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Home My WebLink About2019-10-28 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers October 28.2019-7:oMP.m. COMMITTEE OF THE WHOLE CALL TOORDER/PLEDGE OFALLEGIANCE Council President Hougardy called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience inthe Pledge ofAllegiance. OFFICIALS Present were Council President Hougardy; Councilmembers Dennis Robertson, Verna Seal, De'GeanQuinn, Kate KruUer.Thomas McLeod, Zak |dan. CITY OFFICIALS Allan Ekberg, Mayor; David C|ine, City Administrator; Henry Haeh, Public Works Director; Hari PonnekanU, Deputy Public Works Director/City Engineer; Bryon SbU. Public Works Operations Manager; Jeff Morton, Fleet Superintendent; Gail Labanara, Public Works Analyst; Eric Dnaver.Deputy Police Chief; Vicky Carlsen, Finance Director; Jay Wittwer, Fire Chief; Laurel Humphrey, Council Analyst; Andy Youn, Deputy City Clerk. PUBLIC COMMENTS There were no public comments SPECIAL ISSUES m' Discussion ofMaster Plan and funding for Public Works Shops facility--PhameU Councilmember Idan indicated this item was discussed at the October 8, 2019 and October 22, 2019 Transportation and Infrastructure Committee meetings. The Committee members forwarded this item with norecommendation. Henry Haah, Public Works Director, stated the Master Plan hathe first step towards aoonao|idatad Public Works Shop facility. Phase 1nfthe Public Works Shops facility plan involves tenant improvements etthe Heiser site borelocate George Long operations (Facilities and Fleet 0viaiono).Police vehicle evidence, and spoils from the Longacnsosite. The current George Long Shop ieseismically unsafe, too small, and operationally inefficient. While there are also safety and efficiency concerns at the K8inhler Shop, it is in better shape than George Long. K8inNerhouses 4divisions, which will also make itmore difficult and expensive tomove. As plans to move the Minkler Shop will not happen for several years, several improvements are recommended tothe building including adding more nestroomsta||e. upgrading locker rooms, adding shower stalls, and improving lighting and security. Mr. Hash noted there are times the yNink|erShop operates 24hours mday during storm events. Option A: Approve the Public Works Shops Master Plan and fund anadditional $4.4million for Public Works Shops Phase 1 (Heiser). OptionB: Approve the Minkler Shops Interim Improvements that would be funded by utility enterprise funds for $5OO,OOO. Staff from SHKS Architects provided additional information regarding consolidation of the three sites, goals of the master plan process, future needs assessments, and pros and cons. The Councilmembers commented on the proposed update and asked clarifying questions about the phasing process, funding, costs associated with improving the Heiser site, and timelines. Tukwila City Council Committee ofthe Whole Minutes David C|ine, City Administrator, and Vicky Cerlsen, Finance Director, provided additional information and relayed that half ofthe costs for the Public Works Shops facility project wiUcomehnmtheGenena}Fund and half from Utility Enterprise funds, and will also be offset by reduced debt service for future years due tothe Cih/'abetter bond rating. Pia Weston, Project Architect with 8HK8, explained the costs currently estimated for Phase 1 oeinnnio upgrades would provide collapse prevention. Construction costs are estimated ot$8OO.00Ofor additional seismic improvements tothe Heiser building, with additional soft costs on hop. Mr. Cline confirmed the Council is being asked tonight whether ornot tn approve funding for Phase 1 of the Master Plan and improvements tothe K8inh|erShop. That will allow the City tomove forward. The full Master Plan and funding discussions will continue hobe addressed throughout this biennium. Steve Goldblatt, the Council's Program Management Quality Assurance (PMQA) Consultant, feels the Master Plan is quite good and a way forward that doesn't obligate the City beyond what is decided for Phase 1 and the K8ink|erShop. Joe Duffie, 4332 South 142nd Street, spoke against moving forward with the Public Works Shops Master CONSENSUS EXISTED TOMOVE OPTIONS A AND B FORWARD TO THE NEXT REGULAR MEETING, WITH FURTHER INFORMATION FORTHCOMING REGARDING SEISMIC UPGRADES. b. Contract Change Order #5with LydigConstruction for demolition pftwo buildings for the new Public Works Shops facility —Phase 1 (Public Safety Plan) Counoi|mennber|danindicated this item was discussed at the October 8.2O10and October 22.2O18 Transportation and Infrastructure Committee meetings. The Committee members forwarded this item with norecommendation. Hari Ponnekanti, Deputy Public Works Director/City Engineer, explained Lydig Construction sought bids for demolition oftwo buildings onthe Heiser site aspart ofthe Public Works Shops facility project — Phase 1. The bids were determined bobereasonable and the contractor iowilling tnaccomplish the work quickly. He noted the buildings have created e nuisance due to people trying to obtain access. Councilmember Kruller questioned whether there were potential uses for the building that would save or generate money in the interim period before construction work begins and the building must be demolished. CONSENSUS EXISTED TO FORWARD THIS ITEM T0THE NEXT REGULAR MEETING. c. Fire Department budget considerations Councilmember McLeod indicated this item was discussed at several Finance Committee meetings and earlier today atthe October 28.2O1SCommittee meeting. The Finance Committee has created oBudget Proviso to the budget amendment that calls for various reports being presented to the City Council throughout 2020 and the hiring of a third party executive consultant to do a review of the Fire Department. The Councilmembers; commented on the Fire Department budget amendment request,asked clarifying questions, and commended the Finance Committee for their deep dive into this issue. Joy V0ttwer, Fire Chief, confirmed that current service levels would be adjusted without additional funding. While they may beable hotrim costs insome areas, the vast majorityoftheir budget isin salaries and benefits. Without additional funding, service levels would be adjusted to meet the budget. Mayor Ekberg stated the Budget Proviso will beexecuted and mbetter accounting system for use by Fire Tukwila City Council Committee ofthe Whole Minutes Page 3 of 3 CONSENSUS EXISTED T0RETURN THIS ITEM T0THE FINANCE COMMITTEE FOR DISCUSSION ON INCORPORATING THE BUDGET PROVISO INTO A RESOLUTION. d. Discussion onStanding Council Committee structure and scope Laurel Humphrey, Council Analyst, explained the Council adopts a resolution each year that outlines the committee structure and scope nfeach committee. The Committee framework isreviewed each year to ensure the current policy work of the City is appropriately balanced. The Councilmembers commented on the standing committees structure and asked clarifying questions, including efficiency of having all Counci|members providing input atWork Sessions, televising Work Sessions, whether the Work Session format hinders the ability to have useful discussions, and the benefit toCounoi|memberatogain in-depth knowledge ofvarious aspects ofCity business through participation onrotating committees. CONSENSUS EXISTED TO MOVE FORWARD WITH THE STANDING COMMITTEES AS PROPOSED. REPORTS Due to the lateness of the hour, the Council dispensed with reports. MISCELLANEOUS Councilmember Robertson referenced a house the City took possession of a year ago when it was found tohave marijuana growing inside. Public Works sent acontractor buboard upthe entire house atecost of$5.00O. Mr. Robertson stated this situation is likely to happen to other houses and suggests these costs go through the City'e abatement prognam, which would haoi|ibshe reimbursement tothe City through olien onthe property. Councilmember Kruller stated that nominations for Sound Cities Association's regional committees are due onNovember G.2O1S. ADJOURNMENT 10:10 p.m. COUNCIL PRESIDENTHOUGAROY DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED' W44L diwall-CA�_ - IVAtA Barbara Saxton, Admi'nistrative Support Coordinator APPROVED 8YTHE COUNCIL PRESIDENT: 11/22q8