HomeMy WebLinkAbout2020-01-27 - Request for Qualifications - 2020 Facilities Study
CITY OF TUKWILA
REQUEST FOR QUALIFICATIONS (RFQ) FOR
2020 FACILITIES STUDY
Due Monday, January 27, 2020, by 5:00 p.m. (Pacific Standard Time)
The City of Tukwila is soliciting interest from consulting firms with expertise in Architectural and
Engineering Design Services. This agreement will be for approximately four months in duration
with the option for the City of Tukwila to extend it for additional time if necessary. Consultants will
be considered for the following project.
Needs Assessment and Feasibility Study based on re-evaluation and updating of the 2020
Facilities Study that will include the Tukwila City Hall Campus (consisting of 6200 and 6300
Southcenter Boulevard buildings), Tukwila Community Center, and may also include Fire Stations
53 & 54.
Please review the full RFQ following this notice
The City of Tukwila reserves the right to amend terms of this “Request for Qualifications” (RFQ)
to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time
and effort consultants have spent on their responses.
Please submit SIX (6) bound paper copies and ONE (1) electronic copy of your Submittal to:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, Washington 98188
Attn: Rachel Bianchi, Deputy City Administrator
2020 Facilities Study
Submittals shall be received no later than 5:00 p.m. on Monday, January 27, 2020. Proposals
received later than the submittal deadline will not be accepted. The City will not be liable for delays
in delivery of proposals due to handling by the U.S. Postal Service or any other type of delivery
service. Faxed or e-mailed submittals will not be accepted. Please reference the RFQ title on all
communications and mailing labels. Any questions regarding this RFQ or submittal process
should be directed to the City’s Deputy City Administrator at Rachel.Bianchi@TukwilaWa.gov.
Only e-mail communications are accepted.
Pursuant to state regulations, a qualifications-based selection process will be used to select a
consultant for this project. The selection will be made from the submitted RFQ and subsequent
evaluations.
Published in The Seattle Times: January 2, 2020 and January 9, 2020
Published in the Daily Journal of Commerce: January 2, 2020 and January 9, 2020
City of Tukwila 2020 Facilities Study
Request for Qualifications for
Architectural and Engineering Services
City Hall Campus, Tukwila Community Center, and
Optional Fire Stations 53 & 54
January, 2020
City of Tukwila
Request for Qualifications
For Architectural Design Services for the 2020 Facilities Study
Submittal Deadline: January 27, 2020 at 5:00 p.m.
Project Description
The work to be performed by the Consultant consists of updating portions of the 2020 Facilities
Study that will include the Tukwila City Hall Campus, Tukwila Community Center, and may include
Fire Stations 53 & 54.
Key Elements:
Update Needs Assessment (including seismic and code upgrade) and Feasibility Study for
City Hall Campus
Update Facilities Plan for the City Hall campus
Optional Elements: Tukwila Community Center and Fire Station 53 & 54 Seismic and building
code upgrade assessment
Update seismic and building code upgrade assessment for Tukwila Community Center (12424
42nd Ave. S.) and Fire Station 53 (4202 S. 115th St.) & 54 (4237 S. 144th St.)
Update seismic and building code upgrade cost estimates for Tukwila Community Center and
Fire Station 53 & 54 (for this task, professional cost estimators should be included on the
Consultant team)
Evaluation Criteria
Submittals will be evaluated and ranked based on the following criteria:
Project Understanding and Approach
Qualifications/Expertise of Firm
Qualifications/Expertise of Team members
Ability to meet schedule and staff availability
DBE/MWBE approach
Past performance on other campus facilities studies and related projects
It is the City’s intent to select an A/E team based on the Evaluation Criteria in Section 5 of this RFQ.
Once the City has reviewed the qualifications, one or more firms may be requested to provide
additional information and/or participate in an interview process.
Review of the submittals and the final selection will be performed by a committee comprised of
City staff and others.
The City will evaluate the proposals and select the highest-ranking firms for additional information
and/or interviews. The final selection will be based on the combined score of the written submittals
and the interviews. All submittals received will remain confidential until the City and the successful
Consultant sign the agreements resulting from this advertisement. All submittals are deemed
public records as defined in the RCW 42.17.250 to 42.250.340.
Americans with Disabilities Act (ADA) Information
The City of Tukwila in accordance with Section 504 of the Rehabilitation Act (Section 504) and
the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability,
in all of its programs and activities. This material can be made available in an alternate format by
emailing Rachel Bianchi at Rachel.Bianchi@TukwilaWA.gov or by calling collect 206-454-7566.
Title VI Statement
The City of Tukwila in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted
programs of the Department of Transportation issued pursuant to such Act, hereby notifies all
bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded
full opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, or sex in consideration for an award.
The City strongly encourages minority owned and women owned businesses, socially and
economically disadvantaged business enterprises, and small businesses to respond to this RFQ,
to participate as partners, or to participate in other business activity in response to this RFQ.
