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HomeMy WebLinkAbout2011-11-08 Finance and Safety MinutesCity of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 8, 2011— 4:00 p.m.; Conference Room #3 *NOTE: Special Start Time PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Peggy McCarthy, Craig Zellerhoff, Mike Villa, David Cline, Bob Giberson, Gail Labanara, Derek Speck, Katherine Kertzman, Rick Still and Joyce Trantina, Others: Chuck Parrish and Ellen Gengler CALL TO ORDER: Chair Hougardy called the meeting to order at 4:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Rock `N' Roll Marathon Sponsorship Staff is seeking Council approval to enter into a sponsorship agreement with Competitors Group for the 2012 Rock `N' Roll Seattle Marathon and half- marathon in the amount of $50,000. The Competitors Group has changed the route for the Marathon, giving them an opportunity to grow the size of the event. The City received good visibility from the event, as well as good practice for emergency management activities, however, the marathon will no longer originate in the City of Tukwila. 'The sponsorship agreement is a joint marketing project by Seattle Southside Visitors Services, shared between the cities of Tukwila, SeaTac, Kent and Des Moines. The Tukwila portion of the cost is $16,500 which will be funded from the lodging tax fund. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14 COW FOR DISCUSSION. B. Resolution: Procurement Card Process Staff is seeking Council approval of a resolution that adopts the City's Procurement Card Program (PCard). The purpose of the PCard program was to increase efficiencies by streamlining the purchasing process, and reduce purchase orders and the use of petty cash. The City also receives a rebate from the bank of approximately $48,000 per year. Based on a recent audit, it was discovered that City Council needs to approve the PCard process. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14 COW FOR DISCUSSION. C. Ordinances: 2012 Tax Levv Staff is seeking Council approval of an ordinance increasing the City's Regular Property Tax Levy from the previous year and an ordinance levying the General Taxes. During the discussion regarding the tax levy, it was suggested that staff consider combining these two ordinances next year. Committee Member Robertson requested that staff investigate how much the assessed valuations would have to decrease before the City would experience declining tax revenues in the future, since the property assessments have not increased in recent years. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14 COW FOR PUBLIC HEARING AND DISCUSSION. Finance Safety Committee Minutes November 8, 2011— Pace 2 D. Ordinance: 2011 -2012 Budget Amendment As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance amending the 2011 -12 Biennial Budget. The amendment includes many items that have been discussed and addressed throughout the year. After some discussion, the City Administrator clarified that the Council has the legal authority to approve city funds and appropriations. The responsibility to transfer dollars within a fund is an Executive function. Committee Member Robertson asked for specific details regarding the origin of the "surplus" funds from the Public Works Department, Mayor's Office, and Parks Recreation. Chair Hougardy noted that we seem to be consistently over budget in the City Attorney's office. Committee Member Hernandez wondered if the City should at some point consider hiring an in -house attorney. Committee Member Robertson suggested that staff review the history of budgeted versus actual costs, to improve estimates for expenditures in the future. Discussion continued regarding the subsidies for Foster Golf Course. Committee Member Robertson requested that staff provide a summary of what the General Fund will need to subsidize for the golf course during the next six years, since it has been difficult to get a clear understanding of the costs related to the golf course. He also suggested a detailed walk- through of this summary with Councilmembers at the November 14 COW meeting. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. E. Memorandum of Understanding with Washington Cities Insurance Authority Staff is seeking Council approval of a memorandum of understanding with Washington Cities Insurance Authority (WCIA) which will reduce the City's liability insurance deductible from $100,000 to $25,000. Interim Finance Director Peggy McCarthy explained that this change in deductible could reduce the City's overall costs related to insurance. The Committee requested that staff consider reformatting and simplifying the data and analysis for presentation to the Council. It was also suggested that staff look specifically at the number and types of claims when this analysis is done next year. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14 COW FOR DISCUSSION. F. Proposal: Additional Police Staffing Chief Villa explained that the City had a bicycle patrol on Highway 99 in the mid 1990s. The patrol was an effective tool in crime mitigation, but was discontinued several years later due to competing interests and demands in the Department. The recent closure of the Neighborhood Resource Center has resulted in increased reports by citizens regarding panhandling and prostitution. The Police Department continues to do whatever it can to create a safe neighborhood environment in the TIB area, and is looking into re- instating a bicycle patrol. However, the patrol cannot be staffed with the current number of officers. Funding for the three additional positions needed, will come from savings from the 2011 budget and with adjustments to the 2012 budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 14 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 6:25 p.m. Next meeting: Tuesday, November 22, 2011 5:00 p.m. Conference Room #3 9� q Committee Chair Approval Min Y Y b JT and KH. Reviewed b PM and K4M.