HomeMy WebLinkAboutPS 2019-11-04 Item 2D - Public Safety Plan - Contract Amendment #6 for Justice Center Remedial Excavation, Field Support and Tank Removal with SoundEarth StrategiesAllan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy City Administrator
INFOR ATIONAL E ORANDU
TO: Public Safety Committee
FROM: Rachel Bianchi, Deputy City Administrator
BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen
CC: Mayor Allan Ekberg
DATE: November 1, 2019
SUBJECT: Public Safety Plan — Justice Center
Project Number 91630501, Contract 17-167
SoundEarth Strategies, Inc., Amendment No. 6
ISSUE
Approve Amendment No. 6 to Contract No. 17-167 with SoundEarth Strategies for additional remedial excavation, field support
and tank removal activities associated with the Justice Center project. The cost of these additional services is included in the
overall project budget and staff is not asking for additional budget authority.
BACKGROUND
The City of Tukwila hired SoundEarth Strategies, Inc. to perform Environmental Site Assessment services (ESA) in connection
with the Tukwila Public Safety Plan. ESA services involve two phases; Phase I is the research of potential contamination and
Phase II is soils testing. The initial contract provided Phase I services related to the Justice Center (JC) and Fire Station 52 (FS
52) sites. Amendment No. 1 added Phase 1 and II services to the Public Works (PW) site, Phase II for the Justice Center site
and Phase I to the Fire Station 54 (FS 54) site, in the amount of $111,937. Amendment No. 2 added Phase II services to Fire
Stations 52 and 54, as well as some additional services needed for soils testing on the Justice Center site, in the amount of
$36,325. Amendment No. 3 called for additional due diligence services, however they were able to be covered by previously
approved contingency as well as reallocating funds previously allocated to soils testing work on Fire Station 54, which were no
longer needed, and therefore, the contract amount did not increase. Amendment No. 4 changed the duration of the contract,
extending it to December 31, 2019, Amendment No. 5 added remedial excavation and field support activities during
construction, in amount of $85,770, bringing the not -to -exceed amount to $249,032.
ANALYSIS
SoundEarth Strategies' Amendment No. 6 will add additional remedial excavation, field support and tank removal activities at
the Justice Center site. The additional costs in this amendment are due to the presence of several undocumented Underground
Storage Tanks (USTs) and associated contaminated soils encountered during earthwork activities, the exact quantity and extent
of which could not be determined prior to groundbreaking. Four USTs encountered during construction were decommissioned
and removed by SoundEarth and their subcontractor. Several areas of contaminated soils were encountered and either capped
or removed during construction in various areas of the site. It is a typical and routine part of the construction process that
unforeseen conditions, such as USTs, are encountered during construction. To avoid unnecessarily delaying construction
progress, the owner's expert consultants and subcontractors on call are directed to sample, analyze, decommission and remove
such USTs as quickly as possible. These are anticipated expenditures and are included in the Council approved project budget.
FISCAL IMPACT
SoundEarth Strategies has provided a proposal of $73,000 to complete this scope of work. The following table shows the
original contract amount, the amendments, Amendment No. 6, and the new total. The amounts shown below are all
within the approved project budgets and staff is not asking for additional budget authority. Project Management Quality
Assurance (PMQA) consultant has reviewed these documents and provided his concurrence.
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Sound Earth Info Memo
Page 2
Original Contract Amount — research of potential contamination to JC and FS 52
$ 15,000.00
Amendment No. 1 — research of potential contamination and soils testing to PW, JC, &
research of potential contamination to FS 54
111,937,00
Amendment No. 2 — soils testing to FS 52/FS54, Additional soils testing to JC
36,325.00
Amendment No. 3 — Additional Due Diligence
$0.00
Amendment No. 4 — Extend duration of contract
$0.00
Amendment No. 5 — Remedial Excavation Observation of JC Site
85,770.00
Amendment No. 6 — Add. Remedial Excavation, Field Support and Tank Removal
73,000.00
New Contract Amount
$ 322,032.00
RECOMMENDATION
Council is being asked to approve Amendment No. 6 for $73,000 to Contract No. 17-167 for a new total contract amount of
$322,032.00 with SoundEarth and to consider this tem on the Consent Agenda at the November 18, 2019 Regular meeting.
attachments: SoundEarth contract amendment No. 6
SoundEarth proposal for services with scope of work and fee
Monthly budget report summary (current w/construction related costs highlighted)
64 C:1Userslandy-y\AppDatalLocaoMicroso(tWindowslrNetCachelContentOutooMR3VJEXIVIInfo Memo SoundEarth Amend 6110119.docx
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 17-167 (f)
CONTRACT FOR SERVICES
Amendment No. 6
Between the City of Tukwila and SoundEarth Strategies, Inc.
