollutant Discharge Elimination
Pg.9
Pg.27
Pg7
Pg.55
System—NPDES). [Reviewed and forwarded to Consent by the Transportation
and Infrastructure Committee on I0/8/191
(continued.)
REGULAR MEETING
Monday, October 21, 2019
Page 2
5. UNFINISHED
BUSINESS
a. A resolution restating the City's commitment to being diverse, tolerant
and inclusive, and repealing Resolution No 1900.
b. An ordinance amending Ordinance No. 2247 regarding the City's
participation in the South Correctional Entity (SCORE); authorizing the
execution of an amended and restated Interlocal Agreement relating to
SCORE; approving the City's capital contribution related to refunding
bonds to be issued to refinance the SCORE facility; approving other
matters related thereto.
Pg.67
Pg.81
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and
2019 3rd Quarter Work Plan update
d. City Attorney
e. Council Analyst - Monthly Report from the Program Management
Quality Assurance (PMQA) provider for the Public Safety Plan
Pg.107
Pg.123
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Reasonable
City Clerk's Office
www.tulomlawa.gov,
Tukwila Council
Tukwila City Hall is ADA accessible.
accommodations are available at public hearings with advance notice to the
(206-433-1800 or TukwilaCitiCierkCaTukwilaWA.dov). This agenda is available at
and in alternate formats with advance notice for those with disabilities.
meetings are audio/video taped (available at www.tukwilawa.00v)
HOW TO TESTIFY
When recognized by the Presiding Officer to address the Council, please go to the podium and state your
name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit
your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and
may not be able to answer questions or respond during the meeting.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council on items that are NOT included an
the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a
comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic.
SPECIAL MEETINGS/EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may
speak a second time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the fonn of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, the Tukwila Library is a cornerstone of the community, providing
opportunities for all to experience the joy of lifelong learning and to connect with the
human experience from past to present; and
WHEREAS, the Friends of the Tukwila Library is a group of enthusiastic
community volunteers whose dedication enables our library to move from good to
great -- providing the support and resources for additional programming, much
needed equipment, children's summer reading, and special events throughout the
year; and
WHEREAS, the Friends understand and advocate for the critical importance of
well -funded libraries to provide a wide variety of services to all ages including access
to print and electronic materials and expert assistance in research, readers' advisory,
and children's services; and
WHEREAS, the Friends' collective gift of time and commitment to the library
sets an example for all in how volunteerism leads to positive civic engagement and
the betterment of our community; and
NOW THEREFORE, I, Verna Seal, Councilmember, on behalf of Allan Ekberg,
Mayor of the City of Tukwila, do hereby proclaim October 20 - 26, 2019 as:
Friends of Libraries Week
in the City of Tukwila and encourage all community residents to join me in thanking
the Friends of the Tukwila Library for all they do for our library and community.
Presented this 21st day of October, 2019.
Al an Ekbe , Mayor
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U CIL E SA PSIS
MeethigDate
Prepared by
Ma or'r review
Council review
10/21/19
CT
ITEM INFORMATION
ITEM No.
STAFF SPONSOR: MAYOR EKBERG
ORIGINAL AGENDA DATE: 10/21/19
AGENDA ITEM TITLE Recommended Appointment to the Arts Commission
CATEGORY • Discussion
ri
Motion
Date 10/07/19
11 Resolution
Mfg Date
• Ordinance
. Bid
Award
n Public Hearing
Mtg Date
II] Other
Mtg Date
Mg Date
Mtg
Mtg Date
Mtg Date
SPONSOR Council 0 Mayor • H.R EIDCD 'Finance OFire [ITS 1
P&R •
Police EPIV ElCourt
SPONSOR'S Recommend Appointment of aleh Sadravi to Position #1 of the Arts Commission
SUMMARY
REVIEWED BY
• C.O.W.
Mtg.
M
CDN Comm • Finance
Comm.
Comm.
CHAIR:
LI Public Safety Comm.
. Trans &Infrastructure
Arts Comm. 111 Parks
COMMIT' EE
• Planning Comm.
DATE:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/19
MTG. DATE
ATTACHMENTS
10/21/19
Informational Memorandum dated 09/23/19
3
4
City of Tukwila
INFOR ATIO A
TO: City Council
FROM: Mayor Ekberg
DATE: September 23, 2019
SUBJECT: Appointments to the Arts Commission
E
RA DU
Allan Ekberg, Mayor
ISSUE
The Arts Commission have vacant positions. I am recommending appointments as outlined
below. A copy of the application for each applicant is attached for your review.
Arts Commission
Position #1: This position was recently vacated by Noe Rodriguez. I am recommending the
appointment of Jaleh Sadravi to this position. The term for this position expires December 31,
2022.
RECOMMENDATION
I am recommending these appointments be confirmed by Council at the October 21, 2019
Council Meeting.
5
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City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800 Fax: (206) 433-1833
Application for Appointment
BOARDS AND COMMISSIONS
RECEIVED
Email: BoardsComms.tukvvilavva.clov
Website: vvww.tukwilawa.dov
Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume
totaling no more than three pages. 08/08/2019
DATE:
NAME: Sadravi
Last
ADDRESS
Street
MAILING ADDRESS (if different):
HOME PHONE:
Jaleh
First
Tukwila
City
CELL/MOBILE PHONE:
Krisla Foundation for Global Citizenship
EMPLOYER. E-MAIL:
M.I.
98168
Please check all that apply to you within the City of Tukwila limits:
E] Resident 0 Business Owner/Representative
0 School District Representative 0 High School Student
Zip
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS:
O Arts
0 Civil Service
0 Equity & Social Justice
0 Park
O Planning
0 Other/Special Committee:
BOARDS & COMMITTEES:
D Community Police
O Human Services
O Library
O Lodging Tax
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes El No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: 0 Daytime El Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box): D
FOR CITY USE ONLY:
INTERVIEW DATE: APPOINTED: 0. Yes LJ No TERM EXPIRES:
7
��������y | F,
BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT
Professional/Community Activities (orgmnizmtions.clubs, service groups, etc):
IOlDl8DUfl Lutheran Church - Advocacy Team
Association ofFundraising Professionals -member
Creative Women of Color - Art collective
Photography, film, mixed media art, community service, social justice
Qualifications as related to this position:
As a Tukwila resident and active community member, I am very interested in helping arts enrich this
community. I have worked with nonprofit organizations for ten years in the areas of programming,
fundraising, and communications. I have experience working with in an intergenerational environment. I
am also an artist myself so I can offer my own experience of what needs are present for artists. |anne
multicultural woman and | believe that my professional and personal qualifications would aid this
commission.
Other comments/additional information for consideration:
Applicant's Signature
��KlO��M1�
ww'w�'x�w/*Date
Note: Upon submission, 'all information on this form becomes public record. For further clarification regarding this application or
CIL 4GE
A
PSIS
Initiah-
Meeting Date
Prepared by
Mayor's review
Council review
10/21/19
GL
AV,
kk 14-
ITEM
NFORMATION
ITEM No.
STAFF SPONSOR: MIKE PERFETTI
ORIGINAL AGENDA DATE: 10/21/19
AGENDA ITEM TITLE Surface Water Fund - Riverton
Acceptance of King County Cooperative
Creek Flap Gate
Watershed
Removal
Management
Grant
CATEGORY J Discussion
Mtg Date
Motion
Date 10/21/19
. Resolution
ll Ordinance
0 Bid Award
Mtg Date
1 Public Hearing
R Other
Mtg
Mtg Date
Mtg Date
Mtg Date
Mtg Date
SPONSOR II1CouneiI •Mayor •HR DDCD •Finance DFire DTS •P&R
LlPolice DPW DCourt
SPONSOR'S Council is being asked to accept the King County Cooperative Watershed Management
SUMMARY (CWM) grant of $140,000 for the Riverton Creek Flap Gate Removal Project. The CWM
grant is an additional supplemental grant to assist with the main grant from the State
Recreation and Conservation Office of $946,965.00. From this, the CWM grant does require
a match of $950,000, leaving $3,035.00 to be funded from the Surface Water Fund.
REVIEWED BY
Ell C.O.W.
Mtg.
1
CDN Comm 1 Finance
Comm.
Comm.
CHAIR:
. Public Safety Comm.
0 Trans &Infrastructure
•
Arts Comm. . Parks
III Planning Comm.
DATE: 10/08/19
COMMII I EE
ZAK IDAN
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMI
Department of Public Works
Approval; Forward to Consent Agenda
'TEE Unanimous
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 FUND SURFACE WATER (PAGE 93, 2019 CIP)
Comments: Grant funded
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/19
MTG. DATE
ATTACHMENTS
10/21/19
Informational Memorandum dated 10/04/19
2019 CIP, page 93
GIS Project Rendering and photos
King County CWM Grant Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 10/08/19
9
10
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORA DU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY:
CC:
Mike Perfetti, Habitat Project Manager
Mayor Ekberg
DATE: October 4, 2019
SUBJECT: Surface Water Fund - Riverton Creek Flap Gate Removal
Project No. 99830103
Acceptance of Cooperative Watershed Management Grant
ISSUE
Authorize the Mayor to sign a grant agreement with King County for the Cooperative Watershed
Management grant for the Riverton Creek Flap Gate Removal Project.
BACKGROUND
Earlier this year, the City appealed to WRIA 9 to request support to fund additional scope items as
requested by the Salmon Recovery Funding Board, a project grantor. On May 1, 2019, staff
submitted a Cooperative Watershed Management (CWM) grant application and is now being
offered $140,000 in CWM funds.
DISCUSSION
CWM funds are distributed annually to each WRIA in King County and WRIA 9's 2019 share is
$1,756,563. The City applied for and was awarded $140,000 towards the design and construction
of the Riverton Creek Flapgate Removal Project.
FISCAL IMPACT
The CWM grant requires a match of $950,000, which is roughly the sum of the City's existing RCO
grant (PSAR+ SRFB funds). The remainder of the match will come from Surface Water Utility
revenue with $310,000 currently budgeted in 2019/2020.
Grant
Award
Match
CWM
RCO
$ 140,000
$ 946,965
City
3,035
Total
$ 140,000
$ 950,000
RECOMMENDATION
Council is being asked to approve the King County CWM grant agreement for $140,000 for the
Riverton Creek Flap Gate Removal Project and consider this item on the Consent Agenda at the
October 21, 2019 Regular Meeting.
Attachments: 2019 CIP, page 93
GIS Project Rendering and photos
CVVM Project Agreement: Riverton Creek Flap Gate Removal 4.9.19.003
W:\PW Eng \OTHER\ Forms '101 TIC Items & Agendas\TIC Agenda Items\TIC 10-08-19\03 Riverton Creek\01 Info Memo CWM grant acceptance_20191004.docx
11
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Riverton Creek Flap Gate Removal Project No 99830103
Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel
DESCRIPTION: confluence, install trail bridge over new channel, restore/revegetate 200 feet of creek channel and
450 ft. of pond shoreline.
JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River.
Improve fish access to Riverton Creek and enhance salmon rearing and resting area.
STATUS: Design underway in 2018. Construction grant of $846k from WA State RCO.
MAINT. IMPACT: Expected to increase maintenance.
COMMENT:
Project used as mitigation for East Marginal Way Pipe Replacement Project and HPA
Control #133763-1 requires work to be completed by June 11, 2019, which will need to be extended.
FINANCIAL Through Estimated
in $000's
2017 2018 2019
2020 2021 2022 2023 2024 BEYOND TOTAL
. .
EXPENSES
Design
204
100
40
344
Land (RNV)
0
Monitoring
15
15
15
15
15
15
90
Const. Mgmt.
184
184
Construction
918
918
TOTAL EXPENSES
204
100
1,142
15
15
15
15
15
15
1,536
FUND SOURCES
Awarded Grant
72
847
919
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
132
100
295
15
15
15
15
15
15
617
TOTAL SOURCES
204
100
1,142
15
15
15
15
15
15
1,536
2019 - 2024 Capital Improvement Program
93
13
Riverton Creek Flap Gate Removal
Trail Bridge Rendition
L
/• I
1
' /
I
(t t
c ..).
,•-
,
Riverton Creek Flapgate Removal Project
site photos for 2019 CWM grant application
Riverton Creek separated from the Duwa-
mish River by the fill prism and revetment
r'-‘"'"nnititx
'41 404
et<z4
Duwamish River in foreground, looking south
east at Riverton Creek pouring into the river
through the flapgates.
The 1/4 acre backwater pool, looking north from the SR 599 off ramp.
15
16
Project Name: Riverton Creek Flapgate Removal Award Number: 4.9.19.003
AGREEMENT FOR AWARD OF
COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS
BETWEEN THE CITY OF TUKWILA AND KING COUNTY
This Agreement is made between King County, a municipal corporation, and the City of
Tukwila ("Recipient"), for the purposes set forth herein. This Agreement shall be in effect from
the date of execution to May 31, 2022.
Primary Contact for King County: Kim Harper, Grant Administrator, 206-477-6079,
Kim.harperakingcounty.gov.
Primary Contact for Recipient: Mike Perfetti, 206-433-7192, Mike.perfetti@tukwilawa.gov.
1.1
SECTION 1. RECITALS
Whereas, the King County Flood Control District ("District") is a quasi -municipal
corporation of the State of Washington, authorized to provide funding for cooperative
watershed management arrangements and actions for purposes of water quality, water
resource, and habitat protection and management;
1.2 Whereas King County is the service provider to the District under the terms of an
interlocal agreement ("ILA") by and between King County and the District, dated
February 17, 2009, as amended, and as service provider implements the District's annual
work program and budget;
1.3 Whereas, the Board of Supervisors of the District (the "Board"), the District's governing
body, passed Resolution FCD 2018-09 on November 5, 2018, authorizing the King
County executive or his designee to develop and administer a grant award program of up
to $4,684,168 in 2019 for water quality, water resources and habitat restoration and
management projects and activities allocated in the amounts of $929,807 for the
Snoqualmie Watershed, $1,756,563 for WRIA 8, $1,756,563 for WRIA 9, and $241,235
for WRIA 10 projects in King County, provided that the project list is approved by the
Board;
1.4 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service
provider to the District, King County has established a grant award program, called the
Cooperative Watershed Management Award Program, to fund water quality, water
resources and habitat restoration and management projects and activities;
1.5 Whereas, the Recipient submitted an application to its respective WRIA forum or
committee for the Project, as described in Exhibit A attached hereto and incorporated
herein by this reference, and that body has recommended the Project for funding under
the Cooperative Watershed Management Grant Program in accordance with King
County's Cooperative Watershed Management Grant Program Policies and Procedures, a
copy of which has been furnished by King County to the Recipient and which are
incorporated herein by this reference ("Grant Policies and Procedures");
Page 1 of 7
17
Project Name: Riverton Creek Flapgate Removal Award Number: 4.9.19.003
1.6 Whereas the District's Board of Supervisors has received a list of proposed projects that
includes the Project, and the Board of Supervisors, in Resolution FCD2019-10, has
approved the Project for funding up to the amount of $140,000;
1.7 Whereas King County has received a Scope of Work and a Budget for the Project from
the Recipient and has determined that the Scope of Work, attached hereto and
incorporated herein as Exhibit B ("Scope of Work"), and the Budget, attached hereto and
incorporated herein as Exhibit C ("Budget Summary"), are consistent with the Grant
Policies and Procedures;
1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions under which King County will provide
funding from the District in accordance with the Policies and Procedures, and the
Recipient will implement the Project.
SECTION 2. AGREEMENT
2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this
reference.
2.2. King County agrees to award the Recipient an award in the total amount of $140,000
from District funds (the Award). The Award shall be used by the Recipient solely for the
performance of the Project. King County shall pay the Recipient in accordance with the
Grant Policies and Procedures.
2.3. The Recipient represents and warrants that it will only use the Award for the Scope of
Work of this Agreement and in accordance with the Project Budget. The Recipient shall
be required to refund to King County that portion of the Award which is used for work or
tasks not included in the Scope of Work. Further, the Recipient agrees that King County
may retain any portion of the Award that is not expended or remains after completion of
the Scope of Work and issuance of the Final Report, as further described below.
2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate
the execution date of this Agreement provided that 1) they have been identified by
Recipient as being within the scopes of numbers 2) and 3) below, and have been
approved by King County as being within such scopes; 2) The activities are specified in
the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the
Scope of Work and are authorized by the Award as identified in the Budget of this
Agreement; 4) such activities and expenses otherwise comply with all other terms of this
Agreement; and 5) such activities and expenses do not occur prior to the date the grants
were approved by the District and reimbursements shall be paid to the Recipient only
after this Agreement has been fully executed.
2.5. The Recipient shall invoice King County for incurred expenses using the Request for
Payment form and Progress Report form for those documented and allowable expenses
identified in the Budgets and according to the rules set forth in the Grant Policies and
Page 2 of 7
18
Project Name: Riverton Creek Flapgate Removal Award Number: 4.9.19.003
Procedures. Blank forms shall be provided to the Recipient by King County upon
execution of this Agreement. Progress reports for each project (with or without requests
for payment) shall be made no less frequently than every six months after the effective
date of this Agreement nor more frequently than every three months after the
aforementioned date. A Progress Report form shall be submitted with all payment
requests. A one-time advance may be allowed, in the discretion of King County, for
expenses anticipated to be incurred in the three months following the date of submission
of the advance Request for Payment only for work that is included in the Scope of Work
of this Agreement, and identified as such in the Request for Payment. The amount of the
advance may not exceed 20% of the total award amount. Documentation of payments
made from advances shall be submitted to King County prior to any further requests for
payment.
2.6. The Recipient shall be required to submit to King County a final report which documents
the Recipient's completion of the work in conformance with the terms of this Agreement
within thirty (30) days after the completion of the work. The final report may be
submitted on the Close-out Report form unless a more detailed final report is specified in
the scope of work. A blank Close-out Report form shall be provided to the Recipient by
King County upon execution of this Agreement. The final report shall include a summary
of the Project's successes and shall address the watershed benefits accomplished by the
work.
2.7. The Recipient's expenditures of Award funds shall be separately identified in the
Recipient's accounting records. If requested, the Recipient shall comply with other
reasonable requests made by King County with respect to the manner in which Project
expenditures are tracked and accounted for in the Recipient's accounting books and
records. The Recipient shall maintain such records of expenditures as may be necessary
to conform to generally accepted accounting principles as further described in Section 2.8
below, and to meet the requirements of all applicable state and federal laws.
2.8. The Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS") or Generally Accepted
Accounting Principles set forth by the Financial Accounting Standards Board or by the
Governmental Accounting Standards Board.
2.9. King County or its representative, and the District or its representative shall have the
right from time to time, at reasonable intervals, to audit the Recipient's books and records
in order to verify compliance with the terms of this Agreement. The Recipient shall
cooperate with King County and the District in any such audit.
2.10. The Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established by the Washington State Archivist
Local Government Common Records Retention Schedule (CORE) as revised.
2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and
Page 3 of 7
19
Project Name: Riverton Creek Flapgate Removal Award Number: 4.9.19.003
federal laws and regulations. The Recipient shall implement an appropriate monitoring
system or program to ensure compliance with this provision.
2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the
District, their elected or appointed officials, employees and agents, from all claims,
alleged liability, damages, losses to or death of person or damage to property arising out
of any acts or omissions of the Recipient, its employees, agents, contractors or
subcontractors in performing its obligations under the terms of this Agreement.
2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project
on all literature, signage or press releases related to the Project.
SECTION 3. GENERAL PROVISIONS
3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their
respective successors and assigns.
3.2. This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof
which are not embodied in this Agreement shall be of any force or effect.
3.3. No amendment to this Agreement shall be binding on any of the parties unless such
amendment is in writing and is executed by the parties. The parties contemplate that this
Agreement may from time to time be modified by written amendment which shall be
executed by duly authorized representatives of the parties and attached to this Agreement.
3.4. Each party warrants and represents that such party has full and complete authority to
enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement
on behalf of such party and that such party is bound by the signature of such
representative.
3.5. The Project shall be completed by no later than May 31, 2022. In the event that the
Project is not completed by this date, King County has the discretion, but not the
obligation to terminate this Agreement and retain any unexpended Award funds.
3.6. This Agreement may be signed in multiple counterparts.
3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable
under applicable law, such provision will be ineffective to that extent only, without in any
way affecting the remaining parts or provision of this Agreement, and the remaining
provisions of this Agreement shall continue to be in effect.
3.8. The amount of the Award has been fully funded by the District. To the extent that
funding of the Award requires future appropriations by the King County Council, King
County's obligations are contingent upon the appropriation of sufficient funds by the
King County Council to complete the Scope of Work. If no such appropriation is made,
Page 4 of 7
20
Project Name: Riverton Creek Flapgate Removal Award Number: 4.9.19.003
this Agreement will terminate at the close of the appropriation year for which the last
appropriation that provides funds under this Agreement was made.
This document has been approved as to form by the King County Prosecuting Attorney's Office
as ofJuly 15, 2016.
KING COUNTY: RECIPIENT:
By By
Name Name
Title Title
Date Date
Page 5 of 7
21
Project Name: Riverton Creek FkapgatoRemoval
EXHIBIT A: PROJECT DESCRIPTION
Award Number: 4.9.19.003
PROJECT
RECIPIENT
DESCRIPTION
MATCH
AWARD
Riverton Creek
F|apQate
Removal
City of
Tukwila
Improve habitat conditions along the lower 1,ZOOlineal
feet ofRiverton Creek and restore fish access between the
creek and the DuwamishRiver, providing off -channel
rearing habitat for five species ofanadvomoussalmon and
trout, including ESA listed Chinook and Stee)hpad.The
property islocated along the Green River Trail onthe left
bank ufthe DuwmmishRiver a1RK46.5,all within the tidally
influenced estuary. Restoration will include a)adding large
wood tothe creek channel, b)removing invasive
vegetation and installing native plants c)dayUghdngthe
creek and replacing two perched culverts and flapgays
with abridge for the regional Green River Trail.
$950000
$140000
Project Location: The site is across the river from the Duwamish Gardens and Chinook Wind habitat restoration
projects, and adjacent to the SR 599 off ramp to Tukwila International Boulevard. kblocated atDuwamishRiver
Mile 6.5, left bank.
Page 6 of 7
W.6*414""W
"-00 uk APM =1
22
Project Name: Riverton Creek Flapgatellomuvu|
EXHIBIT B: SCOPE OF WORK
Award Number: 4�.19.003
Task Title
Task Description (include Activities a"doeliverables)
Estimated
Percent of
Total Budget
Month/Year
Task wi|nbe
Completed
Task z:Project
Administration
(Required)
Submit reimbursement request forms, backup documentation for billing, and
progress reports otleast every smonths. Submit aFiscal Closeout form and a
Closeout 'Report form with the final reimbursement request.
zm
woyznzz
Tusxz:
Design and permitting: 'The City will work with its consultant to complete the
design and permitting coordination and deliverables.
