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HomeMy WebLinkAbout1982-11-01 Committee of the Whole MinutesCALL TO ORDER Council President Bohrer called the Committee of the Whole Meeting to order at 8:00 p.m. COUNCIL MEMBERS GEORGE D. HILL, LIO EL C. BOHRER, Council President, DORIS E. PRESENT PHELPS, JOE H. DUFFIE, EDGAR D. BAUCH, WENDY A. MORGAN. DISCUSSION Future Operation MOVED BY HILL, SECONDED BY DUFFIE, THAT ITEM 6, OPERATION OF of Foster Golf FOSTER GOLF COURSE BE DISCUSSED FIRST. MOTION CARRIED. Course 3 771/ TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE November 1, 1982 Tukwila City Hall 8:00 P.M. Council Chambers (1INUTES Don Williams, Recreation Director, reviewed a report he distri- buted to Council summarizing the problems the City has had with the current golf course contract and evaluating an umbrella contract, such as the current one, but with separate services. Councilman Bauch said the Public Works Committee reviewed the report on the operation of the golf course and recommends to Council that the City assume the maintenance of the building and grounds. Mr. Williams said the two most important benefits on the City caring for grounds and buildings would be direct control over maintenance and capital improvements and it would provide flexi- bility with the work crews. Mr. Sneva said that a separate contract servicing arrangement would provide an increased labor productivity capability be- cause it would allow the City crews to become more specialized. The purchase of specialty equipment would also help to reduce maintenance costs. Mr. Ben Aliment, former owner of Foster Golf Course, said he feels the City should take control; they should take over the maintenance of buildings and grounds. This would give a broader use of City equipment. There should be a P.G.A. Professional to operate the pro shop, hired under a contract. Mrs. Ann Crain, audience, said she has played Foster and finds it the worse course she has ever played. It is in worse shape now than when the City took it over. The ladies she plays with do not want to play Foster. The fairways are not mowed evenly; they don't mow around the trees; the tees are terrible; and the mats are in poor shape. This is sad; I feel the City could do a lot more with it. I would like to see the City take over the management. Mr. Robert Crain, audience, said he is embarrassed over the condition of the course. The grass is very poorly mowed and not cleaned up; the tees are getting in worse shape. He said he feels the City should hire employees who would answer directly to a City Department Head. Mr. Dan Recchio, on the Men's Club Board, said that the overall maintenance of the golf course is pretty good; however, there is a concern over the conditions of the greens. Councilman Morgan said that the best product can be obtained from competition so a rewrite of the golf course contract is in order along with competitive bidding for any or all parts. Councilman Bauch said his concern is overtime that will have to be paid the city crew. He was assured that the union contract allows staggered shifts including work on Saturday and Sunday. Pay scale was another concern. We care about the image of the golf course and we will have to pay for that. If the maintenance overruns the proposed budget, they have to come back to Council for more money. Council has the chance, then, to go out for bids for maintenance. TUKWILA CITY COUNCIL, COMMITTEE OF THE WHOLE November 1, 1982 Page 2 DISCUSSION Continued Future Operation of Foster Golf Course (cont.) Proposed Resolution Authorizing appli- cations for funding assistance for an outdoor recreation project to the Interagency Com. Approve plans and the call for bids for construction of Christensen Rd. storm sewer project Approval to retain Horton Dennis Assoc. to establish final roadway design for Macadam Road Mayor Van Dusen said his approach to this is the overall admini- stration of the City. No matter hors thorough we are with con- tracts, there can always be problems because situations change. The Public Works Director and I are looking at reorganization of the Maintenance Department. We are suggesting that we hire some extra people to do building and grounds maintenance. Con- cerns have been expressed about these positions being union mem- bers, but if the City sets the work hours, there should be no problem. The reorganization should cause an increase in labor productivity. We are going to revise the job descriptions and have a broader base for the use of the employees. The plan will result in better cross training of the employees and better use of the City's equipment. We would have control over the level of service. MOVED BY PHELPS, SECONDED BY HILL, THAT COUNCIL CONCUR WITH THE ADMINISTRATIVE PROPOSAL AND RECOMMENDATIONS OF THE COMMUNITY AFFAIRS COMMITTEE AND PUBLIC WORKS COMMITTEE TO REQUEST PRO- POSALS OF INTEREST AND TO NEGOTIATE CONTRACTS FOR OPERATION OF THE PRO SHOP AND RESTAURANT AND THAT THE CITY OF TUKWILA ASSUME THE OPERATION OF MAINTENANCE OF THE BUILDING AND GROUNDS.* Mr. Sneva explained that the golf course would be maintained through the Building and Grounds Maintenance Unit. It would be staffed by one supervisor, 2 crew chiefs and 4 full time utility men. There would also be funds allotted for part time people. This would take care of all the City buildings and grounds, including the golf course and parks. *MOTION CARRIED. Councilman Bohrer expressed very grave concerns with this plan. Mayor Van Dusen said Council has the power to change this plan and go back to a contract. Mr. Williams reported that the I.A.C. has requested that the City adopt a resolution rather than the motion that was passed previously. MOVED BY BOHRER, SECONDED BY PHELPS, THAT THIS RESOLUTION BE PLACED ON THE AGENDA FOR THE NEXT REGULAR MEETINJG.* Councilman Bohrer suggested that the City has a plan for im- provement of the McMicken Heights Park dated about 1978 and this plan should be referenced in the first whereas. The wording could be revised to say the City is preparing a Compre- hensive Plan. Mr. Williams offered to have the first whereas revised for the Committee of the Whole Meeting. *MOTION CARRIED. MOVED BY PHELPS, SECONDED BY DUFFIE, THAT THE APPROVAL OF PLANS AND THE CALL FOR BIDS FOR CONSTRUCTION OF THE CHRISTENSEN ROAD STORM SEWER PROJECT BE ON THE AGENDA FOR THE NEXT REGULAR MEETING.* Mr. Sneva said there are $30,000 in the budget for this project. Public Works Committee recommends call for bids when the design is complete. *MIOTION CARRIED. Mr. Sneva said Public Works Committee recommends the City negotiate with Horton Dennis to design the southerly portion of Macadam Road. There are funds in the budget to begin design work. MOVED BY BAUCH, SECONDED BY HILL, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE NEXT REGULAR MEETING. MOTION CARRIED. 77 5- TUKWILA CITY COUNCIL, COMMITTEE OF THE WHOLE November 1, 1982 Page 3 DISCUSSION Continued Proposed Resolution Accepting the plat and street improve- ments for Upland Drive Request to seek Mayor Van Dusen reported that it is too late to get this block grant "Needs" application filed. funds for Foster Park improvements MOVED BY HILL, SECONDED BY DUFFIE, THAT THIS ITEM BE TABLED. MOTION CARRIED. ADJOURNMENT 9:55 P.M. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT THE ACCEPTANCE OF THE PLAT AND STREET IMRPOVEMENTS FOR UPLAND DRIVE BE ON THE AGENDA FOR THE NEXT REGULAR MEETING.* Councilman H111 said he feels Upland Drive is going to cause the City problems. Mr. Sneva said to his understanding, the checklist improvements have been completed and records indicate that the street was constructed to City standards. *MOTION CARRIED WITH HILL VOTING NO. MOVED BY HILL, SECONDED BY PHELPS, THAT THE TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING ADJOURN. MOTION CARRIED. Council President Ci Clerk