That portion of Contract No. 17-167 between the City of Tukwila and SoundEarth Strategies,
Inc. is hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform remedial
excavation observation services in connection with the project titled Tukwila Public Safety
Plan, Justice Center site.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified on
Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and
supplies.
Section 4 Payment: The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not exceed
$322,032 (including estimated expenses) without express written modification of the
Agreement signed by the City. The total amount of this amendment is $73,000.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 2019
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED
Christy O'Flaherty, MMC, City Clerk
CONTRACTOR
Printed Name: Ryan Bixby
APPROVED AS TO FORM
Office of the City Attorney
CA Revised December 2016
Page 1 of 1
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66
SoundEaithStm|egi�s,/nc
� ZRll F4pvimwAvenoeFast, Suite 2UOU
� Smatdr!'Nb3hmgtonYxlA2
City of Tukwila
6Z0O5uuthcenterBoulevard
Tukwila, Washington 98188
SUBJECT: ADDITIONAL SERVICES REQUEST
JC7NLPrmpertV
15805Tukwila International Boulevard, Tukwila, Washington
Project Number: 13l@-00I
To Whom It May Concern:
Pursuant to your recent request, 5oundEar h Strategies, Inc. (3oundEarth) is pleased to submit the
following additional services request for remedial excavation and tank removal services provided for the
JC7NL property located at the address above in Tukwila, Washington (the Property).
SounclEarth received approval for remedial excavation observation and confirmation sampling activities
atthe Property inMarch ZOI9.The original SVundEa/thproposa|assumedthattheexcavationnfknovvn
contaminated soil would take approximately five days of field work. During the course of redevelopment,
several additional areas ofimpacted soil were encountered atthe Property. 5oundEarthmobilized tothe
Property approximately 20 times in response to these discoveries, In addition, four previously
undocumented underground storage tanks (USTs) were encountered. At the request of the client,
SoundEarth coordinated the permitting, decommissioning, and removal ofthese USTs.
In our original estimate, SoundEarth assumed the collection of 15 soil samples to be analyzed for gasoline -
range petroleum hydrocarbons (GRPH) and benzene, toluene, ethylbenzene, and total xylenes (BTEX). As
a contingency, 6oundEarth also assumed up to lSdiesel-range petroleum hydrocarbons ([)RPH)and oil -
range petroleum hydrocarbons (ORPH) soil samples. At the time of this writing, the additional discoveries
resulted in the collection and analysis of 65 samples for GRPH and BTEX, and 47 samples for DRPH and
0RPH.
The estimated cost for the additional services described above h $73,000.3oundEarthunderstands that
the additional services were performed based onthe terms and conditions contained within the City of
Tukwila Contract No. 17-167.
www'emunUcarb
67
City of Tukwila
October 4, 2019
We appreciate the opportunity to provide this request for additional environmental services on this
project. Please call us at 206-306-1900 if you have any questions.
Respectfully,
SoundEarth Strategies, Inc.
Travis Zandi
Associate Scientist
TJZ/RKB:hsb
SoundEarth Strategies, inc.
PA1318 City of Tukwila \ 13184)01 City of Tukwila Propeities \ Project Management \ Proposals and Contracts \ Excavation Oversight \13184Xil_Additional Services RequestF.donx
68
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Soil Management Plan
2 Pre -Field Activities and Waste Profile
3 Excavation Observation and Confirmation Sampling
4 Monitoring Well Decommissioning Observation
5 Groundwater Monitoring Well Installation
6 Groundwater Monitoring Events (4 Quarters)
7 Reporting
8 Project Management, Client Communications, and Meetings
TOTAL
SoundEarth Labor
(including 3%
communications
charge)
5,778
$ 2,987
$ 9,321
$ 2,029
$ 3,729
$ 6,304
$ 13,472
$ 7,210
50,830
Table 1
Revised Remedial Excavation Summary of Charges
JC7NL Property
15005 Tukwila International Boulevard
Tukwila, Washington
1318-001
SoundEarth ODCs,
Subcontractors, and SoundEarth
Field Equipment
1,575
2,430
12,401
2,094
4,054
1,196
Contingency 15%
$ 18,500 $ 5,250
Task Total
$ 5,778
$ 2,987
$ 14,950
$ 4,464
$ 16,129
$ 9,594
$ 13,472
$ 7,210
85,770
5,778
2,987
25,517
2,029
3,729
6,304
13,472
10,210
70,026
Revised SoundEarth
ODCs,
Subcontractors, and
Field Equipment
39,193
12,401
Revised SoundEarth Revised Task
Laboratory Expenses Total
Contingency
$ 56,123 $ 16,013
$ 5,778
$ 2,987
$ 79,527
$ 4,464
$ 16,129
$ 9,594
$ 13,472
$ 10,210
16,609
158,770
Assumptions to Cost Estimate
■ Original task total based on the proposal (SoundEarth proposal number PROP-190-18) submitted on February 7, 2019.
