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HomeMy WebLinkAboutTIC 2020-01-13 COMPLETE AGENDA PACKETCity of Tukwila Transportation and Infrastructure Committee ❖ Cynthia Delostrinos Johnson, Chair ❖ Verna Seal ❖ Kate Kruller AGENDA Distribution: G. Labanara C. Delostrinos B. Still Johnson City Attorney V. Seal A. Youn K. Kruller Clerk File Copy D. Quinn 2 Extra Mayor Ekberg D. Cline Place pkt pdf on SharePoint: R. Bianchi Z Trans & Infra Agendas L. Humphrey e-mail cover to: F. Ayala, H. Hash A. Le, C. O'Flaherty, A. H. Ponnekanti Youn, B. Saxton, S. Norris, H. Kirkland L. Humphrey MONDAY, JANUARY 13, 2020 - 5:30 PM FOSTER CONFERENCE ROOM (6300 BUILDING, SUITE 100) Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) Public Works Fleet and Facilities Building & a) Information only Pg. 1 Minkler Improvements Overview b) Public Works Fleet and Facilities Building b) Forward to 01/27/2020 Pg. 3 Seattle City Light Temporary Construction Permit Special Meeting c) Public Works Overview c) Information only Pg. 9 d) Surface Water Utility Enterprise Fund d) Information only Pg.13 CIP Projects and Flood Prevention 3. SCATBd/RTC 4. MISCELLANEOUS 5. ANNOUNCEMENTS Future Agendas: 2020 Committee Work Plan Next Scheduled Meeting: Monday, February 3, 2020 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. TO: FROM BY: CC: DATE: ON of Tukwila Public Works Department- HenryHash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director / Hari Ponnekanti, Deputy PW Director Mayor Allan Ekberg .January 10, 2020 SUBJECT: Public Works Fleet & Facilities Building & Minkler Improvements Project Nos. 91630601, 91930606 Project Update Allan Ekberg, Mayor ISSUE Update on the PW Fleet and Facilities tenant improvements and Minkler Shop Upgrades. BACKGROUND On 1212119, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million dollars and the Minkler Interim Improvements budget in the amount of $500,000. DISCUSSION PW Fleet and Facilities Tenant Improvement 1. SHKS contract amendment was signed and the design began in December 2019. 2. The 30% design review meeting is scheduled to take place in February 2020. 3. The Job Order Contracting (JOC) contractor, Saybr, has initial cost estimates for the paint booth removal, outside envelope painting, and fence work at $500k. Minkler Shops Interim Improvements 1. Saybr's (JOC) initial cost estimates came in higher than $500k for the bathroom and locker room improvements. Staff is re-evaluating the project scope. PHASE 1 FINANCIAL IMPACT Expenditures 2019/2020 Budge SHKS Design Am No. 2 $ 570,768.00 Estimate - Soft Costs 2,229,232.00 Estimate - Construction 6,700,000.00 Minkler Interim Improvements 500,000.00 $ 500,000.00 General Fund 4,750,000.00 Utilities 4,750,000.00 Total $ 10,000,000.00 10 000 000.00 RECOMMENDATION Information only. WAPW Enq%PR0JECTSYA• 80 Projectsl0l Public Safety Plan1PW Shops First Phase i9163060110io Memo for PW F B F Update 01132020.dacz City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /4- BY: Hari Ponnekanti, Deputy Public Works Director CC: Mayor Ekberg DATE: January 10, 2020 SUBJECT: Public Works Fleet and Facilities Building Project No. 91630601 Seattle City Light Temporary Construction Permit ISSUE Approve Seattle City Light (SCL) temporary construction permit for the use of SCL's fee - owned transmission line corridor property located at the Public Works Fleet and Facilities Building (next to Heiser). BACKGROUND In 2018, the City purchased the Heiser property adjoining the SCL's transmission line corridor. In 2019, we started negotiations with Seattle City Light for the use of the property. The SCL fee owned property was rented on a month to month lease by Heiser (previous owner). They were using this area to park vehicles. ANALYSIS Seattle City Light is allowing the temporary use of their fee -owned transmission line corridor property beginning in January 1, 2020 and shall continue on a month -month basis until December 31, 2022 or until cancelled by either