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Reg 2011-11-21 COMPLETE AGENDA PACKET
Tukwila City Council Agenda REGULAR MEETING Jim Haggerton, Mayor Councilmembers: -.*-Joe Duffie -.*-Joan Hernandez David Cline, City Administrator Dennis Robertson Verna Seal Allan Ekberg, Council President Kathy Hougardy De'Sean Quinn Monday, November 21, 2011; 7:00 PM Ord #2358 Res #1750 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 2. SPECIAL Recognition of Certified Municipal Clerk status awarded to Melissa Hart, PRESENTATION Deputy City Clerk. 3. CITIZEN At this time, you are invited to comment on items notincludedon this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listedon this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT a. Approval of Minutes: 11/7/11 (RegularMtg.) AGENDA b. Approval of Vouchers. 5. UNFINISHED a. Authorize the Mayor to sign a sponsorship agreement with Competitors Pg.1 BUSINESS Group for the 2012 Rock 'n' Roll Seattle Marathon on behalf of Seattle Southside Visitor Services in the amount of $50,000. Please refer to 11/14/11 C.0. W. agenda packet, b. Authorize funding for three full -time police officers to be hired in 2012 to Pg.3 be included in the year -end 2011 -2012 budget amendment. Please refer to 11/14/11 C.0. W. agenda packet, c. Authorize funding in the amount of $175,000 for a permit tracking system Pg.5 to be included in the year -end 2011 -2012 budget amendment. Please refer to 11/14/11 C.0. W. agenda packet, d. Authorize the Mayor to sign a grant funding contract for the Washington Pg.7 State Department of Transportation Rideshareonline project in the amount of $101,370.00 (no General Fund impact). Please refer to 11/14/11 C.0. W. agenda packet, e. Authorize the Mayor to sign an Interlocal Agreement with King County for Pg.9 transfer of the drainage facility at South 200th Street and Frager Road in the Tukwila South area. Please refer to 11/14/11 C.0. W. agenda packet, f. Authorize the Mayor to sign a contract with KPG, Inc. for the 2012 Overlay Pg.11 and Repair Program in the amount of $79,986.87. Please refer to 11/14/11 C. O, W. agenda packet, g. A resolution approving and adopting a Procurement Card (PCard) program. Pg.13 h. Authorize the Mayor to sign a Memorandum of Understanding with the Pg.17 Washington Cities Insurance Authority (WCIA) regarding the City's deductible. Please refer to 11/14/11 C.0. W. agenda packet, (continued...) x REGULAR MEETING Monday, November 21, 2011 Page 2 5. UNFINISHED i. Tax levy legislation: Pg.19 BUSINESS (1) An ordinance levying the general taxes for the fiscal year commencing Pg.21 (continued) January 1, 2012, for all property, both real and personal. (2) An ordinance increasing the regular property tax levy 1 percent from Pg.23 the previous year commencing January 1, 2012, on all property, both real and personal, in compliance with RCW 84.55.120. j. A resolution setting green fees for the City's Foster Golf Links. Pg.25 k. A resolution adopting financial protocols for the Golf Course Fund. Pg.29 6. NEW BUSINESS Authorize the Mayor to sign an amendment to the Interlocal Agreement with Pg.37 the Tukwila Metropolitan Park District for support services, with a new expiration date of January 15, 2013. 7. REPORTS 8. MISCELLANEOUS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or tukclerk @tukwilawa.gov). This notice is available at www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your continents to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on continents received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS AGF',NDA I"I'EM Trru Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 11/14/11 KK C- G� 1 11/21/11 1 KK 1,�PWC I CLV I 5.A. ITEM INFORMATION (STAFF SPONSOR: KATHERINE KERTZMAN �ORIGINALAGENDA DATE: 11/14/11 Rock Roll Marathon Sponsorship Proposal Discussion Motion Resolution Ordinance .Bid, Public Hearili ❑Other bltg Date 11/14/11 Mtg Date 11/21/11 Mt g Date Mtg Date Mtg Date Mtg Date t17tg Date SI'C 1NSO Council [lt4 qyo r Adm Svcs DCD Finance Fire Legal P&'R Police E] PIF SPONSOR'S The Council is being asked to authorize the Mayor to sign a one year sponsorship SUMT VIAR'' agreement with Competitor Group for the 2012 Rock "n" Roll Seattle Marathon /z Marathon on behalf of Seattle Southside Visitor Services in the amount of $50,000. I3Y COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte E] Arts Comm. Parks Comm. Planning Comm. DATE: 11/8/11 CHAIR HOUGARDY RECOMMENDATIONS: SPONsoR /ADiMIN. Authorize Mayor's signature. COmm"FIr ;r Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ExPI ;NDI'I'URI? RI?LUllZGD AMOUNT BUDGETED APPROPRIATION REQUIRED $50,000 $100,000 Fund Source: Lodging Tax Fund 101.00.557.301.44.12 (NOT GENERAL FUND) Connnents: Unanimous Approval by the Lodging Tax Advisory Committee; Forward to Finance Safety I MTG. DATE I RECORD OF COUNCIL ACTION 11/14/11 Forward to next Reqular Meetinq 11/21/11 I MTG. DATE I ATTACHMENTS 11/14/11 Informational Memorandum dated 10/18/11 Sponsorship Proposal with Competitors Group for 2012 RnR Marathon Minutes from the Finance and Safety Committee Meeting of 11/8/11 11/21/11 No attachments 1 x COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 11/14/11 I MV I,cv/�q C_ Q 5. B. 11/21/11 I MV I �I� I r I U ITEM INFORMATION (STAFF SPONSOR: MIKE VILLA IORIGINALAGE DATE: 11/14/11 A(,I?NDA hrrm Trrl.r. A proposal for additional Police staffing Di.rcu.rsion Motion Resolution Ordinance .BidAward Puhlic.Hearing Other Altg Date 11/14/11 A4tg Date 11/21/11 Alt g Date Aft Date Aft Date rAftg Date Aft Date SPONSOR F