4m
mnexnzn
Tu,kz:
Bank protection: the Contractor will modify the pcnrevetment fuallow the
day|ightinuofthe Creek. Bank protection includes the installation ofboulders,
rip,apand gravels installed mmaximize habitat gain, as well asafooting and
abutments for the new regional trail bridge.
zo%
September
xnzo
Taskg:
up|xndpmtcctmn' the Contractor will install ananchored sheet pile wall
adjacent tothe road nnthe left bank and aretaining wall adjacent to
commercial property o«the east bank.
20%
Ju|yzOzz
Task4:
Large Woody Debris Installation: large woody debris will be incorporated both
a,part mfastep down configuration and upereekaspart of the backwater
improvements ^such a,riffle and pool formation and increased juvenile
residency time during low water conditions.
zs%
September
zoau
Tad^s:
Channel Excavation, Grading and Erosion Control: thefill prism and culverts
with f|apgateswill beremoved to daylight thecreek. The steep lower channel
slopes 'will uegraded toagentler pitch and protected with erosion control
fabric Temporary bypass silt containment will beplaced during in -water work
periods.
aO%
Auoost2UzO
Tu,ha:
Planting Restoration: the Contractor will install native riparian plants along
1,2oolineal feet nfRiverton Creek and 000lineal feet ofthe ouwamishRiver.
Restoration includes the removal ofinvasive plants.
10%
pcbman/
2022
Task 7'
Construction Management: The City ofTukwila and its consultant will oversee
construction to ensure Contract compliance.
zO%
Movzn12
EXHIBIT C: BUDGET SUMMARY
Budget Item
Grant Requesst
Staffing
$1,389
Page 7 of 7
23
24
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 8, 2019 - 5:30 p. m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Henry Hash, Hari Ponnekanti, Vicky Carlsen, Tony Cullerton, Aaron
Williams, Jeff Friend, Gail Labanara, Han Kirkland, Ryan Larson, Bryan Still,
Michael Ronda, Laurel Humphrey
Guests: Pia Westen & Adam Hutschreider, SHKS Architects
CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Bid Award: 2019 Annual Small Drainage Program
Staff is seeking Council approval of a contract with KC Equipment, LLC in the amount of
$434,267.50 for construction of the 2019 Annual Small Drainage Program. This program
constructs drainage projects that are too large for city staff but smaller than a typical capital
improvement project, and prioritized based on need, cost, requirements, and length of time on
the list. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT
AGENDA.
B. Contract Amendment: 2019 Annual Small Drainage Program
Staff is seeking Council approval of Amendment No. 1 to Contract 19-061 with KPG, Inc. for
construction management of the 2019 Annual Small Drainage Program. KPG was selected from
six firms for best meeting the requirements of the project. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of an agreement with King County for $140,000 of Cooperative
Watershed Management (CWM) grant funding for the Riverton Creek Flap Gate Removal
Project. CWM funds are distributed annually to each WRIA in King County and Tukwila was
awarded $140K toward design and construction of this project, which will increase available
salnnonid rearing habitat and flood refuge in the lower Duwamish. The required match of
$950,000 is available from other grant funds and Surface Water revenue. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
D. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department
of Ecology for a $95,000 2019-2021 Water Quality Stormwater Capacity Grant. Funds will be
used to assist Phase II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
25
26
0
ti CIL
9
A
PSIS
Meeting Date
Prepared by
Mayoeoien,
Council revi'w
10/21/19
GL
4
ITEM INFORMATION
ITEMNO.
STAFF SPONSOR: RYAN LARSON
ORIGINAL AGENDA DATE: 10/21/19
AGENDA ITEM TITLE Surface Water Fund - 2019 Annual Small Drainage
Bid Award to KC Equipment, LLC
Program
CATEGORY Discussion
11 Motion
Mtg Date
11 Resolution
Altg Date
111 Ordinance
Mtg Date
I Bid
Award
10/21/19
• Public Hearing
Other
11/11,g Date
11/11g Date
Mtg Date
Mtg Date
SPONSOR Council IMqyor HR E1DCD Finance NFire 1 TS
•P&R
lPoliie
IIPW • Court
SPONSOR'S The 2019 Annual Small Drainage Program was advertised for bids on August 20 and 27,
SUMMARY 2019. Three bids were opened September 10 with the low bid of $434,267.50 from KC
Equipment, LLC. For 2019, seven locations are scheduled for drainage improvements
throughout the City. Council is being asked to award the bid to KC Equipment in the
amount of $434,267.50.
REVIEWED BY
111 C.O.W.
IVItg.
II CDN Comm
• Finance
Comm.
Comm.
CHAIR:
• Public Safety Comm.
11 Parks
CONfiVII 11 EE
I Trans &Infrastructure
III
Arts Comm.
1 Planning Comm.
DATE: 10/08/19
ZAK IDAN
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$434,267.50 $515,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND
Comments: pg 88, 2019 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/19
MTG. DATE
ATTACHMENTS
10/21/19
Informational Memorandum dated 10/04/19
Page 88, 2019 CIP
Project Vicinity Map
KPG Project Award Recommendation Letter 09/10/19
Bid Tabulation
Minutes from the Transportation & Infrastructure Committee meeting of 10/08/19
27
28
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director 41
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: October 4, 2019
SUBJECT: Surface Water Fund - 2019 Annual Small Drainage Program
Project No. 91941201
Bid Award
ISSUE
Award a contract to KC Equipment,LLC for construction of the 2019 Annual Small Drainage Program.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for
City staff to complete but are smaller than a typical capital improvement project. The projects originate
from citizen complaints and maintenance staff recommendations and are compiled on the Small
Drainage Project List. Each year the projects are prioritized based on need, expense, permitting
requirements, and length of time on the list. The highest priority projects are then designed and
constructed. The 2019 Annual Small Drainage Program was advertised to provide drainage
improvements at up to seven locations as noted in the attached vicinity map.
DISCUSSION
The 2019 Annual Small Drainage Program was advertised for bids on August 20 and 27, 2019. Three
bids were received and opened on September 10, 2019. The bids were checked, tabulated, and no
errors were found. KC Equipment LLC is the apparent low bidder with an overall bid of $434,267.50.
The engineer's estimate was $493,662.00.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results Estimate 2019 Budget
Bid Amount (Schedule A & B) $ 434,267.50 $ 493,662.00 $ 515,000.00
Contingency (10%) 43,426.75
Total $ 477,694.25 $ 493,662.00 $ 515.000.00
RECOMMENDATION
Council is being asked to award the construction contract for the 2019 Annual Small Drainage Program
to KC Equipment, LLC in the amount of $434,267.50 and consider this item on the Consent Agenda at
the October 21, 2019 Regular Meeting.
Attachments: 2019 CIP, page 88
Project Vicinity Map
KPG Project Award Recommendation Letter 091019
Bid Tabulation
WAPW Eng1PROJECTS1A- DR Projects1Annual Small Drainage Programs12019 SDP (91941201)106 - Final Bid Docs\Bid AwardlInfo Memo Bid Award 2019.docx
29
30
CITY OFTUKWILACAPITAL PROJECT SUMMARY
oMg to 2024
PROJECT: Annual Small Drainage Program Project No. eXX41201
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JVST|p|CuT|oN' Pru�dedn�nagecnrva�ionofor e«i$�ng/on8oingdrainage pmb|omothroughout the City, indudinSculvert
� replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List,
M4|NT|MPACT: Reduces maintenance.
~" Ongoing first
:
FINANCIAL Through Estimated
uuso e021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
50
VO
80
80
OO
OO
OO
80
80
690
Strenrngages/Monito,
31
35
35
35
36
36
30
36
40
320
Const. Mgmt.
90
45
oO
00
80
80
OO
OO
80
695
Construction
448
OOV
515
515
514
515
514
514
513
4.646
TOTAL EXPENSES
619
760
710
710
710
709
710
710
713
6,351
FUND SOURCES
Awarded Grant
0
Proposed Grant
65
85
Mitigation Actual
V
Mitigation Expected
O
Utility Revenue
819
695
710
710
710
709
710
710
713
6,286
TOTAL SOURCES
mne
760
710
710
71$
roV
710
710
713
6,351
^�
Project Location:
Entire System
�
2019 2024 Capital Improvement program
88
31
2019 Small Drainage Program - Seven Locations
S 130TH ST 0 33RD PL S CIPP UNING
S 140TH ST ® 38TH AVE S CIPP LINING
,e.
:, kk gA`
?M-94 leg
erfrr1;
S 152ND ST ,-,; 42ND AVE S CIPP LININ
40TH AVE S 0 SOUTHCENTER BLVD CIPP UNING
i
GIL IAM CREEK INLET
ACCESS IMPROVEMENTS
Project Location Map
GIWAM CREEK CONTROL
STRUCTURE ACCESS IMPROVEMENTS
SOUTHCENTER BLVD
61ST AVE S CIPP UNING
32
SEATTLE •TACOMA
September 10, 2019
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Attention: Felipe Ayala
Reference: City of Tukwila
2019 Small Drainage Program
Contract No. #91941201
Subject: Project Award Recommendation
Mr. Ayala,
As requested, KPG has completed the verification for KC Equipment Company, LLC for the 2019 Small Drainage
Program.
We have checked the status of KC Equipment Company, LLC on the Washington State Labor and Industries web
page to confirm they are currently insured, bonded, and licensed. Additionally, no strikes or debarment records
arose federally or statewide regarding KC Equipment Company, LLC. There were four subcontractors listed on
their bid form to confirm.
We phoned the references listed in KC Equipment Company, LLC's bid and were able to speak with 2: Paul
Garrett, Syed Kazmi, and Eugene Pike.
Paul Garrett is with KBA who provided construction management services for the City of Bonney Lake and the
Seattle Department of Transportation on several of KC Equipment's project. He had positive comments about KC
Equipment and stated the contractor did good work.
Eugene Pike provided construction management services on six different entities: the Seattle Department of
Transportation, the Port of Seattle, Seattle City Light, Soos Creek Water & Sewer District, the City of Renton, and
the City of Des Moines. Mr. Pike was enthusiastic about KC Equipment's work ethic and felt they were a great
contractor to work with.
It is KPG's recommendation that the 2019 Small Drainage Program project be awarded to KC Equipment
Company, LLC.
We have enclosed the contractor verification package and reference checks for your review.
Respectfully,
Ariana Vallejos
Assistant Resident Engineer
KPG, Inc.
CC: Andy Youn, City of Tukwila Kelly Clark, KPG
Mike Ronda, City of Tukwila
33
W
CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS
2019 Small Drainage Program
BID TABS
09/10/19
No.
Section
No.
ROADWAY (SCHEDULE A)
Item
Total
Quantity
Unit
Engineer's Estimate
Unit Cost Total Cost
LOW BIDDER
KC Equipment, LLC
Unit Cost
Total Cost
2nd Low Bidder
Nordvind Company, LLC.
Unit Cost
Total Cost
Bidder
Road Construction Northwest
Unit Cost
Total Cost
1-04 Unexpected Site Changes
1
FA
$6,000.00 $
6,000
$6,000.00
6,000
$6,000.00
6,000
$6,000.00
$
6,000
2
1-09 Mobilization
LS $35,000.00 $
35,000
$20,000.00
20,000
$25,000.00
25,000
$21,000.00
21,000
3
1-10 Project Temporary Traffic Control
LS $50,000.00 $
50,000
$20,000.00
20,000
$120,000.00
120,000
$54,000.00
54,000
4
4-04
Off -Duty Uniformed Police Officer
20
HR
$130.00
2,600
$125.00
2,500
$200.00
4,000
$125.00
$
2,500
5
8-01 Temporary Water Pollution / Erosion Control
1
LS $20,000.00 $
20,000
$5,000.00
5,000
$15,000.00
15,000
$5,000.00
5,000
6 8-04 Cement Conc. Traffic Curb and Gutter
55
LF
$200.00 $
11,000
$35.00
$
1,925
$20.00
1,100
$85.00
4,675
7 8-14 Cement Conc. Sidewalk and Curb Ramp
(ROADSIDE DEVELOPMENT (SCHEDULE A)
1
EA
$5,000.00 $
5,000
$3,500.00
3,500
$5,000.00
5,000
$4,000.00
4,000
8 8-02 'Property Restoration
STOR
DRAINAGE (SCHEDULE A)
1
FA $3,000.00 $
3,000 $3,000.001 $
3,000 N $3,000.00 $
3,000 $3,000.00 $
3,000
9
10
11
12
13
14
15
7-04
7-08
7-08
7-08
7-08
7-08
7-20
Pipe Repair
Rehabilitate 8" CMP Pipe, 40th Ave S
Rehabilitate 12" Cement Conc. Pipe, S 130th St
Rehabilitate 12" Cement Conc./CMP Pipe, S 140th St
Rehabilitate 12" Cement Conc./CMP Pipe, S 152nd St
Rehabilitate 18" Cement Conc./CMP Pipe, 61st Ave S
Temporary Stormwater Bypass System
Schedule A Total
2
50
130
296
172
110
EA
LF
LF
LF
LF
LF
LS
$5,000.00
$100.00
$125.00
$130.00
$130.00
$150.00
$33,000.00
10,000
5,000
16,250
38,480
22,360
16,500
33,000
274,190.00
$10,000.00
$80.00
$250,00
$250.00
$250.00
$250.00
$10,000,
$
20,000
4,000
32,500
74,000
43,000
27,500
10,000
$ 272,925.00
$5,000.00
$81.76
$81.76
$81.76
$81.76
$203.96
$25,000.00
10,000
4,088
10,629
24,201
14,063
22,436
25,000
$ 289,516.08
$3,000.00
$215.00
$110.00
$70.00
$100.00
$180.00
$28,400.00
6,000
10,750
14,300
20,720
17,200
19,800
28,400
I $ 217,345.00
ROADWAY (SCHEDULE B)
16
1-04
Unexpected Site Changes
1
FA
$6,000.00
$
6,000
$8,000.00
$
6,000
$6,000.00
$
6,000
$6,000.00
$
6,000
17
1-09
Mobilization
1
LS
$10,000.00
$
10,000
$10,000.00
$
10,000
$10,000.00
$
10,000
$26,500.00
$
26,500
18
1-10
Project Temporary Traffic Control
1
LS
$12,500.00
$
12,500
$20,000.00
$
20,000
$10,000.00
$
10,000
$20,000.00
$
20,000
19
2-01
Clearing and Grubbing
1
LS
$5,000.00
$
5,000
$5,000.00
$
5,000
$10,000,00
$
10,000
$10,000.00
$
10,000
20
2-09
Structure Excavation Class B Incl. Haul
80
CY
$40.00
$
3,200
$75.00
$
6,000
$106.00
$
8,000
$80.00
$
6,400
21
4-04
Crushed Surfacing Base Course
26
TN
$40.00
$
1,040
$75.00
$
1,950
$100.00
$
2,600
$85.00
$
2,210
22
4-04
Trail Surface Aggregate
3
TN
$110.00
$
330
$125.00
$
375
$150.00
$
450
$350.00
$
1,050
23
6-04
Timber Stairs
1
LS
$30,000.00
$
30,000
$20,000.00
$
20,000
$20,000.00
$
20,000
$73,700.00
$
73,700
24
6-20
Metal Stair Structure
1
LS
$95,000.00
$
95,000
$50,000.00
$
50,000
$45,000.00
$
45,000
$93,250.00
$
93,250
25
8-01
Temporary Water Pollution / Erosion Control
1
LS
$18,000.00
$
18,000
$2,500.00
$
2,500
$5,000.00
$
5,000
$2,450.00
$
2,450
26
8-15
Quarry Spells & Hand Placed Rip Rap
20
CY
$100.00
$
2,000
$200.00
$
4,000
$100.00
$
2,000
$275.00
$
5,500
27
8-24
Rock Wall
160
SF
$50.00
$
8,000
$75,40
$
12,000
$25.00
$
4,000
$95.25
$
15,240
ROADSIDE DEVELOPMENT (SCHEDULE B)
28
8-02
Topsoil Type A
8
CY
$60.00
480
$200.00
1,600
$100,00 $
800 $96.00
768
29
8-02
PSIPE Acer CircinatumNine Maple; 1 Gal Cont.
12
$85.00
1,020
$25.00
300
$100.00 $
1,200 $32.00
384
30
8-02
PSIPE Mahonia Aguifolium/Oregon Grape; 1 Gal Cont.
26
EA
$25.00
650
$25.00
650
$100.00
2,600 $32,00
832
31
8-02
PSIPE Rubus Parvifolia/mhimblebeny; 1 Gal Cont.
26
EA
$25.00
650
$25.00
650
$100.00 $
2,600 $32.00
832
32
8-02
PSIPE Symphoricarpus Atbus/Snowberry; 1 Gal Cont.
26
EA
$25.00
650
$25.00
650
$100.00 $
2,600 $32.00
832
33
8-02
Properly Restoration
FA
$5,000.00
5,000
$5,000.00
5,000
$5,000.00 $
5,000 $5,000.00 $
5,000
Schedule B Subtotal
199,520.00
146,675.00
137,850.00
270,948
Schedule B WSST 10%
19,952.00
14,667.50
13,785.00
27,094.80
Schedule B Total
219,472.00
$ 161,342.50
151,635.00
298,042.80
BID TOTAL
493,662.00
$ 434,267.50
441,151.08
515,387.80
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 8, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak !clan, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Henry Hash, Hari Ponnekanti, Vicky Carlsen, Tony Cullerton, Aaron
Williams, Jeff Friend, Gail Labanara, Han Kirkland, Ryan Larson, Bryan Still,
Michael Ronda, Laurel Humphrey
Guests: Pia Westen & Adam Hutschreider, SHKS Architects
CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Bid Award: 2019 Annual Small Drainage Program
Staff is seeking Council approval of a contract with KC Equipment, LLC in the amount of
$434,267.50 for construction of the 2019 Annual Small Drainage Program. This program
constructs drainage projects that are too large for city staff but smaller than a typical capital
improvement project, and prioritized based on need, cost, requirements, and length of time on
the list. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT
AGENDA.
B. Contract Amendment: 2019 Annual Small Drainage Program
Staff is seeking Council approval of Amendment No. 1 to Contract 19-061 with KPG, Inc. for
construction management of the 2019 Annual Small Drainage Program. KPG was selected from
six firms for best meeting the requirements of the project. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of an agreement with King County for $140,000 of Cooperative
Watershed Management (CWM) grant funding for the Riverton Creek Flap Gate Removal
Project. CWM funds are distributed annually to each WRIA in King County and Tukwila was
awarded $140K toward design and construction of this project, which will increase available
salmonid rearing habitat and flood refuge in the lower Duwamish. The required match of
$950,000 is available from other grant funds and Surface Water revenue. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
D. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department
of Ecology for a $95,000 2019-2021 Water Quality Stormwater Capacity Grant. Funds will be
used to assist Phase II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
35
36
•
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Prepared by
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10/21/19
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ITEM INFORMATION
ITEM No.
STAFF SPONSOR: MIKE RONDA
ORIGINAL AGENDA DATE: 10/21/19
AGENDA ITEM TITLE Surface Water Fund - 2019 Annual Small Drainage
Construction Management Amendment No.
Program
1 with KPG, Inc.
CATEGORY •Discussion
El
Motion
Date 10/21/19
Ell Resolution
Mg Date
El Ordinance
At Date
111 BidAward
Mtg Date
0 Public Hearing
Mtg Date
• Other
Mtg Date
Mtg
11111g Date
SPONSOR II Council Mayor RHR ODCD UFmance •Fire TS
Pe7R flPolice 0 PIV 111Court
SPONSOR'S KPG is currently the design consultant for the 2019 Annual Small Drainage Program with
SUMMARY Contract No. 19-061. During construction, the City will need construction management
support and KPG was selected as the most qualified. The construction bid is also scheduled
to be awarded to KC Equipment on 10/21/19. Council is being asked to approve
Amendment No. 1 for construction management with KPG in the amount of $70,442.00.
REVIEWED BY
0 C.O.W.
Mtg. 0 CDN Comm
fl Arts Comm.
. Finance
Comm.
Comm.
CHAIR:
[1] Public Safety Comm.
El Parks
COMMI1 I EE
C. Trans &Infrastructure
• Planning Comm.
DATE: 10/08/19
ZAK IDAN
RECOMMENDATIONS:
SPONSOR/ADMIN.
Commii
Public Works Department
1 EE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$70,442.00 $80,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND
Comments: Page 88, 2019 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/19
MTG. DATE
ATTACHMENTS
10/21/19
Informational Memorandum dated 10/04/19
Construction Management support Proposal Rating 2019
KPG Amendment No. 1 to Contract 19-061, scope of work, and fee
Minutes from the Transportation & Infrastructure Committee meeting of 10/08/19
3 7
38
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Michael Ronda, Construction Project Manager
CC: Mayor Allan Ekberg
DATE: October 4, 2019
SUBJECT: Surface Water Fund - 2019 Annual Small Drainage Program
Project No. 91941201, Contract No. 19-061
Construction Management Amendment No. 1
ISSUE
Approve Amendment No. 1 to Contract No. 19-061 with KPG, Inc. (KPG) for construction
management (CM) services for the 2019 Annual Small Drainage Program.
BACKGROUND
The Annual Small Drainage Program repairs and installs needed surface water infrastructure that is
identified through maintenance activities as well as citizen complaints. For the 2019 Annual Small
Drainage Program, the project was bid with seven different sites for repair/improvements. KPG was
the Designer of Record for the design of these features and has a detailed understanding of the
issues at each site.
DISCUSSION
The current MRSC Consultant Roster was reviewed and six firms were evaluated for their CM
services capabilities. Following the initial review of the Summary of Qualifications, three firms were
contacted to discuss general work scope and availability and two firms were asked to provide
additional information for evaluation. From this information, KPG was selected as the firm that best
met the requirements for CM support. KPG has designed the Annual Small Drainage Program since
1991 and Public Works continues to be satisfied with their work. KPG also worked on the 2018
Annual Small Drainage Program and has an unparalleled knowledgeable of the work scope at the
seven 2019 sites.
FINANCIAL IMPACT
The 2019 Small Drainage CM budget is $80,000 and KPG's proposed fee for the 2019 Small
Drainage Program's CM contract is $70,442.00. The remaining CM budget is being reserved for in-
house billing (Project Management and other City resources to provide Inspection and Resident
Engineering services).