■ Revised total includes additional site visits and laboratory charges in excess of the original estimated cost.
■ Revised total also includes the permitting, decommissioning, and removal of four previously undocumented underground storage tanks.
■ Support for the revised total is included in the Additional Services Request letter dated October 4, 2019.
Q)
P:\1318 City of Tukwila \7318-001 City of Tukwila Properties\Project Management \Proposals and Contracts\Excavation Oversight\1318-001_RevisedCE_F/1318-001_RevisedCE_F
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City of Tukwila - Facilities Plan
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budgets; D-20 Plan Adopted by Council)
Life to Date Costs
as of October 24, 2019 (reconciled u/aectg then Sep I I, 2019 GL)
COUNCIL REPORTING SUM M.4RI' -
Original Budget
JUSTICE CENTER
Budget Trans rs
Current Budget Conr,nined Budget
Life to Date Cos
R,,nnin'g Co,n,niaa I
Remaining Budge,
Carr ar Co,nplerion
A/E Services (both Design & CA)
$ 3,278,125
$ 221,875
$ 3,500,000
$ 3,195,000
$ 2,555,976
$ 639,024
$ 305,000
$ -
Permits/Fees
$ 700,000
$ 50,000
$ 750,000
$ 455,215
$ 455,215
$ -
$ 294,785
$ -
Construction (Pre -Con, Const & Tax)
$ 38,738,678
$ (102,066)
$ 38,636,612
$ 38,636,611
$ 12,993,629
$ 25,642,982
$ 1
$ -
Construction Related Costs (incl Bond)
$ 2,112,639
$ (2,921)
$ 2,109,718
$ 631,307
$ 462,727
$ 168,580
$ 1,478,411
$ -
PM Services (incl Other Professional Svcs)
$ 1,815,875
$ 266,721
$ 2,082,596
$ 1,988,766
$ 1,227,524
$ 761,242
$ 93,830
$ -
Contingency (incl Construction & Project)
Contingency for Site Contamination (soils,hazmat)
Land Acquisition
$ 6,507,731
$ -
$ 14,133,295
$ (2,358,527)
$ 550,000
$ (416,7)4)
$ 4,149,204
$ 550,000
$ 13,716,581
$ -
$ -
$ 13,716,007
$ -
$ -
$ 13,692,053
$ -
$ -
$ 23,954
$ 4,149,204
$ 550,000
$ 574
$
$
$ -
Contingency for Land Acquisition
$ 1,250,000
$ 250,000
$ 1,500,000
$ 1,491,500
$ 1,491,500
$ -
$ 8,500
$ -
';; TOTAL :,
$ 68,536,343
$ (1,541,632)
$ 66,994,711
$ 60,114,406
$ 32,878,623
$ 27,235,783
$ 6,880,305
$ -
COUNCIL REPORTING SUM M.1RI' -
Original Budget
FIRE STATION 51
Budget Trans .s
Current Budget Co,a,ninrd Budget
Life to Date Cos
B,,aain'g C,,,nmi00I
Ref II Budge,
Carr ar Co,nplerion
A/E Services (both Design & CA)
$ 1,070,000
$ 322,781
$ 1,392,781
$ 1,299,917
$ 998,788
$ 301,129
$ 92,864
$ -
Land Acquisition
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Permits/Fees
$ 234,000
$ 100,000
$ 334,000
$ 151,939
$ 136,151
$ 15,788
$ 182,061
$ -
Construction (Pre -Con, Const & Tax)
$ 9,396,000
$ 1,315,046
$ 10,711,045
$ 10,711,045
$ 2,241,189
$ 8,469,857
$ -
$
Construction Related Costs (incl Bond)
$ 931,000
$ (300,000)
$ 631,000
$ 167,917
$ 103,304
$ 64,613
$ 463,083
$ -
PM Services (incl Other Professional Svcs)
Contingency (incl. Construction & Project)
$ 526,000
$ 1,116,000
$ (50,000)
$ 153,806
$ 476,000
$ 1,269,806
$ 363,412
$ -
$ 193,304
$ -
$ 170,108
$ -
$ 112,588
$ 1,269,806
$
$ -
TOTAL ,,;;
