HomeMy WebLinkAboutSpecial 2019-12-09 Item 2G - Agreement - 2019-2022 Microsoft Office Enterprise Services for $422,555COUNCIL AGENDA SYNOPSIS
------------- hlili(IL --------------------------------- I ITEM No.
Aleeliql)ale
Prepared f)y
Mayors ren'oll
review
12/09/19
Mm
Spec 2. G.
I
S'FA I �FSIIONS()R: JOSEPH TODD
12/09/19_
A(,I,"NI)A Continuance of Microsoft Enterprise Agreement, City contract 16-171
Gvr],"(-,0RY [:] Disciusion
A fIS Dale
Z Molion
Altg Date 1219119
Fj Re.olulion
Altg Dale
❑ Ordinance
All Date
0 WdAipard
A ftg Dale
❑ Public Heariq
AT Dale
R Other
Al/ 'g Dante
Sl)()N,S(-)]Z DCouncil E]Mayor E] 1-IR E]DCD 01"inance E]Fh-e ZTV E]Pc/�R E]Police E]PIV EIC(wrl
SP(WOR'S Continuance of the Microsft Enterprise Agreement
SLINIMARY
R(: v I iiy Z C.O.W. mtg. R CDN Comm Z [inance Comm. ❑ Public Safety Comm.
R Trans &Infrastructure F-1 Arts Comm. E] Parks Comm. ❑ Plantaing Comm.
DATE: 12/09/19 COMMITTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SP()N,S0ii/Ai)m1N. Technology & Innovation Services
Unanimous approval; Forward to C.O.W. and Special Meeting to follow
COST IMPACT / FUND SOURCE
Exj)i 'IN 1)rrulZ I," R13Qtj1R1m AMOUNT BUDGETED APPROPRIATION REQUIRED
$422,555 $422,555 $0
Fund Source: 000.12.518.880.41.00
Comments: Funds allocated in 201912020 budget
MTG. DATE
RECORD OF COUNCIL ACTION
12/09/19
MTG. DATE
ATTACHMENTS
12/09/19
Informational Memorandum dated 12/4/19
Quote for continuance of Microsoft Enterprise Agreement
55
56
City of Tukwila
Allan Ekberg, Mayor
TO: Finance Committee
FROM: Joseph Todd, Director of Technology & Innovation Services
BY: Mike Marcum, Supervisor of Technical Operations
CC: Mayor Ekberg
DATE: 12/4/19
SUBJECT: Microsoft Enterprise Agreement
ISSUE
TIS is seeking Council authorization for a continuance of Microsoft Enterprise Services, City
contract #16-171, or Microsoft Agreement Number 01 E73965, Enterprise Number 78090401
BACKGROUND
The Microsoft 365 suite of services is an integral part of City services and security. These
services include all Office products, Email, SharePoint, One Drive, One Note, Skype, Teams,
Yammer and more.
DISCUSSION
Quote # 3420463 is included for discussion. Quote shows numbers over a 3-year term, from
12/l/19-11/30/22.
FINANCIAL IMPACT
Not to exceed $422,555 (w/taxes) over 3 years. This is a TIS budgeted expense, with a 10%
variance, to account for the addition of unforeseen user licensing and service impacts.
RECOMMENDATION
The Council is being asked to approve a continuance to this Microsoft contract and consider the
item at the December 9, 2019 Committee of the Whole meeting and subsequent Special
Meeting, for approval.
ATTACHMENTS
City of Tukwila quote for Microsoft Enterprise Services
57
V-U-]
Mei
E\ POINTE'
A PCM Company
,EA Renewal !f • - of
Quote
EP111819
Price each of the 3 years
Annual Price
Year over Year price
3'Yr. Ext. Price
a _ s
� Prsce �
� . rtYe�r ��
`��Year2
Yea 3
Total
0365GovE3fromSA ShrdSvr ALNG SubsVL MVL PerUsr
AAA-11924
330
$
182.21
$
60,129.30
$
60,129.30
$
60,129.30
$ i
180387.90
0365GCCE1 ShrdSvr ALNG SubsVL MVL PerUsr
U4S-00002
100
$
77.71
$
7,771.00
$
7,771.00
$
7,771.00
$
23313.00
AudioConfGCC ShrdSvr ALNG SubsVL MVL PerUsr
LK3-00001
70
$
42.87
$
3,000.90
$
3,000.90
$
3,000.90
$
9002.70
AzureMonetaryCommit ShrdSvr ALNG SubsVL MVL Commit
6QK-00001
1
$
1,218.00
$
1,218.00
$
1,218.00
$
1,218.00
$
3,654.00<
AzureMntryCmmtmntG ShrdSvr ALNG SubsVL MVL Commit Provisio
J5U-00004
1
$
-
$
-
$
-
$
-
$
-
WINENTALNG SA MVL Pltfrm
KV3-00353
330
$
42.26
$
13,945.80
$
13,945.80
$
13,945.80
$
41,837.40'
ECALBridge0365FromSA ALNG SubsVL MVL Pltfrm PerUsr
AAA-12436
330
$
33.25
$
10,972.50
$
10,972.50
$
10,972.50
$
32917.50'
SysCtrStdCore ALNG SA MVL 2Lic CoreLic
9EN-00198
8
$
18.03
$
144.24
$
144.24
$
144.24
$
432.72'
SQLSvrStdCore ALNG SA MVL 2Lic CoreLic
7NQ-00292
2
$
587.69
$
1,175.38
$
1,175.38
$
1,175.38
$
3,526.14'
SysCtrDatactrCore ALNG SA MVL 21-ic CoreLic
9EP-00208
16
$
49.21
$
787.36
$
787.36
$
787.36
$
2,362.08
VisioOnlnP2GCC ShrdSvr ALNG SubsVL MVL PerUsr
P3U-00001
9
$
136.66
$
1,229.94
$
1,229.94
$
1,229.94
$
3 689.82
VDA ALNG SubsVL MVL Pltfrm PerDvc
4ZF-00033
10
$
90.01
$
900.10
$
900.10
$
900.10
$ .
J','2,700.30
WinSvrDCCore ALNG SA MVL 2Lic CoreLic
9EA-00278
32
$
126.18
$
4,037.76
$
4,037.76
$
4,037.76
$
12,113.28
WinSvrSTDCore ALNG SA MVL 2Lic CoreLic
9EM-00270
8
$
18.03
$
144.24
$
144.24
$
144.24
$
432.72
0365XtraFileStrgGCC Next ShrdSvr ALNG SubsVL MVL PerUsr
M9T-00002
5000
$
2.19
$
10,950.00
$
10,950.00
$
10,950.00
$
32850.00
0
$
$
$
$
$
-
$
116,406.52
1 $
116,406.52
1 $
116,406.52
$ -
349,219.56