KPG CM Amendment No. 1
Consultant 2019 Budget
$ 70,442.00 $ 80,000 00
RECOMMENDATION
Council is being asked to approve the Amendment No 1 to Contract No. 19-061 with KPG, Inc. for
construction management services in the amount of $70,442.00 for the 2019 Small Drainage
Program and to consider this item on the Consent Agenda at the October 21, 2019 Regular Meeting.
attachments: CM Support Proposal Rating 2019
KPG Consultant Agreement
WIPW EngIPROJECTS1A- DR Projects1Annual Small Drainage Programs12019 SDP (91941201)102 - Funding and FinancelConsultant Selection1(015)- CM Consultant SeleclionlInfo Memo CM 2019 SDP.docx
39
40
2019 Small Drainage -Qualification Review �QC� �.' �`e Q,P ON'*.#
(1= Top Choice, 2 = Second Choice, 3 = Third Choice, 4 = Lower/UNK) .a•`
Relevant Project Experience
1
2
4
3
4
4
Experience with HPA/Creek Work
1
2
4
3
4
4
Small Scale Projects
2
1
3
4
4
4
Ability to keep project on schedule and within Budget
1
2
4
3
4
4
Project Team Availability of Key Team Members
2
2
UNK
UNK
UNK
UNK
Knowledge of City , Plan Process, Drainage System
1
2
4
3
4
4
TOTALS
(Lowest Total Score is best)
8
11
19
16
20
20
Firm Rank
(1 - 3, Lowest = Best)
1
2
4
3
5
5
WSPW Eng\PROJECTSW DR ProjectsWnnual Small Drainage Programs \2019 SDP (91941201)\02 - Funding and Finance 1ConsuI ant Selection1(015)-CM Consultant Selection\CM Support Proposal Rating 2019,xIsx
42
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and KPG, P.S.
That portion of Contract No. 19-061 between the City of Tukwila and KPG, P.S. is hereby
amended as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of work included as
Exhibit A-1.
Article 3 - Duration of Agreement; Time for Performance shall be modified as follows:
This Agreement shall be in full force and effect for a period commencing upon execution and ending July 15,
2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all
services and provide all work product required pursuant to this Agreement no later than July 15, 2020 unless
an extension of such time is granted in writing by the City.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B-1, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $70,442.00 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$149,426.00 without express written modification of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKVVILA CONTRACTOR
Allan Ekberg, Mayor Printed Name: Nelson Davis, KPG. P.S.
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
43
44
EXHIBITA-1
Construction Management
Services
Scope of Work
September 30, 2019
City of Tukwila — 2019 Small
Drainage Program
This work will provide construction management services for the construction contract to complete the
City of Tukwila — 2019 Small Drainage Program. These services will include design support, as well as a
limited scope for project management, documentation control, inspection, materials testing, and contract
administration during the construction of the project, as detailed below. KPG ("Consultant") will provide
to the City of Tukwila ("City") construction management services for the project.
A detailed scope for the Contract follows:
1. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
The proposed project team will include one part-time Resident Engineer, a part-time inspector,
project design staff as needed, and a sub -consultant to provide services for materials testing. It is
anticipated that part-time site observation will be dedicated primarily to the two access
improvements (to be scheduled in 4-hour minimum increments) but not limited to these areas,
allocated at the City's direction, which may include night work on select sites.
• The level of service is based on a construction project duration of approximately 60 working days.
• KPG estimates a total project construction duration of 80 working days (16 weeks) including two
weeks for preconstruction service, twelve weeks for construction services, and two weeks for project
closeout and record drawing preparation. No suspensions or stop work periods are anticipated during
this duration.
• It is anticipated that the City will review and execute the insurance, bonds, and the Construction
Contract.
• It is anticipated that the Contractor will do all public outreach, and ensure affected business and
residents are notified of impending contractor activities one week prior to work. KPG will hand out
the night work notices for the work in front of City Hall.
• The design engineers from KPG will be available during construction to answer questions during
construction and review RAM's, shop drawings, and answer RFI's as required.
City of Tukwila — 2019 Small Drainage Program
Construction Management Services Scope of
Work
Page 1 of 5
KPG
Project Number 19039
9/25/2019
45
EXHIBIT A-1
• Services will be performed in accordance with the Contract plans & special provisions, and City
engineering standards.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for.
TASK] — MANAGEMENT/COORDINATION/ADMINISTRATION
Provide overall project management, coordination with the City, and monthly invoicing. This effort will
include the following elements.
• Organize and layout work for project staff.
• Review monthly expenditures and CM team scope activities. Prepare and submit invoices
describing CM services provided each month.
Deliverables
• Monthly invoices reports
TASK 2— PRECONSTRUCTION SERVICES
2.1 Preconstruction Conference: The City will prepare an agenda for, distribute notices of, and
conduct a preconstruction conference in the City's offices. The Consultant's project manager,
resident engineer, and inspector will attend the preconstruction conference. The City will prepare
a written record of the meeting and distribute copies of the minutes to all attendees and affected
agencies, staff, etc.
At the Pre -construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, issues with utilities, unusual
conditions, Federal, State, and local requirements and any other items that will result in better
project understanding among the parties involved.
Deliverables
• Attend Preconstruction Conference
TASK 3 — CONSTRUCTION SERVICES - FIELD
3.1 On -site Observation: The Consultant shall provide the services of one part-time inspector for site
observation will be dedicated primarily to the two access improvements (to be scheduled in 4-
hour minimum increments) but not limited to these areas, allocated at the City's direction during
construction activities and other tasks necessary to monitor the progress of the work.
Construction staff shall oversee the following items of work, on the project site, and will observe
the technical progress of the construction, including providing day-to-day contact with the
Contractor and the City:
o Preparation including mobilization, clearing, and grubbing.
City of Tukwila — 2019 Small Drainage Program Page 2 of 5 KPG
Construction Management Services Scope of Project Number 19039
Work 9/25/2019
46
EXHIBITA-1
o Erosion Control
o CIPP repairs
o Utility repairs
o Restoration prior to lining, and drainage access features construction
o And all incidental items necessary to complete the Work as described in the Plans and/or
Specifications.
Field inspection staff will perform the following duties while on site as a matter of their daily
activities over the course of the part-time inspection, as determined and directed by the City:
o Observe technical conduct of the construction, including providing day-to-day contact
with construction contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in accordance
with Sections 1-05.1 and 1-05.2 of the Standard Specifications.
o Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed during site visits.
o Document all material delivered to the job site in accordance with the contract documents.
o Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
o Interpret Contract Documents in coordination with the City and KPG.
o Resolve questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the construction
contractor.
o Establish communications with adjacent property owners. Respond to questions from
property owners and the general public. Distribution of notice of night work to be
provided by City PM.
o Prepare field records and documents to help assure the Project is administered in
accordance with the funding requirements.
o Collect and calculate delivery tickets and salesman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
o Attend and actively participate in regular on -site weekly construction meetings.
o Take periodic digital photographs during the course of construction, and record locations.
o Coordinate with the City's maintenance personnel.
o Punch list. Upon substantial completion of work, coordinate with the Client and affected
agencies, to prepare a 'punch list' of items to be completed or corrected. Coordinate final
inspection with those agencies.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's
personnel are on -site, part-time inspection to be scheduled in 4-hour minimum increments as
directed by the City.
• Consultant will provide qualified personnel for inspection of all bid item work during
City of Tukwila — 2019 Small Drainage Program Page 3 of 5 KPG
Construction Management Services Scope of Project Number 19039
Work 9/25/2019
47
EXHIBITA-1
inspection shifts.
• The Consultant's monitoring of the construction contractor's activities is to ascertain whether
they are performing the work in accordance with the Contract Documents; in case of
noncompliance, Consultant will reject non -conforming work, and pursue the other remedies
in the interests of the City, as detailed in the Contract Documents. The Consultant cannot
guarantee the construction contractors' performance, and it is understood that Consultant
shall assume no responsibility for: proper construction means, methods, techniques; project
site safety, safety precautions or programs; or for the failure of any other entity to perform
its work in accordance with laws, contracts, regulations, or City's expectations.
3.2 Substantial Completion: Upon substantial completion of work, coordinate with the City and
other affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or 'punchlist' of items to be completed. A punchlist and Certificate of Substantial
Completion will be prepared by the Consultant and issued by the City.
3.3 Materials Testing: Coordinate the work of the materials testing technicians and testing
laboratories in the observation and testing of materials used in the construction; document and
evaluate results of testing; and address deficiencies. Frequency of testing shall be determined by
the resident engineer.
Deliverables
• Construction Reports with project photos from the elements of work observed — submitted on a
weekly basis.
• Punch List, Certificate of Substantial Completion
• Review test reports for compliance
TASK 3.4 — CONSTRUCTION SERVICES — OFFICE
A. Plan Interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or
budget changes.
B. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes,
and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis.
C. Record Drawings: Review record drawings prcpared by the Contractor, and prepare a conformed
set of project record drawings based on Contractor provided information and from inspection
notes. Record drawings to be verified on a monthly basis, as part of the progress payment to the
Contractor. Upon project completion, contractor provided markups will be verified for
completeness and supplemented with inspection information. The Consultant will provide the
marked up plan sheets with both the contractors and inspectors as -built information to the design
team to make revisions in AutoCAD and prepare record mylars.
D. Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor, and recommend that City and/or Utilities accept the project.
E. Project Closeout: Transfer all project documents to the City for permanent storage.
• Meeting agendas and notes
• Physical Completion Letter
• Final Project Documents
• Record Drawings (AutoCAD, .pdf, and 1 full size mylar copy)
City of Tukwila — 2019 Small Drainage Program Page 4 of 5 KPG
Construction Management Services Scope of Project Number 19039
Work 9/25/2019
48
EXHIBIT A-1
TASK 3.5 — SUBMITTAL/RFI PROCESSING
A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents. Key submittals
to be transmitted to the City for their review and approval. Submittals shall be logged and tracked.
B. Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged and tracked.
Deliverables
• Submittal log
• RFI Log
City of Tukwila — 2019 Small Drainage Program
Construction Management Services Scope of
Work
Page 5 of 5
KPG
Project Number 19039
9/25/2019
49
50
HOUR AND FEE ESTIMATE
EXHIBIT B-1
Project: City of Tukwila
2019 Small Drainage Program
Amendment No. 1 - Construction Services
60 working day 2 weeks startup and 2 weeks closeout
16 weeks
1 - Management, Coordination, Administration (Estimated duration 16 weeks)
Weekly level of effort by Classification 1 1 I 0 0
0
L6borH�url
obit.
0 0
0
1 0
IC, JP G
• Architecture •
Landscape Architecture
• Civil Engineering •
at Budet
Preconstruction Budget Estimate
2 - Preconstruction Services (Estimated duration 2 weeks)
16 1 0
0 0 0 0 0 16 i 0 8 4,496.00
Weekly level of effort by Classification 1 1 8 1 8 I 2 0 0
Preconstruction Budget Estimate 1 2 16 1 16 I 4
3 - Construction Services (Estimated duration 12 weeks)
Weekly level of effort by Classification 0.5 8 18 2
0
0
0 s 4,808.00
0
Construction Period Budget Estimate
6 96 216 24 1 0
4 - Closeout/Record Dwg Services (Estimated duration 2 weeks)
Weekly level of effort by Classification 1 16
4
0 0
0 0 1 $ 43,212.00 1
!
Closeout / Record Dwg Budget Estimate i 2 32 16 I
16
0
0 16 0 $ 10,676.00 1
ot:A::--4aawiyigfmgvagSubtbtatAt..abW 26 14k 1 248 1 36 16 0 0 0 $ 63192O�Y.;
Reimbursables & Subconsultants
Material Testing Allowance S
Structural subconsultant shop dwg review $
Construction Vehicle Mileage $
Miscellaneous - Repro, Field Supplies $
Mylar record drawings $
'Fl:TtRli:ijaj34TettetitbiiBNSFINMCRIAtasgAieatia-nxtagszzgmtma,ttaafgiagf,Eg„;'
9/30/2019
2,500.00
2,500.00
750.00
500.00
1,000.00
,.iszgixng,:owizEtirarzxtaiaortj$aisfgftk
52
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 8, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Henry Hash, Hari Ponnekanti, Vicky Carlsen, Tony Cullerton, Aaron
Williams, Jeff Friend, Gail Labanara, Han Kirkland, Ryan Larson, Bryan Still,
Michael Ronda, Laurel Humphrey
Guests: Pia Westen & Adam Hutschreider, SH KS Architects
CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Bid Award: 2019 Annual Small Drainage Program
Staff is seeking Council approval of a contract with KC Equipment, LLC in the amount of
$434,267.50 for construction of the 2019 Annual Small Drainage Program. This program
constructs drainage projects that are too large for city staff but smaller than a typical capital
improvement project, and prioritized based on need, cost, requirements, and length of time on
the list. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT
AGENDA.
B. Contract Amendment: 2019 Annual Small Drainage Program
Staff is seeking Council approval of Amendment No. 1 to Contract 19-061 with KPG, Inc. for
construction management of the 2019 Annual Small Drainage Program. KPG was selected from
six firms for best meeting the requirements of the project. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of an agreement with King County for $140,000 of Cooperative
Watershed Management (CWM) grant funding for the Riverton Creek Flap Gate Removal
Project. CWM funds are distributed annually to each WRIA in King County and Tukwila was
awarded $140K toward design and construction of this project, which will increase available
salmonid rearing habitat and flood refuge in the lower Duwamish. The required match of
$950,000 is available from other grant funds and Surface Water revenue. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
D. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department
of Ecology for a $95,000 2019-2021 Water Quality Stormwater Capacity Grant. Funds will be
used to assist Phase II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
53
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9
CIL 4GE
A
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1 ,4
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Meeting Date
Prepared by
Mayor's review
Council review
10/21/19
GL
c
K(ii 4-
ITEM INFORMATION
ITEM No.
STAFF SPONSOR: GREG VILLANUEVA
ORIGINAL AGENDA DATE: 10/21/19
AGENDA ITEM TITLE Surface
Accept
Water Fund
WA State
- NPDES -
Dept of Ecology's
National Pollutant
2019-2021
Discharge
Biennial Stormwater
Elimination
Capacity
System
Grant
CATEGORY • Discussion
rI
Motion
Date 10/21/19
0 Resolution
Mtg Date
• Ordinance
Bid
Award
0 Public Hearing
Mtg Date
• Other
Mtg Date
Mtg
Mtg Date
Mtg Date
Mtg Date
SPONSOR ElCournil Mayor IHR RDCD • Finance •Fire ITS 0P&R •Police
DPW ['Court
SPONSOR'S The City has
SUMMARY Department
This grant assists
System (NPDES)
being asked
of $95,000.00.
been awarded
of Ecology's
local
Phase
state funding of $95,000.00 from the Washington State
2019-2021 Biennial Water Quality Stormwater Capacity Grant.
jurisdictions with the National Pollutant Discharge Elimination
II Permit. There are no requirements for a City match. Council is
WA State Department of Ecology Stormwater Capacity Grant Funding
to accept
REVIEWED BY
• C.O.W.
Mtg.
.
CDN Comm 1 Finance
Comm.
Comm.
CHAIR:
1 Public Safety Comm.
Trans &Infrastructure
Lill Arts Comm. [11 Parks
COMMI 1-1 EE
• Planning Comm.
DATE: 10/08/19
ZAK IDAN
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 SURFACE WATER FUND
Comments: pg 90, 2019 CIP
MTG. DATE
RECORD OF COUNCIL ACTION
10/21/19
MTG. DATE
ATTACHMENTS
10/21/19
Informational Memorandum dated 10/04/19
WA State DOE Stormwater Capacity Grant
Minutes from the Transportation & Infrastructure Committee meeting of 10/08/19
55
56
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director Atifr,
BY: Greg Villanueva, NPDES Coordinator
CC: Mayor Ekberg
DATE: October 4, 2019
SUBJECT: NPDES (National Pollutant Discharge Elimination System)
Project No. 99341210
Accept Department of Ecology's Water Quality Stormwater Capacity Grant
ISSUE
Authorize the Mayor to sign the Washington State Department of Ecology's (DOE) Water Quality
Stormwater Capacity Grant for the 2019-2021 Biennial.
BACKGROUND
The 2019 State Legislature provided funding for local jurisdictions to assist implementing new NPDES
Phase II permit requirements. The City applied for $95,000 of the 2019-2021 Biennial Stormwater
Capacity Grant.
ANALYSIS
The City has been awarded $95,000 for the 2019 - 2021 Biennial Stormwater Capacity Grant and the
agreement is now ready for signature.
FISCAL IMPACT
This State Capacity Grant is non-competitive and no matching funds are required.
RECOMMENDATION
Council is being asked to accept Washington's State Department of Ecology's 2019-2021 Water
Quality Stormwater Capacity Grant Agreement for $95,000 and consider this item on the Consent
Agenda at the October 21, 2019 Regular Meeting.
Attachment: Water Quality Stormwater Capacity Grant Agreement No. WQSWCAP-1921-Tukwila-00053
RIPW EnglOTHERIForms101 TIC Items 8, Agendas\TIC Agenda ItemsITIC 10-08-19 I 04 NPDES Stormwater Capacity Grant Agreement101 Info Memo1921CapacityGrantAccept.docx
57
58
, r
rtrlrm
OKAS"Mt
DEPARTMENT OF
State of Washington
Agreement No. WQSWCAP-1921-Tukwil-00053
WATER QUALITY STORMWATER CAPACITY AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter
referred to as "ECOLOGY," and City of Tukwila, hereinafter referred to as the "RECIPIENT," to carry out with the
provided funds activities described herein.
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
2019-2021 Biennial Stormwater Capacity Grants
$95,000.00
$95,000.00
$95,000.00
$0.00
07/01/2019
03/31/2021
Capacity Grant
Project Short Description:
This project will assist Phase I and II Permittees in implementation or management of municipal stormwater programs.
Project Long Description:
N/A
Overall Goal:
This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state
water bodies.
59
State of Washington Department of Ecology
Agreement No: WQSWCAP-1921-Tukwil-00053
Project Title: 2019-2021 Biennial Stormwater Capacity Grants
Recipient Name: City of Tukwila
RECIPIENT INFORMATION
Organization Name: City of Tukwila
Federal Tax ID: 91-6001519
DUNS Number: 010207504
Mailing Address: 6300 Southcenter Blvd
Tukwila, WA 98188
Physical Address: 6300 Southcenter Blvd, Suite 100
Tukwila, Washington 98188
Organization Email:
Organization Fax:
Contacts
ryan.larson@tukwilawa.gov
(206) 433-0179
Page 2 of 20
Template Version 10/30/2015
60
State of Washington Department of Ecology
Page 3 of 20
Agreement No:
Project Title:
Recipient Name:
WQSWCAP-1921-Tukwil-00053
2019-2021 Biennial Stormwater Capacity Grants
City of Tukwila
Project Manager
Greg Villanueva
NPDES Cordinator
6300 Southcenter Blvd
Tukwila, Washington 98188
Email: greg.villanueva@tukwilawa.gov
Phone: (206) 431-2442
Billing Contact
Gail Labanara
Public Works Analyst
6300 Southcenter Blvd STE 100
Tukwila, Washington 98188
Email: gail.labanara@tukwilawa.gov
Phone: (206) 431-3660
Authorized
Signatory
Allan Ekberg
Mayor
6200 Southcenter Blvd
Tukwila, Washington 98188
Email: allan.ekberg@tukwilawa.gov
Phone: (206) 433-1850
Template Version 10/30/2015
61
State of Washington Department of Ecology
Agreement No: WQSWCAP-1921-Tukwil-00053
Project Title: 2019-2021 Biennial Stormwater Capacity Grants
Recipient Name: City of Tukwila
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Contacts
Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Page 4 of 20
Project
Manager
Kyle Graunke
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 407-6452
Financial
Manager
Kyle Graunke
PO Box 47600
Olympia, Washington 98504-7600
Email: kygr461@ecy.wa.gov
Phone: (360) 407-6452
Template Version 10/30/2015
62
State of Washington Department of Ecology
Agreement No: WQSWCAP-1921-Tukwil-00053
Project Title: 2019-2021 Biennial Stormwater Capacity Grants
Recipient Name: City of Tukwila
AUTHORIZING SIGNATURES
Page 5 of 20
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
City of Tukwila
By: By:
Heather R. Bartlett
Water Quality
Program Manager
Template Approved to Form by
Attorney General's Office
Date
Allan Ekberg
Mayor
Date
Template Version 10/30/2015
63
64
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
October 8, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak Idan, Chair; Kate Kru Her, Thomas McLeod
Staff: David Cline, Henry Hash, Hari Ponnekanti, Vicky Carlsen, Tony Cullerton, Aaron
Williams, Jeff Friend, Gail Labanara, Han Kirkland, Ryan Larson, Bryan Still,
Michael Ronda, Laurel Humphrey
Guests: Pia Westen & Adam Hutschreider, SH KS Architects
CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Bid Award: 2019 Annual Small Drainage Program
Staff is seeking Council approval of a contract with KC Equipment, LLC in the amount of
$434,267.50 for construction of the 2019 Annual Small Drainage Program. This program
constructs drainage projects that are too large for city staff but smaller than a typical capital
improvement project, and prioritized based on need, cost, requirements, and length of time on
the list. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT
AGENDA.
B. Contract Amendment: 2019 Annual Small Drainage Program
Staff is seeking Council approval of Amendment No. 1 to Contract 19-061 with KPG, Inc. for
construction management of the 2019 Annual Small Drainage Program. KPG was selected from
six firms for best meeting the requirements of the project. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
C. Grant Acceptance: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of an agreement with King County for $140,000 of Cooperative
Watershed Management (CWM) grant funding for the Riverton Creek Flap Gate Removal
Project. CWM funds are distributed annually to each WRIA in King County and Tukwila was
awarded $140K toward design and construction of this project, which will increase available
salmonid rearing habitat and flood refuge in the lower Duwamish. The required match of
$950,000 is available from other grant funds and Surface Water revenue. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
D. Grant Acceptance: NPDES Stormwater Capacity Grant
Staff is seeking Council approval of a grant agreement with the Washington State Department
of Ecology for a $95,000 2019-2021 Water Quality Stormwater Capacity Grant. Funds will be
used to assist Phase II Permittees in implementation or management of municipal stormwater
programs and no matching funds are required. UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 21, 2019 REGULAR CONSENT AGENDA.
65
66
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Prepared by
Mayor's review
Council review
09/03/19
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10/21/19
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ITEM INFORMATION
ITEM No.
STAFF SPONSOR: LAUREL HUMPHREY
ORIGINAL AGENDA DATE: 9/03/19
AGENDA ITEM TITLE
A resolution restating
and repealing Resolution
the city's
1900.
commitment to being diverse,
tolerant and
inclusive,
9/3/19
E
AltgDate
Motion
0 Ordinance
illtsDate
E Bid Award
Mg Date
E Other
ilitsDate
CATEGORY 0 Discussion
EI Resolution
• Public I -Tearing
.11,11sDate
AltgDate 10/21/19
AllsDate
I — Mayor
DCD Finance — Fire ETS
EPJV ri Court'
SPONSOR 0 Countd
HIZ •
1.136-R
[Po/ice
SPONSOR'S The City Council requested additional language in its policy statement on being an inclusive
SumMARY city. The best way to achieve this is by repealing Resolution 1900 and restating its content
with the additions.
REVIEWED I3Y E c.o. W. Mtg.