party. FISCAL IMPACT The temporary construction permit with Seattle City Light has the initial base rent of $17,700.00 for 2020, with a 3% escalation per year through 2023. As the total temporary construction permit is over $40,000, Council approval is needed. RECOMMENDATION Council is being asked to approve Seattle City Light (SCL) temporary construction permit for the use of SCL's fee -owned transmission line corridor property located at the Fleet and Facilities Building for January 1, 2020 through December 31, 2022 and consider this item on the Consent Agenda at the January 27, 2020 Special Meeting. Attachments: Seattle City Light Temporary Construction Permit Map of property location WTW EngTROJECTSW- 8G ProjedsW1 Pubk Safety PIan1PW Shops First Phase (91630601 iUnfo Memo SCL Temp Canst Pemi107102020.doax CITY OF SEATTLE - CITY LIGHT DEPARTMENT TEMPORARY CONSTRUCTION PERMIT P.M. 4230409-1-403 THIS PERMIT is issued by THE CITY OF SEATTLE, a Washington Municipal Corporation acting through its CITY LIGHT DEPARTMENT ("City"), to CITY OF TUKWILA, a Washington municipal corporation ("Permittee"), for temporary use of a portion of the City's fee -owned transmission line corridor property ("Premises") described as follows: Permitted Area: That portion of Government Lot 2, Section 9, Township 23 North, Range 4 East, W.M., described as follows: Beginning at the northeast corner of said Section; thence North 89'18'51" West, along the north line of said Section, 150.50 feet to the TRUE POINT OF BEGINNING; thence continuing North 89018'51" West, along said north line, 64.43 feet; thence southeasterly, in a straight line, to a point on the east line of said Section which is South 1°45'39" West, 138.62 feet from the northeast corner of said Section, and is the intersection of the east line of said Section with the southwesterly line of the City of Seattle Transmission line right-of- way; thence northwesterly, in a straight line, to the true point of beginning. TERMS AND CONDITIONS 1. Use. Permittee's temporary use of the Premises shall be as follows: Access, parking and the right to fence. 2. Term. The term of this Permit shall begin on January 1, 2020 and shall continue on a month -to -month basis until December 31, 2022, or until cancelled by either party as provided in Section 23 herein, whichever occurs first. The term may be extended by mutual written agreement of the Parties through amendment to this Permit. 3. Rent. The Permittee agrees to pay the following fees for its temporary use of the Premises as above stated: a. Initial Base Rent. The initial base rent for the Premises shall be Seventeen Thousand Seven Hundred Dollars ($17,700.00) per year, payable in advance. b. Base Rent Annual Escalation. The Base Rent for this Permit shall increase 3% per year beginning January 1, 2023 and every July 1st thereafter. Below is the escalated rent for years one through three. f. o Z-k January 1, 2021 - $18,231.00 January 1, 2022 - $18,777.93 January 1, 2023 - $19,341.27 c. To assure proper posting of payments, Permittee shall note on its checks "City Light Permit P.M. #230409-1-403 and include the payment stub from the invoice. d. Permittee hereby agrees that, in case of an increase in rent or other fees, all other provisions of this Permit shall remain in full force, changed only by such alterations in amount of rent or other fees and not otherwise. Permittee further agrees to pay the correct amount of total rent due irrespective of any billing statement Permittee may receive from the City. Permittee Initials 17. Warning Signs. The City reserves the right to require the Permittee to place signs or other warning devices of hazards if any governmental agency or the City determines such hazards exist. 18. Laws and Regulations. The Permittee agrees to comply with all Federal, State and local electrical safety laws and regulations. 