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Home My WebLink AboutReg 2019-12-02 Item 4D - Contract Amendment #7 - 53rd Avenue South Improvement with KPG for $176,278nitials Meeliq Date Prepared by Ma r review Cou 6-d repiew 12/02/19 GL C- ITEM INFORMATION ITEMNO. ISTAFF SPONSOR: PETER LAU 10RIGINAJ,A(;1,'.NDADA'FE1: 12/02/19 A(,.I1,'1NDA ITEM Ti,ii,E 53rd Avenue South Project (South 137th to South 144th Streets) Amendment No. 7 for Construction Management with KPG, Inc. CATEX3,ORY ❑ Discussion Mtg Date E Motion Mt ,g Date 12102119 E] Resolution Mt ,g Date E] Ordinance Mt ,g Date F] Bid -Award Mt ,g Date El Public,Heariu� Mt ,g Date EJ Other Mt ,g Date SPONSOR OCouncil [:]Major E]HR EJDCD EJEinance D.Fire [:]TS E]P&R E]Police EPIV E] Courl SPONSOR'S Amendment No. 7 to Contract No. 15-159 with KPG is for additional construction SUMMARY management services for the 53rd Avenue South Residential Street Project. Due to utility conversion delays, additional time is needed to provide construction management through the end of the project, currently estimated to be in 2020. Council is being asked to approve the construction management Amendment No. 7 with KPG for $176,278.00. Rt,,1VI3WF,D BY El C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. E] Public Safety Comm. E Trans &Infrastructure Arts Comm. Parks Comm. 0 Planning Comm. DATE: 11/19/19 COMMITTEE CHAIR: ACTING - D. RoBERTSON RECOMMENDATIONS: SPONSOR/Al.)MIN. Public Works Department Comm"I""" " Unanimous approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPE,N]DITURI," Rl�,'QUIRFD AMOUNT BUDGETED APPROPRIATION REQUIRED $176,278.00 $9,250,000.00 $0.00 Fund Source: 103 RESIDENTIAL STREET FUND Comments: Pg 3, 2019 CIP MTG. DATE RECORD OF COUNCIL ACTION 12/02/19 MTG. DATE ATTACHMENTS 12/02/19 Informational Memorandum dated 11/15/19 (revised 11/20/19) 2019 CIP, page 3 KPG's Amendment No. 7 Minutes from the Transportation & Infrastructure Committee 11/19/19 47 Public Works Department - Henry Hash, Director TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director,, BY: Peter Lau, Senior Program Manager CC: Mayor Allan Ekberg DATE: November 15, 2019 (revised 11/20/19) SUBJECT: 53rd Avenue South Project (South 137th Street to South 144th Street) Project No. 99110301, Contract No. 15.159 Construction Management Amendment No. 7 with KPG, Inc. ISSUE Approve Amendment No. 7 for additional construction management to Contract No. 15-159 with KPG, Inc. BACKGROUND Contract No. 15-159 with KPG provided design and construction management (CM) services for the 53rd Ave S Project. DISCUSSION KPG's Amendment No. 7 will allow the continuation of construction engineering, inspection, and documentation compliance support for the full completion of the 53rd Ave S Project. The construction project is currently anticipated to be completed by early 2020. However, the progress of the utility conversion work will dictate when construction will be physically completed. Currently, Seattle City Light (SCL) accepted the new underground facilities installed by the contractor, is reviewing the facility record drawing provided by the contractor and will schedule their undergrounding crew to start pulling electrical wires once the record drawing are accepted by SCL. By executing Amendment No. 7, the City will be certain of having KPG's continuous services through the remaining SCL undergrounding, punchlist completion, and properly closing out the project. FISCAL IMPACT The table below shows the project budget and expenditures, with the inclusion of KPG's Amendment No. 7. KPG's fee of $176,278.00 is reasonable for the scope of work provided to complete this challenging project. Desi n/q ROW CM Construction Budget Design & ROW (up to Am. No. 3) $ 809,382 $832,000 KPG CM Amendment Nos. 4 to 6 $1,118,612 870,000 KPG CM Amendment No. 7 176,278 City CM Staff (estimated total) 115,000 SCI Construction Contract w/ sales tax 5,953,250 7,548,000 SCI Change Orders No. 1 to 7 w sales tax 635,714 Construction Contingency Remaining 155,025 Total LaQ9 382 1 4 0 $6,743,989 Grand Total 8 963 261 9 250 000 The current 2019 CIP project budget is sufficient to cover