Council E] Major Adtn Svcs DCD .Finance Fire ❑Legal P &R Police PIV SPONSOR'S The city would like to add three positions to our Police Department -two Community SU \4'MARY Oriented Policing bicycle officers and one Tukwila Anti -Crime Team detective. The purpose of these officers is to increase public safety on Tukwila International Boulevard. The Council is being asked to authorize the hiring of three full -time Police Officers in 2012 8 authorize the funding to be included in the year -end 2011 -2012 budget amendment. Rl_ ;V1FWHD BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/o8/11 RECOMMENDATIONS: SPONSOR /ADI IN. Police Department COIMrnIr1 Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EYPI_.NDITURF RI?QUIIZFD AMOUNT BUDGETED APPROPRIATION REQUIRED $345,000 $0 $345,000 Fund Source: 2 011/2012 POLICE DEPARTMENT BUDGET Comments: A $220,000 department budget savings is expected in 2011 and we expect a savings of $125, 000 in our 2012 jai/ budget. MTG. DATE I RECORD OF COUNCIL ACTION 1 11/14/11 1 Forward to next Reqular Meetinq MTG. DATE I ATTACHMENTS 11/14/11 Informational Memorandum dated 10/31/11 Minutes from the Finance and Safety Committee meeting of 11/08/11 11/21/11 INo attachments 3 El COUNCIL AGENDA SYNOPSIS AGNNDA I'fl? \I Initials Meeting Date Prepared by Mayor's review 11/14/11 NG l 11/21/11 NG ITEM INFORMATION STAFF SPONSOR: NO RA GIERLOFF Permit Tracking System Replacement Council review r A ITEM NO. 5.C. ORIGiNAl_,AGI NDA DATE: 11/14/11 C.\ Discussion ®Motion Resolution Ordinance .BidAavard Public Hearing Other Dltg Date 11/14/11 flltg Date 11/21/11 Mtg Date Mtg Date iA4tg Date lltg Date Mtg Date SPONS<)R Council 1Vlcyor HR DCD E] Finance Fire IT P &R Police PIF SPONSOR'S The software program used to track City permits is being phased out by the vendor. An interdepartmental committee has been formed to research issues and options for its replacement. This is an opportunity to significantly improve service to the public. The Council is being asked to consider a budget amendment for 2012 that would allow us to move forward with the permit software selection and migration process. Implementation and additional costs expected in 2013. A technology fee could cover this expense. RI .�'I ?UnI?D I3Y ❑COW Mtg. ®CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 10/24/11 COMMITTEE CHAIR: S EAL RECOMMENDATIONS: SPONSOR /Ai Department of Community Development Cc�\•I�- Irl °ri;l: Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE Ex PENDPPURI? RI QUIRILD AMOUNT BUDGETED APPROPRIATION REQUIRED $175,000 2012 $150,000 2013 $0 $175,000 in 2012 Fund Source: OFFSET OF $50,000 IF WE STOP PAYING MAINTENANCE ON PERMITS PLUS. Coininents: Costs are approximate, a technology fee could pay back the investment in 4 -6 years I MTG.DATEI RECORD OF COUNCIL ACTION 11/14/11 Forward to next Regular Meeting MTG. DATE j ATTACHMENTS 11/14/11 Informational Memorandum dated 10/14/11 with attachments Minutes from the Community Affairs and Parks Committee meeting of 10/24/11 11/21/11 No attachments 9 x COUNCIL AGENDA SYNOPSIS I CASNuS- m A(;1 ;NDA I'I'I ?m TITI,I? Meeting Date Prepared by I Mayor's review 1 11/14/11 JP 1-11W C I 11/21/11 I JP C I 1 I ITEM INFORMATION STAFF SPONSOR: JACK PACE Council review ITEM NO. 5.D. O1tIGINAi.AG1 NDA DA'Fl 11/14/11 A Federal /State Transportation Demand Management Implementation Agreement with WSDOT (GCB -1081) for the Rideshareonline Project. C, \'rI :GC)RY Discussion Motion Resolution Ordinance Bid Award Public (Tearing ❑Other t12tg Date 11/14/11 17tg Date 11/21/11 Mtg Date 11tg Date Mtg Date Nltg Date A71 g Dale SPONSOR Council .Mayor HR DCD Finance Fire IT P &R Police PIF SI'c>NSOWS Review and approve WSDOT Federal /State Transportation Demand Management Su�nF�IZY Implementation Agreement for 2011 -2013 to provide $101,370.00 grant funds for Rideshareonline Pilot Project for South King County Cities 13Y cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/07/11 COMMITTEE CHAIR: HERNANDEZ RECOMMENDATIONS: SPOMOR /ADN41N. Department of Community Development CON4MITrrr, Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE Exi "NI)rruRI? RI?OUIRF?D AMOUNT BUDGETED APPROPRIATION REQUIRED $101,370.00 $none $none Fund Source: GRANT FUNDS CoInnients: no genera/ fund impact I MTG. DATE I RECORD OF COUNCIL ACTION 11/14/11 Forward to next Regular Meeting 11/21/11 MTG. DATE I ATTACHMENTS 11/14/11 Informational Memorandum dated 11/04/11 Implementation Agreement with WSDOT Minutes from the Transportation Committee dated 11/07/11 No atta chments 7 x COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meetin,g Date Prepared by Mayors review I Council review 11/14/11 B r�1 5. E. 11/21/11 BG. CAS NUMBER: ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 1 1/14/11 AGENDA I'T'EM TITLE Interlocal Agreement with King County allowing Transfer of Ownership of a Tukwila South Parcel with a Drainage Facility CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing ❑Other Mt g Date 11/14/11 Mtg Date 11/21/11 Mtg Date Mtg Date Mtg Date Mtg Date Mt Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW SPONSOR'S When the Tukwila South annexation occurred, King County owned rights -of -way were SUMMARY automatically transferred to Tukwila. Real property was not automatically transferred and King County owned a parcel on which a storm drainage detention pond was built. This Interlocal Agreement will transfer the ownership to Tukwila for the Sensitive Areas Master Plan (SAMP improvements. Council is being asked to approve the Interlocal Agreement with King County to