All questions and requests for site access should be directed to Rachel Bianchi, Deputy City
Administrator, via email at Rachel.Bianchi@TukwilaWa.gov.
Section 1. Background:
Due to the upcoming relocation of some City departments from the current City Hall Campus, the
City is taking the opportunity to evaluate the space needs and functions of the remaining City
departments (and updating several buildings to current seismic and building codes).
In 2008, the City of Tukwila completed a Seismic Study of 11 critical city buildings. Buildings were
evaluated for seismic deficiencies and risk, and retrofit recommendations were made. In 2015
Rice, Fergus, Miller conducted a study and created a Facility Plan.
The selected consultant from this process will be providing the next installment and update to the
Facility Plan as it relates to the City Hall Campus. Optional work may include an update to the
seismic analysis for two or more City buildings.
See City of Tukwila website https://www.tukwilawa.gov/departments/mayors-office/key-city-
plans-and-projects/facilities-needs-assessment-and-feasibility-study/ for previous City Council
meeting records including the Essential Government Services Facilities Plan 2015-2040 (Draft).
The Consultant should study and carefully correlate the Consultant’s knowledge and observations
of the RFQ documents and such other related data and to promptly notify the City of all conflicts,
errors, ambiguities, or discrepancies which the Consultant has discovered in or between the RFQ
documents and such other related documents or conditions. Failure to do so shall not relieve the
Consultant of their obligation to perform as per the provisions of the resulting contract. The
Consultant shall not at any time after the execution of the contract, make any claims whatsoever
alleging insufficient data or incorrectly assumed conditions, nor shall they claim any
misunderstanding with regard to the nature, conditions or character of the work or services to be
provided under the contract.
Section 2. Scope of Work:
The selected firm will produce a final report documenting the age, condition and functionality of
selected City of Tukwila Facilities. The report will include analyses of the functional and
operational inefficiencies and make recommendations for future actions building upon information
in the previous City of Tukwila Facilities studies. The report will include Cost Estimates with
appropriate escalation factors to pursue funding for these projects in future years.
The successful Consultant shall provide an Updated Needs Assessment and Feasibility Study as
outlined below:
1. City Hall Campus Facilities Study – 6200 and 6300 Southcenter Blvd. buildings
a) Update Needs Assessment and Feasibility Study
b) Update Facilities Plan for the City Hall campus only
c) Provide cost estimates
d) Decision making guidelines
2. Optional Work: Tukwila Community Center and Fire Station 53 & 54 Seismic Study
a) Update previous seismic analyses
b) Update cost estimates
c) Decision making guidelines
This scope of work should be completed in approximately 120 calendar days from the date
of Notice to Proceed.
Section 3. Submittal Requirements:
The Proposal is limited to thirty (30) pages total (15 sheets, double-sided) including project
examples and supplements. The cover page and letter of interest are not included in the above
page count. Except for charts, exhibits and other illustrative and graphical information, all
information must be printed on 8.5” x 11” paper. Charts, exhibits and other illustrative and
graphical information may be on 11” x 17” paper, but must be folded to 8.5” x 11” and will be
counted as one sheet. With the exception of charts and graphs, all text must be in a 12-point font
size or larger. Text within charts and/or graphs may be smaller than 12 point, but must be a
readable size font. If desired, full resumes of the proposed project manager and task leads may
be included in an appendix that is not included in the above-stated page limit. However, pertinent
experience should be covered in the body of the proposal as the appendix may or may not be
reviewed for scoring.
The front cover of the Submittal must be labeled with the name and address of the Consultant,
along with the project title: “2020 Facilities Study” “Request for Qualifications,” and the date of
submittal.
The Submittal must include:
1. Letter of Interest: The cover letter shall briefly summarize the firm’s qualifications and past
experience relevant to the scope. A principal or officer of the firm authorized to execute
contracts or other similar documents on the firm’s behalf must sign the letter.
2. Outline firm’s experience on the scope of work required for the appropriate discipline.
3. Describe firm’s overall approach, including organization and work tasks necessary to
accomplish the objectives. If it is the firm’s practice to have specific sub-categories of the
Scope of Work, performed by sub-consultant(s), please identify the consultant(s) and,
indicate their specific role(s), and outline their experience on similar or related work.
4. Description of firm’s quality control process.
5. Identify qualifications/expertise of the key personnel. Provide evidence of availability of
staff to begin immediately upon awarding of the contract.
6. Provide a list of key personnel, including consultants’ personnel indicating the specific role
of each, and clearly identify the Project Manager.
7. Provide a resume for each of the named key personnel, indicating the extent of his/her
experience on projects related to this type of work.
8. Past performance and record of successful completion of studies of similar size and scope:
a. Describe any previous projects (firm and individual) of similar scope to our project
and include a description of specific responsibilities of such projects.
b. Note any information useful in demonstrating successful results on prior projects.
c. Provide reference contact names, phone numbers, and email addresses related to
the above prior projects.