19. Indemnification and Insurance. a) Permittee agrees to indemnify and hold harmless The City of Seattle from all claims, actions or damages of every kind and description, including all claims, actions or damages brought by Permittee's employees, contractors, agents, representatives, tenants, or invitees, which may accrue from or be suffered by reason of Permittee's use of the Premises, the performance of any work in connection with such use, or Permittee's breach of any of its obligations under this Permit. In case of any suit or action brought against the City arising out of or by reason of any of the above causes, Permittee shall, upon notice to Permittee of the commencement of such action, defend the same at no cost or expense to the City, and Permittee will fully satisfy any judgment rendered in said action adversely to the City, except to the extent of the negligence or willful misconduct of the City, its agents or representatives. By this indemnity provision, the Permittee expressly waives any immunity its businesses may have from claims by its businesses' employees under any workers' compensation or industrial insurance law arising out of workplace injuries, as defined under RCW 51.24.030, in connection with Permittee's use of the Premises. b. The Permittee shall provide sufficient self-insurance coverage from WCIA. Such insurance shall include "the City of Seattle" as an additional insured for primary and non-contributory limits of liability, and shall not canceled unless no less than thirty (30) days prior written notice is provided to the City, except ten (10) days' notice with respect to cancellation for non-payment of premium. Failure to maintain required insurance shall be considered a material breach of contract, subject to the remedies laid out in Paragraph 25 below. The permittee shall send certification of insurance meeting the minimum coverages, limits and terms as specified above to: Seattle City Light, Real Estate Services 700 Fifth Avenue, Room 3325 P.O. Box 34023 Seattle, Washington 98124-4023 Such certification shall include an actual copy of the policy provision(s) documenting that "The City of Seattle" is an additional insured for primary and non- contributory limits of liability. 20. Inspection. The CEO and General Manager of City Light, or his representatives, shall have the right at all times to inspect said Premises for the purpose of observing the conditions thereof, and the manner of compliance by the Permittee with the terms and conditions of this Permit. 21. Right to Suspend. The CEO and General Manager of City Light shall have the right at all times to suspend any or all operations on the Premises which he deems to be detrimental to the best interest of the City or the public. 22. Hazardous Materials. Permittee covenants and agrees that neither they, nor their employees, contractors, agents, or invitees will store, dump, bury or transfer any hazardous substances, flammable materials, inoperable vehicles, chemicals, oils, fuels, or containers for said substances, chemicals, oils, fuels, etc., on the Premises, and shall comply with all Federal, State and local environmental laws and regulations. Permittee Initials GRANTED this day of 2019. FOR THE CITY OF SEATTLE CITY LIGHT DEPARTMENT: [I William Devereaux Director, Environmental Management and Real Estate Division, Land, and Licensing Unit ACCEPTED this day of 2019. PERMITTEE: City of Tukwila By: Print Name: Title: Permittee Initials l 7 City of Tukwila wila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Han Kirkland, Public Works Analyst CC: Mayor Allan Ekberg DATE: January 10, 2020 SUBJECT: Public Works Department Overview ISSUE Overview of the Public Works Department. BACKGROUND The Public Works Department creates a foundation for high quality of life in Tukwila by protecting the health and safety of residents, visitors, and businesses. The Public Works Department designs and maintains the City's essential transportation, water, sewer, and surface water infrastructure. Public Works also supports other departments through the purchase and upkeep