transfer parcel number 0222049061. REV II3WED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/07/11 COMMITTEE CHAIR: JOAN HERNANDEZ RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Forward to Committee of the Whole. COST IMPACT FUND SOURCE EXPENDITURE RI ?QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE I RECORD OF COUNCIL ACTION 11/14/11 Forward to next Regular Meeting 11/21/11 MTG.DATEI ATTACHMENTS 11/14/11 Informational Memorandum dated 11/02/11 Interlocal Agreement with King County with Exhibits Minutes from the Transportation Committee meetings of 11/07/11 11/21/11 INo attachments 9 10 CO UNCIL A GEj Initials Meetinq Date Prepared by, Mayor's review 11/14/11 BG�� C 11/21/11 BG I j VIDA SYNOPSIS ITEM NO. Council rem t i 5. F. V ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: B GIBERSON IORIGINALAGENDA DATE:: 11/14/11 AGI ENDA I'rEM TITLE 2012 Annual Overlay Repair Program Consultant Agreement with KPG, Inc. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 11/14/11 Alt g Date 11/21/11 Mtg Date Mtg Date Mtg Date tl�tg Date Alt Date I SPONSOR Council Mayor HR DCD .Finance Fire IT P &R Police PW SPONSOR'S This contract is for final design and bid documents for the 2012 Annual Overlay and Repair SUMMARY Program. KPG had completed approximately 30% of the design last year for these street segments, but budget restrictions delayed the final design until 2012. The street segments scheduled for 2012 include seven road sections. Council is being asked to approve the design contract with KPG, Inc. in the amount of $79,986.87. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/07/11 COMMITTEE CHAIR: JOAN HERNANDEZ RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMM]TITE Forward to Committee of the Whole. COST IMPACT FUND SOURCE EXPENDPIURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $79,986.87 $100,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 14, 2012 PROPOSED CIP) Comments: MTG. DATE I 11/14/11 11/21/11 MTG. DATE 11/14/11 RECORD OF COUNCIL ACTION Forward to next Regular Meeting ATTACHMENTS Informational Memorandum dated 11/04/11 Vicinity Map Contract with KPG, Inc with Scope of Work and Fee Minutes from the Transportation Committee meetings of 11/07/11 11/21/11 No attachment 11 12 COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by I Mayor's review I Council review 11/14/11 CZ 144 C I CA) 11/21/11 CZ "llof I ul 5 G ITEM INFORMATION CAS NUN1131�R: S'1'AFN SPONSOR: CRAIG Z ELLERHOFF ORIGINAI,AGENDA DATE: 11/14/11 A(;kND A resolution of the City Council of the City of Tukwila, Washington, approving and adopting a Procurement Card (PCard) Program. C \Th,GORY Discussion Motion Resolution Ordinance ❑BidArvard Public Healing Other ADS Date 11/14/11 tlltg Date Mtg Date 11121/11 Mtg Date A/fig Date All Date Mtg Date SPONS0 )'R Cou176'il A4q) o HR DCD .Finance mire IT P&' Police PIV S11c INSO )R'S Pursuant to RCW 43.09.2855, the implementation of a Credit Card Program must be adopted by the City Council. The Council is being asked to consider and approve the resolution. R1`:vll?U I,D R1' cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATES: 11/8/11 COMMIT= CIIAIR: HOUGARDY RECOMMENDATIONS: SPONSOR /.ADMIN. Finance Co m,Mrr°r1 F' Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE E XPI ?NDl'1'URI? RI?QUIRI� "D AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: Co ntttents: I MTG.DATEI RECORD OF COUNCIL ACTION 1 11/14/11 1 Forward to next Regular Meeting MTG. DATE 11/14/11 11/21/11 ATTACHMENTS Informational Memorandum dated 11/01/11 Resolution in draft format, with Attachment A Minutes from the Finance and Safety Committee meeting of 11/8/11 R esolution in fin form (refer to 11114 C_O.W. packet for large a a_hm_n 13 14 City of T Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, APPROVING AND ADOPTING A PROCUREMENT CARD (PCARD) PROGRAM. WHEREAS, for operational efficiency, the Finance Department has prepared and implemented a Procurement Card (PCard) Policy in the form attached hereto as Exhibit A, "Procurement Card (PCard) Policy," and recommends the PCard Program be approved and adopted by the City Council for implementation; and WHEREAS, pursuant to RCW 43.09.2855, "Local Governments —Use of Credit Cards," the legislative body must approve and adopt the Procurement Card Program; and WHEREAS, it is intended for this resolution to retroactively extend approval of the Procurement Card (PCard) Program to September 1, 2010; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Procurement Card (PCard) Program Adopted. The Tukwila PCard Program Policy, a copy of which is attached hereto as Exhibit A and by this reference fully incorporated herein, is hereby retroactively approved and adopted, effective September 1, 2010. City staff is hereby authorized and directed to implement the program in accordance with its terms. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk Allan Ekberg, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachment: Exhibit A, Procurement Card (PCard) Policy W: \Word Processing- City \Resolutions \PCard Program Adopted 11 -1 -11 CZ:mrh Page 1 of 1 15 16 COUNCIL AGENDA SYNOPSIS ITEM NO. I CASNui\,tiij� ;R: Meetiir� Date Prepared by I A,11{ yors revien) 11/14/11 PMc 11/21/11 PMc ITEM INFORMATION ST'A1 SPONSOR: PEGGY MCCARTHY A memorandum of understanding with WCI, liability insurance deductible to $25,000. Council review LVJ 5.H. ORI G INAI_ AGBNI)A DA'irI,: 11/14/11 A authorizing a reduction in the City's CATHIGORY Dismssion Motion Resolution Ordinance .Bid, -1nard .Public.Hearing Other Mtg Date 11/14/11 1141 g Date 11 /21 /11 MI g Date Mtg Date Mtg Date Vltg Date Mtg Dale SPONSOR Council Mayor HR DCD Finance .Fire IT P &R Police Pl,F/ SPC�NSC)Ws City Council is being asked to approve a memorandum of understanding with Washington St \Inl:\RY Cities Insurance Authority (WCIA) setting forth a $25,000 liability insurance deductible level per occurrence. COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/08/11 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR /ADIMIN. Finance COmmir "I Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPI� ;M)rruitF? Rl?OUiRI ?D AMOUNT BUDGETED APPROPRIATION REQUIRED $0 Fund Source: C'omrnenls: I MTG.DATEI RECORD OF COUNCIL ACTION 11/14/11 I'Forward to next Regular Meeting MTG. DATE 11/14/11 11/21/11 ATTACHMENTS Informational memorandum dated 11/2/2011 Memorandum of Understanding WCIA Assessment Comparison Minutes from the Finance Safety Committee Meeting of 11/8/11 No attachments 17 lE'3 COUNCIL AGENDA SYNOPSIS Initials ITEMNO. Meetitzg Date Prepared by Mayor's review Council reviav 11/14/11 I PMc IJ�tp 11/21/11 I PMc I��_ I I 5.1. 1 ITEM INFORMATION I CAS NuN1I31,IZ: STAFF SPONSOR: PEGGY McCARTHY OIiIGINAI..AGr ;NDA DArr 11/14/11 AGENDA Irr Trrr.l An ordinance levying property taxes for 2012 and an ordinance increasing the regular property tax levy one percent from the previous year. ®Discussion ❑Motion Resolution ®Ordinance I3id..1.zvard ®Public Hea7zrag Other lltg Dale 11/14/11 t171g Date 111tg Date 17tg Date 11/21/11 11/ ,g Dale illtg Date 11/14/11 tlltg Date SPONSOR Council 1A4ayor HR DCD Finance .Fire IT P &R Police .Plr/ SPONSOR'S City Council is being asked to approve an ordinance levying property tax for 2012 and an Su,mm,\Rn" ordinance increasing the regular property tax levy one percent from the previous year. cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/08/11 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SP()Ntic)R /ADMIN. Finance C0 m7,\"rrrl,E Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE L \I'I� ;NDI'1'URI? RI'',C1U112I',D Fund Source: Colnine»t.5. MTG. DATE 11/14/11 MTG. DATE 11/14/11 11/21/11 AMOUNT BUDGETED APPROPRIATION REQUIRED $0 RECORD OF COUNCIL ACTION Forward to next Reaular Meetina ATTACHMENTS Informational memorandum dated 11/3/11 Draft Ordinances (2) Preliminary Levy Limit Worksheet Minutes from the Finance Safety Committee Meeting of 11/8/11 Ordinances in final form IO 20 n City of Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2012, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2012 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $4,662,144,321, current taxes for the ensuing year commencing January 2012, in the amount and at the rates specified below: Amount Regular Tax Levy $13,800,000 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2012. W: Word Processing \Ordinances \General Tax Levy 11 -2 -11 PM:bjs Page 1 of 2 21 Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non chartered code cities. 22 Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2012. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney W: Word Processing \Ordinances \General Tax Levy 11 -2 -11 PM:bjs Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 Tu kwil a F}l ry c W Ordinance NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2012, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of a public hearing held on November 14, 2011, pursuant to RCW 84.55.120; and WHEREAS, after hearing and duly considering all relevant evidence and testimony presented, the City Council has determined that in order to discharge its expected expenses and obligations the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and improvements to property and any increase in the value of State assessed property; and WHEREAS, the City Council has determined it is in the City's best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2012, and the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State assessed property, is hereby authorized for the 2012 levy in the amount of $103,245, which is a percentage increase of 1.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred and refunds made. W: Word Processing \Ordinances \Regular Tax Levy Increase 11 -2 -11 PM:bjs Page 1 of 2 23 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. 24 Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2012. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 1 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney W: Word Processing \Ordinances \Regular Tax Levy Increase 11 -2 -11 PM:bjs Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeti,,g Date Prepared by Mayor's review Council review 11/14/11 RS C C'X� 5.J. 11/21/11 i RS ,I/aL i A ITEM INFORMATION STAFF SPONSOR: RICK STILL ORIGINALAGENDA DA'rE: 11/14/11 A(;I;NI),\ I'ri,n- rTrri,i; A resolution regarding Foster Golf Links Greens Fee Increase N Discussion Motion t19tg Date 11/14/11 Mtg Date N Resolution Ordinance BidAivard Public.Hearing Other I SI'()NS()R SPONSOR'S S U A In tlltg Date 11/21/11 t14tg Date Mtg Date tlltg Date Ali ,g Date Council Mayor .HR DCD E] Finance E] Fire IT N P &R Police PIF/ The Foster Golf Links 2011 revenue projection was set with a goal of reaching $1,200,000 in green fee sales. Due to poor weather, a suffering economy, and increased play options, revenue goals will not be accomplished. To maintain proper price points, stimulate growth and achieve 2012 revenue goals, fees should be increased. cow Mtg. N CA &P Cmte P &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 10/24/2011 COMMITTEE CHAIR SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation Cc)MI\- n'rrrI", Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE E \PI 'IN I)1'1'URF? RF:QUIR1?D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Sow N/A Connnents: MTG.DATE1 RECORD OF COUNCIL ACTION 11/14/11 1 Forward to next Regular Meeting J MTG. DATE J ATTACHMENTS 11/14/11 Informational Memorandum dated 10/18/2011 Resolution in Draft Form Green Fee Increase Comparison Minutes from the Community Affairs and Parks Committee meeting of 10/24/11 11/21/11 Resolution in final form 25 26 A0 2 0 ui ty of TukwiI4 Washingt ®n Resolution N ®e A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SETTING GREEN FEES FOR THE CITY'S FOSTER GOLF LINKS; AND REPEALING RESOLUTION NO. 1707. WHEREAS, pursuant to Tukwila Municipal Code 12.12.010A, green fees are established and updated by City Council resolution, most recently by Resolution No. 1707, passed March 1, 2010; and WHEREAS, green fees are the major source of revenue for operating and improving the City of Tukwila -owned Foster Golf Links and an increase is necessary to meet the revenue needs for operating, maintaining and making capital improvements; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following green fees are hereby established for play at the City's Foster Golf Links. GREEN FEES 2011 18 holes, Weekday (Mon. -Fri.) 30.00 9 holes, Weekday (Mon. -Fri.) 21.00 18 holes, Weekend (Sat. or Sun.) 35.00 9 holes, Weekend (Sat. or Sun.) 24.00 18 holes, Senior (62 years or older) (Mon. -Fri.) 25.00 9 holes, Senior (62 years or older) (Mon. -Fri.) 17.00 18 holes, Junior (17 years or younger) (any time) 16.00 9 holes, Junior (17 years or younger) (anytime) 10.00 Twilight, Weekday (Mon. -Fri.) 12.00 Twilight, Weekend (Sat. or Sun.) 12.00 18 holes, Resident, Weekday (Mon. -Fri.) 28.00 9 holes, Resident, Weekday (Mon. -Fri.) 20.00 W: \Word Processing- City \Resolutions \Green Fees 2011.docx SG:mrh Page 1 of 2 27 18 holes, Resident, Weekend (Sat. or Sun.) 33.00 9 holes, Resident, Weekend (Sat. or Sun.) 23.00 18 holes, Senior Resident (62 years or older) (Mon. -Fri.) 23.00 9 holes, Senior Resident (62 years or older) (Mon. -Fri.) 16.00 Section 2. Repealer. Resolution No. 1707 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Allan Ekberg, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W: \Word Processing- City \Resolutions \Green Fees 2011.docx 28 SG:mrh Page 2 of 2 COUNCIL AGENDA SYNOPSIS CAS NUNIBI :It: A(;1;.Nl),\ I rl ;n -I "T1TI.i Initial r ITEM NO. Meeting Date Prepared by Maior's review CoullCil re7 46 11/14/11 PMc 11/21/11 PMc i 5.K. ITEM INFORMATION STAFF SPONSOR: PEGGY MCCARTHY OItIGINAI.A(,I',NDA DA'17?: 11/14/11 Consider for approval certain financial changes in Golf Course Fund. CvTHGORY Discussion Motion Resolution Ordinance E:1 Bid An "a7d Public.Hearino Other Altg Date 11/14/11 Mtg Dale Mtg Date 11 21 11 lbltg Date Mtg Date MIS Date Altg Date SPONSOR Council Mayor HR DCD Finance .Fire IT P &R Police P1h SPC )NSOR'S The City Council is being asked to consider for approval certain financial changes to the SLININIARY Golf Course fund to enable a balanced budget without the need for significant General Fund subsidy. RrviiANIFID BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Finance CO ;�I NIl "I "1' I x;13 COST IMPACT FUND SOURCE E \PI"N1)I'll)Rl ?RI UItz D AMOUNT BUDGETED 1' LInd SOLII Ce: ('0177177(-'171,5: Transportation Cmte Planning Comm. APPROPRIATION REQUIRED $0 I MTG.DATEI RECORD OF COUNCIL ACTION 11/14/11 1 Forward to next Regular Meeting with Resolution I MTG.DATEI ATTACHMENTS 11/14/11 I Informational memorandum dated 11/8/11, with attachments 11/21/11 lInformational memorandum dated 11/16/11 RPSnlution in draft form Schedule of accumulated sales tax revenue 301 fund 29 30 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Councilmembers FROM: Peggy McCarthy, Interim Finance Director DATE: November 16, 2011 SUBJECT: Draft Resolution Golf Course Fund Financial Protocols ISSUE The Council is being asked to approve a resolution authorizing the Golf Course Fund financial protocols discussed at the November 14, 2011 Council of the Whole meeting. The financial protocols are established to foster, and ideally achieve, a self- sustaining Golf Course Fund. BACKGROUND The recommendations made by the administration and staff and presented at the November 14, 2011 meeting are interrelated and dependent. To remain balanced, a change in one recommendation may require an offsetting change in another recommendation if all other financial circumstances remain the same. For instance, if the indirect cost allocation charge is increased in 2013, discretionary subsidy may need to be used or admissions tax decreased or operational practices adjusted, to achieve break -even status, unless financial circumstances improve making these changes unnecessary. Attachment G, revised with the proposed financial changes, portrays a very tight budget for the golf course and shows a small deficit for most of the six years presented. DISCUSSION The ability of the golf course to achieve a self- sustaining, balanced budget in 2012 and beyond depends on meeting revenue and expenditure projections, achieving the more than $180,000 cost savings built into the Attachment G model, and by finding additional cost savings or revenue to offset the small deficits existing in the model. The draft resolution has been written to document Council decisions and reflect the economic circumstances modeled in Attachment G. RECOMMENDATION The Council is being asked to consider and approve the draft resolution on the Golf Course Fund