$ 13,273,000
$ 1,541,633
$ 14,814,632
$ 12,694,230
$ 3,672,736
6 9,021,495
$ 2,120,402
$ -
COUNCIL REPORTING SUM M.1RI' -
Original Budget
FIRE STATION 52
Budget Trans .s
Current Budget
Co,a,ninrd Budget
Life to Date Cos
B,,aain'g C,,,n,c0t I
Ref II Budge,
Carr ar Co,nplerion
A/E Services (both Design & CA)
$ 1,415,000
$ 355,172
$ 1,770,172
$ 1,622,653
$ 1,176,398
$ 446,255
$ 147,519
$ -
Land Acquisition
$ 16,000
$ 9,160
$ 25,160
$ 17,157
$ 17,157
$ -
$ 8,003
$ -
Permits/Fees
$ 353,000
$ 50,000
$ 403,000
$ 183,627
$ 123,450
$ 60,177
$ 219,373
$ -
Construction (Pre -Con, Const & Tax)
$ 13,298,000
$ 4,409,676
$ 17,707,676
$ 7,619,567
$ 588,596
$ 7,030,971
$ 10,088,109
$
Construction Related Costs (incl Bond)
$ 1,398,000
$ (307,160)
$ 1,090,840
$ 403,374
$ 33,564
$ 369,810
$ 687,466
$ -
PM Services (incl Other Professional Svcs)
$ 787,000
$ (50,000)
$ 737,000
$ 549,751
$ 292,376
$ 257,375
$ 187,249
$
Contingency (incl Construction &Project)
$ 1,343,000
$ 413,152
$ 1,756,152
$ -
$ -
$ -
$ 1,756,152
$ -
'=-TOTAL
$ 18,610,000
$ 4,880,000
$ 23,490,000
$ 10,396,128
$ 2,231,541
$ 8,164,587
$ 13,093,872
$ -
COUNCIL REPORTING SUM M.1RI' -
Original Budget Budget Trans .s Current Budget Commit.' Budget
FIRE STATION 54
Life to Date Cos
B,,nain'g C,,,nnrinrI
Ref II Budge,
Cos vat Completion
A/E Services (both Design & CA)
$ 150,000
$ (17,005)
$ 132,995
$ 134,495
$ 132,995
$ 1,500
$ (1,500)
$ -
Land Acquisition
$ 902,668
$ 31,206
$ 933,874
$ 933,875
$ 933,775
$ 100
$ (1)
$ -
Permits/Fees
$ 20,000
$ (12,827)
$ 7,173
$ 4,100
$ 4,100
$ -
$ 3,073
$ -
Construction (Pee -Con, Const & Tax)
$ 230,000
$ (123,300)
$ 106,700
$ 106,700
$ 67,856
$ 38,844
$ -
$
Construction Related Costs (incl Bond)
$ 50,000
$ (2,698)
$ 47,302
$ 42,302
$ 28,825
$ 13,477
$ 5,000
$ -
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 107,500
$ 41,832
$ (835)
$ 125,459
$ 106,665
$ 167,291
$ 106,665
$ -
$ 86,066
$ -
$ 20,599
$ -
$ -
$ 167,291
$
$ -
' TOTAL
$ 1,502,000
$ -
$ 1,502,000
$ 1,328,137
$ 1,253,617
$ 74,520
$ 173,863
$ -
COUNCIL REPORTING SUM M.1RI' -
Original Budget Budget Trans .s Current 811dg, Co,a,ninrd Budget
PUBLIC B ORNS
Life to Date Cos
B,,aain'g C,,,nnrinrI
Ref II Budge,
Carr ar Co,nplerion
A/E Services (both Design & CA)
$ 767,385
$ 15,000
$ 782,385
$ 335,382
$ 264,039
$ 71,343
$ 447,003
$ -
Land Acquisition
$ 22,000,046
$ 3,374,913
$ 25,374,959
$ 25,372,634
$ 25,370,434
$ 2,200
$ 2,325
$ -
Permits/Fees
$ 110,000
$ (20,000)
$ 90,000
$ -
$ -
$ -
$ 90,000
$ -
Construction (Pre -Con, Const & Tax)
$ 4,950,000
$ (1,895,000)
$ 3,055,000
$ -
$ -
$ -
$ 3,055,000
$ -
ConstructionRelatedCosts (incl Bond)
$ 529,036
$ (404,793)
$ 124,243
$ 77,643
$ 61,632
$ 16,010
$ 46,600
$ -
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 668,426
$ 975,107
$ (348,426)
$ (721,694)
$ 320,000
$ 253,413
$ 279,832
$ -
$ 174,884
$ -
$ 104,948
$ -
$ 40,168
$ 253,413
$
$ -
TOTAL .,
$ 30,000,000
j
$ -
$ 30,000,000
$ 26,065,491
$ 25,870,990
$ 194,501
$ 3,934,509
$ -