E Trans &Infrastructure
DATE: 9/24/19
a
CDN Comm
111 Finance Comm. E Public Safety Comm.
1] Parks Comm. E Planning Comm.
COMMI I I EE CI -LAIR: QUINN
Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMM'
III E
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/03/19
Forwarded back to Community Development & Neighorhoods Committee
MTG. DATE
ATTACHMENTS
09/03/19
Draft Resolution
10/21/19
Informational Memorandum dated 9/13/19
Resolution in strike-thru underline (Changes from 9/23 CDN shown in shaded text)
Resolution in Final Form
Minutes from the 9/23 CDN Committee Meeting
67
68
TO:
FROM:
City of Tukwila
INFOR ATIO AL E ORA DU
Community Development & Neighborhoods Committee
Laurel Humphrey, Council Analyst
Allan Ekberg, Mayor
CC: Mayor Ekberg
DATE: September 13, 2019
SUBJECT: Resolution Restating City Commitment to Being Diverse, Tolerant and
Inclusive
ISSUE
The City Council desires to update the sentiments expressed in Resolution 1900 to include
stronger language condemning hate and intimidation crimes.
BACKGROUND
In 2016, in response to concerns expressed by community members regarding discriminatory and
sometimes hateful rhetoric occurring across the nation, the City Council adopted Resolution 1900
to reaffirm its commitment for Tukwila to remain a diverse, tolerant and inclusive community.
At the August 5, 2019 Council meeting, and in response to public comment given that night,
Councilmember Robertson requested and obtained consensus to make a formal statement
against instances of hate, bigotry, and domestic terrorism.
Staff determined one effective way to accomplish this would be to revisit Resolution 1900 which
already states the Council's collective values regarding diversity, tolerance, and civility, as well as
asserts that "all of Tukwila's residents deserve to live in a safe environment free of hate,
discrimination and fear." Rather than amending that resolution, which would cause these value
statements to exist separately in two documents, staff proposes repealing 1900 and restating the
language with the desired additions so that all of the text will reside in one new resolution.
The City Council reviewed the proposed new resolution at its September 3 meeting and referred it
to the Community Development & Neighborhoods Committee for further discussion and an
opportunity to review the changes made from Resolution 1900.
ATTACHMENTS
Comparison of Resolution 1900 and proposed draft
Draft resolution
69
70
NOTE: Track changes shows text added, changed
or removed when compared to Resolution
No. 1900 (from 2016).
Shaded text (on page 2) shows language
added per the Community Development
and Neighborhoods Committee meeting on
9/24/19.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUK ILA, ASHINGTO
DIVERSE, TOLERANT AND INCLUSIVE CITY.
A RESOLUTIO OF THE CITY COU CIL OF THE
CITY OF TUK A, ASHI GTO RESTATI G
THE CITY'S CO T ENT TO BEING DIVERSE,
TOLE A TA D INCLUSIVE, A D REPEALI G
RESOLUTION O. 1900.
WHEREAS, the City of Tukwila is a beautifully diverse community of
neighborhoods, residents, businesses and visitors; and
WHEREAS, the City of Tukwila considers this diversity to be one of its greatest
assets and prioritizes the value of inclusiveness; and
WHEREAS, the City Council adopted Resolution No. 1614 in 2006 reaffirming its
commitment to being an inclusive community as a fundamental value; and
HEREAS, the City Council adopted Resolution No. 1900 in 2016 reaffirming its
commitment to being a diverse, tolerant and inclusive community; and
WHEREAS, we, as elected representatives of the people, have a responsibility to
not stay silent in the face of violence and discrimination against any person of our
constituents or compatriotc,; and
WHEREAS, the people of Tukwila recognize that people of all cultures, ethnicities,
abilities, and backgrounds all do better when we work together; and
WHEREAS, the City of Tukwila promotes civility and strives for a culture where
tolerance and solidarity overcome fear and division; and
W:\Legislative Development\Recommitment to being diverse -tolerant -inclusive strike-thru 10-8-19
LH:bjs Review and analysis by Barbara Saxton
Page 1 of 3
71
WHEREAS, the City of Tukwila does not tolerate bias, harassment, or
discrimination based on race, religion, ancestry, national origin, immigration status,
gender, gender identity, sexual orientation, disability, age, housing status or status with
regard to public assistance; and
WHEREAS, we advance the principles of non -violence, tolerance, religious
freedom, trust and safety, and recognize that these principles are valued by all
communities in our City; and
WHEREAS, all of Tukwila's residents deserve to live in a safe environment free of
hate, discrimination and fear; and
WHEREAS, we believe in the public sector for the public good, and advancing
equity and inclusion is critical to the success of our communities and our nation; and
HEREAS, because hate crimes and incidences of intimidation are on the rise
locally, regionally, and nationally, the City Council desires to reiterate their position that
all elected officials, whether local, state, or federal, should be leaders in opposing hate
speech and especially careful to never use such language in spoken, written, or social
media;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLO S:
Section 1. Tukwila has historically been, and remains to this day, a welcoming
community to people from all over the world, and therefore the City Council reaffirms its
commitment to equality and inclusiveness for all residents and visitors to our City. We
reject the politics and language of division, bigotry, violence, hate and discrimination.
We will fight for the rights, freedoms and interests of all the members of our community
no matter what the color of our skin, our gender, the way we worship, where we were
born, our sexual orientation, our abilities, or any other identity. Furthermore, we resolve
to:
1. Prioritize and promote a welcoming environment for all in our community
and recognize the rights of individuals to live their lives with dignity and free of
discrimination.
2. Commit to pursuing a policy agenda that affirms civil and human rights and
ensures that those targeted on the basis of culture, religion or immigration status can
turn to government without fear of recrimination.
3. Engage with individuals and community groups to promote education and
dialogue among all community members.
4. Denounce the use of language expressing hate with the intent to strike fear
in the hearts of people because of their racial, cultural, gender, religion, sexual
orientation, or national origin differences.
Wlegislative Development\Recommitment to being diverse -tolerant -inclusive strike-thru 10-8-19
LH:bjs Review and analysis by Barbara Saxton Page 2 of 3
72
Section 2. Resolution No, 1900 is hereby repealed in its entirety.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2019.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Kathy Hougardy, Council President
Dennis Robertson, Tukwila City Council
Verna Seal, Tukwila City Council
De'Sean Quinn, Tukwila City Council
Kate Kruller, Tukwila City Council
Thomas McLeod, Tukwila City Council
Filed with the City Clerk:
Passed by the City Council:
Resolution Number: Zak !clan, Tukwila City Council
W:\Legislative Development\Recommitment to being diverse -tolerant -inclusive strike-thru 10-8-19
LH:bjs Review and analysis by Barbara Saxton
Page 3 of 3
73
74
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, RESTATING
THE CITY'S COMMITMENT TO BEING DIVERSE,
TOLERANT AND INCLUSIVE, AND REPEALING
RESOLUTION NO. 1900.
WHEREAS, the City of Tukwila is a beautifully diverse community of
neighborhoods, residents, businesses and visitors; and
WHEREAS, the City of Tukwila considers this diversity to be one of its greatest
assets and prioritizes the value of inclusiveness; and
WHEREAS, the City Council adopted Resolution No. 1614 in 2006 reaffirming its
commitment to being an inclusive community as a fundamental value; and
WHEREAS, the City Council adopted Resolution No. 1900 in 2016 reaffirming its
commitment to being a diverse, tolerant and inclusive community; and
WHEREAS, we, as elected representatives of the people, have a responsibility to
not stay silent in the face of violence and discrimination against any person; and
WHEREAS, the people of Tukwila recognize that people of all cultures, ethnicities,
abilities, and backgrounds all do better when we work together; and
WHEREAS, the City of Tukwila promotes civility and strives for a culture where
tolerance and solidarity overcome fear and division; and
WHEREAS, the City of Tukwila does not tolerate bias, harassment, or
discrimination based on race, religion, ancestry, national origin, immigration status,
gender, gender identity, sexual orientation, disability, age, housing status or status with
regard to public assistance; and
WHEREAS, we advance the principles of non -violence, tolerance, religious
freedom, trust and safety, and recognize that these principles are valued by all
communities in our City; and
W:\Legislative Development\Recommitment to being diverse -tolerant -inclusive final 10-8-19
LH:bjs Review and analysis by Barbara Saxton
Page 1 of 3
75
WHEREAS, all of Tukwila's residents deserve to live in a safe environment free of
hate, discrimination and fear; and
WHEREAS, we believe in the public sector for the public good, and advancing
equity and inclusion is critical to the success of our communities and our nation; and
WHEREAS, because hate crimes and incidences of intimidation are on the rise
locally, regionally, and nationally, the City Council desires to reiterate their position that
all elected officials, whether local, state, or federal, should be leaders in opposing hate
speech and especially careful to never use such language in spoken, written, or social
media;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Tukwila has historically been, and remains to this day, a welcoming
community to people from all over the world, and therefore the City Council reaffirms its
commitment to equality and inclusiveness for all residents and visitors to our City. We
reject the politics and language of division, bigotry, violence, hate and discrimination.
We will fight for the rights, freedoms and interests of all the members of our community
no matter what the color of our skin, our gender, the way we worship, where we were
born, our sexual orientation, our abilities, or any other identity. Furthermore, we resolve
to:
1. Prioritize and promote a welcoming environment for all in our community
and recognize the rights of individuals to live their lives with dignity and free of
discrimination.
2. Commit to pursuing a policy agenda that affirms civil and human rights and
ensures that those targeted on the basis of culture, religion or immigration status can
turn to government without fear of recrimination.
3. Engage with individuals and community groups to promote education and
dialogue among all community members.
4. Denounce the use of language expressing hate with the intent to strike fear
in the hearts of people because of their racial, cultural, gender, religion, sexual
orientation, or national origin differences.
Section 2. Resolution No. 1900 is hereby repealed in its entirety.
W:\Legislative Development\Recommitment to being diverse -tolerant -inclusive final 10-8-19
76 LH:bjs Review and analysis by Barbara Saxton Page 2 of 3
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2019.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Kathy Hougardy, Council President
Dennis Robertson, Tukwila City Council
Verna Seal, Tukwila City Council
De'Sean Quinn, Tukwila City Council
Kate Kruller, Tukwila City Council
Thomas McLeod, Tukwila City Council
Filed with the City Clerk:
Passed by the City Council:
Resolution Number: Zak [clan, Tukwila City Council
W:\Legislative Development\Recommitment to being diverse -tolerant -inclusive final 10-8-19
LH:bjs Review and analysis by Barbara Saxton Page 3 of 3
77
78
Community Development& Neighborhoods Minutes September 24, 2019
D. Resolution: Restating the City's Commitment to Being Diverse, Tolerant and Inclusive
The City Council expressed a desire to make a strong collective statement condemning
instances and aggressions of hate and intimidation. Staff prepared a resolution that would
update the sentiments expressed in Resolution 1900 to include stronger language in this
area. Committee members reviewed the comparison of the proposed new resolution and
Resolution 1900. Chair Quinn requested additional language describing the intent of the
Council by referencing Tukwila's historic role in being a welcoming community to residents
from all over the world. Committee members suggested inviting the Equity and Social
Justice Commission to the next Council discussion along with a few residents who have
recently spoken on these matters. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 21,
2019 REGULAR MEETING.
III. MISCELLANEOUS
Chair Quinn mentioned a recent conversation with a resident who suggested the City make
more of an effort to highlight exceptional work by its employees, specially by calling them
out in a public manner so that the community is aware. He suggests a program be
developed in partnership between the Council and Administration that would highlight
exceptional public service.
Chair Quinn referenced a letter sent to the all Councilmembers expressing concern about a
Reasonable Use Exception application for a parcel on South 150th Street. The Committee
designated Councilmember Robertson to follow up with staff on this issue.
Staff noted that the City has been asked and intends to join a multi -city amicus brief in
support of the Deferred Action for Childhood Arrivals (DACA) program. Committee members
expressed support for joining.
Adjourned 6:27 p.m.
Comnttee Chair Approval
79
80
AlaiMg Dale
Prepared
11/1(0,0 /mem
Cwma 'men'
10/14/19
Vicky
10/21/19
Vicky
ITEM INFORMATION
ITEM No.
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 10/14/19
AGENDA rIEM TITLE Approve an ordinance amending the interlocal agreement with SCORE
CATEGORY ID Discussion
llitg Date 10/14/19
0 Motion
_Resolution
Alts Date
Fil Ordinance
— Bid Award
tIlig Date
0Public Hearing
Alts Date
n Other
Mtg Date
Meg Date 10/21/19
Ails Date
SPONSOR El Council
Major El HR LDCD
Finance I Fire OTS EP&R FlPolice
P1V
Court
SPONSOR'S
SUMMARY
Council is being asked to approve an ordiance amending the interlocal agreement between
the City of Tukwila, an owner city of SCORE Jail and SCORE.
REVIEWED BY
11 C.O.W. Mtg. CDN Cornm 0 Finance Comm. Public Safety Comm.
E Trans &Infrastructure Arts Comm. E Parks Comm. n Planning Comm.
DATE: 10/7/19 COMMI FI EE CHAIR: ROBERTSON
RECOMMENDATIONS:
SPoNsoR/ADmiN. Finance Department
COMNI1TTEII Unanimous Approval; Forward to Committee of the Whole
EXPENDITURE REQUIRED
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
10/14/19
10/21/19
RECORD OF COUNCIL ACTION
Forward to next Regular Meeting
MTG. DATE
ATTACHMENTS
10/14/19
Informational Memorandum dated 10/2/19
Draft Ordinance with interlocal agreement
10/21/19
Minutes from the 10/7/19 Public Safety committee meeting
Final Ordinance with interlocal agreement
81
82
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO.
2247, REGARDING THE CITY'S PARTICIPATION IN THE
SOUTH CORRECTIONAL ENTITY (SCORE); AUTHORIZING
THE EXECUTION OF AN AMENDED AND RESTATED
INTERLOCAL AGREEMENT RELATING TO SCORE;
APPROVING THE CITY'S CAPITAL CONTRIBUTION
RELATED TO REFUNDING BONDS TO BE ISSUED TO
REFINANCE THE SCORE FACILITY; APPROVING OTHER
MATTERS RELATED THERETO; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila, Washington (the "City") is authorized by Chapter
70.48 RCW to contract for, establish and maintain correctional facilities in furtherance of
public safety and welfare; and
WHEREAS, pursuant to an ordinance adopted by the City Council and Chapter 39.34
RCW, the Interlocal Cooperation Act, the City entered into a SCORE Interlocal Agreement
with the other parties thereto dated February 25, 2009 and subsequently amended and
restated on October 1, 2009 (as amended and restated, the "Original Interlocal
Agreement"), to form a separate governmental administrative agency known as the South
Correctional Entity ("SCORE"); and
WHEREAS, the South Correctional Entity Facility Public Development Authority (the
"Authority"), a public corporation chartered by the City of Renton, pursuant to
RCW 35.21.730 through 35.21.757, issued its Bonds, Series 2009A (the "2009A Bonds")
and Bonds, Series 2009B (Taxable Build America Bonds —Direct Payment) (the "2009B
Bonds," and together with the 2009A Bonds, the "2009 SCORE Bonds") on November 4,
2009, in the aggregate principal amount of $86,235,000; and
WHEREAS, proceeds of the 2009 SCORE Bonds were used to finance a portion of
the costs of acquiring, constructing, developing, equipping and improving a regional
misdemeanant correctional facility located in Des Moines, Washington (the "SCORE
Facility"), operated by SCORE; and
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83
WHEREAS, pursuant to an ordinance adopted by the City Council, the City pledged
its full faith and credit toward the payment of its allocable proportion of the debt service
due on the 2009 SCORE Bonds issued by the Authority; and
WHEREAS, the 2009 SCORE Bonds are subject to defeasance and/or redemption
prior to their stated maturity dates; and
WHEREAS, after due consideration it appears to the Board of Directors of the
Authority that the 2009 SCORE Bonds may be defeased and/or redeemed prior to
maturity by proceeds of refunding bonds (the "Refunding Bonds") and other legally
available funds for overall debt service savings; and
WHEREAS, the City now desires to pledge its full faith and credit to the City's
allocable portion of the Refunding Bonds and to amend and restate the Original
Interlocal Agreement to provide for such refunding and other matters as provided herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions. Terms defined in the recitals of this ordinance are
incorporated as if fully set forth herein. Terms not otherwise defined in this ordinance
shall have the meanings set forth in the Interlocal Agreement (defined herewith in Section
2)
Section 2. Approval of Interlocal Agreement.
A. The City hereby approves the Amended and Restated SCORE Interlocal
Agreement substantially in the form attached hereto as Exhibit A and incorporated herein
by this reference (the "Interlocal Agreement"). The Mayor is hereby authorized and
directed to execute the Interlocal Agreement, on behalf of the City, with such changes as
determined to be appropriate by such representative and in the best interest of the City.
On the Effective Date, the Interlocal Agreement shall amend and restate, in its entirety,
the Original Interlocal Agreement.
B. The Mayor is hereby designated, together with his or her designee, as the
"Designated Representative" for purposes of the Interlocal Agreement. The Interlocal
Agreement may be further amended from time to time as provided therein. The City
hereby authorizes and confirms the authority vested in the Administrative Board as
provided in the Interlocal Agreement.
Section 3. City Contributions.
A. The Authority has proposed to issue one or more series of refunding bonds (the
"Refunding Bonds"), the proceeds of which will be used, together with other legally
available funds, to refund the outstanding 2009 SCORE Bonds for overall debt service
savings.
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Page 2 of 4
B. The City hereby irrevocably covenants and agrees to pay its capital contribution
in the percentage provided for in the Interlocal Agreement, which is equal to the City's
allocated owner percentage as shown in the following chart (the "Owner Percentage"), to
pay debt service on the Refunding Bonds as the same shall become due and payable
and to pay administrative expenses of the Authority with respect to the Refunding Bonds
(the "Capital Contribution").
The Owner Percentage allocated to the City is as follows:
Owner City Owner Percentage
Auburn 34.94%
Renton 40.96
Tukwila 9.64
Des Moines 6.02
Burien 4.82
SeaTac 3.62
Total 100.00%
C. The authorization contained in this ordinance is conditioned upon the issuance
of Refunding Bonds not exceeding the aggregate principal amount of $56,000,000 without
obtaining additional Council approval.
D. The City recognizes that it is not obligated to pay the Capital Contribution of any
other Member City; the Capital Contribution of the City shall be limited to its Owner
Percentage allocable share of such obligations; all such payments shall be made by the
City without regard to the payment or lack thereof by any other jurisdiction; and the City
shall be obligated to budget for and pay its Capital Contribution unless relieved of such
payment in accordance with the Interlocal Agreement.
E. The City's obligation to pay its Capital Contribution shall be an irrevocable full
faith and credit obligation of the City, payable from property taxes levied within the
constitutional and statutory authority provided to cities without a vote of the qualified
electors on all of the taxable property within the City and other sources of revenues
available therefor. The City hereby obligates itself and commits to budget for and pay its.
Capital Contribution and to set aside and include in its calculation of outstanding nonvoted
general obligation indebtedness an amount equal to the principal component of its Capital
Contribution for so long as any Refunding Bonds issued by the Authority remain
outstanding.
F. All payments with respect to the Refunding Bonds shall be made to SCORE in
its capacity as administrator and servicer of the Refunding Bonds to be issued by the
Authority.
Section 4. General Authorization; Ratification. The Mayor, the City Finance
Director, the City Clerk, and other appropriate officers of the City are authorized and
directed to undertake all action necessary for the prompt execution and delivery of the
Interlocal Agreement and the issuance of the Refunding Bonds by the Authority, and to
execute all closing certificates, agreements, contracts and documents required to effect
W: Legislative Development\SCORE facility -amendment to ILA 9-27-19
VC:bjs Review and analysis by Barbara Saxton Page 3 of 4 85
the closing and delivery of the Refunding Bonds, the implementation of the Interlocal
Agreement, and the withdrawal of Federal Way as a Member City of SCORE effective
December 31, 2019. Such documents may include, but are not limited to, an undertaking
to provide ongoing disclosure in connection with Securities and Exchange Commission
Rule 15c2-12 (the 'Rule) under the Securities Exchange Act of 1934, as amended; any
disclosure documents delivered for purposes of the Rule in connection with the issuance
of the Refunding Bonds and pertaining to the City; and documents regarding the tax
status of any Refunding Bonds issued on a tax-exempt basis under the Internal Revenue
Code of 1986, as amended. All acts taken pursuant to the authority of this ordinance
but prior to its effective date are hereby ratified.
Section 5. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section/ subsection numbering.
Section 6. Severability. If any section, subsection, paragraph, sentence,
clause or phrase of this ordinance or its application to any person or situation should
be held to be invalid or unconstitutional for any reason by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of the remaining portions of this ordinance or its application to any
other person or situation.
Section 7. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2019.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Exhibit A — Form of Amended and Restated SCORE Interlocal Agreement
W: Legislative Development\SCORE facility -amendment to ILA 9-27-19
86 VC:bjs Review and analysis by Barbara Saxton
Page 4 of 4
AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT
among
CITY OF AUBURN,
CITY OF BURIEN,
CITY OF DES MOINES,
CITY OF RENTON,
CITY OF SEATAC,
AND
CITY OF TUKWILA, WASHINGTON
Dated as of , 2019
87
Seobool6.
Sectioo[l
Oecdoul0.
Scctiool9.
Scotioo20.
Section 2l.
Section 22.
ScotiVu23.
Section 24.
SoctiOo25.