financial policy changes. ATTACHMENTS Draft resolution. Schedule of Accumulated Sales Tax Revenue Land Parks Acquisition Fund 301 31 32 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING FINANCIAL PROTOCOLS FOR THE GOLF COURSE FUND. WHEREAS, the golf course serves the community by providing environmental benefits and a park -like, visually appealing experience; by providing recreational services to youth, seniors and others; and by providing a meeting place for Tukwila residents and others; and WHEREAS, these amenities strengthen our community, making Tukwila a more attractive place to live and adding to the vision of Tukwila as an entertainment center; and WHEREAS, the citizens of Tukwila made their desires known by voting to acquire the golf course in 1975; and WHEREAS, the golf course operating revenue has historically been insufficient to cover the cost of servicing the bond debt, issued in 2003 to fund construction of the clubhouse, and to cover certain General Fund charges to the fund; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby agrees for 2012 and beyond that no portion of the Parks and Recreation Director's salary and benefits will be charged to the Golf Course Fund. Section 2. The City Council hereby agrees that for 2012 and beyond the operating costs of the maintenance building shall be born proportionally by the General Fund Parks Division and the Golf Course Fund based on usage of the facility. Section 3. The City Council hereby agrees to characterize the $650,000 transfer to the Golf Course Fund by the General Fund in 2004 as reimbursement to the Golf Course Fund for the Parks Division portion of the maintenance building construction costs. W: \Word Processing \Resolutions \Financial Protocols for Golf Course Fund 11 -16 -11 Page 1 of 2 PM:bjs 33 Section 4. The City Council hereby agrees to consider the outstanding bond debt, issued in 2003 to finance the construction of the clubhouse, as a governmental obligation and authorizes the transfer of the balance of this debt from the Golf Course Fund to a governmental debt service fund after the December 1, 2011 debt service payment. 34 Section 5. The City Council hereby authorizes the transfer of $3,302,960 of accumulated sales tax revenues from the Land Parks Acquisition Fund 301 to the debt service fund established in Section 4 of this resolution for the purpose of paying the scheduled 2012 and 2013 debt service costs and for early redemption in December 2013 of the outstanding bond balance. Section 6. The City Council hereby establishes for 2012 an indirect cost allocation charge of $15,000 for the Foster Golf Course Fund by the General Fund and agrees to review this charge in connection with the 2013 -2014 biennial budget. Section 7. The City Council hereby agrees for 2012 to continue assessing the admissions tax on golf course operations. Section 8. The City Council hereby agrees for 2012 and beyond to discontinue the automatic transfers into the Golf Course Fund by the General Fund and to provide transfers only on a discretionary basis if needed to allow the Golf Course Fund to operate at a break -even level. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 1 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Allan Ekberg, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W: \Word Processing \Resolutions \Financial Protocols for Golf Course Fund 11 -16 -11 PM:bjs Page 2 of 2 CITY OF TUKWILA LAND AND PARK ACQUISITION FUND 301 ACCUMULATED SALES TAX LOCAL RETAIL SALES AND USE TAX 301.313.100.00.00 Account History Year 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 Total Budget 210,000.00 202, 000.00 200,000.00 200,000.00 200,000.00 585,000.00 200,000.00 300,000.00 1,200,000.00 100,000.00 200, 000.00 Revenues 151,640.71 150, 814.82 200,000.00 200,000.00 214,012.51 609,032.80 207,485.60 278, 364.00 1,168,239.00 110,541.46 197,168.00 3.597.000.00 3.487.298.90 Source: EDEN Account Information Report 35 36 COUNCIL AGENDA SYNOPSIS Initials ITEMNO. Meeting Date Prepared by Mayor's review Co�utm l-review 11/21/11 CZ ITEM INFORMATION I CAS NUN, 4131?R: STAFF SPONSOR: PEGGY MCCARTHY OIZ1G1NrU.,AGI3NDA DA'IT: 11/21/11 l�c,i:NU,� Irr,n -r 'lrll,I; Amend the Metropolitan Park District (MPD) Interlocal Agreement for adminstrative support services by the City of Tukwila CA"I'I GORY Discussion Motion Resolution Ordinance BidAward .Public.Hearii7 OtherIMPD A/Itg Date A /IIg Dnte 11/21/11 Mtg Date A4tg Date Mtg Date A71� Date A2tg Date 11/14/11 SPO NSOR Council Mayor NR DCD Finance Fire IT P &R Police .P1h S1'()NS0>IZ's An amendment to the Interlocal Agreement was reviewed and approved by the MPD Board s�I�I�L�RY on November 14, 2011. Both the MPD and City Staff are recommending the extension of the MPD Interlocal Agreement for support services by one year from January 15, 2012 to January 15, 2013. The Council is being asked to authorize the Mayor to sign the amendment to the Interlocal Agreement. Ri ?vIEU /I?D 13Y COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DAT'] COMMITTEE CFIAIR: RECOMMENDATIONS: Shc >NS<>Iz /ADN -nN. Finance CONCMIT 73E Unanimous Approval COST IMPACT FUND SOURCE E \I'I?NDI "I'URf; RI?QUIRI?D AMOUNT BUDGETED AI'I'R01'RIATION REQUIRED $N /A $N /A $N /A Fund Source: Connnaents: MTG. DATE I RECORD OF COUNCIL ACTION 11/14/11 The Tukwila MPD Board approved the amendment to the Interlocal Agreement. MTG. DATE I ATTACHMENTS 11/21/11 I Copy of Informational Memorandum to the MPD Board dated 11/8/11 Amendment to the Interlocal Agreement Original Interlocal Agreement 11 -124 37 m INFORMATIONAL