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FIN 2019-12-09 COMPLETE AGENDA PACKET
City of Tukwila ' Finance Committee O Thomas McLeod, Chair O Verna Seal O De'Sean Quinn AGENDA MONDAY, DECEMBER 9, 2019 — 5:30 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution: T. McLeod Mayor Ekberg V. Seal D. Cline D. Quinn R. Bianchi K. Hougardy C. O'Flaher y D. Robertson A. Youn K. Kruller L. Humphrey Z. Idan Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Office of Public Defense Grant Agreement 2020-2021. a. Forward to 12/9 Special Pg.1 Cheryl Thompson, Executive Assistant, Mayor's Office Meeting Consent Agenda. b. Fireworks permits: b. Forward to 12/9 C.O.W. and (1) Lam's Seafood Asian Market 12/9 Special Meeting to Pg.17 (2) Seawolves follow. Pg.29 Jay Wittwer, Fire Chief c. Cleanup costs for Hilltop Homeless Camp in the amount c. Forward to 12/9 C.O.W. and Pg.37 of $60,000. 12/9 Special Meeting to Bruce Linton, Police Chief follow. d. Microsoft Office Enterprise Agreement. d. Forward to 12/9 C.O.W. and Pg.41 Joseph Todd, Technology and Information Services Director 12/9 Special Meeting to follow. e. Updated Public Safety Plan D-20 financial framework. e. Discussion only. Pg.45 Aaron Williams, Fiscal Coordinator 3. MISCELLANEOUS 4. ANNOUNCEMENTS Next Scheduled Meeting: January2020 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800(TukwilaCityClerk(abTukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: FINANCE COMMITTEE CC: Mayor Ekberg David Cline, City Administrator FROM: Cheryl Thompson, Executive Assistant DATE: November 25, 2019 SUBJECT: Office of Public Defense 2020-2021 Grant Agreement ISSUE The Washington State Office of Public Defense (WSOPD) has awarded the City of Tukwila grant funds in the amount of $80,000 for the Public Defense Program: $40,000 for 2020 and $40,000 for 2021. Council needs to approve execution of the grant agreement since the award exceeds the $40,000 threshold. BACKGROUND The City of Tukwila has applied for and received grant awards from the Washington State Office of Public Defense since 2013. The grant awards for 2013 — 2017 were for one year and ranged from $22,000 - $25,600. Effective 2018 WSOPD transitioned to a two-year grant application and award process and the City received an award for $74,000: $37,000 each year for 2018 and 2019. Additionally, in early 2019 the Office of Public Defense issued an amended agreement awarding the City of Tukwila an additional $11,000 for 2019. DISCUSSION On November 22, 2019 the City received notification that WSOPD has awarded the City $80,000 in grant funds for 2020-2021: $40,000 for each year. WSOPD has stipulated that the grant funds be used for to provide investigator services, interpreter services and social work assistance to the Public Defense Program. The attached Grant Agreement must be signed and returned to WSOPD by December 30, 2019 to accept the award and receive the funds. The City agrees to utilize the grant funds as stipulated by WSOPD and to submit three written reports to WSOPD as outlined in the agreement. Past grant awards from WSOPD have allowed the City to translate our public defense forms into six different languages: Spanish, Somali, Russian, Vietnamese, Hindi and Khmer; to provide interpreter resources to public defense attorneys for attorney -client appointments; to contract with a private investigator for public defense cases; to contract with a social services case manager to assist public defense clients in obtaining social service; to purchase portable work stations to provide confidential meeting space for public defense attorneys to talk with their clients during court sessions and to reimburse public defense attorneys for training costs for participating in trainings approved by WSOPD. These grant funds will allow the City to continue providing these services in 2020-2021. RECOMMENDATION The Council is being asked to send this item to the consent agenda at the December 9, Special Meeting. ATTACHMENTS 2020-2021 Grant Agreement 2 Grant Agreement No. GRT20029 FACE SHEET WASHINGTON STATE OFFICE OF PUBLIC DEFENSE 1. Grantee 2. Grantee Representative City of Tukwila Cheryl Thompson 6200 Southcenter Blvd Executive Assistant 6200 Southcenter Blvd Tukwila, WA 98188 Tukwila, WA 98188 3. Office of Public Defense (OPD) 4. OPD Representative 711 Capitol Way South, Suite 106 Katrin Johnson PO Box 40957 Managing Attorney Olympia, WA 98504-0957 Office of Public Defense 711 Capitol Way South, Suite 106 PO Box 40957 Olympia, WA 98504-0957 5. Grant Amount 6. Grant Period $80,000.00 January 1, 2020 through December 31, 2021 7. Grant Purpose The Chapter 10.101 RCW city grants are competitive grants for the purpose of improving the quality of public defense services in Washington municipalities. (See Chapter 10.101 RCW.) The Office of Public Defense (OPD) and Grantee, as defined above, acknowledge and accept the terms of this Grant Agreement and attachments and have executed this Grant Agreement on the date below to start January 1, 2020 and end December 31, 2021. The rights and obligations of both parties to this Grant are governed by this Grant Agreement and the following other documents incorporated by reference: Special Terms and Conditions of the City Grant Agreement, General Terms and Conditions of City Grant Agreement, and Exhibits A, B, and C. FOR THE GRANTEE FOR OPD Joanne I. Moore, Director Name, Title Date Date Grant Agreement GRT20029 Face Sheet Page 1 of 14 SPECIAL TERMS AND CONDITIONS OF THE CITY GRANT AGREEMENT 1. GRANT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications regarding the performance of this Grant. a. The Representative for OPD and their contact information are identified on the Face Sheet of this Grant. b. The Representative for the Grantee and their contact information are identified on the Face Sheet of this Grant. 2. GRANT AWARD AMOUNT The Grantee is awarded eighty thousand and 00/100 Dollars ($80,000.00) to be used for the purpose(s) described in the USE OF GRANT FUNDS below. One-half of the award amount shall be disbursed to Grantee in January, 2020 for use during calendar year 2020. The remaining one-half shall be disbursed to Grantee in January, 2021 for use during calendar year 2021. 3. PROHIBITED USE OF GRANT FUNDS (as adopted in OPD Policy County/City Use of State Public Defense Funding) a. Grant funds cannot be used to supplant local funds that were being spent on public defense prior to the initial disbursement of state grant funds. b. Grant funds cannot be spent on purely administrative functions or billing costs. c. Grant funds cannot be used for cost allocation. d. Grants funds cannot be used for indigency screening costs. e. Grant funds cannot be used for city or court technology systems or administrative equipment. f. Grant funds cannot be used for city attorney time, including advice on public defense contracting. - 4. USE OF GRANT FUNDS a. Grantee agrees to use the grant funds for the following: i. Social work services for the public defense team, ii. Interpreter services for attorney -client communications, iii. Increased public defense attorney compensation, iv. Public defense training, v. Investigation services, and vi. Expert witnesses. b. Grantee agrees to obtain OPD's written permission before funds are used for any purpose other than those listed in Section 4a above. c. Grantee agrees to use the first disbursement of funds in calendar year 2020, and the second disbursement of funds in calendar year 2021. If Grantee is unable to use the funds in the year for which the funds are disbursed, the Grantee agrees to notify OPD to determine what action needs to be taken. d. Grantee agrees to deposit the grant check within fourteen days of receipt. Grant Agreement GRT20029 Special Terms and Conditions Page 2 of 14 11 5. OVERSIGHT Grantee agrees to submit written reports to OPD. The first report shall be submitted to OPD no later than June 1, 2020 using the template found in Exhibit A. The second report shall be submitted to OPD no later than December 1, 2020 using the template found in Exhibit B. The third report shall be submitted to OPD no later than June 1, 2021 using the template found in Exhibit C. Where indicated, reports must be submitted along with the Grantee City's public defense attorneys' contracts, certifications of compliance, and other required documentation. Over the duration of the grant term, OPD may conduct site visits for purposes of addressing improvements to public defense and ensuring the use of grant funds for their specified purposes. At OPD's request, Grantee will assist in scheduling such site visits and inviting appropriate attendees such as, but not limited to: public defense attorneys, judicial officers, and city representatives. 