the cost of KPG's Amendment No. 7, and with a construction contingency of $155,025 to cover all future change orders and other additional costs needed to physically complete the 53rd Ave S Project. RECOMMENDATION Council is being asked to approve Amendment No. 7 to Contract No. 15-159 with KPG, Inc. in the amount of $176,278 for a new contract total of $1,950,479.69 for the 53rd Ave S Project and to consider this item on the Consent Agenda at the December 2, 2019 Regular Meeting. Attachments: 2019 CIP, page 3, KPG Amendment No. 7 WAPW EngIPROJECTSIA- RW & RS Projects153rd Ave S (99110301)ICN Managementllnfo Memo for KPG Supp #7 Rev 112019.docx I O 50 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 53rd Ave S (S 137th St - S 144th St) Project No. 99110301 Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding, DESCRIPTION: and illumination. Street will coordinate with Water $1.1 m, Sewer $185k, and Surface Water $920k CIP projects. JUSTIFICATION: Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. STATUS: Undergrounding is included at this time. MAINT. IMPACT: Reduce pavement, shoulder, and drainage work. State TIB grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under COMMENT: 53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding costs have been added to project. Bond for $2 million. FINANCIAL Through Estimated tin onn,gi 2n17 2nlR 2n19 2n2n 2n21 2n22 2n23 2n24 RFYOND TOTAL EXPENSES Design 607 21 628 Land(RAN) 157 47 204 Const. Mgmt. 435 435 870 Construction 3,239 2,050 5,289 Undergrounding 1,379 880 2,259 TOTAL EXPENSES 764 1 5,121 1 3,365 1 01 01 01 01 01 01 9,250 FUND SOURCES Utilities W/S/SWM 259 1,161 1,254 2,674 Awarded TIB Grant 65 1,912 364 2,341 Seattle City Light 729 428 1,157 Bond 2,049 2,049 City Oper. Revenue (1,609) 1,319 1,319 0 0 0 0 0 0 1,029 TOTAL SOURCES 764 5,121 3,365 1 01 01 0 01 01 0 9,250 " Pro ect Location 2019 - 2024 Capital Improvement Program 3 51 52 City of Tukwila Agreement Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #7 Between the City of Tukwila and KPG Inc. That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide construction services in accordance with the scope of work included as Exhibit A-7. Article 3 - Duration of Agreement; Time for Performance, shall be modified as follows: This Agreement shall be in full force and effect for a period commencing upon execution and ending June 30, 2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than June 30, 2020 unless an extension of such time is granted in writing by the City. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B-7, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $176,278.00 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $1,950,479.69 without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of CITY OF TUKWILA Allan Ekberg, Mayor ATTEST/AUTHENTICATED CONTRACTOR Printed Name: Nelson Davis APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page 1 of 1 53 EXHIBIT A-7 Supplement 7 Additional Construction Management Services Scope of Work October 2019 City of Tukwila 53rd Ave S (S 1441h Street to S 137th Street) Project No. 99110301 TIB Project No.: 8-1-116(012)-1 KPG Project #: 15085 I. BACKGROUND This work will provide additional construction management services for the construction contract to complete 53rd Avenue S Roadway Improvements (S 144th Street to S 137th Street). These additional services include: • Construction services for approximately 12 week duration for coordination and inspection of punchlist activities and coordination with Seattle City Light (SCL) to obtain operational acceptance. • Part time construction services for an estimated 12 week suspension period to allow SCL to perform their underground conversion and wreckout the existing aerial system. • Perform monthly PSIPE walk through with Contractor through June 2020 (9 total). • Construction services for 3 weeks to complete required Contract work following the SCL suspension period. This supplement is provided to continue construction management and inspection services in accordance with the original authorization and as detailed below: II. INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: • Services will be performed in accordance with the Contract plans & special provisions, WSDOT Local Agency Guidelines ("LAG"), the WSDOT Construction Manual, and the client engineering standards. • The franchise utilities will provide field inspection for all work surrounding the construction or relocation of their utility systems not constructed by the Client's Contractor, if necessary. City of Tukwila 53rd Ave S Page 1 of 3 Additional Construction Management Services Scope of Work —Supplement 7 KPG Project #15085 October 2019 54 EXHIBIT A-7 III. SCOPE OF WORK TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION 1.1 Provide ongoing coordination, management, and progress reporting for the estimated 8 month duration of this agreement. TASK 2 — DESIGN SUPPORT No additional funds are requested for this task. We have been able to mitigate the longer contract duration and can continue to provide the services described in the original scope of work within the previously authorized budget. TASK 3 — PRECONSTRUCTION SERVICES Work is complete, no additional funds are requested for this task. TASK 4 — CONSTRUCTION OBSERVATION Construction Observation services will continue in accordance with the original scope of work. Additional observation time is required to achieve physical completion due to longer contract duration: 4.6 The Consultant shall provide the services of one part-time inspector with necessary oversight, engineering, and administrative support for punchlist coordination and final restoration following the SCL suspension period as described in the Background section of this scope of work. The inspection budget is based on 12 weeks prior to suspension at 24 hours/week and 3 weeks after suspension at 32 hours/week. An additional 40 hour of inspection time is included in the project budget in the event field support is requested by the City during the 12 week SCL suspension period. 4.7 The Consultant shall perform on site monthly walkthroughs with the Contractor and landscape subcontractor on a monthly basis between October 2019 and completion of the plant establishment period in June 2020. Level of effort is estimated at 6 hours/month resident engineer and 2 hours/month documentation specialist to complete the walk through and document findings. TASK 5 — CONSTRUCTION SERVICES — OFFICE Construction Office services will continue in accordance with the original scope of work. Additional time is required to achieve physical completion due to longer contract duration: 5.28 The Consultant shall provide the services of one part-time resident engineer and one part- time documentation specialist with necessary oversight, engineering, and administrative support throughout the punchlist, SCL suspension period, and final restoration activities as described in the Background section of this scope of work. The budget is based on 16 City of Tukwila 53d Ave S Page 2 of 3 KPG Additional Construction Management Services Project #15085 Scope of Work — Supplement 7 October 2019 55 EXHIBIT A-7 hours/week part-time resident engineer and 16 hours/week part-time documentation specialist during the punchlist and final restoration services (15 weeks) and 8 hours/week resident engineer and 16 hours/week documentation specialist during the SCL suspension period (12 weeks). Budget also includes engineering support to complete record drawings during the SCL suspension period. TASK 6 — SURVEY & MATERIAL TESTING Work is complete, no additional funds are requested for this task. Remaining budget will be utilized to offset additional construction observation time required as a result of longer contract duration, number of crews, and working hours than anticipated in original budget assumptions. TASK 7 - ADDITIONAL SERVICES Additional services requested by the client, will be performed only when authorized by the client. Authorization to perform additional services will be in writing, specifying the work to be performed, and basis of payment. Items such as Community Outreach (except as completed on a day to day basis by the inspector and resident engineer as described herein), Public