HomeMy WebLinkAboutTIC 2019-11-19 Item 2D - Contract Amendment #7 - 53rd Avenue South Construction Management with KPGCity of Tukwila Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Peter Lau, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: November 15, 2019
SUBJECT: 53rd Avenue South Project (South 1371h Street to South 144th Street)
Project No. 99110301, Contract No.15.159
Construction Management Amendment No. 7 with KPG, Inc.
ISSUE
Approve Amendment No. 7 for additional construction management to Contract No. 15-159 with KPG, Inc.
BACKGROUND
Contract No. 15-159 with KPG provided design and construction management (CM) services for the 531d Ave S Project.
DISCUSSION
KPG's Amendment No. 7 will allow the continuation of construction engineering, inspection, and documentation compliance
support for the full completion of the 53rd Ave S Project. The construction project is currently anticipated to be completed by early
2020. However, the progress of the utility conversion work will dictate when construction will be physically completed. Currently,
Seattle City Light (SCL) accepted the new underground facilities installed by the contractor, is reviewing the facility record drawing
provided by the contractor and will schedule their undergrounding crew to start pulling electrical wires once the record drawing are
accepted by SCL,
FISCAL IMPACT
The table below shows the project budget and expenditures, with the inclusion of KPG's Amendment No, 7. KPG's fee of
$176,278.00 is reasonable for the scope of work provided to complete this challenging project.
Design/ROW
CM
Construction
Budget
Design & ROW (up to Am. No. 3) $ 809,382
$832,000
KPG CM Amendment Nos. 4 to 6
$1,118,612
870,000
KPG CM Amendment No. 7
176,278
City CM Staff (estimated total)
115,000
SCI Construction Contract w/ sales tax
5,953,250
7,548,000
SCI Change Orders No. 1 to 7 w sales tax
635,714
Construction Contingency Remaining
155,025
Total $ 809,382
$1,409,890
$6.743.989
Grand Total
Z 1
9.250.000
The current 2019 CIP project budget is sufficient to cover the cost of KPG's Amendment No. 7, and with a construction
contingency of $155,025 to cover all future change orders and other additional costs needed to physically complete the 53rd
Ave S Project.
RECOMMENDATION
Council is being asked to approve Amendment No. 7 to Contract No. 15-159 with KPG, Inc. in the amount of $176,278 for a
new contract total of $1,950,479.69 for the 531d Ave S Project and to consider this item on the Consent Agenda at the
December 2, 2019 Regular Meeting.
Attachments: 2019 CIP, page 3, KPG Amendment No. 7
1WWStore1PW Common$\PW EngIPROJECTSIA- RW & RS Projects0rd Ave S (99110301)ICN Managemenftfo Memo for KPG Supp #7,10-30-19.docx
73
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: 53rd Ave S (S 137th St - S 144th St) Project No. 99110301
DESCRIPTION: Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding,
and illumination. Street will coordinate with Water $1.1 m, Sewer $185k, and Surface Water $920k CIP projects.
JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
STATUS: Undergrounding is included at this time.
MAINT. IMPACT: Reduce pavement, shoulder, and drainage work.
State TIB grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under
COMMENT: 53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding
costs have been added to project. Bond for $2 million.
FINANCIAL Through Estimated
(in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
607
21
628
Land (R/W)
157
47
204
Const. Mgmt.
435
435
870
Construction
3,239
2,050
5,289
Undergrounding
1,379
880
2,259
TOTAL EXPENSES
764
5,121
3,365
0
0
0
0
0
0
9,250
FUND SOURCES
Utilities W/S/SWM
259
1,161
1,254
2,674
Awarded TIB Grant
65
1,912
364
2,341
Seattle City Light
729
428
1,157
Bond
2,049
2,049
City Oper. Revenue
(1,609)
1,319
1,319
0
0
0
0
0
0
1,029
TOTAL SOURCES
764
5,121
3,365
0
0
0
0
0
0
9,250
r- .
