HomeMy WebLinkAboutTIC 2020-01-13 COMPLETE AGENDA PACKETCity of Tukwila
Transportation and
Infrastructure Committee
❖ Cynthia Delostrinos Johnson, Chair
❖ Verna Seal
❖ Kate Kruller
AGENDA
Distribution:
G. Labanara
C. Delostrinos
B. Still
Johnson
City Attorney
V. Seal
A. Youn
K. Kruller
Clerk File Copy
D. Quinn
2 Extra
Mayor Ekberg
D. Cline
Place pkt pdf on SharePoint:
R. Bianchi
Z Trans & Infra Agendas
L. Humphrey
e-mail cover to: F. Ayala,
H. Hash
A. Le, C. O'Flaherty, A.
H. Ponnekanti
Youn, B. Saxton, S. Norris,
H. Kirkland
L. Humphrey
MONDAY, JANUARY 13, 2020 - 5:30 PM
FOSTER CONFERENCE ROOM
(6300 BUILDING, SUITE 100)
Item
Recommended Action
Page
1.
PRESENTATIONS
2.
BUSINESS AGENDA
a) Public Works Fleet and Facilities Building &
a)
Information only
Pg. 1
Minkler Improvements Overview
b) Public Works Fleet and Facilities Building
b)
Forward to 01/27/2020
Pg. 3
Seattle City Light Temporary Construction Permit
Special Meeting
c) Public Works Overview
c)
Information only
Pg. 9
d) Surface Water Utility Enterprise Fund
d)
Information only
Pg.13
CIP Projects and Flood Prevention
3.
SCATBd/RTC
4.
MISCELLANEOUS
5.
ANNOUNCEMENTS
Future Agendas:
2020 Committee Work Plan
Next Scheduled Meeting: Monday, February 3, 2020
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
TO:
FROM
BY:
CC:
DATE:
ON of Tukwila
Public Works Department- HenryHash, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Henry Hash, Public Works Director /
Hari Ponnekanti, Deputy PW Director
Mayor Allan Ekberg
.January 10, 2020
SUBJECT: Public Works Fleet & Facilities Building & Minkler Improvements
Project Nos. 91630601, 91930606
Project Update
Allan Ekberg, Mayor
ISSUE
Update on the PW Fleet and Facilities tenant improvements and Minkler Shop Upgrades.
BACKGROUND
On 1212119, Council approved the PW Fleet and Facilities tenant improvements project budget in
the amount of $9.5 million dollars and the Minkler Interim Improvements budget in the amount of
$500,000.
DISCUSSION
PW Fleet and Facilities Tenant Improvement
1. SHKS contract amendment was signed and the design began in December 2019.
2. The 30% design review meeting is scheduled to take place in February 2020.
3. The Job Order Contracting (JOC) contractor, Saybr, has initial cost estimates for the paint
booth removal, outside envelope painting, and fence work at $500k.
Minkler Shops Interim Improvements
1. Saybr's (JOC) initial cost estimates came in higher than $500k for the bathroom and locker
room improvements. Staff is re-evaluating the project scope.
PHASE 1 FINANCIAL IMPACT
Expenditures 2019/2020 Budge
SHKS Design Am No. 2 $ 570,768.00
Estimate - Soft Costs 2,229,232.00
Estimate - Construction 6,700,000.00
Minkler Interim Improvements 500,000.00 $ 500,000.00
General Fund 4,750,000.00
Utilities 4,750,000.00
Total $ 10,000,000.00 10 000 000.00
RECOMMENDATION
Information only.
WAPW Enq%PR0JECTSYA• 80 Projectsl0l Public Safety Plan1PW Shops First Phase i9163060110io Memo for PW F B F Update 01132020.dacz
City of Tukwila Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /4-
BY: Hari Ponnekanti, Deputy Public Works Director
CC: Mayor Ekberg
DATE: January 10, 2020
SUBJECT: Public Works Fleet and Facilities Building
Project No. 91630601
Seattle City Light Temporary Construction Permit
ISSUE
Approve Seattle City Light (SCL) temporary construction permit for the use of SCL's fee -
owned transmission line corridor property located at the Public Works Fleet and Facilities
Building (next to Heiser).
BACKGROUND
In 2018, the City purchased the Heiser property adjoining the SCL's transmission line
corridor. In 2019, we started negotiations with Seattle City Light for the use of the property.
The SCL fee owned property was rented on a month to month lease by Heiser (previous
owner). They were using this area to park vehicles.
ANALYSIS
Seattle City Light is allowing the temporary use of their fee -owned transmission line corridor
property beginning in January 1, 2020 and shall continue on a month -month basis until
December 31, 2022 or until cancelled by either party.