Meetings, Ribbon Cutting Ceremony, claims analysis, additional surveying, services during shutdown periods of non -working days, and services for extended working days are examples of possible additional services. City of Tukwila 53 d Ave S Page 3 of 3 Additional Construction Management Services Scope of Work —Supplement? KPG Project #15085 October 2019 56 EXHIBIT B-7 V7 HOUR AND FEE ESTIMATE Project: City of Tukwila TIB No. 8-1-116(012)-1 53rd Ave S Tukwila # 99110301 Supplement No. 7 KPG No. 15085 Additional Construction Management Services YK I? 4CW Interdisciplinary Design Project Project Resident Senior Const Engineering Doc Control Senior Task Description Manager Engineer Engineer Inspector Inspector Technician Admin Admin Budget $ 225.00 $ 140.00 $ 166.00 $ 128.00 $ 92.00 1 $ 95.00 $ 77.00 $ 115.00 Task 1 - Manaciement/Coordination(Administration Through expiration of amendment 1 8 0 0 0 0 0 0 16 $ 3,640 Reimbursable expenses - no additional required $ - Task Totals 8 0 0 0 1 0 1 0 0 1 16 $ 3.640 Task 2 - Desian Sunnort durina Construction No Additional Budget Required 0 0 0 0 0 0 0 0 $ - Reimbursable expenses - no additional required $ _ Task Total 1 0 0 0 0 0 0 1 0 0 $ - Task 3 - Preconstruction Services No Additional Budget Required 1 0 0 0 0 0 0 0 0 $ - Reimbursable expenses - no additional required $ - Task Total 1 0 0 0 0 0 0 0 0 $ - Task 4 - Construction Observation 4.6 Construction observation 0 8 16 280 160 0 16 0 $ 55,568 4.7 PSIPE monthly walk throughs (9) 0 0 54 0 0 0 18 0 $ 10,350 Reimbursable expenses - no additional re uired $ - Task Total 1 0 1 8 16 280 160 0 16 0 $ 65,918 Task 5 - Construction Services - Office 5.28 Construction office services 1 0 40 340 0 0 60 440 40 $ 106,220 Reimbursable expenses - mileage and misc expenses $ 500 Task Total 1 0 40 340 0 0 60 440 40 $ 106,720 Task 6 - Survev & Material Testina No Additional Budget Required 0 0 0 0 0 0 0 0 $ - Reimbursable expenses - no additional required I$ - Task Total 1 0 0 0 1 0 0 0 0 0 $ - I vILaH nuurs o 140 .300 IOU 'IOU OU 4013 bb Total Budget: $ 176,278 City of Tukwila 53rd Ave S KPG Additional Construction Management Services Project 15085 Budget Estimate - Supplement 7 Page 1 of 1 August 2019 rR n. LOM Transportation & Infrastructure Committee Minutes............................................................................. November19, 2019 D. Contract Amendment: 53rd Avenue South (South 137th to South 1441h Streets) Proiect Staff is seeking Council approval of Amendment No. 7 to Contract No.15-159 in the amount of $176,278 with KPG, Inc. This will allow continued construction engineering, inspection, and documentation compliance support for the full completion of the 53d Avenue South Project. Discussion ensued that additional construction management services will confirm the value of a correct close-out. APPROVAL. FORWARD TO DECEMBER 2, 2019 REGULAR CONSENT AGENDA. E. Resolution for Administrative Variance Staff is seeking Council approval of a resolution that would provide an administrative variance to Tukwila Municipal Code Chapter 16.52 to allow wet -flooding of improvements to the Starfire Athletic Center within Fort Dent Park. This proposed variance will allow the enclosure of storage areas below the stadium and covered flex areas for practice. The practice area will be covered with artificial turf and used for their Academy STEM -based gamification program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 25, 2019 COMMITTEE OF THE WHOLE. F. Ordinance: Concurrency Standards and Transportation Impact Fees Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code Chamber 9.48 to update the Transportation Impact Fee Schedule, use of traffic impact fees, and exemptions. The updates include project costs from the current CIP, final project costs from closed out projects, additions and deletions reflecting current needs, and other updates as outlined in the memo. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 25, 2019 COMMITTEE OF THE WHOLE. II. MISCELLANEOUS The Transportation Committee Meeting adjourned at 6:04 p.m. Committee Chair Approval ^..,w Minufes by HK, reviewed by GL 59