;�,j Project Location
1
M
74
2019 - 2024 Capital Improvement Program 3
Agreement Number:
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #7
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended
as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of
work included as Exhibit A-7.
Article 3 - Duration of Agreement; Time for Performance, shall be modified as follows:
This Agreement shall be in full force and effect for a period commencing upon execution and
ending June 30, 2020, unless sooner terminated under the provisions hereinafter specified.
Work under this Agreement shall commence upon written notice by the City to the
Consultant to proceed. The Consultant shall perform all services and provide all work
product required pursuant to this Agreement no later than June 30, 2020 unless an extension
of such time is granted in writing by the City.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B-7, attached
hereto, provided that the total amount of payment to the Consultant for this work not exceed
$176,278.00 without express written modification of the Agreement signed by the City. The
new total contract shall not exceed $1,950,479.69 without express written modification of
the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this day of
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED
Christy O'Flaherty, MMC, City Clerk
20
CONTRACTOR
Printed Name:
APPROVED AS TO FORM
City Attorney
Page 1 of 1
75
EXHIBIT A-7
Supplement 7
Additional Construction Management Services
Scope of Work
October 2019
City of Tukwila
53" Ave S (S 140 Street to S 137t" Street)
Project No. 99110301
TIB Project No.: 8-1-116(012)-1
KPG Project #: 15085
BACKGROUND
This work will provide additional construction management services for the construction contract to
complete 53rd Avenue S Roadway Improvements (S 1441" Street to S 1371" Street). These additional
services include:
• Construction services for approximately 12 week duration for coordination and inspection of
punchlist activities and coordination with Seattle City Light (SCL) to obtain operational
acceptance.
• Part time construction services for an estimated 12 week suspension period to allow SCL to
perform their underground conversion and wreckout the existing aerial system.
• Perform monthly PSIPE walk through with Contractor through June 2020 (9 total).
• Construction services for 3 weeks to complete required Contract work following the SCL
suspension period.
This supplement is provided to continue construction management and inspection services in accordance
with the original authorization and as detailed below:
II. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• Services will be performed in accordance with the Contract plans & special provisions, WSDOT
Local Agency Guidelines ("LAG"), the WSDOT Construction Manual, and the client engineering
standards.
• The franchise utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems not constructed by the Client's Contractor, if necessary.
City of Tukwila 53rd Ave S Page 1 of 3 KPG
Additional Construction Management Services Project #15085
Scope of Work — Supplement 7 October 2019
76
EXHIBIT A-7
III. SCOPE OF WORK
TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION
1.1 Provide ongoing coordination, management, and progress reporting for the estimated 8 month
duration of this agreement.
TASK 2 — DESIGN SUPPORT
No additional funds are requested for this task. We have been able to mitigate the longer contract
duration and can continue to provide the services described in the original scope of work within the
previously authorized budget.
TASK 3 — PRECONSTRUCTION SERVICES
Work is complete, no additional funds are requested for this task.
TASK 4 — CONSTRUCTION OBSERVATION
Construction Observation services will continue in accordance with the original scope of work. Additional
observation time is required to achieve physical completion due to longer contract duration:
4.6 The Consultant shall provide the services of one part-time inspector with necessary oversight,
engineering, and administrative support for punchlist coordination and final restoration following the
SCL suspension period as described in the Background section of this scope of work. The inspection
budget is based on 12 weeks prior to suspension at 24 hours/week and 3 weeks after suspension at
32 hours/week. An additional 40 hour of inspection time is included in the project budget in the event
field support is requested by the City during the 12 week SCL suspension period.
4.7 The Consultant shall perform on site monthly walkthroughs with the Contractor and landscape
subcontractor on a monthly basis between October 2019 and completion of the plant establishment
period in June 2020. Level of effort is estimated at 6 hours/month resident engineer and 2
hours/month documentation specialist to complete the walk through and document findings.