FISCAL IMPACT
The temporary construction permit with Seattle City Light has the initial base rent of
$17,700.00 for 2020, with a 3% escalation per year through 2023. As the total temporary
construction permit is over $40,000, Council approval is needed.
RECOMMENDATION
Council is being asked to approve Seattle City Light (SCL) temporary construction permit for
the use of SCL's fee -owned transmission line corridor property located at the Fleet and
Facilities Building for January 1, 2020 through December 31, 2022 and consider this item on
the Consent Agenda at the January 27, 2020 Special Meeting.
Attachments: Seattle City Light Temporary Construction Permit
Map of property location
WTW EngTROJECTSW- 8G ProjedsW1 Pubk Safety PIan1PW Shops First Phase (91630601 iUnfo Memo SCL Temp Canst Pemi107102020.doax
CITY OF SEATTLE - CITY LIGHT DEPARTMENT
TEMPORARY CONSTRUCTION PERMIT
P.M. 4230409-1-403
THIS PERMIT is issued by THE CITY OF SEATTLE, a Washington Municipal Corporation
acting through its CITY LIGHT DEPARTMENT ("City"), to CITY OF TUKWILA, a
Washington municipal corporation ("Permittee"), for temporary use of a portion of the City's
fee -owned transmission line corridor property ("Premises") described as follows:
Permitted Area:
That portion of Government Lot 2, Section 9, Township 23 North, Range 4 East, W.M.,
described as follows:
Beginning at the northeast corner of said Section; thence North 89'18'51" West, along the
north line of said Section, 150.50 feet to the TRUE POINT OF BEGINNING; thence
continuing North 89018'51" West, along said north line, 64.43 feet; thence southeasterly, in
a straight line, to a point on the east line of said Section which is South 1°45'39" West,
138.62 feet from the northeast corner of said Section, and is the intersection of the east line
of said Section with the southwesterly line of the City of Seattle Transmission line right-of-
way; thence northwesterly, in a straight line, to the true point of beginning.
TERMS AND CONDITIONS
1. Use. Permittee's temporary use of the Premises shall be as follows: Access, parking and
the right to fence.
2. Term. The term of this Permit shall begin on January 1, 2020 and shall continue on a
month -to -month basis until December 31, 2022, or until cancelled by either party as provided in
Section 23 herein, whichever occurs first. The term may be extended by mutual written
agreement of the Parties through amendment to this Permit.
3. Rent. The Permittee agrees to pay the following fees for its temporary use of the Premises
as above stated:
a. Initial Base Rent. The initial base rent for the Premises shall be Seventeen Thousand
Seven Hundred Dollars ($17,700.00) per year, payable in advance.
b. Base Rent Annual Escalation. The Base Rent for this Permit shall increase 3% per year
beginning January 1, 2023 and every July 1st thereafter. Below is the escalated rent for
years one through three. f. o Z-k
January 1, 2021 - $18,231.00
January 1, 2022 - $18,777.93
January 1, 2023 - $19,341.27
c. To assure proper posting of payments, Permittee shall note on its checks "City Light
Permit P.M. #230409-1-403 and include the payment stub from the invoice.
d. Permittee hereby agrees that, in case of an increase in rent or other fees, all other
provisions of this Permit shall remain in full force, changed only by such alterations in
amount of rent or other fees and not otherwise. Permittee further agrees to pay the correct
amount of total rent due irrespective of any billing statement Permittee may receive from
the City.
Permittee Initials
17. Warning Signs. The City reserves the right to require the Permittee to place signs or other
warning devices of hazards if any governmental agency or the City determines such hazards
exist.
18. Laws and Regulations. The Permittee agrees to comply with all Federal, State and local
electrical safety laws and regulations.
19. Indemnification and Insurance.
a) Permittee agrees to indemnify and hold harmless The City of Seattle from all claims,
actions or damages of every kind and description, including all claims, actions or
damages brought by Permittee's employees, contractors, agents, representatives,
tenants, or invitees, which may accrue from or be suffered by reason of Permittee's
use of the Premises, the performance of any work in connection with such use, or
Permittee's breach of any of its obligations under this Permit. In case of any suit or
action brought against the City arising out of or by reason of any of the above causes,
Permittee shall, upon notice to Permittee of the commencement of such action, defend
the same at no cost or expense to the City, and Permittee will fully satisfy any
judgment rendered in said action adversely to the City, except to the extent of the
negligence or willful misconduct of the City, its agents or representatives. By this
indemnity provision, the Permittee expressly waives any immunity its businesses may
have from claims by its businesses' employees under any workers' compensation or
industrial insurance law arising out of workplace injuries, as defined under RCW
51.24.030, in connection with Permittee's use of the Premises.
b. The Permittee shall provide sufficient self-insurance coverage from WCIA.
