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Home My WebLink AboutCOW 2019-10-28 Item 3D - Discussion - Standing Council Committee Structure and ScopeCOUNCIL AG KINTDA SYNOPSIS InilialS MeelinDate Prepared by Mayor's review Council review 10/28/19 LH ITEM INFORMATION ITEM No. 3.D. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGF;NDA aVIE: 10/28/19 AGHNDA LITAITIT1.1 City Council Standing Committee Structure CATF,GoRy Dicc7usion Mg Dale 10/28/19 E Motion AL Dale Resolution AkDale 1-1 Ordinance ltkg Dale OBid Aniard AN Dale 0 Public Hearin Mg Dale E] Other Mtg Dale PMgyor FIR LI DCD Film .e LI :;ire r TSP&R LI Police P IF LICoicni SPONSOR Council SPONSOR'S The City Council needs to peridically evaluate the standing committee framework in an SUMNIARY effort to appropriately balance policy work. Staff is seeking Council input that will be used toward the development of a committee resolution to be presented at the first meeting in January. Rni1i1W1.!;1) .1.3Y 11 C.O.W. Mtg. II CDN Comm E Finance Comm. Li] Public Safety Comm. E Trans &Infrastructure LI Arts Comm. El Parks Comm. E Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITITT COST IMPACT / FUND SOURCE ExpENDITuRk RIQUIRF.D AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: Cost impacts include staff time for outreach and enforcement, if passed. MTG. DATE RECORD OF COUNCIL ACTION 10/28/19 MTG. DATE ATTACHMENTS 10/28/19 Informational Memo Attachment 47 48 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Committee of the Whole CC: Mayor Ekberg FROM: Laurel Humphrey, Council Analyst DATE: October 22, 2019 SUBJECT: City Council Standing Committee Structure ISSUE Per Resolution 1956 adopted on January 2, 2019, there are four standing committees comprising three Councilmembers each: Public Safety, Finance, Transportation & Infrastructure, and Community Development & Neighborhoods. The resolution also states that "the City Council desires to evaluate the standing committee framework each year in an effort to appropriately balance the current policy work of the City." BACKGROUND The Tukwila City Council has used a system of subcommittees for 111 years, beginning with the July 14,1908 meeting of the Town Council when the Committee on Taxation and Revenue, Committee on Licenses, and Committee on Buildings were formally established. Committees had varying titles and scopes over the decades until 1987 when the Finance & Safety, Transportation, Utilities, and Community Affairs and Parks Committees were adopted. This committee framework was not reevaluated until late 2016, when the Council adopted a pilot committee structure that would include a Public Safety Committee to take on discussions and recommendations relating to the projects associated with the Public Safety Plan. This was an effective strategy for three years, but with the construction projects underway and fewer upcoming decision points for the City Council, the Public Safety Committee no longer makes sense as a standalone committee. Standing committees of the Tukwila City Council are tasked with reviewing information and making policy recommendations to the full Council. While there are exceptions, typically legislative matters are handled in three phases: Committee discussion resulting in recommendation, Committee of the Whole discussion, and action at a Regular Meeting. If the City Council finds this to be an effective process and wishes to retain its structure of four standing committees meeting bimonthly and consisting of three Councilmembers each, a proposal for 2020 is included in Attachment A. The City Council could also consider an alternate framework by reconsidering the number of committees, frequency of meetings, and/or role of standing committees versus Committee of the Whole. There are different approaches in neighboring cities, and following are a few examples: 49 INFORMATIONAL MEMO Page 2 • The Auburn City Council eliminated its standing committee structure in 2014 and moved to a study session format. Study Sessions occur on the 2nd/4ti,/5th Mondays and the City Council meetings are held on the 1st and 3rd Mondays. • The Burien City Council does not have committees and meets in Study Sessions as needed. Regular City Council meetings are held on the lst & 3rd Mondays and Study Sessions are frequently held on the 4th Mondays of every month. • The Renton City Council has six standing committees of three Councilmembers each. The Community Services, Public Safety, and Utilities Committees meet one time per month, and the Finance, Planning & Development, and Transportation/Aviation Committees meet up to twice per month as workflow requires. Renton City Council meetings are held the first four Mondays of every month and are frequently preceded by an hour-long Committee of the Whole for more in-depth discussion. • The SeaTac City Council has five standing committees of three Councilmembers each. The Parks & Recreation, Public Safety & Justice, and Planning & Economic Development Committees meet once per month. The Transportation & Public Works and Administration and Finance Committees meet twice per month. Regular City Council meetings are held on the 2nd and 4th Tuesdays each month. RECOMMENDATION Staff is seeking Council input on a proposed committee structure for 2020. This input will be used for the development of a resolution to be placed on the January 6, 2020 Regular Meeting for consideration and potential action. ATTACHMENT Current vs. Proposed Committee Structure 50 Attachment 1 2019 Committee Structure Public Safety Finance • Police • Financial management and fiscal • Fire operations • Emergency Services • Personnel issues • Public Safety Facilities • Information technology • Municipal Court" • Finance and administrative • Animal Control" services • Library* Transportation and Infrastructure Community Development and • Transportation, traffic, streets Neighborhoods • Water, sewer, surface water • Housing policies and programs • Power, street lighting and signals • Planning and land use • Solid waste and recycling • Code enforcement • River basins and levees, • Community engagement and • Telecommunications outreach • Fleet • Parks • Recreation facilities • Economic planning and tourism • Human services *Listed in Resolution 1956, very little Council interface October 28, 2019 Committee of the Whole Meeting Proposed Committee Structure (Titles to be determined) Community Services Finance • Police • Budget process • Fire/Emergency Services • Financial management and fiscal • Community Engagement operations • Human Services • Personnel/compensation • Parks & Recreation • Technology Systems • Library/Public Art • Finance and administrative • Equity and justice services • Government performance Transportation and Infrastructure Planning & Economic Development • Transportation, traffic, streets • Housing • Water, sewer, surface water • Planning and land use • Power, street lighting and signals • Building & Development • Solid waste and recycling regulations; permitting • River basins and levees • Code Enforcement • Telecommunications • Economic Development • Fleet • Tourism • Public Works Facilities • Environment & Sustainability