MEMORANDUM Tukwila Metropolitan Park District TO: Tukwila Pool MPD Board President FROM: Peggy McCarthy, Interim Finance Director O P I r DATE: November 8, 2011 SUBJECT: Amend Interlocal Agreement ISSUE Extend the duration of the current interlocal agreement for support services between the City of Tukwila and the Metropolitan Park District (MPD). BACKGROUND The MPD would like to extend the interlocal agreement with the City by one year changing the termination date from January 15, 2012 to January 15, 2013 to allow more time to evaluate and put in place the appropriate administrative support structure for the MPD. DISCUSSION City staff agrees with the proposed extension of time and recommends the Board approve the addendum to the interlocal agreement with the City for provision of the support services by City staff to the MPD: RECOMMENDATION Staff is recommending adoption of Addendum I to the Interlocal Agreement. This item is scheduled for the November 14, 2011 MPD Board meeting. If approved by the Board, the agreement will then come before the Tukwila City Council at the November 21, 2011 Regular City Council Meeting for approval. ATTACHMENTS Addendum I to Interlocal Agreement Interlocal Agreement .m ADDENDUM NO. 1 ADDENDUM TO INTERLOCAL AGREEMENT FOR SUPPORT SERVICES BETWEEN THE CITY OF TUKWILA AND THE TUKWILA POOL METROPOLITAN PARK DISTRICT THIS ADDENDUM is made and entered into this day of 2011, by and between the City of Tukwila and the Tukwila Pool Metropolitan Park District, both of whom are Washington municipal corporations, in accordance with the Interlocal Cooperation Act (RCW 39.34). ITEM ONE REVISION TO SECTION II AGREEMENT: That Item 1.1. "Term" is amended to read as follows: 1. Term of Aareement and Renewal. 1.1 Term. This Agreement shall be valid until January 15, 2013. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA By: Jim Haggerton, Mayor Dated: Attest: City Clerk Approved as to Form: Shelley M. Kerslake, City Attorney TUKWILA POOL METROPOLITAN PARK DISTRICT By: Allan Ekberg Board President Dated: Attest: Verna Seal, Clerk of the Board Approved as to Form: Lisa M. Marshall, Attorney for TPMPD -1 41 42 11 -124 Council Approval 9/12/11 INTERLOCAL AGREEMENT FOR SUPPORT SERVICES BETWEEN THE CITY OF TUKWILA AND THE TUKWILA POOL METROPOLITAN PARK DISTRICT In accordance with the Interlocal Cooperation Act (RCW 39.34), the City of Tukwila "Tukwila and the Tukwila Pool Metropolitan Park District "TPMPD both of whom are Washington municipal corporations, hereby enter into the following agreement: I. RECITALS Tukwila and TPMPD, through their respective legislative bodies, have declared their intent to create a relationship whereby TPMPD contracts for support services from Tukwila; and Tukwila and TPMPD recognize that the cost savings from shared support services greatly outweighs the increased facility and administrative expenses in creating and maintaining separate facilities and accounting practices associated with the operation of the City of Tukwila Pool and related services; Now, Therefore, Tukwila agrees to provide, and TPMPD agrees to pay for, support services to facilitate the operation of TPMPD and the City of Tukwila Pool: Il. AGREEMENT 1. Term of Agreement and Renewal. 1.1 Term. This Agreement shall be valid from the Effective Date set forth in Section 4.1 of this Agreement until January 15, 2012. 1.2 Renewal. This Agreement may be renewed only by written agreement of both Parties. 2. Scope of Work. 2.1 Duties shall be performed primarily by the incumbent identified by job title, however, the City Administrator may delegate responsibilities based on staff availability and organizational needs. Tukwila shall perform the following duties for TPMPD: A. Administrative Services performed by the City Clerk: 1. Production of minutes for TPMPD meetings; 2. Collect agenda items, prepare agendas, and prepare meeting packets and agenda items; 3. Prepare meeting rooms; 1-1 -1 j si. 43 4. Notice meetings; and 5. Organize and maintain District records and files according to state archive requirements. B. Information and Technology Services: 1. Consult with the TPMPD Board of Commissioners on TPMPD website design and creation, including e -mail capability; 2. Build TPMPD website; 3. Maintain and post documents, and update TPMPD's website; and 4. Provide support of computers, telephones, cell phones, printers, copiers, fax machines used by the TPMPD. C. Finance: 1. Prepare annual report to the State Auditor's Office; 2. Support State Auditor's Office with annual audit; 3. Maintain records and prepare reports, such as monthly expense and revenue reports; 4. Provide general accounting services, monthly reports to the Board on the status of TPMPD funds; 5. Provide semi monthly payroll processing, file any necessary monthly, quarterly and/or annual payroll reports and returns; 6. Provide Accounts Payable services, payment of invoices and Purchasing Card administration; and 7. Provide risk management administration. D. Parks and Recreation: 1. Project Management Support; 2. Maintenance of exterior pool grounds /landscaping; 3. Janitorial services; and 4. Pool staff and management. 2 -1 I, E. Human Resources: 1. Recruitment of TPMPD employees; 2. Maintenance of employee records; and 3. Benefit administration. 3. Cost of Support Services and Pavment. 3.1 Cost Basis. TPMPD shall pay Tukwila for providing support services based on the hourly wages and benefits of City staff and their time spent providing support services; plus 10% for overhead expenses. The services provided under this agreement shall not exceed $7,500.00 per month. 