of the City's vehicles and facilities. Public Works Administration: Initiate, implement and manage the programs, staff and facilities that provide for the public health, safety and welfare through the design, construction and maintenance of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood control, equipment, vehicles, and facilities. Public Works Enaineerina Division: Provides professional engineering services for planning, design, construction, maintenance, and operation of the water, sewer, surface water and transportation infrastructure. Public Works Development Services Division: Reviews and approves permits associated with land altering, development, residences, and utility permits. The Development Services division works closely with the Department of Community Development to issue permits in a timely fashion. Public Works Street Maintenance: Maintain the traffic control and safety devices of the transportation network which consists of 127 lane miles of commercial/industrial streets and 90 lane miles of residential streets, including bridges, sidewalks, street lighting, and traffic cameras. Water Utilitv — Enterprise Fund: Maintain a water distribution system that will provide residential, commercial, and industrial customers with high water quality, adequate capacity and pressure, at economical costs. The system distributes, on an annual basis, approximately 740 million gallons of water through 41 miles of water mains through approximately 2,100 meters. MM Eng10THEMFORMS101 TIC Items & AgendasMC Agenda Items\TIC 01-13-2020103 Public Works OvervieMPublic Works Overview.docx Info Memo Public Works Page 2 Sewer Utility — Enterprise Fund: Maintain a sewer collection system that will ensure the health, safety, and welfare of the citizens and visitors of Tukwila. The Sewer Utility is responsible for the maintenance of approximately 37 miles of gravity sewer main and the operation and maintenance of 12 lift stations and force mains. These lift stations pump approximately 60% of all sewage in the City (approximately 460 million gallons). Surface Water — Enterprise Fund: Provides engineering studies, preliminary engineering, construction, and maintenance of public surface water and drainage facilities to include control and monitoring of storm and surface water quantity and quality. The Green River Basin management agreement and the Green River levees are also included in this program. The costs of operating and maintaining the system are included with the capital projects necessary for system improvements. Equipment Rental (Fleet): Provides a fleet of vehicles and equipment with an operation maintenance and replacement program and to supply the City with adequate, safe, economical and on -demand operational cars, trucks, and specialty equipment. Services are provided through in- house labor and contracted services. The current fleet consists of approximately 207 vehicles and 179 other pieces of equipment. Facility Maintenance: Preserve all buildings through a preventive maintenance, repair, and operating program in order to provide a safe, pleasant, and productive work environment for City staff and clients. The work is located in 38 facilities throughout the City, consisting of approximately 233,633 square feet, of which 149,957 square feet is provided with custodial care. Facilities maintained consist of the main City Hall (6200 Building), the 6300 Building, Tukwila Community Center, library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several public restrooms, and various other buildings. FISCAL IMPACT See attached Public Works Budget Overview. RECOMMENDATION Information only. Attachments: Pubic Works Budget Overview Public Works Organization Chart W:\PW Eng\OTHER\FORMS\01 TIC Items & Agendas\TIC Agenda Items\TIC 01-13-2020103 Public Works Overview\Public Works Overview docx 10 Public Works Budget Overview - Operations & Maintenance (No CIP) 2017 Budget 2017 12/31/17 2017 Percentage 2018 Budget 2018 12/31/18 