TABLE OF CONTENTS
Pmze
Definitions l
SCORE ; Authority --_.-_'_._-_,_--',--.—,_-_''__--]
Durationof .-_-~_..-.~~_,-~~.,_,-.'..._,_~-...-,.,___5
Withdrawal and Termination ........................ 5
AdministrativeBoard .................. ........................................................... ....... 7
Operations Board; Finance Committee; Other Committees ................................... H
FacilityDirector ............................................. ........ ........ 0
Personnel Policies .—.--,._-_'--_'._-....,_-_.-.__----..,._~9
Budget, Policies andOperations ',-._.`.—^,_..,.._.,-..._'.,.'-,__.,.,.._ 70
Contracts and Support Services ............................................................................ 10
Policy and System Evaluation .............................................................................. lO
Additional Services Authorized ............................................................................ I
Inventory and Property --'.------'----.—_..---.-'-.-.--' ll
Local Control .-_--........................ ' .,',_-.-ll
SCORE Facility Financing and �SCORE Facility Public
DevelopmentAuthority __.__.-.-~_-_-._-°_-.-~.__~-.._.__-'..._'.... I
Compliance with Continuing Disclosure Requirements....................................... 15
Miscellaneous .''.-.,—'.----'-..—,—'—'-----.-.—'--'.l5
Severability
-. ........................................_.l6
Effective Date; Aozcod and Replace Original Iuterbzca1 Avreeoocot-'.'--- 16
Federal WuvI�nndo�,Botvv�coSC(JIO�aodfr�d�zul\�m/ 16
-"Refunding-` '=_---'--' -'
Termination ofHost City ' _ . 16
88
-i-
AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT
THIS AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT is
effective as of the date written below and is by and among the Cities of Auburn, Burien,
Des Moines, Renton, SeaTac and Tukwila, Washington, all of which are municipal
corporations under the laws and statutes of the State of Washington:
RECITALS:
WHEREAS, the Member Cities (as defined herein) are authorized by chapter 70.48
RCW to contract for, establish and maintain correctional facilities in furtherance of public
safety and welfare; and
WHEREAS, chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
municipalities in Washington to enter into agreements for the joint undertaking of certain
projects as provided therein; and
WHEREAS, in 2009 the Member Cities formed a separate governmental
administrative agency pursuant to an interlocal agreement and RCW 39.34.030(3) known
as the South Correctional Entity ("SCORE") to establish and maintain a consolidated
correctional facility to be located in the City of Des Moines (the "SCORE Facility") to
serve the Member Cities and federal and state agencies and other local governments that
may contract with SCORE in the future to provide correctional services essential to the
preservation of the public health, safety and welfare; and
WHEREAS, the Member Cities now desire to amend and restate the formation
interlocal agreement as provided herein;
NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as
follows:
Section 1. Definitions. Capitalized terms used in this SCORE Interlocal
Agreement shall have the meanings given such terms in the recitals hereof and as follows:
"Administrative Board" means the governing board of SCORE created pursuant
to Section 5 of this SCORE Interlocal Agreement.
"Bonds" mean bonds, notes or other evidences of borrowing issued by the SCORE
Facility Public Development Authority to finance and/or refinance the SCORE Facility and
for any other SCORE purpose.
"Budget" means the budget prepared by the Facility Director in consultation with
the Operations Board, and submitted to the Administration Board for its approval in
accordance with Section 5 and Section 9 of this SCORE Interlocal Agreement, which
budget shall set forth (a) an estimate of the costs of capital improvements required to be
89
made to the SCORE Facility within the applicable year, (b) on a line item basis, all
anticipated revenues and expenses for the operation and maintenance of the SCORE
Facility for the applicable year, and (c) any information required by policies adopted by the
Administrative Board pursuant to Section 9(b) of this SCORE Interlocal Agreement.
"Capital Contribution" means, for each Owner City, that Owner City's Owner
Percentage multiplied by the principal of and interest on Bonds as the same shall become
due and payable.
"Code" means the Internal Revenue Code of 1986, as amended.
"Costs of Maintenance and Operation" means all reasonable expenses incurred
by SCORE in causing the SCORE Facility to be operated and maintained in good repair,
working order and condition, and all costs of administering SCORE.
"Designated Representative" means the Mayor or the City Manager, as selected
by each Member City, or his or her designee.
"Effective Date" has the meaning set forth in Section 19 of this Agreement.
"Facility Director" means the director of the SCORE Facility selected by the
Administrative Board pursuant to Section 7 of this SCORE Interlocal Agreement.
"Finance Committee" means the committee formed pursuant to Section 6 of this
SCORE Interlocal Agreement.
"Host City" means the City of Des Moines, Washington.
"Host City Agreement" means the Host City Agreement among the cities of
Renton, Federal Way, Auburn and Des Moines and SCORE dated as of October 1, 2009.
"Member Cities" mean the Owner Cities and, until the date provided for in
Section 20, the City of Federal Way.
"Operations Board" means the board formed pursuant to Section 6 of this
SCORE Interlocal Agreement.
"Owner Cities" mean the Cities of Auburn, Burien, Des Moines, Renton, SeaTac
and Tukwila, Washington.
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"Owner Percentage" means the percentage assigned to each Owner City, as
follows:
Owner City Owner Percentage
Auburn 34.94%
Renton 40.96
Tukwila 9.64
Des Moines 6.02
Burien 4.82
SeaTac 3.62
Total 100.00%
"Presiding Officer" means the member of the Administrative Board selected
pursuant to Section 5 of this SCORE Interlocal Agreement.
"SCORE" means the governmental administrative agency established pursuant to
RCW 39.34.030(3) by the Member Cities.
"SCORE Facility" means the consolidated correctional facility acquired,
constructed, improved, equipped, maintained and operated by SCORE.
"SCORE Facility Public Development Authority" means the South Correctional
Entity Facility Public Development Authority chartered by the City of Renton,
Washington.
"SCORE Interlocal Agreement" or "SCORE Formation Interlocal
Agreement" means this Amended and Restated SCORE Interlocal Agreement among the
Member Cities, as amended from time to time.
"Subscribing Agencies" mean the federal and state agencies, municipal
corporations, and other local governments, other than the Member Cities, that contract with
SCORE for correctional services at the SCORE Facility pursuant to the terms of this
SCORE Interlocal Agreement.
"2009 SCORE Bonds" mean the SCORE Facility Public Development Authority
Bonds, Series 2009A and Bonds, Series 2009B (Taxable Build America Bonds —Direct
Payment) issued on November 4, 2009, in the aggregate principal amount of $86,235,000.
Section 2. SCORE Facility; Authority.
(a) Administrative Agency. There is hereby established a governmental
administrative agency pursuant to RCW 39.34.030(3) to be known as the South
Correctional Entity ("SCORE"). SCORE shall consist of the Member Cities.
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91
(b) Powers of SCORE. SCORE shall have the power to acquire, construct,
own, operate, maintain, equip, and improve a correctional facility known as the "SCORE
Facility" and to provide correctional services and functions incidental thereto, for the
purpose of detaining arrestees and sentenced offenders in the furtherance of public safety
and emergencies within the jurisdiction of the Member Cities. The SCORE Facility may
serve the Member Cities and Subscribing Agencies which are in need of correctional
facilities. Any agreement with a Subscribing Agency shall be in writing and approved by
SCORE as provided herein.
(c) Administrative Board. The affairs of SCORE shall be governed by the
Administrative Board formed pursuant to Section 5 of this SCORE Interlocal Agreement.
The Administrative Board shall have the authority to:
(1) Recommend action to the legislative bodies of the Member Cities;
(2) Approve the Budget, adopt financial policies and approve
expenditures;
(3) Establish policies for investing funds and incurring expenditures of
Budget items for the SCORE Facility;
(4) Review and adopt a personnel policy for the SCORE Facility;
(5) Establish a fund, or special funds, as authorized by chapter 39.34
RCW for the operation of the SCORE Facility;
(6) Conduct regular meetings as may be designated by the
Administrative Board;
(7) Determine what services shall be offered at the SCORE Facility
pursuant to the powers of SCORE and under what terms they shall be offered;
(8) Enter into agreements with third parties for goods and services
necessary to fully implement the purposes of this SCORE Interlocal Agreement;
(9) Establish rates for services provided to members, subscribers or
participating agencies;
(10) Direct and supervise the activities of the Operations Board and the
Facility Director;
(11) Enter into an agreement with a public corporation or otherwise to
incur debt;
(12) Make purchases or contract for services necessary to fully
implement the purposes of this SCORE Interlocal Agreement;
92.
4
(13) Enter into agreements with and receive and distribute funds from
any federal, state or local agencies;
(14) Receive and account for all funds allocated to the SCORE Facility
from its members;
(15) Purchase, take, receive, lease, take by gift, or otherwise acquire,
own, hold, improve, use and otherwise deal in and with real or personal property, or any
interest therein, in the name of the SCORE Facility;
(16) Sell, convey, mortgage, pledge, lease, exchange, transfer and
otherwise dispose of property and assets;
(17) Sue and be sued, complain and defend, in all courts of competent
jurisdiction in its name;
(18) Make and alter bylaws for the administration and regulation of its
affairs;
(19) Enter into contracts with Subscribing Agencies to provide
correctional services;
(20) Employ employees as necessary to accomplish the terms of this
SCORE Interlocal Agreement;
(21) Establish policies and procedures for adding new parties to this
SCORE Interlocal Agreement; and
(22) Engage in any and all other acts necessary to further the goals of this
SCORE Interlocal Agreement.
Section 3. Duration of Agreement.
The initial duration of this SCORE Interlocal Agreement (commencing from
February 25, 2009, the date of the original interlocal agreement relating to SCORE) shall
be for a period of ten (10) years and, thereafter, shall automatically extend for additional
five (5) year periods unless terminated as provided in this SCORE Interlocal Agreement.
Notwithstanding the foregoing, this SCORE Interlocal Agreement shall not terminate until
all Bonds issued by the SCORE Facility Public Development Authority as provided in
Section 15 of this SCORE Interlocal Agreement are no longer outstanding.
Section 4. Withdrawal and Termination.
(a) Subject to Section 4(g) below, any Member City may withdraw its
membership and terminate its participation in this SCORE Interlocal Agreement by
providing written notice and serving that notice on the other Member Cities on or before
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93
December 31 in any one-year. After providing appropriate notice as provided in this
Section, that Member City's membership withdrawal shall become effective on the last day
of the year following delivery and service of appropriate notice to all other Member Cities.
(b) Subject to Section 3 above, four (4) or more Member Cities may, at any one
time, by written notice provided to all Member Cities, call for a termination of SCORE and
this SCORE Interlocal Agreement. Upon an affirmative supermajority vote (majority plus
one) by the Administrative Board, SCORE shall be directed to terminate business, and a
date will be set for final termination, which shall be at least one (1) year from the date of
the vote to terminate this SCORE Interlocal Agreement. Upon the final termination date,
this SCORE Interlocal Agreement shall be fully terminated.
(c) Subject to Section 4(g) below, in the event any Member City fails to budget
for or provide its applicable annual funding requirements for SCORE as provided in
Section 15 hereof, the remaining Member Cities may, by majority vote, immediately
declare the underfunding City to be terminated from this SCORE Interlocal Agreement and
to have forfeited all its rights under this SCORE Interlocal Agreement as provided in
Section 4(e). The remaining Member Cities may, at their option, withdraw SCORE's
correctional services from that City, or alternatively, enter into a Subscribing Agency
agreement with that City under terms and conditions as the remaining Member Cities deem
appropriate.
(d) Time is of the essence in giving any termination notice.
(e) If an individual Owner City withdraws its membership in SCORE, the
withdrawing City will forfeit any and all rights it may have to SCORE's real or personal
property, or any other ownership in SCORE, unless otherwise provided by the
Administrative Board.
(f) Upon termination of this SCORE Interlocal Agreement, all property
acquired during the life of this SCORE Interlocal Agreement shall be disposed of in the
following manner:
(1) All real and personal property acquired pursuant to this SCORE
Interlocal Agreement shall be distributed to the Owner Cities based on the Owner
Percentages; and
(2) All unexpected funds or reserve funds shall be distributed based on
the percentage of average daily population at the SCORE Facility for the last three (3)
years prior to the termination date of those Member Cities still existing on the day prior to
the termination date.
(g) Notwithstanding any of the other rights, duties or obligations of any
Member City under this Section 4, the withdrawal of any Owner City from this SCORE
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Interlocal Agreement shall not discharge or relieve the Owner City that has withdrawn
pursuant to Section 4(a) or been terminated pursuant to Section 4(c) of its obligation to pay
debt service on Bonds issued by the SCORE Facility Public Development Authority. An
Owner City may be relieved of its obligation under this SCORE Interlocal Agreement to
make payments with respect to its Capital Contribution if the Administrative Board, by
supermajority vote (majority plus one), authorizes such relief based on a finding that such
payments are not required to pay debt service on Bonds issued by the SCORE Facility
Public Development Authority.
Section 5. Administrative Board.
(a) Formation. An Administrative Board composed of the Designated
Representative from each Member City shall govern the affairs of SCORE.
(b) Allocation of Votes. Each Board member shall have an equal vote and
voice in all Board decisions.
(c) Voting Requirements. Votes regarding (1) debt; (2) approval of the Budget;
(3) employment of the Facility Director; (4) cost allocations made prior to the issuance of
Bonds; and (5) approval of labor contracts, shall require an affirmative vote of a
supermajority (majority plus one) of the Member Cities, two (2) of which shall have the
highest and the second highest average daily population in the SCORE Facility for the 12-
month period ending June 30 (or other such date as the Administrative Board shall
determine as set forth in its financial policies) of the preceding year.
Votes regarding (1) the conveyance of real property; (2) the addition of additional
services pursuant to this SCORE Interlocal Agreement not directly incidental to
correctional services (such as providing court services); and (3) matters addressed in
Sections 4(b) and (g) and Section 15(d)(2)(iv) of this SCORE Interlocal Agreement, shall
require an affirmative vote of a supermajority (majority plus one) of the Member Cities.
(d) Parliamentary Authority. Unless otherwise provided, Robert's Revised
Rules of Order (newly revised) shall govern all procedural matters relating to the business
of the Administrative Board.
(e) Officers of the Administrative Board. Members of the Administrative
Board shall select a Presiding Officer from its members, together with such other officers
as a majority of the Administrative Board may determine. Subject to the control of the
Administrative Board, the Presiding Officer shall have general supervision, direction and
control of the business and affairs of SCORE. On matters decided by the Administrative
Board, the signature of the Presiding Officer alone is sufficient to bind SCORE.
Meetings of the Administrative Board. There shall be a minimum of two
(2) meetings each year. Unless otherwise designated by the Presiding Officer, the first
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95
meeting shall be held on the second Tuesday of February of each year to review the prior
years' service. The second meeting shall be on the second Tuesday of September of each
year to consider and adopt a Budget for the following fiscal year. Other meetings may be
held upon request of the Presiding Officer or any two members. All meetings shall be open
to the public to the extent required by chapter 42.30 RCW.
Prior to January 1, 2020, five (5) members, and from and after January 1, 2020,
four (4) members of the Administrative Board must be present at any meeting of the
Administrative Board to comprise a quorum, and for the Administrative Board to transact
any business. Proxy voting shall not be allowed. Members of the Administrative Board
may participate in a meeting through the use of any means of communication by which all
members and members of the public participating in such meeting can hear each other
during the meeting. Any members of the Administrative Board participating in a meeting
by such means is deemed to be present in person at the meeting for all purposes including,
but not limited to, establishing a quorum.
(g) Bylaws. The Administrative Board shall be authorized to establish bylaws
that govern procedures of the Administrative Board and the SCORE Facility's general
operations.
(h) Administrative Board Review. A general or particular authorization or
review and concurrence of the Administrative Board by majority vote shall be necessary
for all capital expenditures or contracts in excess of $50,000.
Section 6. Operations Board; Finance Committee; Other Committees.
(a) Operations Board. There is established an Operations Board which shall be
advisory to the Facility Director, staff and Administrative Board on operational matters of
SCORE. The Administrative Board shall establish the specific purpose and duties of the
Operations Board.
The Operations Board shall consist of up to nine (9) members selected as provided
in this paragraph. One (1) member shall be designated by each of the Member Cities, and
up to three (3) at -large members shall be selected, by majority vote, by the Subscribing
Agencies to represent the police departments of the Subscribing Agencies. At the time set
for election of the at -large members, only the representatives of the Subscribing Agencies,
then in attendance, will participate in the election. The Member Cities' Operations Board
representatives shall not participate in the at -large member elections. The at -large
members shall serve one-year terms, unless otherwise determined by majority vote of the
Operations Board. Each member of the Operations Board shall have an equal vote in all
Operations Board decisions. The Operations Board shall be authorized to establish bylaws
and/or procedures that govern its operations. The Operations Board shall elect a presiding
officer from its members and shall determine the time and place of its meetings. All
meetings shall be open to the public if and to the extent required by chapter 42.30 RCW.
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(b) Finance Committee. There is established a Finance Committee, which shall
be advisory to the Facility Director, staff and Administrative Board on finance matters of
SCORE. The Administrative Board shall establish the specific purpose and duties of the
Finance Committee. The Finance Committee shall consist of the finance directors or
managers of each of the Member Cities. Each member of the Finance Committee shall
have an equal vote in all Finance Committee decisions. The Finance Committee shall be
authorized to establish bylaws and/or procedures that govern its operations. The Finance
Committee shall elect a presiding officer from its members and shall determine the time
and place of its meetings. All meetings shall be open to the public if and to the extent
required by chapter 42.30 RCW.
(c) Standing or Temporary Committees. The Administrative Board may, from
time to time, establish permanent and/or temporary committees to assist in its operations
and operations of the SCORE Facility.
Section 7. Facility Director.
Day to day operations of SCORE and the SCORE Facility shall be administered by
a Facility Director, who shall be appointed by the Administrative Board after receiving the
recommendation of the Operations Board. The Administrative Board may accept or reject
the Operations Board recommendation. Such Facility Director shall be responsible to the
Administrative Board, shall develop the Budget in consultation with the Operations Board
and shall take other appropriate means in order to fully implement the purposes of this
SCORE Interlocal Agreement. The Facility Director shall administer SCORE and the
SCORE Facility in its day-to-day operations consistent with the policies adopted by the
Administrative Board. Such Facility Director shall have experience in technical, financial
and administrative fields, and such appointment shall be on the basis of merit only.
Section 8. Personnel Policies.
(a) The Operations Board shall from time to time submit proposed personnel
policies or proposed amendments to existing personnel policies to the Administrative
Board for their approval, rejection or modification. All of such modifications or revisions
shall be subject to the final approval of the Administrative Board.
(b) Such personnel policies shall provide for the initial appointment to the
SCORE Facility's staff from the personnel presently, permanently appointed or assigned as
corrections officers in the Member Cities. Additional employees shall be appointed by the
Facility Director upon meeting the qualifications established by the Operations Board and
adopted by the Administrative Board. None of such employees shall be commissioned
members of any emergency service, but may be eligible for membership under the Public
Employees Retirement Systems (PERS), or Public Safety Employees Retirement System
(PSERS), as provided by law.
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Section 9. Budget, Policies and Operations.
(a) The Facility Director shall distribute a proposed Budget to the Operations
Board on or before August 1 of each year, which Budget, including any amendments by
the Operations Board thereto, shall then be provided to the Administrative Board no later
than September 1 of such year. Thereafter, the Member Cities shall be advised of the
programs and objectives as contained in said Budget, and of the required financial
participation for the ensuing year.
(b) The Administrative Board shall develop financial policies for SCORE as
part of the budgetary process. Such policies may include, but are not limited to, (1) items
to be provided for in the Budget, (2) a minimum contribution amount for each Member
City to pay for Costs of Maintenance and Operation, (3) the process for allocating
unexpended amounts paid by the Member Cities for Costs of Maintenance and Operation
and assessing the Member Cities in the event of cost overruns, (4) establishing and
maintaining reserve accounts, if any, and (5) the process for adding a new party to this
SCORE Interlocal Agreement.
(c) The allocation of prorated financial participation among the Member Cities
shall be calculated as provided in Section 15 hereof Each Member City shall be
unconditionally obligated to provide its allocable share of costs as provided in this SCORE
Interlocal Agreement.
Section 10. Contracts and Support Services.
(a) The Administrative Board (or the Operations Board or the Facility Director,
if so designated by the Administrative Board) shall, as necessary, contract with local
governments for the use of space for its operations, auxiliary services including but not
limited to records, payroll, accounting, purchasing, and data processing, and for staff prior
to the selection of a Facility Director for the SCORE Facility.
(b) The Member Cities hereby agree to furnish legal assistance, from time to
time, as approved by the Administrative Board. The Administrative Board may contract
with the City Attorney of a Member City, other local government, or independent legal
counsel as necessary.
Section 11. Policy and System Evaluation.
The Facility Director shall actively and continually consider and evaluate all means
and opportunities toward the enhancement of operations effectiveness for correctional
services so as to provide maximum and ultimate benefits to the members of the general
public. The Facility Director shall present his or her recommendations to the Operations
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Board from time to time. Any substantive change or deviation from established policy
shall be subject to the prior approval of the Administrative Board.
Section 12. Additional Services Authorized.
The Administrative Board shall evaluate and determine the propriety of including
additional correctional services for local governments, whenever so required, and shall
determine the means of providing such services, together with its costs and effects. These
additional services may include, but shall not be limited to the following: alternatives to
incarceration, inmate transportation systems, and consolidated court services.
Section 13. Inventory and Property.
(a) Equipment and furnishings for the operation of the SCORE Facility shall be
acquired by SCORE as provided by law. If any Member City furnishes equipment or
furnishings for SCORE's use, title to the same shall remain with the respective local entity
unless that equipment is acquired by SCORE.
(b) The Facility Director shall, at the time of preparing the proposed Budget for
the ensuing year, submit to the Operations Board a complete inventory together with
current valuations of all equipment and furnishings owned by, leased or temporarily
assigned to SCORE. In case of dissolution of SCORE, such assigned or loaned items shall
be returned to the lending governmental entity and all other items, including real property,
or funds derived from the sale thereof, shall be distributed in accordance with Section 4(f)
above.
(c) Title to real property purchased or otherwise acquired shall be held in the
name of SCORE; provided however, that for valuable consideration received, SCORE may
convey ownership of any real property as may be approved by supermajority vote
(majority plus one) of the Administrative Board.
Section 14. Local Control.
Each Member City and Subscribing Agency shall retain the responsibility and
authority for the operation of its police departments, and for such equipment and services
as are required at its place of operation to utilize the SCORE Facility.
Section 15. SCORE Facility Financing and Construction; SCORE Facility
Public Development Authority.
(a) SCORE Facility. In order to provide necessary services for the Member
Cities and the Subscribing Agencies, SCORE has and/or shall acquire, construct, improve,
equip, maintain and operate the SCORE Facility. The SCORE Facility is currently located
in the City of Des Moines, Washington.
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(b) Contracts for the SCORE Facility. The Administrative Board shall
authorize, and the Presiding Officer of the Administrative Board, or his or her approved
designee, will execute contracts for the development, improvement and maintenance of the
SCORE Facility. These contracts may include, without limitation, contracts for
architectural design and engineering, project management services, real estate acquisition,
and construction.
(c) SCORE Facility Public Development Authority. In order to finance and
refinance costs of acquiring, constructing, improving and equipping the SCORE Facility,
the City of Renton has chartered the SCORE Facility Public Development Authority. The
purpose of the SCORE Facility Public Development Authority is to issue Bonds to finance
and refinance the acquisition, construction, improvement and equipping of the SCORE
Facility and for any other SCORE purpose. The Administrative Board shall serve ex
officio as the Board of Directors of the SCORE Facility Public Development Authority as
further provided in the Authority's organizational charter. Upon issuance of Bonds by the
SCORE Facility Public Development Authority, Bond proceeds shall be deposited on
behalf of SCORE and used for the purposes set forth herein. SCORE shall be obligated to
make payments to the SCORE Facility Public Development Authority at the time and in
the amounts required to pay principal of and interest on the Bonds and any administrative
costs of the SCORE Facility Public Development Authority.
(d) SCORE Facility Financing.
