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HomeMy WebLinkAboutCivilService 2011-10-03 MinutesCity of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 October 3, 2011 Jim Haggerton, Mayor The following commissioners attended the regularly scheduled meeting of the Tukwila Civil Service Commission: Chairperson Carol Zuvela, and Commissioner Ron Johnston. Others in attendance were Stephanie Brown, HR Director, Battalion Chief Marty Grisham, and Police Chief Mike Villa. Commissioner Dennis Sivak was not in attendance. CALL TO ORDER 5:00 p.m. Chairperson Zuvela called the October meeting of the Tukwila Civil Service Commission to order. APPROVAL OF MINUTES MOVED BY JOHNSTON, SECONDED BY ZUVELA, THAT THE MINUTES OF THE TUKWILA CIVIL SERVICE COMMISSION MEETING HELD SEPTEMBER 13, 2011, BE APPROVED. MOTION CARRIED. GENERAL BUSINESS Commissioner Zuvela inquired about the decision on filling the Civil Service Examiner position. Stephanie Brown, HR Director reported that the meeting with the Mayor to discuss the position has been rescheduled, and that the status would be reported to the Commission at the November 2011 meeting. FIRE DEPARTMENT BUSINESS Staffing Update Marty reported that there is still one person on disability leave, and two personnel on Family Medical Leave. He shared with the Commissioners that the new recruit started on September 16, 2011 and is moving from his day shift orientation to his assigned shift on suppression. He commended the training division for doing an excellent job and has prepared him well. Phone. 206 433 -1800 City Hall Fax: 206 433.1833 Website: www.ci.tukwila.wa.us Marty reported that the Fire Captain Promotional tests are scheduled for October 25 and 26. The closing date for applications is October 6. POLICE DEPARTMENT BUSINESS Staffing Update Chief Villa reported that he had no updates to staffing. He stated that a final offer was made to James Schwan who was going to be sworn in before the City Council on October 3. He reported there are three candidates in the background process, and four new officers in training. He also reported that Daryl Barnes the new Services Transport Officer would also being sworn in before the City Council on October 3. He added Commander Bruce Linton will be on Military Leave October December for pre deployment and will leave in January for an extended deployment. Provisional Appointments/ Chief Villa briefed the commissioners about the status of Temporary Assignments provisional appointments in his department. He explained that the Assistant Police Chief is non -civil service and it is his intention to restructure his Administrative staff down to one Assistant Police Chief, and add two administrative support positions. He explained that he does not want to place someone permanently in the Assistant Police Chief position due to the restructuring however, he is interested in extending the appointment. He reported that Dennis McOmber has been in the acting position for five (5) months and he would like to extend his appointment through the end of the year. MOVED BY JOHNSTON, SECONDED BY ZUVELA. to approve the request for the extension for the Acting Assistant Police Chief position through the end of 2011. The Chief continued that Commander Bruce Linton is scheduled to be deployed for 14 -15 months, and that he wants to make a provisional appointment from the Sergeants list for six months, then request an additional extension for six months for continuity of operations. He added that language on provisional appointments is confusing and that it states "no provisional appointment shall be continued for longer than six months unless the Commission finds good cause for the extending the appointment, and no one person appointed provisionally shall again be appointed in the same year unless he or she is qualified by competitive examination and is appointed in the regular manner." The Chief pointed out that there is no list for Commanders, and that a testing process has to be developed. Commissioner Johnston stated that he does not want the Chief to get stuck out on a limb given the way the rules are written. He recommends that the provisional appointment be extended to the end of the year, then in 2012 after six months, the provisional list would expire and then a new list would need to be established. The discussion continued of the possibility of appointing a Sergeant from November through December, 2011 (one month), then appointing a new Sergeant for six months, and then request an additional six month extension to provide the coverage needed until Bruce returns from Military leave. Commissioner Zuvela stated her understanding of the provision of the rules does provide that as long as the Chief has good cause to ask for the extension that is all that is needed for approval. Chief Villa explained that he has two Sergeants interested in becoming Commanders. He is going to interview them and make a selection and will bring it back to the Commission in November for the provisional appointment. He added that this provisional Commander appointment would work in Patrol. Stephanie stated that the Commission could make revisions to the language to better clarify the intent so that this process is easier to administer in the future. She stated that in the interim, she will work with Kim Gilman, HR Analyst to bring some language forward for the Commission to consider after the first of the year. The Commissioners were in agreement to review the language. Certification of Lateral Police Officer Continuous Eligibility list Stephanie reported that there is one person to be certified on the eligibility list for Lateral Police Officer, Patrick George Hisa. ADJOURNMENT 5:30 pm MOVED BY ZUVELA, SECONDED BY JOHNSTON THAT THE REGULAR MEETING BE ADJOURNED. MOTION CARRIED. Chairperson Carol ela r Commissi?ier Ron Johnston Vice- Chairperson Dennis Sivak