Such insurance shall include "the City of Seattle" as an additional insured for
primary and non-contributory limits of liability, and shall not canceled unless no
less than thirty (30) days prior written notice is provided to the City, except ten (10)
days' notice with respect to cancellation for non-payment of premium. Failure to
maintain required insurance shall be considered a material breach of contract, subject
to the remedies laid out in Paragraph 25 below.
The permittee shall send certification of insurance meeting the minimum
coverages, limits and terms as specified above to:
Seattle City Light, Real Estate Services
700 Fifth Avenue, Room 3325
P.O. Box 34023
Seattle, Washington 98124-4023
Such certification shall include an actual copy of the policy provision(s)
documenting that "The City of Seattle" is an additional insured for primary and non-
contributory limits of liability.
20. Inspection. The CEO and General Manager of City Light, or his representatives, shall have
the right at all times to inspect said Premises for the purpose of observing the conditions thereof,
and the manner of compliance by the Permittee with the terms and conditions of this Permit.
21. Right to Suspend. The CEO and General Manager of City Light shall have the right at all
times to suspend any or all operations on the Premises which he deems to be detrimental to the
best interest of the City or the public.
22. Hazardous Materials. Permittee covenants and agrees that neither they, nor their
employees, contractors, agents, or invitees will store, dump, bury or transfer any hazardous
substances, flammable materials, inoperable vehicles, chemicals, oils, fuels, or containers for
said substances, chemicals, oils, fuels, etc., on the Premises, and shall comply with all Federal,
State and local environmental laws and regulations.
Permittee Initials
GRANTED this day of 2019.
FOR THE CITY OF SEATTLE CITY LIGHT DEPARTMENT:
[I
William Devereaux
Director, Environmental Management and Real Estate Division, Land, and Licensing Unit
ACCEPTED this day of 2019.
PERMITTEE:
City of Tukwila
By:
Print Name:
Title:
Permittee Initials
l
7
City of Tukwila wila Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO:
Transportation and Infrastructure Committee
FROM:
Henry Hash, Public Works Director
BY:
Han Kirkland, Public Works Analyst
CC:
Mayor Allan Ekberg
DATE:
January 10, 2020
SUBJECT:
Public Works Department Overview
ISSUE
Overview of the Public Works Department.
BACKGROUND
The Public Works Department creates a foundation for high quality of life in Tukwila by protecting
the health and safety of residents, visitors, and businesses. The Public Works Department designs
and maintains the City's essential transportation, water, sewer, and surface water infrastructure.
Public Works also supports other departments through the purchase and upkeep of the City's
vehicles and facilities.
Public Works Administration: Initiate, implement and manage the programs, staff and facilities that
provide for the public health, safety and welfare through the design, construction and maintenance
of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood control,
equipment, vehicles, and facilities.
Public Works Enaineerina Division: Provides professional engineering services for planning, design,
construction, maintenance, and operation of the water, sewer, surface water and transportation
infrastructure.
Public Works Development Services Division: Reviews and approves permits associated with land
altering, development, residences, and utility permits. The Development Services division works
closely with the Department of Community Development to issue permits in a timely fashion.
Public Works Street Maintenance: Maintain the traffic control and safety devices of the
transportation network which consists of 127 lane miles of commercial/industrial streets and 90 lane
miles of residential streets, including bridges, sidewalks, street lighting, and traffic cameras.
Water Utilitv — Enterprise Fund: Maintain a water distribution system that will provide residential,
commercial, and industrial customers with high water quality, adequate capacity and pressure, at
economical costs. The system distributes, on an annual basis, approximately 740 million gallons of
water through 41 miles of water mains through approximately 2,100 meters.
MM Eng10THEMFORMS101 TIC Items & AgendasMC Agenda Items\TIC 01-13-2020103 Public Works OvervieMPublic Works Overview.docx
Info Memo
Public Works
Page 2
Sewer Utility — Enterprise Fund: Maintain a sewer collection system that will ensure the health,
safety, and welfare of the citizens and visitors of Tukwila. The Sewer Utility is responsible for the
maintenance of approximately 37 miles of gravity sewer main and the operation and maintenance
of 12 lift stations and force mains. These lift stations pump approximately 60% of all sewage in the
City (approximately 460 million gallons).