(1) Capital Contributions. Each Owner City shall be obligated to pay
an amount equal to its Capital Contribution without regard to the payment or lack thereof
by any other Owner City. No Owner City shall be obligated to pay the Capital
Contribution of any other Owner City, and each Owner City shall be obligated to budget
for and pay its Capital Contribution. The obligation of each Owner City to pay its Capital
Contribution shall be an irrevocable full faith and credit obligation of such Owner City,
payable from property taxes levied within the constitutional and statutory authority
provided without a vote of the electors of the Owner City on all of the taxable property
within the Owner City and other sources of revenues available therefor. Each Owner City
has or will set aside and include in its calculation of outstanding nonvoted general
obligation indebtedness an amount equal to the principal component of its Capital
Contribution for so long as Bonds remain outstanding, unless relieved of such payment in
accordance with Section 4(g). Each Owner City's obligation to pay the Capital
Contribution shall not be contingent on the receipt of any revenues from other sources,
including but not limited to Subscribing Agencies or any Member Cities.
An Owner City may prepay its Capital Contribution in a manner that is
consistent with the authorizing documents for the Bonds; provided, however, that any such
prepayment of one or more Owner Cities shall not affect the Capital Contribution of the
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remaining Owner Cities. Any Owner City that elects to prepay its Capital Contribution
shall be responsible for paying all costs associated with such prepayment.
(2) Costs of Maintenance and Operation. Subject to the terms of the
financial policies established by the Administrative Board, each Member City shall be
obligated to pay its allocable portion of Costs of Maintenance and Operation of the
SCORE Facility, including any debt issued to finance such costs, as determined in this
subsection.
(i) Until the end of the first calendar year of operations of the
SCORE Facility (estimated to be December 31, 2012), the allocable portion that
each Member City shall be obligated to pay of Costs of Maintenance and Operation
in such year shall be equal to the Member City's 2007 average daily population in
all correctional facilities (as provided in the SCORE financial policies) multiplied
by the Costs of Maintenance and Operation.
(ii) Commencing with the calendar year following the first
calendar year of operations, the allocable portion that each Member City shall be
obligated to pay of Costs of Maintenance and Operation shall be based on the
Member City's average daily population in the SCORE Facility, as supplemented
as necessary with the average daily population allocable to the Member Cities in all
correctional facilities, for the 12-month period ending June 30 of the preceding
year.
(iii) Commencing with the third calendar year of operations, the
allocable portion that each Member City shall be obligated to pay of Costs of
Maintenance and Operation shall be based on the Member City's average daily
population in the SCORE Facility for the 12-month period ending June 30 (or other
such date as the Administrative Board shall determine as set forth in its financial
policies) of the preceding year.
(iv) Commencing with the calendar year beginning January 1,
2020, the allocable portion that each Member City shall be obligated to pay of
Costs of Maintenance and Operation shall either (A) be based on the Member
City's average daily population in the SCORE Facility for the 12-month period
ending June 30 (or other such date as the Administrative Board shall determine as
set forth in its financial policies) of the preceding year, or (B) be based on the
methodology approved by an affirmative vote of a supermajority (majority plus
one) of the Member Cities.
(e) Billing and Allocation of Revenues. Each Member City shall be billed for
its Capital Contribution and its portion of Costs of Maintenance and Operation, as
applicable, on a semiannual basis, or more frequently as determined by the Administrative
Board, calculated as provided above. Revenues received in a calendar year from
13
1 01
Subscribing Agencies or from sources other than the contributions described above shall
be allocated among the Member Cities either as set forth in the SCORE financial policies
or as follows: (i) each Member City shall receive a credit against its obligation to pay
Costs of Maintenance and Operation based on that Member City's proportional average
daily population as calculated as provided above, and (ii) each Owner City shall receive a
credit against its Capital Contribution based on that Owner City's proportional Owner
Percentage.
(f) Host City. Pursuant to RCW 35.21.740, the City of Des Moines, as the
Host City, hereby authorizes the City of Renton to operate the SCORE Facility Public
Development Authority within the corporate limits of the City of Des Moines in a manner
consistent with the terms of this SCORE Interlocal Agreement.
(g) Tax -Exemption. The Member Cities shall not (1) make any use of the
proceeds from the sale of Bonds issued on a tax-exempt basis or any other money or
obligations of the SCORE Facility Public Development Authority or the Member Cities
that may be deemed to be proceeds of such Bonds pursuant to Section 148(a) of the Code
that will cause such Bonds to be "arbitrage bonds" within the meaning of said Section and
said regulations, or (2) act or fail to act in a manner that will cause such Bonds to be
considered obligations not described in Section 103(a) of the Code.
(h) Additional Financing. Notwithstanding anything to the contrary in this
SCORE Interlocal Agreement, bonds, notes or other evidences of borrowing may be issued
from time to time by the SCORE Facility Public Development Authority or another issuer
pursuant a separate agreement between one or more Member Cities and other entities to
provide additional financing for the SCORE Facility on terms as agreed upon by the
parties thereto.
(i) Special Facility Designation. The SCORE Facility, including all
equipment, furnishings, and fixtures is critical to the ability of the Member Cities and the
Subscribing Agencies to provide necessary and secure correctional services and assure
public safety. Consequently, the SCORE Facility is essential to the preservation of the
public health, safety, and welfare. As a result, the SCORE Facility's equipment,
furnishings, and fixtures are special facilities subject to unique standards. Accordingly,
based on the facts presented in this subsection, it is hereby resolved that the established
policy of the Member Cities is that the SCORE Facility constitutes a "special facility"
under RCW 39.04.280(1)(b), and all purchases of any kind or nature for the SCORE
Facility shall be exempt from competitive bidding requirements as prescribed by
Washington State statute but shall be governed by the procurement policy established by
the Administrative Board as amended from time to time.
102
14
Section 16. Compliance with Continuing Disclosure Requirements.
To the extent necessary to meet the conditions of paragraph (d)(2) of United States
Securities and Exchange Commission Rule 15c2-12 (the "Rule"), as applicable to a
participating underwriter or remarketing agent for the Bonds, each Owner City will enter
into an undertaking in a form acceptable at the time to the participating underwriter or
remarketing agent, as the case may be.
Section 17. Miscellaneous.
(a) Interlocal Agreement. The Member Cities agree:
(1) This SCORE Interlocal Agreement is intended to create a separate
administrative entity within the meaning of RCW 39.34.030(3) and not a "joint board"
within the meaning of RCW 39.34.030(4)(a);
(2) The Designated Representative of each Member City is appointed as
the "administrator" within the meaning of RCW 39.34.030(4)(a) responsible for
administering the Member City's rights and duties set forth in this SCORE Interlocal
Agreement; and
(3)
RCW 39.34.040.
The Parties will file or post this Agreement as required by
(b) Governing Law. This SCORE Interlocal Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If any dispute
arises between the Member Cities under any of the provisions of this SCORE Interlocal
Agreement, resolution of that dispute shall be available only through the jurisdiction,
venue and rules of the King County Superior Court, King County, Washington.
(c) Non -Waiver of Breach. The failure of any Member City to insist upon
strict performance of any provision of this SCORE Interlocal Agreement or to exercise any
right based upon a breach thereof or the acceptance of any performance during such breach
shall not constitute a waiver of any right under this SCORE Interlocal Agreement.
(d) Compliance with all Laws. SCORE and the Member Cities shall comply
with all federal, state and local laws, rules, regulations, resolutions and ordinances
applicable to the performance of this SCORE Interlocal Agreement.
(e) Continuation of Performance. In the event that any dispute or conflict
arises between the Member Cities while this SCORE Interlocal Agreement is in effect, the
Member Cities hereto agree that, notwithstanding such dispute or conflict, they shall
continue to make a good faith effort to cooperate and continue work toward successful
completion of assigned duties and responsibilities.
15
103
Section 18. Severability.
If any part, paragraph, section or provision of this SCORE Interlocal Agreement is
adjudged to be invalid by any court of competent jurisdiction such adjudication shall not
affect the validity of any remaining section, part or provision of this SCORE Interlocal
Agreement.
Section 19. Effective Date; Amend and Replace Original Interlocal
Agreement.
This SCORE Interlocal Agreement shall become effective on
2019, the date of defeasance (the "Effective Date") of all of the outstanding 2009 SCORE
Bonds. On the Effective Date, this SCORE Interlocal Agreement shall amend and restate,
in its entirety, the Amended and Restated SCORE Interlocal Agreement effective
October 1, 2009.
Section 20. Federal Way Refunding Bonds; Agreement Between SCORE
and Federal Way.
The City of Federal Way ("Federal Way") and SCORE will enter into an agreement
(the "SCORE/Federal Way Agreement") to be dated the date of defeasance of all of the
outstanding 2009 SCORE Bonds. Pursuant to the SCORE/Federal Way Agreement:
(a) Federal Way acknowledges that the parties hereto will enter into this SCORE Interlocal
Agreement; (b) until the effective date of its withdrawal from SCORE (December 31,
2019), Federal Way will be considered a "Member City" for purposes of this SCORE
Interlocal Agreement, but shall not be considered an "Owner City" and shall not in any
way be responsible for paying any share of any Bonds or other debt obligations of SCORE
or the SCORE Facility Public Development Authority; (c) Federal Way agrees to issue
bonds and to use the proceeds thereof to repay its capital contribution with respect to the
2009 SCORE Bonds (the "Federal Way Refunding Bonds"); and (d) for as long as the
Federal Way Refunding Bonds, and any bonds issued to refund such bonds, issued on a
tax-exempt basis are outstanding (which as of their date of issuance are scheduled to
mature on January 1, 2039), SCORE covenants that it will not provide to nongovernmental
persons special legal entitlements to use the SCORE Facility in a manner that will
adversely impact the tax-exempt status of any such bonds. SCORE shall monitor the use
of the SCORE Facility to ensure that it complies with the terms of the SCORE/Federal
Way Agreement for so long as such Federal Way Refunding Bonds, or any bonds issued to
refund such bonds, are outstanding. The parties hereto approve SCORE entering into the
SCORE/Federal Way Agreement.
Section 21. Termination of Host City Agreement.
Pursuant to Section 5 of the Host City Agreement, the parties hereto agree that the
Host City Agreement shall terminate as of the Effective Date of this SCORE Interlocal
104
16
Agreement. As of the Effective Date of this SCORE Interlocal Agreement, Des Moines
shall be an Owner City of SCORE with the same rights and privileges as the other Owner
Cities as provided herein.
Section 22. Execution and Amendment.
This SCORE Interlocal Agreement shall be executed on behalf of each party hereto
by its Designated Representative, or other authorized officer, and pursuant to an
appropriate motion, resolution or ordinance of such party.
This SCORE Interlocal Agreement may not be effectively amended, changed,
modified or altered, except by an instrument in writing duly executed by the Designated
Representative, or other authorized officer, of each party hereto and pursuant to an
appropriate motion, resolution or ordinance of such party. Notwithstanding the foregoing,
so long as the Bonds are outstanding, any such amendment, in the opinion of the SCORE
Facility Public Development Authority or its counsel, shall not materially adversely affect
the owners of the Bonds or affect the tax-exempt status of the interest paid on the Bonds.
Section 23. Third Party Beneficiaries.
The SCORE Facility Public Development Authority and the holders from time to
time of the Bonds shall be third party beneficiaries hereof and the commitments made in
Section 15 herein shall be for their further benefit.
Section 24. Hold Harmless.
The parties to this SCORE Interlocal Agreement shall defend, indemnify and save
one another harmless from any and all claims arising out of the performance of this
SCORE Interlocal Agreement, except to the extent that the harm complained of arises from
the sole negligence of one of the participating members. Any loss or liability resulting
from the negligent acts errors or omissions of the Administrative Board, Operations Board,
Finance Committee, Facility Director and or staff, while acting within the scope of their
authority under this SCORE Interlocal Agreement shall be borne by SCORE exclusively.
17
105
Section 25. Counterparts
This SCORE Interlocal Agreement may be executed in any number of counterparts,
each of whom shall be an original, but those counterparts will constitute one and the same
instrument.
IN WITNESS WHEREOF, the parties hereto have executed this SCORE Interlocal
Agreement as of the day and year first written above.
[execution pages to follow]
106
1 8
1-.J1
Allan Ekberg, Mayor
Mayor's Offke - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: October 16,3019
SUBJECT: City Administrator's Report
The City AdministratorReport bmeant toprovide the Council, staff and community anupdate on
the activities ofthe City and onissues that concern Tukwila. Please let rneknow ifyou have any
questions or need additional information about any of the following items.
L Intergovernmental Update
• King County City Managers/Administrators Monthly Meeting: OnOctober 2City
Administrator David Cline attended the King County City Managers/Administrators monthk/
meeting where King County provided a presentation on the County's Economic Forecast,
Sound Cities Association provided an update and King County Office of Emergency
Management presented onCreating aType III Emergency Management Team. The meeting
also included round table discussions about Community Fiscal Updates and Measuring
Community Sentiment.
* Meeting with CmumcilrmemmberMcDermott re: Sound Transit: City Administrator David
Cline and Business Relations Manager Brandon Miles met with King County Councilmember
Joe McDermott OnOctober 4todiscuss Sound Transit grant applications.
w Meeting with Port ofSeattle: {}nOctober 4Mayor Ekberg and Business Relations Manager
Brandon Mites met with Lance
tti9'Aviation Managing Director ofSeaT3CAirport to discuss
genera[ airport issues.
• Meetings with CoumcYKnmemmbersMcDermott and Up*hegrove re: Levee Improvements: On
October 9 Mayor Ekberg and Business Relations Manager Brandon Miles met separately with
King County Councilmembers Joe McDermott and Dave Upthegrove regarding Tukwila's
funding request for levee improvements along the lower Green River.
* Presentation to Puget Sound Regional Council: Transportation Demand Management
(TDM) staff gave a presentation to Puget Sound Regional Council on the results of a 2017-19
Commute Trip Innovation Grant project atSea-TacAirportataTDK4AdvisoryConnmittee
meeting onOctober 9. '
• World Affairs Roundtable: On October 10 a delegation consisting of 16 visitors from across
Latin America met with a panel of City of Tukwila staff: Mayor Ekberg, Chief Bruce Linton,
Commander Kraig Boyd, Sergeant Z8chAnderson, Officer Matt Valdez and Human Services
Tukwila City Hall ^6200Soothcenter Boulevard . Tukwila, NA 98188 ~ 206-483-1800 " gov
107
City Administrator's Report
October IG,20l9
Page 2
Coordinator Stacy Hansen. Staff discussed the broad spectrum of services offered in Tukwila,
how the Human Services ensures that social, educational, and health resources are provided
tomigrant and refugee communities within the City, and the best practices utilized hvthe
Tukwila Police Department for community policing and interacting with immigrant and
refugee communities.
� Tukwila Community Connections Survey: King County Metro iscollecting community
feedback on three concepts to improve transit in Tukwila. The Tukwila Community
Connections Solution Concept Survey is live inEnglish, Spanish and Somali and will beopen
until October 2T'The survey can befound at
https//kingcounty.go»/d8pt6/transpm/rtation/metro/progcanns-pje[ts/[0rnn1unity'
cOnneCtiuOs/oartnerships/tUkmi|a.aspx"
U' Community Events
p Third Annual Green Tukwila Day: October 5was the Third Annual Green Tukwila Day. The
event had a total of 38 volunteers and 6 crew leads, the group planted 110 native plants,
spread 10 yards of mulch, cut 3 survival rings on trees and cleared 2,500 square feet of dense
English ivy. Participating volunteer groups represented Boeing, Aviation High School
Environmental Club, REI, SeaTac-Tukwi[a Rotary and nine Tukwila Residents.
• Harvest Carnival: The annual Harvest Carnival is scheduled for October 24 at the Tukwila
Community Center from GPM-8PM. Entry is free for those that donate anew pair ofsocks
nr$2per child.
UL Staff Updates
Project Updates
* 42nd Ave Phase Ill: Estimated Completion: November 20I9
The next available asphalt paving date is October 16 and the contractor will return to the
project site to complete the remaining punchlist items at that time.
* 53rd Ave S: Estimated Completion: December 2Ol9
Contractor is currently finishing up the last Seattle City Light (SCL) underground facility
punch list items and will bescheduling afinal inspection. Once completed S[Lwill then start
scheduling for the underground power conversion work.
• S 196th/200th Street Bridge Repair: Estimated Completion: January 2020
Notice tuProceed for construction was issued oDSeptember 30with aproject tinneUneof55
working days. This should put Physical Completion sometime between Thanksgiving and
Christmas. The bridge will remain closed for the next 8 weeks. If we are able to maintain the
planned schedule, the bridge should reopen t8motorized traffic the week before
Thanksgiving.
• Boeing Access Rd over Airport Way Bridge: TranTechhas submitted 9O96design drawings
and specifications to the City for review. The 90% review process is underway with the bid
process planned for December 2019 with construction starting in early 2020.
Phnne:206'433-lW0O ° En`oU y4 ° VVebsite;Tukxvia\0A.gov
108
City Administrator's Report
October l(�Z0I9
Page 3
� Traffic Calming/Residential Safety: Installation ofthe school zone flashers, signs, and
crossing for Impact (Charter schools isnow complete. Installation nfthe driver feedback radar
sign on S 144th St is scheduled for late October. Rectangu[ar Rapid Flash Beacon (RRFB) at
37thAVe Sand Sl44thStcrosswalk is scheduled for iate-October.The Aii-WayStop Study is
complete and recommended for S 147th St at 57th Ave S. AR -Way Stop Study is complete for
58th/S144th and results will be presented soon. The program has received two new requests
in October.
Boards and Commissions
* Arts Commission: Vacant Position: Positimn#7 Resident. Two applications received.
w Civil Service Commission: N` vacancies.
* COP[AB:Vacant Position: Student Representative.
• Equity & Social Justice Commission: Vacant Position: Student Representative.
• Human Services Advisory Board: N0vacancies
• Landmark Commission: Novacancies.
• Library Advisory Board: Vacant Position: Student Representative.
• Lodging Tax Advisory Committee: No vacancies.
w Park Commission: Vacant Positions: PoaitUmn#2 ResUdemt& Student Representative.
• Planning Commission: No vacancies.
IV. Responses to CmmnciK/CitioemUmquiriea
Date of
Inquiry
October T'2Ol9
Inquiry
CoundirnemberMcLeod shared a
resident's concern that the city isnot
doing enough street sweeping
C0uDcilOO2nlbgrQuinn asked how the
$GOOKiDSound Transit grant funding
awarded to5eaTac relate tothe project
wherein Tukwila paid for frontage on
Military Road? Wondering |fTukm/ila'3
funding contributed tothe success of
3eaTac's STgrant award.
Response
Currently the City has one Cfour two
street sweepers inoperation. The other
street sweeper had been out ofservice for
repairs and |snow back onthe street
effective October lO. Street sweeping will
bean on -going daily task through the fall
asthe leaves begin tocome off the tree
canopy.
The funds awarded toSeaTachvSound
Transit were unrelated tOMilitary Road.
5eaTacreceived aDaward for
improvements near the 6paTacAirport
Light Rai[ Station.
Phone: 2O6'433'I8VO ° EmaD:r4
meb$ite;TuhoviaV0A'gpv
109
City Administrator's Report
October l6'2U19
Page 4
Date of
Inquiry
October 7,2OI9
October 7,2Olg
Cound(nnennberKru|ierstated that
several residents have talked with her
about speeding concerns ai[over city:
�
M8cadarD,RyanH|liFVstgrPnint,42 .
CoVndl[ngrnb9[Krullermentioned
safety concerns on53rdabove the Park
8/Ride and asked ifitcould itbe
changed toaone-way street?
CounchnenlberKruiherasked about the
quality ofconstruction on42"u &53m:
Concerns about steep driveways, grass
seed onpoor soil, cracks |nconcrete,
sidewalks that still have gravel patches
[ouncihnember|danasked about the
swings at Cascade View park: regular
swings were installed. He had expected
toddler swings which were desired by
the community.
Response
Public Works staff will add these areas t0
the list ofneighborhoods for traffic
calming analysis tobecompleted. |nO3
2O19two SPRINT Officers worked atotal of
589.50hoUrs and issued 8total of224
tickets, l0Oofwhich were for speeding.
This item bcurrently not onthe Public
Works VvorkD[8nbut could beadded o33
future project for review based VnCouncil
recommendation.
Both nfthese projects arestKlunder
construction. The Public Works project
team will add these details tothe punch
list items.
There isatotal ofIOswings atthe Cascade
View Park. Two youth swings were
switched out with toddler swings last
week S0there are now four toddler
swings, IAOAswing which also works for
toddlers and five youth swings.
110
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment ofcommunity technology resources
T|BRechanne|)zationPlan and zoning update
T&|
PVV/DCD
PW/DCD worked with consultants to collect additional traffic
modeling data. RechanneUzatonstudy with KPGto4/2/19
TIC.
Contract was awarded to KPG and kick-off meeting was held in
May. Zndreview ofthe report iscurrently inprogress bYPVV
and D[Dstaff. Study should becompleted bY4thQuarter.
Second round ofinterdeportmento|reviews are underway, the
study should becompleted by4thQuarter. DCD/PVVcontinued
review oflatest draft ofthe cost estimate for T|Bonstveet
parkin8/rechanne|izabonand mitigation. Next steps include
incorporating cost analysis into alarger report ononstveet
parNnA/oechanne|izatinnoptions with recommendation. Our
goal istoQotothe council inthe last quarter of2019.
S3ndAve SResidential Improvements
T@|
PVV
First lift ofasphalt pavement placed 3/Z7/19
Punch list underway.
Most ofthe punch list items are completed and the ribbon
cutting was held inAugust. SCLstill has few more items to
complete.
42ndAvenue Residential Improvements
T&)
PVV
Completed majority ofthe SCLwork, cable tofollow.
Seattle City Light work has been delayed due totheir workload
issues.
Seattle City Light still has work 1ocomplete.
3tmnderBlvd Extension
T&|
PVY
Completed VEstudy. Reviewing with design consultant,
BergerAbam.
Couci|decided tostop the project atthe G/1U/19COW meeting
and directed staff turelinquish funds tofunding agencies.
Project has ceased and repayment offuns was negotiated over
atwo-year period in2Ol9and 302O.
5ll9thStPedestrian Bridge Repair and Painting
T&|
PVV
Discussing options with TmntechEngineering.
Project isgoing tobeput nnthe C|Pin2OZI.
Project isgoing tobeput onthe C|Pin2O21.
S14Oth3tIntersection Improvements
T&/
PVV
Project bid, contract awarded, and installation began
3/18/19.
Project closeout isinprogress.
Project close out presented tnCouncil on9/16/19.
Sound Transit T/B3Redevelopment, Boeing Access
Station 14OS8RTUpdates
T&|/[DN
DCD
Meeting with stakeholders, developing strategy.
Ongoing meetings with STand Stakeholders.