3.2 Monthlv Invoice. Tukwila shall provide to TPMPD a monthly invoice for support services provided to TPMPD no later than 15 business days after the end of each month. Payment shall be due from TPMPD 30 days from the date of invoice and made payable to the City of Tukwila. 3.3. Transfer of Tukwila Pool Assets. Due to the formation of the TPMPD, Tukwila no longer is in need of the assets associated with the Tukwila Pool. For the consideration of $100.00 Tukwila will transfer the assets listed on Exhibit A. to the TPMPD. 4. General Provisions. 4.1 Effective Date. This Agreement shall be effective upon ratification by each Party's governing body and execution by TPMPD's Board President and the Mayor of Tukwila. 4.2 Amendment. This Agreement may be amended only upon the consent of both Parties. Any amendments shall be in writing and shall be ratified and executed by the Parties in the same manner in which this Agreement was originally adopted. 4.3 Waiver. The waiver by any party of any breach of any term, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same term, covenant, or condition of this Agreement. 4.4 Severabilitv. If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not be affected thereby. 4.5 Entire Agreement. This Agreement represents the entire understanding of the Parties and supersedes any oral representations that are inconsistent with or modify its terms and conditions. -3 -1 EN 4.6 Countemarts. This Agreement shall be effective whether signed by all Parties on the same document or signed in counterparts. 4.7 Notices. Any notice to be provided under the terms of this Agreement, shall be delivered by certified mail, return receipt requested, or by personal service to the following: For Tukwila: 0(�� 'Zim ©0. City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 For TPMPD: �1�(piJw F.�NLt President J TPMPD 6200 Southcenter Blvd. Tukwila, WA 98188 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA B Jiz� Maggerfon r 4-, 2V1 TUKWILA POOL METROPOLITAN PARK DI RICT -J1 By Tit oar President'' Dated: Attest: Christy O'Flaherty, City Clerk Attest: Title: Clerk of the Board Approved as to Form: Approved as to Form: 1$ Shelley M ers�'7cee, 'ty Attorney M. Marshall, Attorney for TPMPD Attachment: Exhibit A 4 -1 .N x Fl.] Upcoming Meetings Events November /December 2011 21st (Monday) 22nd (Tuesday) 23rd Weduesday) 24th (Thursday) 25th (Friday) 26th (Saturday) Transportation Finance Thu nksgiving Day Tukwila Int'l. Blvd. Cmte, Safety Cmte, city offices City offices Action Cmte's 4:00 PM 5:00 PM closed closed Trash Pickup Day SPECIAL TIME (CR #3) 9:00 10:00 AM (CR #1)' f City Council Budget Work Session 1 For location contact 5:00 7:00 PM Rick at (Council rick @forschler.org Chambers) City Council Regular Mtg., 7:00 PM (Council Chambers) 28th (Monday) 29th (Tuesday) 30th (Wednesday) 1st (Thursday) 2nd (Friday) 3rd (Saturday) Community Utilities Cmte, Equity Holiday Gift and Affairs Parks 5:00 PM Diversity Food Drive Cmte, (CR #1) Commission, Westfield Southcenter 5: 00 PM 5:15 PM Mall North Parking lot (CR #3) (CR #3) 7:00 AM 4:00 PM The Tukwila Police Department will be City Council collecting food, gifts Committee of or monetary donations the Whole Mtg., to help support the 7:00 PM Tukwila Food Pantry (Council and the Tukwila Chambers) Community Center's Holiday Giving Program! The new Police Command Vehicle will be there, and the Tukwila Police Explorers will be doing fingerprinting to help keep kids safe! Breakfast with Santa 9:00 to 11:30 AM Tukwila Community Center .a Pancake breakfast and holiday entertainment (Children can get a professional photo with Santa for an additional fee). Cost of breakfast is $5.00 at the door (seating is limited). ➢City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: I st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf Room #3. Contact Human Resources at 206 433 -1831. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf Room #3 ➢Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf Room #3. Contact Joyce Trantina at 206- 433 -1850. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3. (A) 2011 Justice Assistance Grant. (B) A resolution regarding the non represented employee wage and benefit package. (C) A resolution establishing anew Finance Change Fund. (D) Miscellaneous revenue report. ➢Transportation Committee: 1st 3rd Mon., 4:00 PM, (Special Time), Conf. Room 91 (A) 2011 501 Fund Equipment Rental Budget. (B) 2011 Street Department's Traffic Control Devices. (C) Tukwila Urban Center Pedestrian/Bicycle Bridge Acceptance of Federal and State Grant. (D) Tukwila Urban Center Pedestrian/Bicycle Bridge Supplemental 49. (E) Tukwila Transit Center Supplement #13. (F) Andover Park West Street Water Improvements Supplement 914. (G). Tukwila Urban Center Transit Center Ordinance. (H) Tukwila Urban Center Access (Klickitat) Project ROW Transfer between WSDOT and Tukwila. i Tentative Agenda Schedule See agenda packet cover sheet for this week's agenda (November 21, 2011 Regular Meeting) Public Hearings: Budget amendment and CIP Resolution. Soecial Issues: Budget Amendment Ordinance and CIP resolution. A resolution adopting a new Public Works fee schedule. An agreement for the 2012 Small Drainage Program. An amendment to agreement with Cascade Water Alliance. An ordinance regarding panhandling. Purchase of Fire Department vehicle with Emergency Management Performance Grant funds in the amount of $65,000. An ordinance repealing a portion of Ord. 2323 regarding Social Card Rooms. 50