Surface Water — Enterprise Fund: Provides engineering studies, preliminary engineering,
construction, and maintenance of public surface water and drainage facilities to include control and
monitoring of storm and surface water quantity and quality. The Green River Basin management
agreement and the Green River levees are also included in this program. The costs of operating
and maintaining the system are included with the capital projects necessary for system
improvements.
Equipment Rental (Fleet): Provides a fleet of vehicles and equipment with an operation
maintenance and replacement program and to supply the City with adequate, safe, economical and
on -demand operational cars, trucks, and specialty equipment. Services are provided through in-
house labor and contracted services. The current fleet consists of approximately 207 vehicles and
179 other pieces of equipment.
Facility Maintenance: Preserve all buildings through a preventive maintenance, repair, and
operating program in order to provide a safe, pleasant, and productive work environment for City
staff and clients. The work is located in 38 facilities throughout the City, consisting of approximately
233,633 square feet, of which 149,957 square feet is provided with custodial care. Facilities
maintained consist of the main City Hall (6200 Building), the 6300 Building, Tukwila Community
Center, library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several
public restrooms, and various other buildings.
FISCAL IMPACT
See attached Public Works Budget Overview.
RECOMMENDATION
Information only.
Attachments: Pubic Works Budget Overview
Public Works Organization Chart
W:\PW Eng\OTHER\FORMS\01 TIC Items & Agendas\TIC Agenda Items\TIC 01-13-2020103 Public Works Overview\Public Works Overview docx 10
Public Works Budget Overview - Operations & Maintenance (No CIP)
2017
Budget
2017
12/31/17
2017
Percentage
2018
Budget
2018
12/31/18
2018
Percentage
2019
Budget
2019
12/30/19
2019
Percentage
2020
Budget
Facility Maint
$ 1,826,853
1
$ 1,845,062
101.00%
$ 1,846,684
$ 1,761,001
95.36%
$ 1,890,356
$ 1,712,898
90.61%
$ 1,907,008
PW Admin
451,700
417,760
92.49%
462,586
452,992
97.93%
481,073
583,387
121.27%
492,183
Maint Admin
393,700
383,299
97.36%
405,203
361,631
89.25%
391,026
363,857
93.05%
406,641
Development Salaries
486,910
499,075
102.50%
501,197
458,508
91.48%
531,329
528,305
99.43%
544,986
Engineering
643,476
433,266
67.33%
660,377
532,325
80.61%
654,829
559,035
85.37%
677,040
Budget Adjustment
Total PW 000.13
$ 3,802,639
$ 3,578,462
94.10%
$ 3,876,047
$ 3,566,458
92.01%
$ 3,948,613
$ 3,747,483
94.91%
$ 4,027,858
Streets
$ 3,109,592
$ 3,037,318
97.68%
$ 3,149,643
$ 3,098,042
98.36%
$ 3,792,827
$ 3,796,727
100.10%
$ 3,248,710
Water
5,440,538
6,303,132
115.85%
4,885,133
5,033,405
103.04%
6,048,997
4,321,391
71.44%
6,208,790
Sewer
6,380,622
7,135,257
111.83%
6,080,437
6,956,557
114.41%
7,187,433
5,300,720
73.75%
7,233,612
Surface Water
2,708,116
3,529,824
130.34%
4,890,965
4,572,579
93.49%
3,142,210
2,323,669
73.95%
3,137,482
Fleet
1,968,966
1,685,745
85.62%
1,988,268
1,734,656
87.24%
2,070,204
1,896,449
91.61%
2,100,858
$ 19,607,834
1 $ 21,691,276
110.63%
$ 20,994,446
1 $ 21,395,240
101.91%
$ 22,241,671
1 $ 17,638,955
79.31%
$ 21,929,452
Total PW
$ 23,410,473
$ 25,269,739 107.94%
$ 24,870,493
$ 24,961,697 100.37%
$ 26,190,284
$ 21,386,438 81.66%
$ 25,957,310
Fuel $ 485,000 $ 315,722 65.10% $ 485,000 $ 339,256 69.95% $ 485,000 $ 328,508 67.73% $ 485,000
General Fund
PW 000.13 & .16 $ 6,912,231 $ 6,615,781 95.71% $ 7,025,690 $ 6,664,500 94.86% $ 7,741,440 $ 7,544,209 97.45% $ 7,276,568
11
2019 - 2020 Biennial Budget
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ATTACHMENT
City of Tukwila
SURFACE WATER ENTERPRISE FUND
2019 - 2024 Analysis in 000's
REVENUES
Actual
Actual
zoua
Actual
zou
Actual
zola
Budget
z018
ima
Estimate
2019
2020
2021
2022
2023
2024
Total
+20%
+15%
+5%
+3%
+5%
+3%
+5%
+3%
+5%
+3%
Annual Billings (Current) (1)
5,086
5,851
6,148
6,300
6,347
6,663
6,863
