The URL can be used to link to this page

Home My WebLink AboutCOW 2019-12-09 Item 2 - Presentation - Public Safety Bond Financial Oversight Committee ReportDecemmber2D19 On behalf of my fellow members, I am pleased to present you with the final 2019 Report of the Public Safety Bond Financial Oversight Committee. Per the Charter adopted in Resolution 1892, our role is to review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond and toreport tothe City Council serni-annuaUy. The Committee met on April 11, 2019 and November 5, 2019. Pursuant to Ordinance 2509 and Resolution 1092,during this meeting the Committee reviewed status and expenditure reports relating to the Public Safety Bond as approved by Tukwila voters at the November 8, 2016 General Election. City staff also provided anoverview ofthe Public Safety Plan overall budget, schedule and status. During the April meeting the Committee had the opportunity tOmeet and ask questions of Mr. Steve Goldblatt, the Council's Public Safety Plan Program Management Quality Assurance Consultant. The Oversight Committee has to date reviewed bond expenditures through October April 11, Z019and November 5, 2O19\2O19and finds that these expenditures are incompliance with the purposes of the Public Safety Bond. Minutes of the 2019 meetings are attached to this report. The Committee appreciates this opportunity and we look forward to our continued relationship with the City Council. The Committee has directed staff to facilitate quarterly meetings in 2020. Attachments: Approved April 11, 2019 Committee Meeting Minutes Draft November 5,2O1BCommittee Meeting Minutes 2 City of Tukwila Public Safety Bond Financial Oversight Committee April 11,2O18 City Halt Hazelnut Conference Room Attendees: Sean Goode, Andy Reiswig, Jun Castillo, Randy Coplen, David Cline, Laurel Humphrey,Peggy McCarthy, Aaron VViUiams`Steve Goidbiatt MINUTES L Call toOrder U, RmKCaU Committee members: Sean Goode, Chair, Andy Reiswig, Jun Castillo, Randy Coplen Absent: Jessica Jerwa, Vice -Chair Mr. Reiswig moved to excuse Ms. Jerwa from the meeting, and Mr. Coplen seconded. The motion carriedunanimous|y. UL Approval nfAgenda Mr. Reiswig moved approval of the agenda, and Mr. Coplen seconded. The motion carried unanimously and the agenda was approved. Kl Approval ofMinutes Mr. Coplen moved approval of the August 6, 2018 minutes, and Mr. Reiswig seconded, The motion carried unanimously and the minutes were approved. V. New Business 1. Public Safety Plan Project Update Mr. Goldblatt, the Council's PMQA consultant, introduced himself and described his role to the[ommittee'whichistoprovideindependent,3mpartycounse|tothe[ityCVund|onthe Public Safety Plan projects. Hereite/atedthattheconstructionmarketisinanextraou]inary time and that there isatack oftrade availability and costs are escalated. City staff updated the Committee on the status ofprojects assodated with the Public Safety Plan. The City now owns all property and has reached settlements with the impacted businesses. Projects are on schedule, and on March 25 the City Council authorized proceeding with construction on the Justice Center and Station 51. The next big decision point wilt be the remainder of the Maximum Allowable Construction Cost (MACC) contract for the Justice Center at the end of May. The overall funding and revenue stream has not changed significantly since the Oversight Committee last met. Mr. Gu|db\attnoted that the bond measure did not anticipate the actual cost of construction and reminded the Committee that the Council chose to remove construction of a new Station 54 from the plan, although Councitmembers expressed support for rehabilitation. 2. Public Safety Plan Financial Overview The Committee reviewed the original andrevsedrevenueandexpenditurebudget for the Public Safety Plan. Total actual revenues through April 5are $4O'2l3'245from the voter - approved bond'fineimpactfees'rea|estateexcisetax`investmentinterest'andrentai income. The total for actual and projected revenuesis $l27'67S'333.The total expenditure budget change is$35'5IS'O77.The remainder ofthe voted debt, $4O'675'04G'along with $17.5M in Counci[manic bonds will be issued in 2019. The City will save on bond issuance costs by doing both at the same time. Staff updated the Committee regarding alternates at Station 51. The Council approved budget for 4 of 7 items that had been identified as desirable features not included in the original budget: fire hydrant in the back, bi-fold doors, rough -in for new SCBA gear washer, and underground utilities for future fueling station. The [ounci|hadeadie/approvedbudgettomakeStadon52a"drive-through''stationsothat large apparatus will not have to backup into the station. Mr. Goode asked staff toclarify revenue sources beyond the voter -approved bond. The primary