6. ORDER OF PRECEDENCE In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes, regulations, and court rules 0 Special Terms and Conditions Of the City Grant • General Terms and Conditions of the City Grant Grant Agreement GRT20029 Special Terms and Conditions Page 3 of 14 5 GENERAL TERMS AND CONDITIONS OF THE CITY GRANT AGREEMENT 1. ALL WRITINGS CONTAINED HEREIN This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties hereto. 2. AMENDMENTS This Grant may be amended by mutual agreement of the parties. Such amendment shall not be binding unless it is in writing and signed by personnel authorized to bind each of the parties. 3. AMERCIANS WITH DISABILITIES ACT (ADA) OF 1990 PUBLIC LAW 101-336, also referred to as the "ADA" 29 CFR Part 35. The Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 4. ASSIGNMENT Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee without prior written consent of OPD. 5. ATTORNEY'S FEES Unless expressly permitted under another provision of the Grant, in the event of litigation or other action brought to enforce Grant terms, each party agrees to bear its own attorneys fees and costs. 6. CONFORMANCE If any provision of this Grant violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 7. ETHICS/CONFLICTS OF INTEREST In performing under this Grant, the Grantee shall assure compliance with the Ethics in Public Service, Chapter 42.52 RCW and any other applicable court rule or state or federal law related to ethics or conflicts of interest. 8. GOVERNING LAW AND VENUE This Grant shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the state of Washington, OPD, all other agencies of the state and all officers, agents and employees of the state, from and against all claims or damages for injuries to persons or property or death arising out of or incident to the performance or failure to perform the Grant. 10. LAWS The Grantee shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies of local and state and federal governments, as now or hereafter amended. Grant Agreement GRT20029 General Terms and Conditions Page 4 of 14 9 11. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Grant, the Grantee shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the Grantee's non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded, canceled or terminated in whole or in part. 12. RECAPTURE In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws, and/or the provisions of the Grant, OPD reserves the right to recapture funds in an amount to compensate OPD for the noncompliance in addition to any other remedies available at law or in equity. 13. RECORDS MAINTENANCE The Grantee shall maintain all books, records, documents, data and other evidence relating to this Grant. Grantee shall retain such records for a period of six (6) years following the end of the grant period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been finally resolved. 14. RIGHT OF INSPECTION At no additional cost all records relating to the Grantee's performance under this Grant shall be subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditor, and state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Grant. The Grantee shall provide access to its facilities for this purpose. 15. SEVERABILITY If any provision of this Grant or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Grant that can be given effect without the invalid provision, if such remainder conforms to the requirements of law and the fundamental purpose of this Grant and to this end the provisions of this Grant are declared to be severable. 16. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing. Grant Agreement GRT20029 General Terms and Conditions Page 5 of 14 7 Exhibit A Washington State Office of Public Defense Public Defense Improvement Program City Grant Report #1 All City grant recipients are required to submit a completed copy of this report, along with corresponding documentation, to the Washington State Office of Public Defense by June 1, 2020. City: Date Completed: Contact Name: Title: Mailing Address: Phone: Email Address: 1.1 In 2019, the city paid indigent defense expenses as follows: City Funds Chapter 10.101 RCW State Other Funds Grant Funds Attorney salaries and benefits, contract and conflict attorney compensation $ $ $ Investigators, experts, interpreters, social workers, and other professional services $ $ $ Other public defense expenses $ $ $ Total $ $ $ Grant Agreement GRT20029 Exhibit A — Grant Report #1— Due June 1, 2020 Page 6 of 14 1.2 For 2020, the city has budgeted indigent defense expenses as follows: Chapter 10.101 RCW State City Funds Grant Funds Other Funds Attorney salaries and benefits, contract and conflict attorney compensation $ $ $ Investigators, experts, interpreters, social workers, and other professional services $ $ $ Other public defense expenses $ $ $ Total $ $ $ 1.3 What amount of the 2020 state grant funds has been spent so far? 2.1 In 2019, attorneys providing indigent defense representation had the following caseloads: Fill in section 2.1(a) if the city has a public defender agency or contracts with a county public defender agency or non-profit public defense firm. Fill in section 2.1(b) for list appointments or contracts with private attorneys. a. Cities using public defender agencies. Number of cases assigned to public defender agency (not including conflict counsel): Number of probation violations and other miscellaneous post sentencing hearings assigned: Number of full -time -equivalent public defenders: Average per -attorney caseload, if available: b. Cities using list appointments or contracts with private firms. Number of cases assigned to public defense attorneys: Number of probation violations and other miscellaneous post sentencing hearings assigned: Number of attorneys with public defense contracts or on court's appointment list: Grant Agreement GRT20029 Exhibit A — Grant Report #1— Due June 1, 2020 Page 7 of 14 9 3.1 Permissible Use(s) of Grant Funds (See Section 4 of Grant Agreement Special Terms and Conditions): 3.2 Description of How Grant Funds Have Been Used to Date: 3.3 Plans for Utilizing Remaining Funds by End of Calendar Year (If Applicable): 3.4 Description of Impact State Funds Have Had on Local Public Defense Services: 4.1 If the city has public defense contracts, fill out the Table of Public Defense Contracts (Table I), and provide a copy of each current contract in alphabetical order by attorney name. If possible, please provide scanned copies of contracts, by CD or email attachment. Failure to provide current contracts could result in an incomplete report. 4.2 If the court appoints public defense attorneys from a list, provide the name of each attorney and the compensation paid per case or per hour in the Table of List -Appointed Public Defense Attorneys (Table 11). 4.3 If the City has adopted any new public defense policies, ordinances, or resolutions within the last year, please attach them to this report. 