9. Provide written summary of the firm’s past history of collaborating with a DBE/WMBE firm
as part of the team on previous similar projects. Describe approach to maximize their
participation.
Section 4. Quantities, Due Date, Time and Location
Six (6) bound copies and one (1) electronic copy on a flash drive of the Submittal, whether mailed
or hand-delivered, must arrive at the address listed below no later than 5:00 p.m. on Monday,
January 27, 2020. Proposals received later than the submittal deadline will not be accepted.
Upon receipt of each Submittal, the City will stamp it to show the exact time and date of receipt.
Upon request, the City will provide the firm with an acknowledgement of receipt. All Submittals
received will become the property of the City and will not be returned.
The City will not be liable for delays in delivery of Submittals due to handling by the U.S. Postal
Service or any other type of delivery service. Faxed or e-mailed submittals will not be accepted.
Please reference the RFQ title on all communications. Please direct all questions to Rachel
Bianchi via email to Rachel.Bianchi@TukwilaWa.gov.
City of Tukwila
6200 Southcenter Boulevard
Tukwila, Washington 98188
Attn: Rachel Bianchi, Deputy City Administrator
2020 Facilities Study
Section 5. Evaluation Criteria
Pursuant to state regulations, a qualifications-based selection process will be used to select a
consultant for this project. Consultant’s Submittal will be evaluated based on the criteria listed in
this section.
Firms are encouraged to identify and clearly label in their Submittal how each criterion is being
fully addressed. Evaluation of responses to this RFQ will be based only on the information
provided in the RFQ package, and if applicable, during an interview and reference review process.
The City reserves the right to request additional information or documentation from the firm
regarding its Submittal documents, personnel, or other items in order to complete the selection
process.
The selection will be made from the Submittal and subsequent interview. The following criteria,
with a point system of relative importance with an aggregate total of 100 points, will be utilized to
evaluate the qualifications of each firm:
Proposal
Criteria Possible Points
Compliance with RFQ Requirements 5
Project Understanding and Approach 10
Qualifications/Expertise of Firm 10
Qualifications/Expertise of Team Members 10
Ability to Meet Schedule and Staff Availability 10
DBE/MWBE Approach 5
Past performance on other campus facilities studies and similar projects 10
60 Total Points Possible
Interview
Criteria Possible Points
Presentation: Clarity and thoroughness of presentation and the firm’s
understanding of and approach to the requirements of the Project 15
Specific Questions: Thoroughness and insight in providing direct and clear
answers to the questions asked 15
Communication: Overall quality of the team’s presentation, including
interpersonal communications between team members and the interview
panel. Quality of questions asked by the firm. 10
40 Total Points Possible
Section 6. Selection Process
The firm receiving the highest combined score as a result of the Submittal and interviews will be
selected to enter into an agreement with the City.
As part of the evaluation, the City will consider prior experience with similar types of studies and
projects to be a significant component of the proposal from the successful firm or team.
All responses to this RFQ will be screened for eligibility. As time permits, a selection panel will
rate eligible responses, according to the criteria listed above, and may conduct reference checks
as part of the process. If there is insufficient information, the City reserves the right to request
additional information, and to interview firms to discuss their submittals. It is the City’s intent to
interview the top two or three firms based upon the submitted written materials.
1. This solicitation does not obligate the City to award a Contract to any respondent. At its
option, the City reserves the right to waive as informality any irregularities in the submittals
and/or to reject any or all submittals.
2. The City reserves the right to request clarification of information submitted, and to request
additional information from any firm.
3. If the City awards a firm the Contract to provide consultant services, the successful firm
shall be issued a written Notice of Intent to Award. The successful firm shall execute an
agreement acceptable to the City within thirty (30) days from the date of Notice of Intent to
Award. Failure by the successful firm to execute an agreement within the stipulated 30-
day period shall constitute non-conformance with the RFQ, allowing the City to unilaterally
withdraw and terminate such intent to award.
4. The City reserves the right to award and contract to the next most qualified firm, if the
successful firm does not execute a contract within the 30 days from the date of the Notice
of Intent to Award.
5. The City shall not be responsible for any costs incurred by the firm in preparing, submitting
or presenting its response to the RFQ.
6. Approximate Selection Timeline:
RFQ Deadline: January 27, 2020 at 5:00 pm
Consultant Shortlist: January 29, 2020
Consultant Interviews: week of February 3, 2020 (if conducted)
Consultant Selected: approx. February 7, 2020
Scope and Fee Negotiations: week of February 10, 2020
Agreement Approval by Council: March 2020
Execute Contract: approximately April 2020
Section 7. Public Notice
Published in The Seattle Times: January 2, 2020 and January 9, 2020
Published in the Daily Journal of Commerce: January 2, 2020 and January 9, 2020