7,206
7,422
7,793
8,027
43,974
Other Revenues
28
298
157
30
50
40
50
50
60
65
70
335
Grants/Bond Proceeds (21
789
147
194
2,656
150
2,367
1,077
3,277
6,148
188
129
13,186
57,495
Total Revenues 5,903 6,296 6,499 8,986 6,547
9,070 7,990 10,533 13,630 8,046 8,226
EXPENDITURES
Operations & Maintenance
1,909
1,996
2,033
2,139
2,139
2,414
2,330
2,360
2,454
2,552
2,654
14,764
Debt Service (s)
316
305
303
303
303
301
300
298
285
283
282
2,031
Debt Service for PIN Shops
116
703
220
251
560
560
560
560
2,711
Interfund Utility Tax141 10%
510
587
617
636
640
670
691
726
748
786
810
4,431
Engineering Labor(6)
344
217
208
573
310
590
607
621
640
659
679
3,796
27,451
Subtotal 3,079 3,105 3,161 3,767 4,095
4,195 4,179 4,565 4,687 4,840 4,985
SSWM Capital - CIP Program
2,662
2,117
3,098
4,963
4,406
4,400
2,751
5,504
7,639
2,151
2,202
24,647
52,098
Total Expenditures 5,741 5,222 6,259 8,730 8,501
8,595 6,930 10,069 12,326 6,991 7,187
FUND BALANCE
Change in Fund Balance(a�
162
1,074
240
256
(1,954)
475
1,060
464
1,304
1,055
1,039
5,397
Beginning Balance
2,063
1,252
2,603
2,603
2,999
1,045
1,520
2,580
3,044
4,348
5,403
1,045
6,442
Ending Balance 2,225 2,326 2,843 2,859 1,045
1,520 2,580 3,044 4,348 5,403 6,442
Fund Balance:
Reservedibi20% of revenue 834 1,230 1,261 1,266 1,230
1,230 1,341 1,383 1,451 1,496 1,572
1
1,572
Unreserved 1,391 1,096 1,582 1,593 (185)
290 1,239 1,662 2,897 3,907 4,871
4,871
Ending Balance 2,225 2,326 2,843 2,859 1,045
1,520 2,580 3,044 4,348 5,403 6,442
6,442
(a� Revenues in excess of (less than) expenditures
ibi Annual reserve balance requirement equals 20% of the prior year operating revenues.
2019 - 2024 Financial Planning Model XXXV11 1213112018
ATTACHMENT F-1
NOTES TO SURFACE WATER ENTERPRISE FUND
1) Reflects proposed rate increases of 5% in 2019, 3% in 2020, and 5% and 3% in 2021 through
2024. We will continue with the annual rate model review to confirm that the proposed Surface
Water rate increases are necessary.
The National Pollution Discharge Elimination System (NPDES) permit required by the State
Department of Ecology is having a significant impact on the Surface Water fund.
2) Potential grants and/or bond revenue. Included is the estimated Department of Ecology grant
for NPDES and King County Flood Control District Opportunity grants as well as significant
grant funding for the Chinook Wind Project.
3) Debt schedule includes PWTF loans and the 2006 Allentown Bond.
Debt Service includes:
Expires
2019
2020
2004 PWTF Duwamish (15%)
7/01/21
11,770.55
11,712.56
2004 PWTF Cascade View Const.
7/01/24
228,808.47
227,697.75
2004 PWTF Allentown (12%)
7/01/24
38,328.11
38,142.05
2006 Bond Allentown (12%)
12/31/26
21,752.10
22,034.19
2018 Public Works Shops (23%)
12/31/38
219,831.00
250,675.00
Total
$520,490.23
$550,261.55
4) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water
utilities. Gross revenues are currently taxed 10% through December 31, 2021.
5) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to
maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds,
the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue,
exclusive of significant non -operating, non -recurring revenues.
6) Cost of engineering to support capital projects, NPDES, and operation efforts in-house.
Surface Water Enterprise Fund
The City's Enterprise Funds account for utility operations that are self -
supported through user charges. The utilities are financed and operated like
a private business enterprise which requires periodic determination of
revenues earned; expenses incurred, and net income for capital
maintenance, public policy, management control and accountability. The
Surface Water Enterprise Fund accounts for operations and capital
improvements for the City's storm drainage and surface water management
function. Surface Water projects are required to meet Federal, State and local
mandates. The largest contributor to the surface water enterprise fund is the
City of Tukwila.
2019 — 2024 Financial Planning Model XXXV I I I 14