4.4 Provide copies of attorneys' 2020 second quarter Certificates of Compliance. Grant Agreement GRT20029 Exhibit A — Grant Report #1— Due June 1, 2020 Page 8 of 14 10 Table I: Public Defense Contracts and Subcontracts Currently in Effect (2020) Name of attorney/firm (If firm, please identify (1) the total number of attorney FTEs handling public defense cases, and (2) the name of each attorney handling public defense cases) Number of misdemeanor/ gross misdemeanor cases anticipated for the attorney/firm in 2020 Method and rate of payment (per case/per hour, etc.) Conflict cases only? Yes/No Grant Agreement GRT20029 Exhibit A — Grant Report #1— Due June 1, 2020 Page 9 of 14 11 Table II: List -Appointed Public Defense Attorneys (2020) Name of attorney/firm (If firm, please identify (1) the total number Method and rate of payment (per of attorney FTEs handling public defense Number of cases assigned cases, and (2) the name of each attorney case/per hour, etc.) handling public defense cases) Grant Agreement GRT2OO29 Exhibit A — Grant Report #1— Due June 1, 2020 Page 10 of 14 12 Exhibit B Washington State Office of Public Defense Public Defense Improvement Program City Grant Report #2 All City grant recipients are required to submit a completed copy of this report to the Washington State Office of Public Defense by December 1, 2020. Failure to timely submit this report could delay disbursement of 2021 grant funds. City: Report Date: Contact — Name/Title: Email: Phone: Address: 1. As of the date of this report, the city has paid indigent defense expenses as follows in 2020: City Funds Chapter 10.101 RCW State Grant Funds Other Funds Attorney salaries and benefits, contract and conflict attorney compensation $ $ $ Investigators, experts, interpreters, social workers, and other professional services $ $ $ Other public defense expenses $ $ $ Total $ $ $ Will all 2020 grant funds be expended by the end of the calendar year? Yes No Unsure Grant Agreement GRT20029 Exhibit B — Grant Report #2 — Due Dec. 1, 2020 Page 11 of 14 13 2. Permissible Use(s) of Grant Funds (See Section 4 of Grant Agreement Special Terms and Conditions): 3. Description of How Grant Funds Have Been Used in 2020: 4. Plans for 2021 Grant Funds: 5. Description of Impact State Funds Have Had on Local Public Defense Services Grant Agreement GRT20029 Exhibit B — Grant Report #2 — Due Dec. 1, 2020 Page 12 of 14 14 Exhibit C Washington State Office of Public Defense Public Defense Improvement Program City Grant Report #3 All City grant recipients are required to submit a completed copy of this report, along with all public defense attorneys' 2021 quarterly Certificates of Compliance to the Washington State Office of Public Defense by June 1, 2021. City: Report Date: Contact — Name/Title: Email: Phone: Address: 1. For 2021, the city has budgeted indigent defense expenses as follows: Chapter 10.101 RCW State City Funds Grant Funds Other Funds Attorney salaries and benefits, contract and conflict attorney compensation $ $ $ Investigators, experts, interpreters, social workers, and other professional services $ $ $ Other public defense expenses $ $ $ Total $ $ $ 2. What amount of the2021 state grant funds has been spent so far? $ Grant Agreement GRT20029 Exhibit C— Grant Report #3 — Due June 1, 2021 Page 13 of 14 15 3. Permissible Use(s) of Grant Funds (See Section 4 of Grant Agreement Special Terms and Conditions) 4. Description of How Grant Funds Have Been Used to Date: 5. Plans for Utilizing Remaining Funds by End of Calendar Year (If Applicable) 6. Description of Impact State Funds Have Had on Local Public Defense Services Grant Agreement GRT20029 Exhibit C— Grant Report #3 — Due June 1, 2021 Page 14 of 14 16 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Ben Hayman, Fire Marshal BY: Ben Hayman, Fire Marshal CC. Mayor Ekberg DATE: December 4, 2019 SUBJECT: Fire Marshal authorization to approve Lam's Seafood fireworks application ISSUE Requesting Council to authorize the Fire Marshal to approve the Lam's Seafood fireworks application when they submit all the required documentation. BACKGROUND Lam's Seafood Asian Market is holding a grand opening celebration on January 3, 2020. They recently submitted Special Event permit for the grand opening. Lam's Seafood would like to set off fireworks at the beginning of the event. The use of fireworks will require Lam's Seafood to submit a separate application for Fireworks review and approval. City of Tukwila Ordinance 1787 requires the Fire Marshal to review fireworks applications for compliance with the law and report the findings to City Council. Pursuant to TMC 8.12.020(3)(d), the City Council must review permits for the public display of fireworks and then grant, deny, or grant with conditions such permit. In this instance, the permit applicant has not been able to gather all permit -required information in time for Council's review. It is anticipated that the permit applicant will be able to provide all necessary information for Fire Marshal to review, before the event is scheduled to take place. DISCUSSION If City Council supports this streamlined approach for this Fireworks approval process, the Fire Marshal would like to submit an update to Ordinance 1787 at a future date. The proposed update would streamline the approval process where the City Council delegates the authority to approve fireworks permits to the Fire Marshal, if all permit requirements are met. These requirements include compliance with state statutes and local ordinances. RECOMMENDATION The Fire Marshal seeks the City Council's approval of the fireworks permit, subject to the Fire Marshal's subsequent determination that all permit requirements, including compliance with state statutes and local ordinances, have been met and seeks delegation of the authority to approve the fireworks permit to the Fire Marshal, if all permit requirements are met. If permit requirements are not met, the fireworks permit 17 INFORMATIONAL MEMO Page 2 would be denied. The Special Event permit can still be approved, but without the use of fireworks. ATTACHMENTS Lam's Seafood Special Event Application Tukwila Municipal Code 8.12-Fireworks City of Tukwila Ordinance 1787-Fireworks im City of Tukwila Temporary Special Event Permit Application You May Email Application To: TempSpecialEvents@TukwilaWA.gov Or You May Deliver Application to: City of Tukwila, Fire Marshal Office, 6300 Soutlicenter Blvd, Ste 209, PH# 206-575-4407 No Fee for Event Application. A permit fee may apply depending on event. Please allow 10 -15 business days for issuance of permit. ASSIGNED PERMITI, Event Contact Information Name of Organization Sponsoring Event:iAMIS Date of Application: l /rr �{ City of Tukwila Business License: We will orda-le- vleolt C UBI# 6 0 3 g 3 col s-t(uC�fo� c t r I Event Contact Name: N f I N�U ya! Iv Phone # 4o2 G J G� 3 p j Email Address: aoet , �1G(wyaj I � �%lJG1 1� V Mailing Address: IN-8 S , %1 N Cr S•� , ,- lyre Event Back Up Contact Name: Phone #.