TASK 5 — CONSTRUCTION SERVICES — OFFICE
Construction Office services will continue in accordance with the original scope of work. Additional time
is required to achieve physical completion due to longer contract duration:
5.28 The Consultant shall provide the services of one part-time resident engineer and one part-
time documentation specialist with necessary oversight, engineering, and administrative
support throughout the punchlist, SCL suspension period, and final restoration activities as
described in the Background section of this scope of work. The budget is based on 16
City of Tukwila 53 d Ave S Page 2 of 3 KPG
Additional Construction Management Services Project #15085
Scope of Work — Supplement 7 October 2019
77
EXHIBIT A-7
hours/week part-time resident engineer and 16 hours/week part-time documentation
specialist during the punchlist and final restoration services (15 weeks) and 8 hours/week
resident engineer and 16 hours/week documentation specialist during the SCL suspension
period (12 weeks). Budget also includes engineering support to complete record drawings
during the SCL suspension period.
TASK 6 — SURVEY & MATERIAL TESTING
Work is complete, no additional funds are requested for this task. Remaining budget will be utilized to
offset additional construction observation time required as a result of longer contract duration, number
of crews, and working hours than anticipated in original budget assumptions.
TASK 7 - ADDITIONAL SERVICES
Additional services requested by the client, will be performed only when authorized by the client.
Authorization to perform additional services will be in writing, specifying the work to be performed, and
basis of payment. Items such as Community Outreach (except as completed on a day to day basis by the
inspector and resident engineer as described herein), Public Meetings, Ribbon Cutting Ceremony, claims
analysis, additional surveying, services during shutdown periods of non -working days, and services for
extended working days are examples of possible additional services.
City of Tukwila 53 d Ave S Page 3 of 3 KPG
Additional Construction Management Services Project #15085
Scope of Work — Supplement 7 October 2019
78
HOUR AND FEE ESTIMATE
Project: City of Tukwila TIB No. 8-1-116(012)-1
53rd Ave S Tukwila # 99110301
Supplement No. 7 KPG No. 15085
Additional Construction Management Services
KPG
Interdisciplinary Design
Project
Project
Resident
Senior Const Engineering
Doc Control
Senior
Task Description
Manager
Engineer
Engineer
Inspector Inspector Technician
Admin
Admin
Budget
$ 225.00
$ 140.00
$ 166.00
$ 128.00 $ 92.00 $ 95.00
$ 77.00
$ 115.00
Task 1 - Manaaement/Coordination/Ad ministration
Through expiration of amendment 8
0
0
0
0
0
0
16
$ 3,640
Reimbursable expenses - no additional required
$ -
Task Totals 8
0
0
0
0
0
0
16
$ 3,640
Task 2 - Desian Sunnort during Construction
No Additional Budget Required 0
0
0
0
0
0
0
0
$ -
Reimbursable expenses - no additional required
$ -
Task Total 0
0
0
0
0
0
0
0
$ -
Task 3 - Preconstruction Services
No Additional Budget Required 0
0
0
0
0
0
0
0
$ -
Reimbursable expenses - no additional required
$ -
Task Total 0
0
0
0
0
0
0
0
$ -
Task 4 - Construction Observation
4.6 Construction observation
0
8
16
280
160
0
16
0
$ 55,568
4.7 PSIPE monthly walk throughs (9)
0
0
54
0
0
0
18
0
$ 10,350
Reimbursable expenses - no additional required
$ -
Task Total
0
8
16
280
160
0
16
0
$ 65,918
Task 5 - Construction Services - Office
5.28 Construction office services 0
40
340
0
0
60
440
40
$ 106,220
Reimbursable expenses - mileage and misc expenses
$ 500
Task Total
0
40
340
0
0
60
440
40
$ 106,720
Task 6 - Survev & Material Testina
No Additional Budget Required 0
0
0
0
0
0
0
0
$ -
Reimbursable expenses - no additional required
$ -
Task Total
0
0
0
0
0
0
0
0
$ -
i otal Hours is Q$ Job ztsu 'I bu bu 45b bb
Total Budget: $ 176,278
City of Tukwila 53rd Ave S KPG
Additional Construction Management Services Project 15085
Budget Estimate - Supplement 7 Page 1 of 1 AugusfN19