HomeMy WebLinkAboutReg 2011-11-21 Item 5C - Budget - Permit Tracking System for $175,000COUNCIL AGENDA SYNOPSIS
AGNNDA I'fl? \I
Initials
Meeting Date Prepared by Mayor's review
11/14/11 NG l
11/21/11 NG
ITEM INFORMATION
STAFF SPONSOR: NO RA GIERLOFF
Permit Tracking System Replacement
Council review
r A
ITEM NO.
5.C.
ORIGiNAl_,AGI NDA DATE: 11/14/11
C.\ Discussion ®Motion Resolution Ordinance .BidAavard Public Hearing Other
Dltg Date 11/14/11 flltg Date 11/21/11 Mtg Date Mtg Date iA4tg Date lltg Date Mtg Date
SPONS<)R Council 1Vlcyor HR DCD E] Finance Fire IT P &R Police PIF
SPONSOR'S The software program used to track City permits is being phased out by the vendor. An
interdepartmental committee has been formed to research issues and options for its
replacement. This is an opportunity to significantly improve service to the public. The
Council is being asked to consider a budget amendment for 2012 that would allow us to
move forward with the permit software selection and migration process. Implementation
and additional costs expected in 2013. A technology fee could cover this expense.
RI .�'I ?UnI?D I3Y ❑COW Mtg. ®CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/24/11 COMMITTEE CHAIR: S EAL
RECOMMENDATIONS:
SPONSOR /Ai Department of Community Development
Cc�\•I�- Irl °ri;l: Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
Ex PENDPPURI? RI QUIRILD AMOUNT BUDGETED APPROPRIATION REQUIRED
$175,000 2012 $150,000 2013 $0 $175,000 in 2012
Fund Source: OFFSET OF $50,000 IF WE STOP PAYING MAINTENANCE ON PERMITS PLUS.
Coininents: Costs are approximate, a technology fee could pay back the investment in 4 -6 years
I MTG.DATEI RECORD OF COUNCIL ACTION
11/14/11 Forward to next Regular Meeting
MTG. DATE j ATTACHMENTS
11/14/11 Informational Memorandum dated 10/14/11 with attachments
Minutes from the Community Affairs and Parks Committee meeting of 10/24/11
11/21/11 No attachments
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