�O6 gij 3 �001� =EmailAddress: *iz . MC'f rCtI lal,' 7 _Cec c &7n Tvoe of EveTt Type of Event: D1'n SCALED SITE PLAN OF EVENT IS REQUIRED BROCHURESATTACH POSTERS OR MAILING ADVERTISEMENT If ANNOUNCEMENTOF Dates of Event: r Hours of O eralion: Number of Event Volunteers: rtu�( 0,3. V�0 p . —4 d�f5 Address /location of event: o2L1 _5 M i n kl e r o u'e va j (u K Wi'0_ . (xlA- 0 219 Y Will the event be held at any time during non -day light hours: No Private Security provided: Will the event be held indoors or outdoors: our f C'QD (— In Parking lot: I On Sidewalk: L�j 1Z_ Streets, Trails and Parking - Attach Trail route, Parking Plan and location maps, written narrative of traffic Will streets need to be closed: X ve-61 I I Ve Will any portion of a City trail need to be closed: What trail? If Yes, what streets and for how long: aM (b When and how long: P 0 Trail route/site plan required Parking; On street El Off street: E If yes, what streets will be used: How will parking be directed I controlled: W kvi II ;-tave ct I ¢ t a-) lM f ire r hv Ile f- TMC Noise Code; allowable times 7arn -10pm Monday through Friday Barn - 10pm Saturday and Sunday Use of PA System? i` — — --- 1-I� - If DJ; Name of DJ: Nd --C If live music event / performance - Name of performer I group: �{, ru�orr Start Time: /tV ' 30 C4 yhn Stop Time: 02 %JI-) n �^ 19 City of Tukwila Temporary Special Event Permit Application - page Z SCALED SITE PLAN REQUIRED TO SHOW LAYOUT OF EVENT ASSIGNED PERMIT # Restroom I Washing Facilities and Garbage Permanent Restroo Hand Washing Available: YES f NOPortable Restroom: YES:NO� : Station: YES IM N0: Garbage Receptacles: YESV N0[—] Qnty: Garbage Collection and Disposal Plan: PropaneElectrical I :. in scaled site plan Using liquid propane gas / open Flame: YES: NO[jr For cooking: For heating: Portable generators used: YESr__1 0 ype: Cord & Plug: Hardwire Electrical Service for I at the event, includin use of power / extension cords: YES: NO�/ Temporary. .•. on scaled site plan Tents: YES© NO Qnty: Dimensions, including height: to Trailers /Cargo Containers YES: NO[ Only: Dimensions, including height: Temporary Stages: YESV NO: Only Dimensions, including height: �(X'g I I Scaffolding: YES: NoF_ --' Temporary Water Meter needed: YES NO Selling I Serving I Alcohol - ... Selling / Serving Alcohol: YES NO EY' WA Slate Liquor Lic. # Selling / Serving Food: YES NO � King County Food Permit # RCW 69.50.445(1) STATES THAT IT IS UNLAWFUL TO OPEN A PACKAGE CONTAINING, OR CONSUME, MARIJUANA, MARIJUANA - INFUSED PRODUCTS OR MARIJUANA CONCENTRATES IN VIEW OF THE GENERAL PUBLIC OR IN A PUBLIC PLACE Event Entertainment Motorized Carnival Inflatable Floats: YES NO vehicles: YES: NOM Rides: YES: NOfV'1 Bouncers: YES NO� F7eworks: Y S NO Booths/ Animals: YES: NO� Types• Vendors: YES NO Signage — criteria for temporary signage to be followed — max 2 signs, up to 64sqft total, shown on site plan Temporary Signs ! I i I Wind Animated Banners: YES NO: Only Dimensions: Objects: YES M",NO: Searchlights: YES 11NO[0 Completed Application Scaled Site Plan Event Flyers / Brochures Insurance — If Required The applicant may be required to procure and maintain proof of minimum insurance 1 full business day prior to the event and for the duration of the event naming the City of Tukwila as Primary and Non-contributory Additional insured. Applicant also agrees to defend, indemnify and hold the City, its officers, officials, employees, representative and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with activities or operations performed by the Applicant or on Applicant's behalf out of issuance of this Permit, except for Injuries and damages caused by the sole negligence of the City. Signature certifies accepta ce of terms and information provided is accurate: f Signature Dale 20 z K 4 Carter's P T., Blvd Minkler Blvd • 241B MAkler Boulegard T Red Robin Gourmet Burgers and Brews 'ter�o We are here S`° Parkn,g lot Back Side 0 C� ty City 9- 0 N 9 Pizza Studio 9 Best Buy Geek Squad Q Pier 1 4 T Mich.;als 9 Wingstop 0 Halloween City 4 Nordstrom Rack Southcenter Square 4 Discount Direct Furniture Minkler Blvd Minkler Blvd CustoMascot : ni e'-7 Sullr>s ❑ Feather Flags it I. 11 Balloon Columns ❑ Grand Opening Banner Ml ]] 0 cl Pennant Flags-; Sign Spinner 7 Blink Charging Sta 10 Minkler Blvd 0 Upland Dr 22 Lam's Seafood ��Asian Market 1221 5 Kind 5treet Seattle, WA 98144 Phone: 206.957.7006 Email: info@Lamseafood.com 12/2/2019 To: The Honorable City Council Members City of Tukwila Fr: Lam's Seafood Asian Market 243 Minkler Blvd, Tukwila 98188 Dear Council Members: My name is Anh Nguyen, Marketing Coordinator of Lain's Seafood Asian Market. I am writing this letter to ask for your permission for our market grand opening event. I have attached the Special Event Permit Application, included some drawings, photos, map for your reference. As you can see in the application form. We will have some activities during grand opening such as Lion & Dragon Dance, Ribbon Cutting, Music and especially Ceremonial Firecrackers. We would like to set off the Ceremonial Firecrackers during the event. It will happen in 10-15 minutes while the Lion & Dragon Dancing show. We had been used Ceremonial Firecrackers in the past year at our Seattle store. Currently, we are still in process to finding a licensed pyrotechnics technician to oversee the use of the firecrackers. We will not use the firecracker until we get your permission and have a licensed pyrotechnics technician. Hopefully, you will allow us to set off the Ceremonial Firecrackers. And will allow us to have the grand opening show. Thank you very much for your time Honorable Council Members. I look forward to hearing from you. Respectfully An ANguye� Marketing Coordinator, Lam's Seafood Asian Market 23 TUKWILA MUNICIPAL CODE CHAPTER 8.12 FIREWORKS Sections: 8.12.010 Sale of Fireworks Prohibited 8.12.020 Ban on Fireworks Discharge 8.12.030 Fireworks Discharge, Enforcement Authority 8.12.040 Fireworks Discharge, Penalties 8.12.010 Sale of Fireworks Prohibited No person, firm or corporation shall manufacture, sell, or store fireworks in the City of Tukwila, except that a person granted a permit for a public display of fireworks shall be allowed to buy, possess and store fireworks according to the permit granted. (Ord. 1786 §1, 1996) 8.12.020 Ban on Fireworks Discharge No person or persons shall ignite, explode or discharge any fireworks or firecrackers within the city limits of Tukwila, except as provided below: 1. Use by a group or individual for religious or other specific purposes on an approved date an approved location pursuant to a permit issued pursuant to RCW 70.77.311. 2. Use of trick and novelty devices as defined in WAC 212.17.030, and use of agricultural and wildlife fireworks as defined in WAC 212.17.045, 3. Public Display of Fireworks a. "Public displays of fireworks" are defined as an entertainment feature where the public is admitted or permitted to view the display or discharge of fireworks. b. Public displays of fireworks shall be allowed pursuant to the definitions and permit provisions found in RCW 70.77.255, 70.77.260 (2), 70.77.280 through 70.77.295, and City requirements in TMC 8.12.020-3.c, 3.d & 3.e below. c. Applications for public display of fireworks shall be made in writing at least 14 days before the proposed display. The Fire Marshal shall investigate the safety, supervision, responsibility and preparation for the display, and shall report to the City Council those findings. d. The City Council shall review all permit applications for a public display of fireworks, and shall have the power, based upon the finding of their investigation, to grant or deny any application for a permit, or to subject the same to such reasonable conditions, if any, as they shall prescribe. Said decision to grant, deny, or grant subject to conditions shall be in writing with findings and conclusions provided therein in support of the City Council's decision. e. The fee for a public display shall be $100. f. Permits granted shall be in effect for the specified single event, date and time specified in the permit. Such permit shall not be transferable. g. Any applicant who feels he/she has been denied a permit for reasons other than those set forth in this section, is entitled to appeal the written decision in accordance with procedures set forth in TMC 8.45.060 relating to appeals from notice and orders. (Ord. 1787 §1, 1996) 8.12.030 Fireworks Discharge, Enforcement Authority The Chief of Police and Fire Marshal are both directed