Staff has been attending |'40S8KTmeetings and advocating ST
toextend the bridge from 8KTstation tuproperties that lie
south ofSR51D.Applied for System Access grant and was
successful ingetting funds for improvements tnSounder
Station access (LongacvesWay &VV.Va||ey)anddesign money
for sidewalks onS150thSttoimprove access toT|BSstation.
BNSF|ntermoda|Facility Access implementation
T&|
PVV
Met with BNSFand participated )nIMF tour on3/27/19.
Project was taken to6/l8/19TIC and toCouncil on6/24/l9.An
update will be given at later date with more information.
Awaiting afollow upwith the City At orney'sOf0ce.
Tukwila Village Updates - Phase 2&3,CDABoard
[DN
k8Q
Board met monthly. Building Aisunder construction.
Requested property owner tumanage parking. Closing on
sale offinal parcels anticipated inC8.
Final land sale closed escrow inAugust. City and KCLSreviewing
parking management plan proposed byproperty owner. Won
Governor's Award for Smart Partnerships.
West Valley Highway (|405toStrander)
T&|
PVV
Project readvertisedfor design consultant, three interviews
in April.
Trantech Engineering was selected as design consultant. Project
Design isunderway.
WSDOT grants signed, design is underway with a completion
date by12/31/20Z0.
4ZndAvenue South Bridge Replacement (4Uentovvn)
T&|
PVV
Consultant iopreparing grant application tnsubmit to8RAC
in April.
Grant application was submitted and waiting for response.
Grant application was submitted and waiting for response )n
November of2U19.
BAR over Airport Way Seismic Refit
T&|
PVV
Consultant contract awarded 1nTrantechEngineering,
design isatIO96.
Design iscurrently at9096.
Design )scurrently ot9OY6.Bid will beadvertised inthe 4th
Quarter.
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, Phase 1 of Public Safety Plan, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation
TK4CUpdatex Shoreline Master Plan, Sensitive Areas,
Residential Definitions, Short Term Rental Regulations,
Modular Unit
—�
—�
CDN
D[D
Shoreline & Sensitive Areas ' released public review drafts,
began comment period, held pChearing
CCheld apublic hearing on ShorelineMaster Plan update
PCcompleted their review ofthe Sensitive Ares update.
[Creviewed public comments related toShoreline Master Plan
(SW4P)and initial comments naceviedfrom Department of
Ecology. CCfinalized their review ofSK8Pordinances. CCheld o
public hearing unthe Critical Areas code update and staff is
working nnresponses topublic comments and getting initial
comments from DOE.
10/15/2019
2019 Workplan
Goal 1
Task Name
Committee
Department
1;Accomplishments
Q2 Accomplishments
Q3Accomplishments
IV Water Sewer
/ ProjectsP
T&I
PW
Andover PK E Sewer updates project completed. Water
p
Main break was fixed near IU hotel, overlay repair included
in 2019 Overlay & Repair.
PAvingwill be completed with th eoverlayprogram in August.
Pp g g
Paving was completed over the water main break on Andover
Park East in August 2019.
Traffic Calming
T&I
PW
Data collection was ordered through consultants at various
locations.
Making good progress. Completed several school crossings and
hired a consultant to start design on few other traffic calming
items.
Installed three LED Stop signs, completed several school
crossings with new flashers and signs. Hired a consultant to
start design on a few other traffic calming items.
Enhanced Code Enforcement
CDN
DCD
Upsated rental houing inspection form, began inspection
audit process
Rental Housing Program developing a paperless system
Created a partnership with Tukwila Habitat for Humanity to
supply
pp y paint and supplies to residential owners to cover graffiti.
Red Light & School Zone Cameras Pilot Project
Public Safety
POLICE
The Red Light camera project has been brought to
committee several times and we continue to work to answer
questions regarding implementation. We are in the process
of collecting new analytical data and will compile that data
to assist in answering the most recent block of questions
from the Public Safety Committee.
The Traffic Unit continues to answer council concerns
regarding The Red Light Camera project. The project is
scheduled to be presented to Public Safety Committee on
7/15/19 and the subsequent Council meetings
Speed enforcement cameras were approved by council.
Outreach was started at the open house at Showalter Middle
School for parents. RFP is completed and will shortly be
published.
SPRINT
Public Safety
POLICE/PW
Sprint Officers are working, but Officer Kolstad resigned
from the department and Officer D. Delic is in training to
take his place.
Officer Deni Delic and Officer Ames worked a combined
305 hours on SPRINT responsibilities in May and June.
They wrote 134 speeding tickets for those two months
and 244 total tickets for the period. Both officers were
recently selected for full time traffic duties with a start
date to be determined. / PW is coordinating with Police
Department
SPRINT Officers Ames and Delic started as full time Traffic
Officers. The Traffic Unit focused attention on speeding and
parking complaints during the first couple of weeks of school.
Tukwila Technology Initiatives - Citywide WIFI
Finance
TIS
Purchased Hardware for phase 2, Working with public works
to schedule deployment.
Expanded down 37th and 142nd. Working with Seattle
Light using an existing pole attachment agreement to
expand for point to point expnasion bridges
Completed infographics to provide public awareness of city
WIFI and future phases. Researching captive portals to share
pertinant w/ residents and advertising
Technology Academy (Adults and High School Students)
TIS / P&R
The Adult Technology Academy kicks off on April 9th and
runs biweekly until June in the TCC executive conference
room from 6:00 to 7:30. Class will focus on MS Office
Productivity tools, Using the world wide web, and using
smart phones more effectively.
The City of Tukwila, ESRi, and the Tukwila School District will
be kicking off Our second technology focused summer
school class July 1st thru August 8th. Students will be
learning to map data about their communities using ArcGis.
Working with parks and recereation on creating the fall
adult programming starting October 8 and completing
December 17. Working with school district to integrate
ESRi classes into CTE, Cvics, and Technoolgy. Working with
JoAnne Fabian and Brian Seigel from the school district.
Working with parks and recereation on creating the fall adult
programming starting October 8 and completing December 17.
Working with school district to integrate ESRi classes into CTE,
Cvics, and Technoolgy. Working with JoAnne Fabian and Brian
Seigel from the school district.
PROS Plan
CDN
P&R
Responses to RFP for consultant services received
MIG Consultant Team has begun the refresh of the park's
inventory and services and the community engagement plan.
The State of the System Summary has been completed and is
available on the city's website. Community Engagement
continues with the online survey which closes on 10/11/2019
and is offered in four languages. Consultant is working on
preparing a Key Findings Report, including Levels of Service
Standards and Cost Recovery. Scheduled for the 10/28/19 CDN
meeting.
Senior Needs Levy & Assessment
CDN
P&R
Older adult survey completed, draft assessment is being
reviewed
Survey was completed and presented to City Council. This
work effort will assist staff in providing programs and services
now; and it will feed into the PROS plan for future planning.
The City did not receive HUB funding, but was notified we
would be receiving a one-time $90,000 award. KC will be
following up with contract details in Oct/Nov.
10/15/2019
2019 Workplan
Goal 1
Task Name
Committee
Department
Q1 Accomplishments
2 Accomplishments
Q Accomplishments
Artist in Residence Program
CDN
P&R
Artist completed research phase and have started programs
in the community
The AiRs mid -year report was presented to CDN in June.
The Artists in Residents have continued to provide a variety of
community programs, events and art engagement
opportunities. During the third quarter several community
mural projects were launched: Two by the River AiR at Tukwila
Community Center; One by the TIB AiR on International Blvd.
Online Portal of historical facts, photos and events
about the Tukwila Community
MO
Begin identifying historical data and construction of the site
Created an inventory of Mayor's speeches dating back to 1972
in preparation for digitization.
Copies of Mayor's speeches from 1983-1987 were obtained
from the State Archives and added to the inventory.
Continued organization of historical photos, including creation
of an initial inventory by category and with known dates.
Sullivan Center Service Agreement
CDN
MO
P&R was not selected to coordinate and activate the site.
Tukwila Village Community Development Association board
worked on venue management agreement with Kona Kai
Coffee and rental rates and policies.
TVCDA adopted rental rates and policies but has not executed
a venue management agreement.
10-Minute Walk
CDN
P&R
Conducted a walking audit westside of TIB
The 10MWG scope of work has been joined together with the
PROS Plan Community Engagement Plan to better maximize
resources. A sub -consultant has been hired by MIG, the PROS
Plan consultant, to assist with this specifically as they have very
strong connections with the Tukwila community.
The worknoted in Q2 continues. Additionally, Tracy Gallaway
is part of the National 10 MWG team which is working to host
bi-monthly network calls with professionals across the country
that are working on 10 MWG initiatives and interested in
learning about successes, challenges and best practices.
Lake to Sound Trail
CDN
P&R
Preconstruction meeting March 28
Development of the trail began in June.
The project is slightly behind schedule due to sensitive area
wetland restorations in the Renton area. The Tukwila section
trail base layer is completed and paving is scheduled for early
October between the Green River Trail and Monster Rd.
Landscape work will happen later in the project along the
shoreline between the railroad and the existing trail.
Grant Applications - Parks, Port of Seattle Economic
Development
CDN
MO/P&R
P&R applied for several acquisition, art and program grants
City approved to receive $19,800 grant from Port for
economic development.
Continuing to monitor grant opportunities.
146th Street Play Space
CDN
P&R
Applied for CFT grant to acquire property
The property owner has chosen to go another route and is no
longer interested in selling to the city. The grant application
was repurposed to an "Equitable Access Feasibility Study" that
will focus on identifying key target properties that would help
meet the need providing equitable access to quality parks for
Currently no new properties have come to surface; we are
awaiting the completion of the PROS Plan Update to help
provide guidance and free up staff time to work on this.
Lockbox upgrade updates
Public Safety
FIRE
Project Manager in place. April 2019 projection due from
Vendor
Project is on hold for release of the product from the
vendor. April date has been pushed to late Summer.
Product was not released in Q3. Follow up in Q4.
Fireworks Permits Approval Process
Public Safety
FIRE
Completed in Q1. All 2019 SeaWolf matches are covered.
In place for the year, this was highlighted by post season
games for SeaWolf games. Plans in place to cover all
events at Starfire for 2020, to gain council approval in Q4
2019.
No action needed in Q3.
Development Agreements - BECU, Tukwila South,
Homestead Land Trust
CDN
MO/DCD
BECU is considering their development options. Tukwila
South will be reviewed in 2020. Homestead will be reviewed
by Council in Q2 2019.
BECU has changed scope of project and is unlikely to need
a development agreement. Staff in discussions with
Tukwila South property owner.
Homestead Development Agreement approved by CC after
holding a public hearing and staff has prepared letters in
support of grant applications for the project.
Urban Center Growth Strategies
CDN
DCD
Holden Assisted Living received Design Review approval,
construction permits under review
Building permits for Holden Assisted Living approved
Holden Assisted Living facility, Marvelle apartments, Tru by
Hilton and Element by Westin under construction.
Small Cell Technology Regulations
T&I/CDN
DCD/PW/TIS
On Hold
TIS, DCD and PW staff met with various carriers and
installers regarding best practices for Small Cell
Technology
Nearing completion of design standards. Socializing design
and MLA carriers.
CA) Levee Certification /Green River Corridor
T&I/CDN
PW
Consultant has finalized the report. Sharing this with King
County FCD.
Presented the list of projects to KCFCD for their inclusion
Public Works has met with KCFCD executives and written
letters requesting the project be put on KCFCD CIP list.
10
15/2019
2019 Workplan
Goal 1
r Task Name
Committee
Department
1' Accomplishments
Q2 Accomplishments
Q3`Accomplishments
Green the Green Project
T&I/CDN
DCD/PW
Project is ongoing. Rose Grant dedicated additional $25k.
Riverbank restoration ongoing.
Using Green the Green funds:
2019-2020, Earthcorps Work started behind TCC this spring to
remove invasive plants and replant the shoreline. Additional
maintenance is being done at a previously restored site (2017-
2018 funding) behind BECU.
2019-2020, DIRTCorps/Green River Coalition/Nicoterra are
starting work this fall along the shoreline to the north of
Riverview Plaza, at Minkler Shops and Bicentennial Park to
remove invasive species. Planting will begin in 2020.
Additionally grants were awarded to Forterra for work along
Starfire at Ft. Dent.
Tukwila Locking Mail Box initiative
Public Safety
Police/PW
PD has purchased (100) 14-16 gauge galvanized steel
construction - anti -pry latch mail boxes at a discount price
and will pass -on the benefit to citizens who wish to take
advantage. The $150.00 mail box will cost Tukwila Citizens
$108.00. Public Works will install these boxes upon request.
Public Works Street department has installed 42 mailboxes to
date with 26 yet to instal). Street labor shows 64 hours at
$3,689.54 for the mailbox installation. PD has approved the
purchase of 100 mailboxes and has a waiting list in case one of
the approved residents does not pay. Three of the mailboxes
approved, two paid, have been low income./ PW staff are
installing the mail boxes when requested.
All 100 mailboxes from the first round have been picked up or
installed by Public Works. 100 additional mailboxes were
purchased this quarter for self -installation. One third of the
current set mailboxes already spoken for.
10/15/2019
2[]19 WQrkp|@O
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness prevention, school district engagement
Continued partnership with Tukwila School District:
Afterochon|Program Update, TSDCapital Plan
CDN
P&n/oCo/«o'w|m
S»CS
Assisting with 21st Century 5-year Grant for additional
aMerschoo|education programming tnbeprovided byTSD
Teen Summer Kick Off was held the last day ofschool atthe
fHSfootball field.
High School Internship program complete for
2019; staff working with the Civics teachers to
identify City -led modules inthe FHSCivics classes
inthe 19/2Oschool year (Z02OCensus,
pefurmnancemeasures, etc.).DCD/PVV/Po|ice/Fire
working with the school district and community
members tnapprove trafficmitigation plan for
ThorndykeE|emnontary.
SCORE Financial Update
Public Safety
FINANCE
Update will bepresented after the April 1stdeadline for
Federal Way torescind their withdrawal from SCORE and
possibly opt out ofthe bond refinancing.
Public Safety Committee updated onstatus ufFederal Way
withdrawing from SCORE ILA onApril 15th Future update on
ILA and debt refinancing will occur inAugust.
Will becompleted in4thquarter.
Southcenter5Oth
CDN
KA0
Events with chamber will happen later |nyear.
Continued planning final event which will take place in
Sept2O19.
Retail summit was held 9/l3/19. |twas lead and
sponsored bvCity and hosted bvChamber in
partnership with Port Jobs. Project isnow
complete.
Civic discussion between the Police and Foster HSSeniors
Public Safety
Police
In collaboration with various representatives from the National
Organization ofBlack Law Enforcement Officers (NOBLE)to
include our federal partners, The Tukwila School District and
The Tukwila Police Department, wewill join the students on
April 17 in acivics discussion surrounding building trust and
legitimacy between LEand the community.
PD participated ith the King County Library to review
the book "The sun isalso ostar" which deals with
issues surrounding inter cultural relationships and
immigration.
Officer Schutt was added tothe SRO cadre and
has been having discussions with students and
parents regarding bullying and vaping. Officers
are also reading "Long Way Down" inpreparation
for discussions atthe King County Library.
Internship/Job Shadow & Apprenticeships Program
ADK4|NSV[S
Internship program posted 4/1through 4/30;outreach to
students atFH5initiated.
62applications received for the high school internship
program; 1Uselected. Interns began nnJuly 8.
1Usummer high school interns participated in
2019. Program evaluations being reviewed to
identify improvements for 2UZ8.
High/ineSchou|s
ADyW|NSV[S
Q3
C8
Moved toQ4
3[A,PSRC,AVV[,NLC
MO
Ongoing
Ongoing
Ongoing
Local and regional governments
MO
Ongoing
Ongoing
Ongoing
King County -Cities Collaboration (K4C)
DCD
Participate in monthly meetings
.
Participate in monthly meetings
Council Committee was briefed and direction
received toreview and comment onVision 2O50;
review building code amendments; review draft
PSAQfuel standards; monitor grant opportunities
for electric charging stations; and work onP6E
Strategic Energy Management |ntedoca/
Agreement.
RASKC(Regional Animal Control Services ofKing County)
_
K8U
issuance ufPet licenses, run reports, attended O1meeting.
Issuance ofpet licenses, submission ofweekly and monthly
reports tuRASKCand facilitated outbound calling for license
renewals with City volunteer.
issuance nfpet licenses, submission ofreports to
RASKC,facilitating outbound calling for license
renewals with City volunteer, attended RASKC
meeting and facilitated posting of"Happy Tails"
adoption story tothe City'sFacebuokand Twitter
feeds.
Cn
10/15/2019
2019 Workplan
Goal 2
Task Name
Committee
Department
Q1 Accomplishments
2 Accomplishments
Q3 Accomplishments
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South
King County Housing & Homelessness Partnership, affordable housing incentives
SKCHP Housing Consortium
CDN
DCD/ADMIN SVCS
Interlocal adopted, staff attending monthly meetings;
Councilmember Seal selected as Tukwila representatives
Discussed options for SKCHP cities - HB 1406
Staff has been attending staff working group and
executive board meetings. HB 1406 resolution
and ordinance passed by CC to collect sales tax
for affordable housing. Applied for a grant (HB
1923), which may be able to fund a sub -regional
data tool for south king county cities to help
guide housing policies.
Implement Housing Element of Comprehensive Plan
CDN
DCD
Development agreement negotiations for Riverton Heights,
Bellwether, Homestead projects; Implementing ADU changes
Bellwether submitted SEPA, and Design Review
applications
CC briefed on the ADU amnesty program. Staff is
working on completing inspections of the
remaining ADUs that applied during the amnesty
program. Also, preparing policy options for CDN
committee's consideration to address issues that
came to light during the implementation of the
ADU regulations.
Minor Home Repair Program
CDN
ADMIN SVCS
2019 funds released; 10 homeowners in the queue.
Joint Recommendation Committee rated the Minor
Home Repair program the top candidate for CBDG
funding; 2020 funding expected to be awarded.
Six households were served, repairs totaled
$9.684. An additional 73 ours of technical
assistance was given to the other cities during the
quarter.
Utility Discounts
T&I
FINANCE
Surface water discounts have become more generous as they
now follow the King County criteria.
Billing for surface water transitioned to King County in
January. Current discounts follow criteria set by King
County.
Completed.
Connect residents to social services
CDN
ADMIN SVCS
Human Services received 656 request for services in 01; up
more than 60% from Q1 2018
Human Services received 742 requests for services in
Q2, compared to 507 requests in 2018 Q2.
Human Services received 675 request for services
in Q3, compared to 534 in Q3 2018.
10/15/2019
2019 Workplan
Goal 3
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
e
tv br: e . cart r cr c :cr ,. a rye d e o; aii G n � r _rir rr► � _.
: g
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, Opportunity Zones, business relationships
Planned Capital Funding
Finance
FINANCE
This is a 3rd quarter initiative
This will be rolled into a 10-year financial sustainability
plan. Work to begin in 2nd quarter on the financial
sustainability plan.
See Financial Sustainability under Goal 4.
Economic Development Plan
CDN
MO
Conducted research in Q1. Will start public outreach in Q2.
Continued research. Public outreach to start in
July.
Continued research. Public outreach started and will
continue into 2020.
Lodging Tax Advisory Committee & Funding Applications
CDN
MO
Reviewed and processed applications. Examined
opportunities to collaborate with Parks Dept on funding art.
LTAC and Council approved funding for public art
on Strander Boulevard and for Tukwila Pond.
Submitted annual report to State (JLARC).
Lead and sponsored two food truck rally's that were
hosted by the mall. Sponsored and helped coordinate
Sounders Rave Green run. Approved application from
Seattle Sports Commission's "region ready" conference
in 2020.
Tukwila Valley South
CDN
MO & DCD
Working with developer on residential townhouse design
standards Q2 2019.
Resolve use issue and need to create residential
standards and Design Guidelines
Code amendments pertaining to townhouse use
adopted by CC after PC review. Staff met with property
owner to discuss residential guidelines/standards.
Duwamish Corridor EIS Update
CDN
DCD
On hold for Boeing action
No action has been taken
On hold for Boeing action
Boeing Access Road over BNRR Bridge Rehabilitation
T&I
PW
Project is substantially completed. Traffic will be open in the
middle lanes in April, 2019.
Project physically completed with closeout to follow.
Closeout by December 31, 2019.
Enhanced Business Community Outreach
Finance
MO
Will start as time becomes available
Will start as time becomes available
Will start as time becomes available
Central Business District Infrastructure Investments
T&I
PW
Finished Sewer Rehab on Andover Park East.
Pavement repair of Andover Park East included in 2019
0&R.
Paving was completed over the water main break on
Andover Park East in August 2019.
Seattle Southside Chamber
MO
Ongoing
Partnered with Chamber for a retail summit in
Q3; Worked with Chamber on outreach related to
solid waste tax increase.
Retail summit occurred in Sept with City sponsorship,
chamber hosting, and PORT Jobs participating.
Soundside Alliance for Economic Development
MO
Partnered for opportunity zones event on 3/20/19.
Ongoing participation.
Ongoing participation.
10/15/2019
2019 WOrkp|@D
Goal
^ Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, tech no logy -based efficiencies, internal workforce diversity, employee development and professional growth processimprovements, longterm financial health, priority -based budgeting and performance measures, Equity Policy
implementations
Public Safety Plan
Fire Station 61&52Construction
Public Safety
ADM|NSVC5
Council approved K8AC[for Fire Station 51; groundbreaking held
on3/3O/19.Fire Station 52inschematic design phase.
Construction onFire Station 51underway. Fine
Station mnini'K8ACCunder the newly revised budget.
With Council approval inearly July, construction to
begin on FS52 in mid -July.
Fire Station 51achieved steel top off and exterior wall
framing isunderway. Fire Station 52site work and
utilities underway. Both projects onschedule asofQ3
2019.
Justice Center Construction
Public Safety
ADK4|N5VCS
Council approved mini'K4ACCfor Justice Center; abatement and
demolition tnbegin 4/l.
Justice Center under construction.
Justice Center achieved steel top off and exterior wall
framing isunderway. Project isonschedule asofO3
2019.
Public Works Master Plan &implementation
Public Safety
ADWY|N5VCS-PVV
asufO3,2019
Master plan underway; all PVVuser groups involved inplanning;
multiple tours toother PVVfacilities informing master plan.
Master plan nearly finalized; PVVall staff have been
involved throughout the process. Council
presentation in Q3.
Presenting plan at1O/22/19TIC meeting.
Bond Issuance (UTG0<GO)
Finance
FINANCE
Initial meeting held with bond council and PFK4todetermine
timeline toissue bonds.
Legislation toissue both debt issues presented toFinance
committee June 24th. Debt issues are planned for October
ofZO19
Ratings call held inSeptember. City upgraded 1oAA+.
Bonds will besold inOctober.
Technology system improvements:
]LARC* required electronic data reporting
requirements for Public Records Requests
(*VVoshin8tonState Joint Legislative Audit and
Review Committee)
Finance
MO
Data has been compiled electronically from the payroll system
and electronic logs for all City departments inconjunction with
18,O0O+records reviewed inO1inthe Clerk's Office.