sources are fire impact fees, REETl'and property sales. Mr. Reisvvigasked about the impacts 10other city activities. While fire impact fees can onk/be used for fire related purposes, money from property sales and REET 1 could be used for other purposes. Mr. Goode asked if this budget situation could have been avoided. Mr. Conten stated that construction costs are difficult to predict and market driven. Mr. Goode reiterated that resources are being redirected from other activities. Mr. Reiswigasked why the [and acquisition budget for the Justice Center went from $6M to over $15M. Staff responded that the original budget numbers were formula based' and |and/rea|estate had significant increases once locations were identified. 3, Expenditure Reports The Committee reviewed actual Public Safety Plan expenditures through April 5, 2019 including adetailed list and current contracts. Actual expenditures through April 5'2Ol9are $26'090`864. The Committee also reviewed a current list of contracts for service associated with the Public Safety Plan. * Staff noted that the City Council recently appointed Mr. Goode, Ms. Jerwa, and Mr. Coplen to second terms onthe Committee. During the Finance Committee discussion onthe reappointments, Councilmember Quinn stressed the importance of the Oversight Committee and asked staff to ensure that its members have the City support needed to be effective. He also suggested that the Oversight Committee consider Mr. Goldbtatt as resource, and to look for opportunities toengage with the community. Staff asked the Oversight Committee for comments. Mr. Castillo stated that he finds the Committee to be effective and the right people are atthe table. Hedoes get questions from other community members and heisable tushare the information. Mr. Coplen noted that the Committee reviews the reports provided, so it's hard tocomment onwhat else the City could offer. Mr. Goode stated that hesees the purpose ofthe Committee is to review the financial reports and ask about outliers, delays, disputes and other ~"� unusual items. Hedoes not get asked about the Committee's work bvother members ofthe community but is open to other forms of messaging. Staff mentioned that it would be a good time to report to the Council and will work with the Chair toget itnnthe schedule. VII. Adjournment Mr. Reiomi8moved adjournment and Mr. Castillo seconded the motion. The motion carried and the meeting was adjourned at5:U4p.m. Minutes by LH, Reviewed byAW A Cit. of Tukwila Public Safety Bond Financial Oversight Committee November 6,2019 City Hall Hazelnut Conference Room 4:O0pm. ^ � Attendees: Sean Goode, Andy Reiswig, Jessica Jerwa, David Cline, Laurel Humphrey,Vicky [aMsen,Tony [uUerton'Aarnn VViUiamsMINUTES L Call toOrder U. Roll Call Committee members: Sean Goode, Chair, Jessica Jerwa hair,Andy Heiswig Absent: Randy . ' U|. Approval ofAgenda The agenda was approved bvunanimous consent. `,`,��' |\. Approval of Minutes The April 11, 2019 meeting minutes were approved by unanimous consent. V. New Business 1. Public Safety Plan Project Update ' Staff presented anoverview ofthe Public Safety Plan status and projects. Construction is underway with Fire Station 51 occupancy expected in July 2020, Justice Center occupancy in October 2020, and Fire Station 52 by March 2021. The City's bond rating was recently � resulting from the favorable interest rate. The Fire Department sholding a"Push-|nCeremony" onNovember I3for two new engines. The Committee isinvited toattend aowell astake site tours. I Public Safety Plan Financial Overview The Committee reviewed the original and revised revenue and expenditure budgets for the Public Safety Plan. Total actual revenues through October 28are $39'7l4,352from the voter - approved bond' fire impact fees, real estate excise tax, investment interest, and rental income. The total for actual and projected revenuesis$l82'O85'273.Thetotaiexpenditu/e budget change is$39,G34'IO7. 3. Expenditure Report The Committee reviewed actual Public Safety Plan expenditures through October 28, 2019 including adetailed list and current contracts. Actual expenditures through October 28are $42,972'6I7. The Committee reviewed its Charter and recommends nochanges. V1. Miscellaneous � Chair Sean Goode will report to the City Council at its December 9 Committee of the Whole meeting. All Oversight Committee members are encouraged toattend. • The Committee agreed tnmeet quarterly in2O2Oand City ^staff will send out schedulingoptions via email. • The City ishosting avolunteer appreciation Commission and Committee members onDecember lJ'5]0pm. ~ ° Committee members interested intouring the Station site will email staff with availability. T ,. V1/, Adjournment The meeting was adjourned at4:48bvunanimous ^-' consent.' � v~ Minutes bvLH,Reviewed bvAN/ � � 4 � �