to administer and enforce the provisions of this chapter. Upon request by the Chief of Police or the Fire Marshal, all other City departments and divisions are authorized to assist them in enforcing this Chapter (Ord. 1787 §2, 1996) 8.12.040 Fireworks Discharge, Penalties Any person who violates any portion of this ordinance shall be subject to having their fireworks confiscated as provided for in RCW 70.77.435, and shall be guilty of a civil violation and penalty as provided in TMC Chapter 8.45. (Ord. 1787 §3, 1996) Page 8-12 Produced by the City of Tukwila, City Clerk's Office 24 J�.p11LA, .. . OI Z IR.. 1 1906 City of Tukwila Washington Ordinance No. 1787 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, BANNING THE DISCHARGE OF FIREWORKS WITHIN THE CORPORATE LIMITS OF THE CITY OF TUKWILA; ESTABLISHING EN- FORCEMENT AUTHORITY, ESTABLISHING PENALTIES FOR VIOLATION; REPEALING ORDINANCE NO. 1708; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the Tukwila City Council wishes to represent the majority opinion of its citi- zens on the issues of the discharge of fireworks in the City, and WHEREAS, in a February, 1996 survey in the Hazelnut, the survey showed 151 votes to ban fireworks, 25 votes opposing a ban, and 125 votes for keeping the then -current restriction of allowing the discharge of fireworks only on July 4th, and WHEREAS, the City Council found public opinion too closely divided between those wanting and those not wanting a ban on fireworks to warrant a change in the ordinance without further information, and WHEREAS, the Council authorized an advisory vote on the November 5, 1996 ballot, ask- ing whether citizens supported or opposed a ban on the sale and discharge of fireworks, and the vote tally was 2,432 voters supporting a ban and 2,212 opposing a ban, leaving a margin of 52.3% pro -ban to 47.6% anti -ban; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHING - TON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ban on Fireworks Discharge. No person or persons shall ignite, explode or dis- charge any fireworks or firecrackers within the city limits of Tukwila, except as provided below: A. Exceptions. 1. Use by a group or individual for religious or other specific purposes on an approved date an approved location pursuant to a permit issued pursuant to RCW 70.77.311. 2. Use of trick and novelty devices as defined in WAC 212.17.030, and use of agricultural and wildlife fireworks as defined in WAC 212.17.045. 3. Public Display of Fireworks a. "Public displays of fireworks" are defined as an entertainment feature where the public is admitted or permitted to view the display or discharge of fireworks. b. Public displays of fireworks shall be allowed pursuant to the defini- tions and permit provisions found in RCW 70.77.255, 70.77.260 (2), 70.77.280 through 70.77.295, and City requirements in subsections (C), (D), and (E) be- low. C. Applications for public display of fireworks shall be made in writing at least fourteen (14) days before the proposed display. The Fire Marshal shall investigate the safety, supervision, responsibility and preparation for the display, and shall report to the City Council those findings. 25 d. The City Council shall review all permit applications for a public dis- play of fireworks, and shall have the power, based upon the finding of their investigation, to grant or deny any application for a permit, or to subject the same to such reasonable conditions, if any, as they shall prescribe. Said deci- sion to grant, deny, or grant subject to conditions shall be in writing with findings and conclusions provided therein in support of the City Council's decision. The fee for a public display shall be $100. f. Permits granted shall be in effect for the specified single event, date and time specified in the permit. Such permit shall not be transferable. g. Any applicant who feels he/she has been denied a permit for reasons other than those set forth in this section, is entitled to appeal the written de- cision in accordance with procedures set forth in T.M.C. 8.45.060 relating to appeals from notice and orders. Section 2. Enforcement Authority. The Chief of Police and Fire Marshal are both directed to administer and enforce the provisions of this chapter. Upon request by the Chief of Police or the -Fire Marshal, all other City departments and divisions are authorized to assist them in enforc- ing this Chapter. Section 3. Penalties. Any person who violates any portion of this ordinance shall be sub- ject to having their fireworks confiscated as provided for in RCW 70.77.435, and shall be guilty of a civil violation and penalty as provided in TMC 8.45. Section 4. Repealer. Ordinance 1708 is hereby repealed. Section S. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after passage and publication as provided by law. PASSED BY THE CITY COUCIL OF THE C,�TY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this �/ day of i(((-L 1996. Jo W. Rants, Mayor ATTEST / AUTHENTICATED: E. Cantu, City Clerk APPROVED AS TO FORM: Of 'ce of the City A mey FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL:1.7 PUBLISHED: EFFECTIVE DATE: /v? ORDINANCE NO.: / 7S7 26 CITY OF TUKWILA SUMMARY OF ORDINANCE NO. 1 7 Y %7 AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON, BANNING THE DISCHARGE OF FIREWORKS WITHIN THE CORPORATE LIMITS OF THE CITY OF TUKWILA; ESTABLISHING ENFORCEMENT AUTHORITY, ESTABLISHING PENALTIES FOR VIOLATION; REPEALING ORDINANCE NO. 1708; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. On /� / 9 IF4 , the City Council of the City of Tukwila passed Ordinance No. /787 banning the discharge of fireworks in the City, except for those who fulfill the requirements for a public display of fireworks; providing for severability and establishing an effective date. The full text of this ordinance will be mailed without charge to anyone who submits a written request to the City Clerk of the City of Tukwila for a copy of the text. APPROVED by the City Council at its meeting of X4w�(-/J (91 E. Cantu, City Clerk Published Seattle Times: /.2 )11� 27 w City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Chief Wittwer BY: Ben Hayman, Fire Marshal CC: Mayor Ekberg DATE: December 4, 2019 SUBJECT: Fireworks Permit Approval for the Seattle Seawolves 2020 Season ISSUE The Seattle Seawolves Rugby Team would like to have pyrotechnics used at their home games. BACKGROUND Pyro and Fire FX, LLC on behalf of the Seattle Seawolves Rugby Team has requested approval for their fireworks permit for the Seawolves 2020 season home games, pursuant to RCW 70.77 and TMC 8.12.020. Pyro and Fire FX will be using the devices similar to the Seawolves 2019 season. DISCUSSION The Seattle Seawolves Rugby Team would like to use fireworks during the opening ceremonies. Star -fire Sports is supportive of the use of fireworks and has provided written documentation for this support. Staff has reviewed the submitted documents and supports the request. These fireworks are similar to those used during Sounders and Seahawks games. Please note that the pyrotechnic display for the Seawolves games do not have the size and complexity that are used during past July 4th events at Fort Dent. FINANCIAL IMPACT None RECOMMENDATION Staff recommends that the application be approved at the December 9, 2019, Finance Committee meeting and then forwarded to C.O.W. that same day. ATTACHMENTS Washington State Public Fireworks Display Permit Packet 29 30 THIS FORM IS INTENDED 7-0 BE USED A S A GENERIC PUBLIC DISPLAY PERMIT FOR THE AUTHORITY HAVING JURISDICTION AND PYROTECHNIC OPERATORS WITHIN THE STATE OF WASHINGTON WASHINGTON STATE PUBLIC FIREWORKS DISPLAY PERMIT Appheant Name of Event Street Address J LI &00 S {-.Gyr�Q- n, �k City -Y"� t`k ) " �\ County `C_I ncr - Event Dated - (Y� Gnu �a Sp'event Time J h u ❑ AM �Z PM AppiIca nt's/Sponsor's Name �� �,� (��� Phone No. Pyrotechnic Operator 1�,\J;A �arnn-pr ; a License No, P- 0 Experienced Assistant's Name k cs-e- General Display Company Name Phone No. 2�3 Attach a separate piece of paper and/or copies of the following documents: • The number of set pieces, shells (specify single or multiple break), and other items, • The manner and place of storage of such fireworks prior to the display. • A diagram of the grounds on which the display is to be held showing the point at which the fireworks are to be discharged; the location of all buildings, highways, and other lines of communication; the lines behind which the audience will be restrained; and the location of all nearby trees, telegraph or telephone lines, or other overhead obstruction. • Documentary proof of procurement of Surety bond or public liability insurance. Authority Having Jurisdiction Name of Permitting Official Title Permit Granted: ❑ Yes Restrictions/Notations Local Fire Code Authority f` � r t Phone No. ❑ Yes, with Restrictions (see "Notations" below) ❑ No Signature of Permitting Official Date of Approval Permit Number if approved, this permit is granted for the date and time noted herein under the authority of the international Fire Code it; accordance with Revised Cade of Washington 70.77 and all applicable rules and ordinances pertaining to fireworks in th is jurisdiction. This permit is INVALID unless in the possession of a properly licensed Pyrotechnic Operator, who is responsible for any and all activities associated with the firing of this show. MUST BE APPROVED BY THE AUTHORITY HAVING JURISDICTION 3C00-420-050 (R 3113) 31 January 16"' at 7pm 26"' at 7pm February 22"' at 6pm 29"' at 6pm March 7" at 6pm 21" at 6prn 291" at 5pm April 12"' at 5pm May 17'h at 5pm 31" at 5pm 2020 Seawolves Schedule 32 @•.., Waz7hinr con State Fatroi Fie Protection 7+s'eari -)fftrc: or'nc� Slvtc F (r ,•t,a ire Marsr al General Display Fireworks License M1�U1' Licensee Dat- Pvrt) & i ire rX Post �1"J'ce E3c:x ' ) Gig Harbor Crate of IaSue.Januar: 'I. 2U L't �; ration. l iiaL•I le Nut7•n r7 c' U V _.I P"QT-ecti—I sjruakf the St: to Faca PAar, — >}= mot,; General Display Fireworks License Licensee Data Pytu & Fife F,t. LL _. ost Offir;n G OX '. j? Cain Harbor. t;Vrl. I,Ii515 f IGJr15e Nunw'e' Data of:s> tje:Jryn:.rnry 5 (;p All r •Stu.= F'rJ uAar:. t Oprarational Data c`fc:-IG Nunl'r:Fr. tY'-.53; .i�i7-5t fE Dtale y( FxA,,,a'.u'rn. January. tit . 4.4 Washington State Patrol Fire Protection Bureau Office ofthe State Fire Marshal Pyrotechnic Operator License Licensee Data David Sommerville Phone Number: (623) 377-1863 1506 N Defiance #R101 Email Address: dinkorca@me.com Tacoma, WA 98406 Date of Issue: January 30, 2019 License Number: P-0"66 Date of Expiration: January 31. 2020 5ta,e Fire Marshal licensee $ktna!ure • , ,r. uuc• W,til.bf.und G�rrd Washington State Patrol Fire Protection Bureau lilt) Office of the State Fire Marshal Pyrotechnic Operator License � ply Licensee Data David Sommeriille Phone Number (623) 377-1863 1506 N Defiance #R101 Email Address: dinkorea@me.com Tacoma, WA 98406 Date of Issue: January 30, 2019 License Number: P-04466 Date of Expiration: January 31, 2020 State Fire .ta: shdl --- i.icen=_ee Signature 33 4A, 35 Yrc j .i P'i N '.y '�; � f M � • yy1 • `" X r f �' TO: FROM: CC: DATE: SUBJECT City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance Committee Bruce Linton, Chief of Police Mayor Ekberg 11/26/2019 Boeing Access Rd/Airport Way S. Homeless Encampment ISSUE Tukwila Community Police Team (CPT) Officers discovered a large homeless encampment dubbed "Hilltop", which is a small piece of land that sits directly south of S. Boeing Access Rd and in the loop that is created by Airport Way S. It is approximately 100-yard long and 25-yard wide, and sits on what is believed to be public right of way. BACKGROUND CPT Officers became aware of this encampment roughly two years ago. Since then, they have made numerous contacts with the occupants of the encampment. Initially, it was simply to do welfare checks and with the implementation of the standard operational procedure (SOP), it quickly turned in to outreach. At that time, there were only three occupants in the encampment: a couple and a single male. The area has always had garbage and debris but was not visible from the roadway. Efforts in the area included Catholic Community Services and Sound Mental Health case workers. Resources were provided but none were taken. We had one success with the female occupant. and she was reunited with her son in Louisiana her drug addiction. Catholic Community Services provided support She has since returned due to her son enabling Currently, there is evidence of heavy drug use within the camp and there are numerous pieces of equipment (bicycles, lawn mowers, etc.) trash and human waste present. ANALYSIS CPT Officers believe that the Hilltop occupants are the same ones panhandling at 108th/East Marginal Way South and 112th/Tukwila International Boulevard, thus generating numerous citizen complaints via "See -Click -Fix". Over the last six months, the encampment has grown exponentially. Garbage and debris are now visible from the roadway. The area is well-known amongst the transient community and as such, is home for short periods of time to many who are passing through. In August of 2019, 1 was contacted by a Captain with KCSO. They wanted to bring the encampment to my attention. I informed them that we were aware of it and that we are working on trying to figure out who owned the parcel to try and find a solution. To date, there is no confirmed information as to who owns it. As far as we can tell, it is public right of way, thus no one jurisdiction has ownership. However, the land does sit in the City of Tukwila and as such we have a vested interest in it. 37 INFORMATIONAL MEMO Page 2 KCSO, WSDOT and SDOT have all stated this is not their area. This problem is beyond the scope of law enforcement as the homeless encampment presents a community health hazard as well as a community safety issues. The Tukwila Police response is listed at the recommendation; however, this issue will require a whole -of -government approach to effectively mitigate. FINANCIAL IMPACT The initial estimate for clean up provided by Tukwila Public Works have been estimated up to $60,000. There is significant accumulation of garbage, drug paraphernalia to include needles and other hazards, which will require a certain level of professional clean-up and bio-hazard expertise. In addition, access to the site is limited and will restrict access to machinery needed to expedite the clean-up effort. RECOMMENDATION Effectively enforced our SOP (offer services while implementing the standard 72-hour notice to vacate), clean up the encampment, emplace "No Trespass" signs and regularly monitor the area. ATTACHMENTS UAV Video of the "Hilltop" Homeless Encampment Overhead photos of "Hilltop" Encampment S Boeing Access Rd / Airport Way S Homeless Encampment The encampment, dubbed "Hilltop", is a small piece of land that sits directly south of S Boeing Access Rd and in the loop that is created by Airport Way S. It is approximately 100yds long and 25 yds wide and sits what is believed to be Public Right of Way. • Tukwila iMap has no owner information for the parcel and as such has been interpreted by Code Enforcement as Public Right of Way. Aw V I 39 77- d-Ah"N' I Oro '—dot Il D1000 ; GV53 owl", City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Joseph Todd, Director of Technology & Innovation Services BY: Mike Marcum, Supervisor of Technical Operations CC: Mayor Ekberg DATE: 12/4/19 SUBJECT: Microsoft Enterprise Agreement ISSUE TIS is seeking Council authorization for a continuance of Microsoft Enterprise Services, City contract #16-171, or Microsoft Agreement Number 01 E73965, Enterprise Number 78090401 BACKGROUND The Microsoft 365 suite of services is an integral part of City services and security. These services include all Office products, Email, SharePoint, One Drive, One Note, Skype, Teams, Yammer and more. DISCUSSION Quote # 3420463 is included for discussion. Quote shows numbers over a 3-year term, from 12/l /19-11 /30/22. FINANCIAL IMPACT Not to exceed $422,555 (w/taxes) over 3 years. This is a TIS budgeted expense, with a 10% variance, to account for the addition of unforeseen user licensing and service impacts. RECOMMENDATION The Council is being asked to approve a continuance to this Microsoft contract and consider the item at the December 9, 2019 Committee of the Whole meeting and subsequent Special Meeting, for approval. ATTACHMENTS City of Tukwila quote for Microsoft Enterprise Services 41 42 EN POINTE ■OMMEN 7 E C H N U L Cl G I E S A PCM Company ' !