Over 5,SOOrows ofCity-wide data toinclude payroll, legal
costs, and annual logs for all departments have been
consolidated and standardized. Staff isincorporating new
reporting metrics from the State and performing
calculations 10complete submission of the required 20I8
annual report by8/1/Z029. Staff inthe Clerk's office
reviewed over 1U,00Orecords for 33requests this quarter.
2019Statisticy: 125 multi -department related requests
through September 20lg.Surpassed 2Ul8count.
GET -IT Government Electronic Technology
Initiative for Tukwila (online since ZO17)
Finance
MO
This online portal was updated with 46,0UOimages for
Development & Land Use Permits. Meetings occurred with Public
Works and the Fire department tobegin the process of
incorporating their records into asystem that provides online
access for the public.
Guidelines were compiled for Public Works staff toprovide
direction onpreparing records for incorporation into the
online portal for access bystaff and the public.
Meeting with DCDtoconsider the best practice of
exporting permit records from Trak|Taspart mfthe
ongoing Microfilm to Digital project; Collaboration with
DCDand Boeing toidentifvany potential sensitive
'
records starting with permit year 201G; Digitization of
142legacy Building and Mechanical permits.
Laser#cheR|0-Electronic Content
Management System
Finance
K0O
Ongoing addition ofrecords for online transparency and delivery
ofdocuments for Public Records Requests. Our staff developed
an electronic form toallow customers the ability to request
records through the Laser0chesystem for seamless
communication.
Implementation and configuration ofthe full Forms module
ofLaser8cheoccurred this quarter and testing isunderway.
BETA testing has currently been put nnhold.
Telesiaffexpansion
Finance
T|S
Fire Department Complete. Starting talks with PD
Completed for fire. On -hold with PD.
Scheduling reviews with Police departments that are
leveraging Te|estaffasaService
Permit Tracking
CDN
T|S/DCD
Ran RFQ,Planning transition tohosted cloud model for Trak|T
Ran RF[Lgot responses, going with ahosted model
with TRAKil[integrating 8|uebeamnand Seamless Gov
|ncontract negotiations with 3uperinn,agreed toprice
and pay for performance. Waiting for responses on
Tukwila security requirements. Seamless Forms have
been developed for Fire and D[D. Working on
deployment plans for seamless.
�
10/15/2019
2019 Workplan
Goal 4
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
GIS
Finance
TIS
Increase in users (ArcGIS Online),Creating Training Plan, Collector
Deployed
increased self service with iMap, Updated City assets in GIS data
warehouse, Started sampling content for ESRi Data portal
Implementing Lucity, dashboarding pilot underway,
expanding iMap.
Populated more layers to iMap empowering staff and
public to GIS self service. Deployed Lucity to 5 divisions,
enabling staff to create work orders from maps and
visually track work on iPads in the field.
Bluebeam
Finance
TIS/DCD
Installed blue beam and monitors, conducting training, developing
procedures
Accepted our first electronic plan from Boeing
through Bluebeam
Completed primary training for Bluebeam. Waiting for
online permitting software to start accepting documents
and payment online
Tukwila Works
CDN
ADMIN SVCS
86 issues reported in first quarter.
117 issues reported in second quarter.
87 issues reported in third quarter.
Lanteria
Finance
ADMIN SVCS
First quarter goals launched.
Trainings provided to departments; evaluations being
moved to the proper level.
Evaluations moved to the proper level; supervisors
preparing for Q4 final evaluations. Initiating recruiting
and onboarding implementation.
Streamline & Update Financial Processes
Indirect Cost Allocation
Finance
FINANCE
Will begin review during 2nd quarter.
In process. Anticipated completion of review is set for end
of August.
Moved to 4th quarter.
Surface Water Billing transition to King County
Finance
FINANCE
Transition occurred in January. Finance will continue to bill City
owned parcels and delinquent accounts.
Completed.
Completed in Q1.
Healthcare Broker
Finance
ADMIN SVCS
RFP for services out; April 15 is due date.
Preferred vendor selected; presentation to council
and final selection Q3.
USI selected as City's healthcare broker. Item complete.
Fleet Funding
Finance
FINANCE/PW
This is a 3rd quarter initiative.
This will be wrapped into the 10-year financial sustainability
plan.
In progress. Initial meeting held, meetings and research
are ongoing.
Benefits Update
Finance
ADMIN SVCS
Ongoing meetings and review.
Ongoing meetings and review.
Ongoing meetings and review.
Self -insured healthcare plan
Finance
ADMIN SVCS
Benefit design changes negotiated in 2018 went into effect.
As of Q2 no additional benefit design changes
anticipated in 2019.
As of Q2 no additional benefit design changes
anticipated in 2019.
Business license fee increase and transition to
State
Finance
FINANCE
Fee was increased effective 1/1/19 and State began processing
City licenses on 3/28/19.
Completed.
Completed in Q1.
Budget Updates - Priority -Based Budgeting,
Budget Amendments, Streamlined Sales Tax,
2020/2021 Budget Prep
Finance
FINANCE
Update on Priority Based Budgeting presented to Finance
Committee.
Interns hired, began working on performance measures.
Initial plan has been developed. Team is meeting with all
departments to develop performance measures. Budget
amendments will be presented to Council in
October/November.
Financial Sustainability - 10 year model, sales
tax review, reserve policy,
revenue/expenditure review
Finance
FINANCE
This is a 3rd quarter initiative.
Plan for the plan presented to Admin Team in June.
Initial steps in progress including city-wide fee schedule,
contracting for tool to analyze sales tax, reformatting
data in Whitebirch, and restructuring chart of accounts
for transparency.
Sale of Properties - Longacres, Travelers Choice,
Newporter, HealthPoint Site
Finance
MO
Continued negotiations with Pulte Homes for Longacres. Initiated
negotiations with business coalition on Travelers Choice site.
Continued negotiations with business coalition for
Travelers Choice site and with Pulte on Longacres
site. Anticipate Council discussion on Longacres and
HealthPoint sites in Q3.
Traveler's Choice negotiations ongoing with business
coalition. Longacres negotiations on hold. Council
discussion on HealthPoint site likely in Q4.
Equity Policy Implementation
CDN
ADMIN SVCS
Initial changes to ensure more equitable hiring practices
implemented; Community Engagement Manager brought on
board.
Equity Policy Implementation Committee formed;
changes made to hiring policies to align with Equity
Policy.
Equity Policy Implementation Committee meeting
regularly. Equity trainer selected; trainings to begin Q4.
False Fire Alarm Billing
Public Safety
FIRE
Review of current policies, proposals for changes in process.
Working with Finance and Fire Marshall Office
False Alarm data pulled for 2019 to date. Q4 to start
mailing process to properties regarding false alarms.
Vendor service agreement has been investigated.
Proposal to be presented during Q4.
10/15/2019
2019 Workplan
Goal 4
,
Task Name
Committee
Department
1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Fire Station 54 Maintenance & Revisit plans
Public Safety
ADMIN SVCS
Second quarter activity.
Preapplication for FEMA grant for seismic and other
upgrades turned in; Public Safety Committee to
receive update in Q3.
City expected to be notified in Q4 whether it makes it to
the next level and can proceed with final application.
Fire Department Strategic Plan 2020-2025
Public Safety
FIRE
Collecting Data and developing team.
Command Staff working on design of the plan
Strategic Plan design sent to all personnel, preparing for
Q4
Foster Golf Links - Reclaimed water, marketing,
golf carts
CDN
P&R
Created a social media presence and golf interest
The marketing efforts have produced great results shown
by the increased number of rounds.
Rounds have continued to be good with what looks like
some direct correlations to the new and improved social
media and online presence. Reclaimed water pilot test
area continues. New golf carts have been ordered and
will be received by the end of the year.
Traffic Impact Fees
T&I
PW
Consultant finished the concurrency study in March. Impact Fees
will be developed in the 2nd quarter.
Staff still working on details and will present to TIC in the
fourth quarter.
Scheduled for TIC in Q4.
Waste Management Contract
T&I
PW
WM presentation to TIC on 4/2/19. Contract extension underway.
Contract extended for four years to October 31, 2023.
Recycling surcharge and utility tax increase were approved
by the Council.
Completed.
10/15/2019
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments
Q3 Accomplishments
Promote and celebrate City identity
Efectivemulti'dhanne|oommunicaton,CnmmunityCunnectocs,ZO2OCensusUut:ead,Po|iceDepartnentCommunkyPu|kingTean\NightOutAgainotChme,communityima8einvesUnent
Night Out Against Crime
POLICE
Night Out Against Crime Planning begins in late
May toearly June each year. This year the event
|sonAugust 6.
Advertising will begin after the 4th of July.
This year 14City Teams visited 13 registered parties.
The teams consisted uf25City Elected Officials, City Staff and
Boards/Comnnissionsmnennbens.
Census Plan Outreach
CDN
DCD/ADK4|N
SVCS
Onhold for hiring nfnew community
engagement manager
Community Engagement Manager attending County
Complete Count Committee meetings; planning underway
tobegin Q4outreach.
Draft plan completed. Presentation toEquity and Social Justice
scheduled for October meeting with subsequent presentation to
Council that month.
Community Connectors
CDN
ADK4INSV[S
Presentation given toCouncil.
Connectors continue tomeet; staff and partner agency
working torecruit additional connectors. Presentation to
Council per request inD3.
Staff and partner agency investigating how tVcreate anew program
toachieve the goo!softhe original Connectors program and yet
more effective for both Connectors and the City.
TukTV
ADK4|NSVCS
Ongoing
Ongoing
Ongoing. Video Vuters'Guideproduced.
Hazelnut
AD&1!NSVCS
Hazelnut published inFebruary; April edition on
truck.
Hazelnut published every even -numbered month.
Hazelnut published every even -numbered month.
Facebook & Twitter
ADK8/N5VCS
Ongoing
Ongoing
Ongoing.
Enhanced website
ADW1|N3VC5
Ongoing
Ongoing
Ongoing.
E-Hazelnut
ADK8|N3VCS
Published every last Monday ofthe month
Published every last Monday ofthe month.
Published the last Monday ofthe month.
See You in the Park
P&R
Expanding series &redeveloping site specific
event themes.
Two events were held inJune -both were well received by
the community. One was held atCascade View
Community Park /attendanca,45O\and the other was
held atHazelnut Park (attendance 12S).
Atotal ofsix events were held throughout the summer (four during
theO3). Music, art, and fun themes created excellent community
gathering opportunities throughout Tukvvi|a'oparks. Atotal of
approximately 11OOpeople attended during the 3rdquarter.
Community calendar
ADK4|NSVCS
Ongoing
Ongoing
Ongoing
City annual report
ADK4|NSV[S
Published infirst Hazelnut
Complete
Complete
Healthy Tukwila
CDN
P&R
Community Engagement Q2
Ongoing
Ongoing
Green Tukwila
CDN
P&R
Planning work parties for ZO19
Ongoing
Staff spent aconsiderable amount of3{}time planning for 4Q
quarter work parties and stewardship events. Stewardship work
parties often occur during late fall and early spring when the ground
|osoft and well hydrated.
Creative Consultancy -SnuthcenterDistrict
CDN
P&R
Phase 1conceptual work draft )sbeing reviewed
The proposed Creative Consultancy project did not
receive 4Cu!turefunding, however, the Lodging Tax
Advisory Committee recommended using LTACfunds for
the project. ThepnjectvvasappnovedbytheCityCounci/
in June. Staff are working onacontract with the artist
and the project will begin inAugust.
Artist Beth Gahanisunder contract. Tracy Gallaway isserving as
the project manager and has been setting upmeetings with various
staff from the Mayor's Office (Economic Deve|opnoent),DCDand
PVVtoensure that everyone has agood understanding ofthe
project and will bedoing their part toassist.
Police Dept. Community Liaison Team
POLICE
The TPD Community Liaison Team is working on
issues of regarding the homeless and continues to
work with our immigrant and refugee population
tosolve problems inthe community.
The Community Liaison Team was invited bythe )RCto
discuss issues regarding policing and immigrant refugee
issues with adelegation from Brazil who was invited here
by the United Nations. The team also met with a
delegation ofinternational dignitaries who was invited by
the US State Department 10discuss similar issues,
The Community Liaison Team continued work with the Immigrant
and refugee communities. The team has shifted its focus somewhat
toaddress issues regarding homelessness. They have partnered
with agencies outside ofthe city and with internal city departments
todevelop practical solutions tohomelessness.
Special events calendar
&DK4|NSVCS
Planning events for 2UI9
"Summer Fun" flier was completed inApril.
"Summer Fun" flier was completed )nApril.
19
2019 Workplan
Goal 5
Task Name
Committee
Department
Q1 Accomplishments
Q2 Accomplishments;
Q3 Accomplishments
Ongoing support of block watches
POLICE
PD has been in touch with a number of
Many of the blockwatches assisted with advertising the
The blockwatch neighborhoods were thrilled to
blockwatches, who report things are going ok.
mailbox program. The blockwatches report things are
have the mailbox program extended and continue
The first quarter was used to plan for the launch
of the Mailbox Program. Additionally, the
going well, with mail theft still a large concern.
to support and advertise it. Several complaints
of traffic issues have been referred to the traffic
Community Police Academy started February
26th and graduation is May 28th. There are 11
participants.
unit.
10/15/2019
October 15, 2019
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
October update
Fire Station 51 and Justice Center construction activities continue. Station 52's early works
continue. Programming and master planning of the consolidated shops facilities has been
completed. Boldfaced entries below are updated from last month's report.
FIRE STATIONS
Site acquisition
The City owns the property planned for deferred Fire Station 54, and its use or disposi-
tion will be a future Council decision. Lydig demolished the property's structures. De-
ferred Station 54 lot consolidation is close to completion.
Station 51 construction
Lydig's MACC (Maximum Allowable Construction Cost) amendment was approved by
Council 25 March. The Council -approved budget is $14.8 million. To follow construc-
tion progress, see SOJ's Construction Management Monthly Report in Council's first
regular meeting packet each month. Absent an unexpected event, no further Council
action is anticipated until project completion and acceptance next summer.
Station 52 mini-MACC, final MACC, and construction
Lydig's $8.1 million mini-MACC contract amendment to begin Station 52 earthwork,
site utilities, and structures was approved by Council 15 July. Construction activities
began onsite 22 July. The revised budget is $23.49 million. Just -opened bids for most
of the remaining project scope are encouraging enough for the project team to
consider buying the Fire Dept. administration alternate. The final MACC amend-
ment to approve the full scope of construction is expected in Public Safety 4 Novem-
ber for possible discussion at COW 12 November and approval by Council 18 No-
vember. To follow construction progress, see SOJ's Construction Management Monthly
Report in Council's first regular meeting packet beginning next month.
Station 54 assessment
Last year, Council asked for an estimate to make life safety improvements to existing
Station 54. Staff presented four potential options —with very rough order of magnitude
cost estimates —to Public Safety a year ago. Committee consensus was to revisit the
options after Stations 51 and 52 and Justice Center construction costs firm up. The
Committee agreed that the existing station needs modest maintenance and repairs for
the health of firefighters there. City staff is compiling costs for presentation to Public
Safety. The Fire Dept. expects to hear soon whether it moves to the next round on
its grant application for funding.
123
FIRE STATIONS continued
Stations' budget
Including Station 51's and Station 52's budget growth and Station 54's substantially re-
duced scope, the stations' overall revised budget is $39.83 million.
JUSTICE CENTER
Construction
The MACC amendment to authorize BNB's full scope of work was approved by Council
3 June. The Council -approved budget is $67 million. Use of owner's project contingency
to fund an interlocal agreement with the City of SeaTac for frontage improvements on
Military Road S was approved by Council 3 September. To follow construction pro-
gress, see SOJ's Construction Management Monthly Report in Council's first regular
meeting packet each month. Absent another unexpected event, no further Council ac-
tion is anticipated until project completion and acceptance fall 2020.
DISADVANTAGED BUSINESS ENTERPRISE AND LOCAL HIRING
Council policies
Council unanimously passed Resolution 1929 April 2018, adopting DBE and local hir-
ing policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is
20%, complementing the City's 10% apprenticeship requirement of Resolution 1814.
Extensive outreach efforts continue with the DBE community in this very competitive
market. Updates are included with SOJ's Construction Management Monthly Report in
Council's first regular meeting packet each month.
Fire Station 51
Lydig has $2.2 million of DBE subcontracting under contract.
Fire Station 52
Lydig has initial DBE subcontracting in process for its early works.
Justice Center
BNB has $4.6 million of DBE subcontracting under contract.
CONSOLIDATED SHOPS
Property acquisition
The City has agreements with all three property owners. Lot consolidation on two
properties is underway. Ownership of the third property will transfer in four years.
Master plan and phasing proposal
SHKS's master plan and phasing proposal was presented to Transportation & Infra-
structure 8 October and will be brought back to TIC 22 October for possible dis-
cussion at COW 28 October and approval by Council 4 November.
PMQA update
124
October 15, 2019 page 2
CONSOLIDATED SHOPS continued
Design services contracting
In conjunction with SHKS's master plan and phasing proposal (above), Public
Works will present a design consulting amendment to SHKS's contract for reno-
vation of the existing Heiser building.
Renovation contracting
Public Works is reviewing contracting options for renovation of the existing Heiser
building.
OTHER RESOURCES
Professional services
The project teams have been working through procurement of additional consultant
resources for the Fire Stations and Justice Center.
PROGRAM SCHEDULE
Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's revised milestones. Fire Station 51,
Fire Station 52, and Justice Center construction activities are underway.
PROGRAM BUDGET
Market conditions
All program element budgets are sensitive to tight construction market conditions.
These external budget pressures will continue to manifest themselves as future consol-
idated shops project costs are realized.
LEGEND
Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
Not meeting target
No recovery plan in place.
PMQA update
October 15, 2019
page 3
125
126
Upcoming Meetings and Events
October - November 2019
OCT 21 MONDAY
OCT 22 TUESDAY
OCT 23 WEDNESDAY
OCT 24 THURSDAY
OCT 25 FRIDAY
OCT 26 SATURDAY
Public Safety
Committee
5:30 PM
Hazelnut
Conference Room
. City Council
Regular Meeting
7:00 PM
Council Chambers
. Transportation &
Infrastructure
Committee
5:30 PM
Hazelnut
Conference Room
. Arts Commission
600 PM
Community Center
. Plaan-i-ng
commission
CANCELLED
142 ,
Bring your friends,
dress up in your best
costume and join the
fun! $2 per child OR
FREE admission with
a pair of socks per
person to help
support our Spirit of
Giving program!
6:00 PM - 8:00 PM
Community Center
12424 42" Ave S
7-737-7' 4tAl.
.N.
Actio,
As,
C0RRIttOe
Tukwila
International
Boulevard Action
Committee
Trash Pick -Up Day
For more
information, call
Sharon Mann at
206-200-3616.
mu
OCT 28 MONDAY
OCT 29 TUESDAY
OCT 30 WEDNESDAY
OCT 31 THURSDAY
NOV 1 FRIDAY
NOV 2 SATURDAY
Finance
Committee
5:30 PM
Hazelnut
Conference Room
City Council
Committee of the
Whole Meeting
TOO PM
Council Chambers
. Community
Development &
Neighborhoods
Committee
5:30 PM
Hazelnut
Conference Room
FREE Clean Up Event
In partnership with
electronic waste, scrap
, acceptable items, visit
wAsTT, mA74‘7107"71' You can drop items
C A , ' , - Church
this Saturday October 19 from 8:30 am - 3:30
pm
Event allows residents to dispose of
and yard waste. For information on
or call 1-855-885-9452.
Tukwila Community Center
12424 42"d Ave S
Waste Management, the City of Tukwila's Clean Up
metal, large appliances, furniture, cardboard boxes
http://records.tukvvilawa.gov/WebLink/1/edoc/322992/page1.aspx
off at these locations:
By the Side of the Road
3455 S 148th St
riauri
- t,;', Community Sock Drive Begins in October
Many people are surprised to hear that socks are the least -donated clothing items and yet the most in -demand for
,,_:1 needy locals Help keep toes warm for Tukwila residents by bringing new socks, any size to the Tukwila
4llivrwr le Community Center during the month of October. All donated socks will be given out during our Spirit of Giving
event in December.
7, Tukwila in Motion has launched! Live, work or go to school in Tukwila? Explore your travel options and get a
in ,;,,, FREE ORCA CARD for 2 weeks of unlimited travel! Offer available until December 15.
TUKWILA IN MOTION Sign up at www.kingcounty,govnnmotion.
Arts Commission: 4th Wed., 600 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
Civil Service Commission: 2nd Mon., 500 PM, Human Resources Conference Room. Contact Michelle Godyn at 206-431-2187.
. Community Development and Neighborhoods Committee: 2nd & 4th Tues., 530 PM, Hazelnut Conference Room Contact Laurel Humphrey at
206-433-8993,
COPCAB (Community Oriented Policing Citizens Advisory Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at
206-431-2197,
. Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conference Room. Contact Niesha Fort -Brooks at 206-454-7564.
Finance Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993.
Library Advisory Board: 1st Tues., 530 PM, Community Center, Contact Stephanie Gardner at 206-767-2342,
Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at
206-431-3670.
Public Safety Committee: 1st & 3rd Mon., 5:30 Pm, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993. (2A) A resolution to
surplus a 2005 Decon trailer by the Fire Department. (28) An ordinance regarding fines for automated traffic safety camera infractions in school zones.
(2C) An ordinance regulating the use of bags at retail establishments.
Transportation and Infrastructure Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993.
(2A) Adopt Master Plan and Funding for Public Safety Plan Public Works Shops. (28) Contract Amendment #5 with Lydig Construction for Demolition as
part of the Public Safety Plan: Public Works Shops Phase I. (2C) Change Order #5 with Lydig Construction for Demolition as part of the Public Safety
Plan: Public Works Shops Phase I. (2D) Consultant Contract with Carollo Engineers for Water and Sewer Comprehensive Plans (3) SCAT8d / RTC.
Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59' Avenue S. Contact Louise Jones -Brown at
206 244 4478.
. Tukwila International Boulevard Action Committee: 2nd Tues , 7 00 PM, Valley View Sewer District Contact Chief Bruce Linton at 206-433-1815.
127
Tentative Agenda Schedule
MONTH
_ LAR
MEETING 1 RE" U
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
October
7
14
21
See agenda packet
cover sheet for this
week's agenda:
October 21, 2019
Regular Meeting
28
c
Special Issues
Discussion on
Standing Council
Committee
structure and scope.
November
4
Proclamation
12 (TUESDAY)
18
25
A proclamation
recognizing November
as "National Hunger and
Homelessness
Awareness Month."
Public Hearing
A quasi-judicial hearing
to consider the final
subdivision application
for Osterly Park
Townhomes Phase II.
128