� • - • Quote EP111819 Price each of the 3 years Annual Price Year over Year price 3 Yr. Ext. Price �—. Product SKU Qty Price - , Year 1 ! Year 2 - Year 3 Total 0365GovE3fromSA ShrdSvr ALNG SubsVL MVL PerUsr AAA-11924 330 $ 182.21 $ 60,129.30 $ 60,129.30 $ 60,129.30 $ 180,387.90 0365GCCE1 ShrdSvr ALNG SubsVL MVL PerUsr U4S-00002 100 $ 77.71 $ 7,771.00 $ 7,771.00 $ 7,771.00 $ 23,313.00 AudioConfGCC ShrdSvr ALNG SubsVL MVL PerUsr LK3-00001 70 $ 42.87 $ 3,000.90 $ 3,000.90 $ 3,000.90 $ 9,002.70 AzureMonetaryCommit ShrdSvr ALNG SubsVL MVL Commit 6QK-00001 1 $ 1,218.00 $ 1,218.00 $ 1,218.00 $ 1,218.00 $ 3,654.00 AzureMntryCmmtmntG ShrdSvr ALNG SubsVL MVL Commit Provisio J5U-00004 1 $ - $ - $ - $ - $ - WINENT ALNG SA MVL Pltfrm KV3-00353 330 $ 42.26 $ 13,945.80 $ 13,945.80 $ 13,945.80 $ 41,837.40 ECALBridge0365FromSA ALNG SubsVL MVL Pltfrm PerUsr AAA-12436 330 $ 33.25 $ 10,972.50 $ 10,972.50 $ 10,972.50 $ 32,917.50 SysCtrStdCore ALNG SA MVL 2Lic CoreLic 9EN-00198 8 $ 18.03 $ 144.24 $ 144.24 $ 144.24 $ 432.72 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic 7NQ-00292 2 $ 587.69 $ 1,175.38 $ 1,175.38 $ 1,175.38 $ 3,526.14 SysCtrDatactrCore ALNG SA MVL 21-ic CoreLic 9EP-00208 16 $ 49.21 $ 787.36 $ 787.36 $ 787.36 $ 2,362.08 VisioOnlnP2GCC ShrdSvr ALNG SubsVL MVL PerUsr P3U-00001 9 $ 136.66 $ 1,229.94 $ 1,229.94 $ 1,229.94 $ 3,689.82 VDA ALNG SubsVL MVL Pltfrm PerDvc 4ZF-00033 10 $ 90.01 $ 900.10 $ 900.10 $ 900.10 $ 2,700.30 WinSvrDCCore ALNG SA MVL 2Lic CoreLic 9EA-00278 32 $ 126.18 $ 4,037.76 $ 4,037.76 $ 4,037.76 $ 12,113.28 WinSvrSTDCore ALNG SA MVL 21-ic CoreLic 9EM-00270 8 $ 18.03 $ 144.24 $ 144.24 $ 144.24 $ 432.72 0365XtraFileStrgGCC Next ShrdSvr ALNG SubsVL MVL PerUsr M9T-00002 5000 $ 2.19 $ 10,950.00 $ 10,950.00 $ 10,950.00 $ 32,850.00 0 $ $ $ $ $ $ 116,406.52 $ 116,406.52 $ 116,406.52 1 $ 349,219.56 W MA City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Vicky Carlsen, Finance Director BY: Aaron Williams, Fiscal Coordinator CC: Mayor Ekberg DATE: December 9, 2019 SUBJECT: D-20 update to Finance Committee ISSUE The Public Safety Plan Financial Framework Scenario D-20 was initially approved by Council in June 2018. Updates have been provided periodically with the most recent revision provided at the June 10, 2019 Finance Committee. This memo will summarize updates to provide the complete D-20 plan in its current form. SUMMARY OF PRIOR COUNCIL ACTIONS June 18, 2018 — Regular Council Meeting — Council adopted the D-20 funding plan which provides the financial framework to build the Justice Center, Fire Stations 51 and 52 as well as the consolidated Public Works facility. July 2019 — Public Safety Committee (7/1) — Contract amendment for Fire Station 52 Mini-MACC1 was reviewed and forwarded to and approved at the July 15 Regular Council meeting. October 2019 — Transportation & Infrastructure Committee (10/8 & 22) — Public Works master planning was presented with discussion about the Phase 1 build at the site. This was forwarded to the 10/28 Committee of the Whole and forwarded to and approved at the 11/4 Regular meeting. November 2019 — Public Safety Committee (11/4) — Contract amendment for Fire Station 52 Mini- MACC2 was reviewed and forwarded to the November 12 Committee of the Whole meeting. HIGHLIGHTS OF UPDATED D-20.1 FINANCIAL FRAMEWORK After all updates & changes are applied to the D-20 financial framework, all years in the plan show a positive ending balance (row 58). Revenues: The final Bonds were issued in October 2019 with revenues having been updated to actuals. Debt service on the bonds has also been updated to show actual obligations. Fire Impact Fees for 2019 were updated from $667k to $1 million based on year-to-date collections. Fire impact fees in 2020 were also increased from $467k to $800k to reflect higher expected collections in that year. Investment Earnings have been revised to reflect current expectations. 45 INFORMATIONAL MEMO Page 2 Expenditures: Justice Center and Fire Stations: Reallocation of $130k from both Justice Center and Fire Station 51 to add $260k to Fire Station 52 budget, for a total budget of $23.75 million for FS 52. (11/4 Public Safety Committee, 11/12 C.O.W., 11/18 Regular Meeting). Public Works consolidated shops: Budget was increased from $30 million to $35.7 million for costs related to Phase 1 of the PW master plan. (11/4 Regular Meeting) RECOMMENDATION Presentation is for information only. ATTACHMENTS D-20 Comparison June 2019 vs Dec 2019 Public Safety Plan D-20 Financial Framework .R A I B Id D I E 1 D-20 Comparison June 2019 vs Dec 2019 Current D-20 2 As of 12/2/19 Net Change 4 Revenues: 5 UTGO bond proceeds, Voted 78,057,080 672,080 6 LTGO bond proceeds, Councilmanic 45,450,376 276,340 7 Fire Impact fees & deposit - Segale Fire Impact fees - other F301, Lnd & Prk Acq contribution Property/land sales REET 1 Sales Tax Mitigation payments Interfund transfer in (out) Investment earnings Annual Contribution General Fund Debt Service General Fund Annual Contribution Utility Funds Additional capacity from maturing, existing debt Revenue Total Project Expenditures Justice Center FS 51 FS 52 FS 54 Apparatus & equip Apparatus financing Public Works Shops Project Expenditures Total DEBT SERVICE Debt service 2018 LTGO Debt service 2019 LTGO Total Debt Service General Fund Debt Service Utilit PROJECT and GENERAL FUND DEBT SERVICE TOTAL EXPENDITURES PROJECT PLUS DEBT SERVICE FUND BALANCE Annual Surplus (Shortfall) Beginning Carryover (Shortfall) Complete Project Ending Fund Balance Revenue net change increase (decrease) Expenses net change increase (decrease) GF Debt Svc net change increase (decrease) Net Change in Ending Fund Balance 4,750,000 9,817,000 3,000,000 13,053,090 12,813,091 4,017,452 - 1,480,824 10,967,650 881,613 3,141,854 14,858,560 202,288,590 66,864,711 14,684,632 23,750,000 1,502,000 10,075,303 5,750,493 35,700,000 158,327,139 28,720,676 32,102,454 60,823,130 41,220,129 iO3,001 199,547,267 2,741,323 - 2,741,323 - 666,000 - 163,790 - - - 110,000 3,500,000 (538,975) - - 4,849,235 (130,000) (130,000) 260,000 - - - 5,700,000 5,700,000 - (3,678,372) (3,678,372) 3,553,915) (124,457) 2,146,085 2,703,150 2,703,150 4,849,235 5,700,000 (3,553,915) 2,703,150 8 9 10 11 12 13 14 15 16 17 18 23 25 26 27 28 29 30 31 32 36 43 44 45 46 47 51 53 55 56 57 58 60 61 62 63 G Prior D-20 Update to 6/10 Fin Cmte 65 (1) Updated to actual Debt proceeds/Debt Service 66 (2) updated for budget/actuals 2018-2020 67 (3) add $3.5M GF contribution for PW Shops phase 1, added $5.7M PW Shops Phase 1 budget 68 (4) PW Shops GF debt svc funding 2018-2020 69 (5) Reallocation of budgets between Justice Center and Fire Stations for FS 52 Admin build -out. 70 (6) Debt service detail by fund 77,385,000 45,174,036 4,750,000 9,151,000 3,000,000 12,889,300 12,813,091 4,017,452 1,370,824 7,467,650 1,420,588 3,141,854 14,858,560 197,439,355 66,994,711 14,814,632 23,490,000 1,502,000 10,075,303 5,750,493 30,000,000 152,627,139 28,720,676 35,780,826 64,501,502 4,774,044 7.7,459 197,401,182 38,173 1 38,173 (5) (5) (5) (3) (1) (6) (6) WA -P�- PSP AND PW SHOPS PUBLIC SAFETY PLAN - Financial Framework - Scenario D - 20 Year Debt with Apparatus Financed Updated November 2019 00 COMBINED B C D E F G H I J K L M N 0 P Q 1 Projection with all current information actual 2016• actual actual budgetlest budget 2 3 TOTAL 5 Revenues: UTGO bond proceeds, Voted LTGO bond proceeds, Councilmanic Fire Impact fees & deposit - Segale Fire Impact fees - other F301, Lnd & Prk Acq contribution Property/land sales REET 1 Sales Tax Mitigation payments Interfund transfer in (out) Investment earnings Annual Contribution General Fund Debt Service General Fund Annual Contribution Utility Funds Additional capacity from maturing, existing debt 78,057,080 45,450,376 4,750,000 9,817,000 3,000,000 13,053,090 12,813,091 4,017,452 - 1,480,824 10,967,650 881,613 3,141,854 14,858,560 36,709,954 - 1 - I - - i - - - - 9,561 - - - - - 500,000 1,017,000 - - 258,283 141,854 - 141,854 - - 20,174,036 300,000 ; 400,000 1 3,000,000 - 500,000 - _ 662,979 - 119,513 3,000,000 I - 41,347,126 25,276,340 300,000 1,000,000 - 2,753,090 500,000 251,091 _ 310,000 - 402,100 - - -- 300,000 ; 800,000 1 - i 1,000,000 500,000 1,004,363 _ 200,000 3,500,000 360,000 - 831,000 300,000 300,000 4,300,000 500,000 1,004,363 _ 40,000 - - - 831,000 300,000 ; 300,000 I 5,000,000 500,000 ' 1,004,363 _ i - I - - I - I 498,600 ' 300,000 300,000 - 500,000 753,272 _ - - - 498,600 300,000 ; 300,000 I - 500,000 I - I - - I - I 880,800 ; 300,000 300,000 - 500,000 - - - - 1,196,400 300,000 ; 300,000 I - 500,000 1 - I 1,000,000 - I - I 717,840 ; 300,000 300,000 - 500,000 - 1,000,000 - - 717,840 300,000 ; 300,000 - 500,000 - I 1,000,000 - I - I 717,840 ' 300,000 300,000 - 500,000 - 1,000,000 - - 717,840 6 7 8 9 10 11 12 13 14 15 16 17 18 19 24 Revenue Total 202,288,590 1 36,719,516 2,058,992 28,156,528 72,139,747 8,495,363 7,275,363 7,602,963 2,351,872 1,980,800 2,296,400 2,817,840 2,817,840 2,817,840 2,817,840 26 Project Expenditures Justice Center FS 51 FS 52 FS 54 Apparatus & equip Apparatus financing Public Works Shops 66,864,711 14,684,632 23,750,000 1,502,000 10,075,303 5,750,493 35,700,000 123,833 59,853 I 8,256 1 - I 14,447 431,266 258,229 159,739 140,606 573,651 283,709 17,672,347 1 770,043 ; 309,181 1 1,086,116 3,373,824 13,357,384 26,792,652 9,787,212 7,656,380 275,279 624,578 12,539,055 21,844,613 1 3,809,295 ; 13,504,000 1 368,146 I 9,519,852 - 2,112,445 276,621 I 583,525 507,480 - I 287,091 270,250 I 384,755 270,250 I i 414,980 270,250 I 806,277 270,250 I 109,936 270,250 758,212 575,049 27 28 29 30 31 32 33 37 Project Expenditures Total 158,327,139 206,388 1,847,199 36,568,895 57,675,155 49,045,906 2,389,066 583,525 507,480 557,341 655,005 685,230 1,076,527 380,186 1,333,262 44 DEBT SERVICE Debt service 2018 LTGO Debt service 2019 LTGO 28,720,676 32,102,454 - - - 239,026 - 804,200 - 804,200 890,304 804,200 805,300 1,534,200 1,690,300 1,532,700 1,691,050 1,534,450 1,689,550 ; 1,534,200 1,690,800 1,531,950 1,689,550 ; 1,532,700 1,690,800 1,531,200 1,689,300 1,532,450 1,688,750 45 46 47 Total Debt Service 60,823,130 - 239,026 804,200 1,694,504 1,609,500 3,224,500 3,223,750 3,224,000 3,225,000 3,221,500 3,223,500 3,220,500 3,221,200 48 General Fund Debt Service Utility Funds Debt Service 41,220,129 19,603,001 - - - 119,513 119,513 402,100 402,100 1,195,541 498,963 919,785 689,715 2,073,500 1,151,000 2,073,418 1,150,332 2,072,956 1,151,044 2,073,945 1,151,055 2,071,706 1,149,794 2,123,195 1,100,305 2,171,109 1,049,391 2,171,243 1,049,957 52 53 PROJECT and GENERAL FUND DEBT SERVICE TOTAL EXPENDITURES 199,547,267 206,388 1,847,199 36,688,408 58,077,255 50,241,447 3,308,851 2,657,025 2,580,898 2,630,298 2,728,951 2,756,937 3,199,723 2,551,295 3,504,505 55 PROJECT PLUS DEBT SERVICE FUND BALANCE Annual Surplus (Shortfall) Beginning Carryover (Shortfall) 2,741,323 I 36,513,127 - 211,793 36,513,127 I (8,531,880)i 36,724,920 14,062,491 28,193,040 I (41,746,084)i 42,255,531 3,966,512 509,446 I 4,945,938 i 4,475,958 (229,026) 9,421,896 I (649,498)i 9,192,871 (432,551) 8,543,373 I 60,903 i 8,110,822 (381,883) 8,171,726 I 266,545 i 7,789,843 (686,665) 8,056,388 56 57 58 Complete Project Ending Fund Balance 2,741,323 I 1 36,513,127 ; 36,724,920 I 28,193,040 ; 42,255,531 I 509,446 ; 4,475,958 I 9,421,896 ; 9,192,871 I 8,543,373 ; 8,110,822 I 8,171,726 ; 7,789,843 I 8,056,388 ; 7,369,723 printed: 12/2/2019 D-20.1 Main (Dec-19) 2 of 3 PSP AND PW SHOPS PUBLIC SAFETY PLAN - Financial Framework - Scenario D - 20 Year Debt with Apparatus Financed Updated November 2019 COMBINED B R S T U V W X Y Z AA AB AC AD AE 1 Projection with all current information 2031 --L 2032 2033 ��t 2034 2035 2036 2037 2038 203904 04 2 32030 5 Revenues: UTGO bond proceeds, Voted LTGO bond proceeds, Councilmanic- Fire Impact fees & deposit - Segale Fire Impact fees - other F301, Lnd & Prk Acq contribution Property/land sales REET 1 Sales Tax Mitigation payments Interfund transfer in (out) Investment earnings Annual Contribution General Fund Debt Service General Fund Annual Contribution Utility Funds Additional capacity from maturing, existing debt 300,000 ; 300,000 1 - I - 500,000 1 - - I 1,000,000 - I - 717,840 350,000- 300,000 - 500,000 - 1,000,000 - - 717,840 300,000 1 I - 500,000 ' - I 1,000,000 - I - 717,840 ' 300,000 - 500,000 - 325,796 -- - 717,840 300,000 1 I - 500,000 ' - I - - 717,840 ' 300,000 - 500,000 - - - 903,600 300,000 1 I - 500,000 1 - I - - 1,058,800 ' 300,000 - 500,000 - - - 1,058,800 300,000 1 I - 500,000 1 - I - - 640,400- 300,000 - 500,000 - - - 300,000 1 I - 500,000 1 - I - - 300,000 - 500,000 - - - 300,000 1 I - 500,000 1 - I - - - - 313,091 - - - 6 7 8 9 10 11 12 13 14 15 16 17 18 19 24 Revenue Total 2,817,840 2,867,840 2,517,840 1,843,636 1,517,840 1,703,600 1,858,800 1,858,800 1,440,400 800,000 800,000 800,000 800,000 313,091 26 Project Expenditures Justice Center FS 51 FS 52 FS 54 Apparatus & equip Apparatus financing Public Works Shops I I I 991,778 575,049 1 - 575,049 I I I - 575,049 ' 575,049 I I I 304,799 ' 304,799 I I I 304,799 I 304,799 I I I 304,799 I I I I I I 27 28 29 30 31 32 33 37 Project Expenditures Total 1,566,827 575,049 575,049 575,049 304,799 304,799 304,799 304,799 304,799 - - - - - 44 DEBT SERVICE Debt service 2018 LTGO Debt service 2019 LTGO 1,536,200 1,687,150 ; 1,533,000 1,689,500 1,533,200 1,690,650 1,531,600 1,690,600 1,533,200 1,689,350 1,532,800 1,686,900 1,535,400 1,688,250 ; 1,535,800 1,688,250 1,534,000 1,686,900 ; 1,689,200 -- , 45 46 47 Total Debt Service 3,223,350 3,222,500 3,223,850 3,222,200 3,222,550 3,219,700 3,223,650 I 3,224,050 3,220,900 1,689,200 -- 48 General Fund Debt Service Utility Funds Debt Service 2,171,692 1,051,658 2,172,187 1,050,313 2,273,312 950,538 2,272,467 949,733 2,272,153 950,397 2,269,770 949,930 2,272,273 i 951,377 2,272,473 951,577 2,270,370 950,530 1,505,419 183,781 - I - - I - - 52 53 PROJECT and GENERAL FUND DEBT SERVICE TOTAL EXPENDITURES 3,738,520 2,747,236 2,848,361 2,847,516 2,576,952 2,574,569 2,577,072 2,577,272 2,575,169 1,505,419 I - - I - - 55 PROJECT PLUS DEBT SERVICE FUND BALANCE Annual Surplus (Shortfall) Beginning Carryover (Shortfall) I (920,680)i 7,369,723 120,604 6,449,043 I (330,521)i 6,569,647 (1,003,880) 6,239,126 I (1,059,112)i 5,235,246 (870,969) 4,176,133 I (718,272)i 3,305,164 (718,472) 2,586,892 I (1,134,769)i 1,868,420 (705,419) 733,651 800,000 i 28,232 800,000 828,232 800,000 i 1,628,232 313,091 2,428,232 56 57 58 Complete Project Ending Fund Balance I 6,449,043 ; 6,569,647 I 6,239,126 ; 5,235,246 I 4,176,133 ; 3,305,164 I 2,586,892 ; 1,868,420 I 733,651 ; 28,232 I 828,232 ; 1,628,232 I 2,428,232 ; 2,741,323 CD printed: 12/2/2019 D-20.1 Main (Dec-19) 3 of 3 50