2018 Percentage 2019 Budget 2019 12/30/19 2019 Percentage 2020 Budget Facility Maint $ 1,826,853 1 $ 1,845,062 101.00% $ 1,846,684 $ 1,761,001 95.36% $ 1,890,356 $ 1,712,898 90.61% $ 1,907,008 PW Admin 451,700 417,760 92.49% 462,586 452,992 97.93% 481,073 583,387 121.27% 492,183 Maint Admin 393,700 383,299 97.36% 405,203 361,631 89.25% 391,026 363,857 93.05% 406,641 Development Salaries 486,910 499,075 102.50% 501,197 458,508 91.48% 531,329 528,305 99.43% 544,986 Engineering 643,476 433,266 67.33% 660,377 532,325 80.61% 654,829 559,035 85.37% 677,040 Budget Adjustment Total PW 000.13 $ 3,802,639 $ 3,578,462 94.10% $ 3,876,047 $ 3,566,458 92.01% $ 3,948,613 $ 3,747,483 94.91% $ 4,027,858 Streets $ 3,109,592 $ 3,037,318 97.68% $ 3,149,643 $ 3,098,042 98.36% $ 3,792,827 $ 3,796,727 100.10% $ 3,248,710 Water 5,440,538 6,303,132 115.85% 4,885,133 5,033,405 103.04% 6,048,997 4,321,391 71.44% 6,208,790 Sewer 6,380,622 7,135,257 111.83% 6,080,437 6,956,557 114.41% 7,187,433 5,300,720 73.75% 7,233,612 Surface Water 2,708,116 3,529,824 130.34% 4,890,965 4,572,579 93.49% 3,142,210 2,323,669 73.95% 3,137,482 Fleet 1,968,966 1,685,745 85.62% 1,988,268 1,734,656 87.24% 2,070,204 1,896,449 91.61% 2,100,858 $ 19,607,834 1 $ 21,691,276 110.63% $ 20,994,446 1 $ 21,395,240 101.91% $ 22,241,671 1 $ 17,638,955 79.31% $ 21,929,452 Total PW $ 23,410,473 $ 25,269,739 107.94% $ 24,870,493 $ 24,961,697 100.37% $ 26,190,284 $ 21,386,438 81.66% $ 25,957,310 Fuel $ 485,000 $ 315,722 65.10% $ 485,000 $ 339,256 69.95% $ 485,000 $ 328,508 67.73% $ 485,000 General Fund PW 000.13 & .16 $ 6,912,231 $ 6,615,781 95.71% $ 7,025,690 $ 6,664,500 94.86% $ 7,741,440 $ 7,544,209 97.45% $ 7,276,568 11 2019 - 2020 Biennial Budget Public Works Public, Works Director iL Yuhtic V: nrkc arlinin tiupport +tnalysr (Ij TPrhnirian (11 City of Tukwila, Washington P•laimenana' Depu D; Public 01,01"ions Works Direc[oi�` Manager (1) crryFn%ineor (7) +�dmin tinpport DeuPloprnent Senior Program l"erhnician fZl Menagrr(11 Ritanager jlI SIIpPrI11I PI1dPltt SIIpPfIllrPid P11I Superintendent SIIpPI'I 11IP nd Pllt SIINPrIntPnrlPllr Tr aflr. FnglnPPr Sweets (ll Water (11 Se'SIII (d(P 1.7at radlities(1( 17er.t ii) Engin-r (ll Cootdiudtol (li LVatrr (17 koarlway M&Q Water Quality "Fm tr.;er Facilities Flcet Technician Project Inspector Fo.el"an(15) SpeciafistI I Fulentan(1) Tedinician[2i t41 MKO Speriali t KI&O SPIVPI S-In, 111K0 I ead Facilities Admin Supprnr ($( rumi,i,ll 111 iprcidlisl (1f I.USludldll(iS Te1I1111Eid11 (l) Mar-enalxe. PA&O Specialist FA&O Specialiu Facilnics Senior Program Senior Program `hbrket 13i (4) (I,Sj cualodidn {5) Manager (1J Mamgel tl) face V.'alar 'U.'K Traffic FdKO Project Manager Habitat Prnjea Foreman (t) MO Foreman P1 MnnagPr (t! (1.51 Senior IA&O Senior Project NPUES Sprudlist llj IrtWector ill Coordinator jlj MKO Specialist RgIDGF iPnlor NNDES Ms{nc for (S.Sj Progwinl`tanager 11) 237 `m ATTACHMENT City of Tukwila SURFACE WATER ENTERPRISE FUND 2019 - 2024 Analysis in 000's REVENUES Actual Actual zoua Actual zou Actual zola Budget z018 ima Estimate 2019 2020 2021 2022 2023 2024 Total +20% +15% +5% +3% +5% +3% +5% +3% +5% +3% Annual Billings (Current) (1) 5,086 5,851 6,148 6,300 6,347 6,663 6,863 7,206 7,422 7,793 8,027 43,974 Other Revenues 28 298 157 30 50 40 50 50 60 65 70 335 Grants/Bond Proceeds (21 789 147 194 2,656 150 2,367 1,077 3,277 6,148 188 129 13,186 57,495 Total Revenues 5,903 6,296 6,499 8,986 6,547 9,070 7,990 10,533 13,630 8,046 8,226 EXPENDITURES Operations & Maintenance 1,909 1,996 2,033 2,139 2,139 2,414 2,330 2,360 2,454 2,552 2,654 14,764 Debt Service (s) 316 305 303 303 303 301 300 298 285 283 282 2,031 Debt Service for PIN Shops 116 703 220 251 560 560 560 560 2,711 Interfund Utility Tax141 10% 510 587 617 636 640 670 691 726 748 786 810 4,431 Engineering Labor(6) 344 217 208 573 310 590 607 621 640 659 679 3,796 27,451 Subtotal 3,079 3,105 3,161 3,767 4,095 4,195 4,179 4,565 4,687 4,840 4,985 SSWM Capital - CIP Program 2,662 2,117 3,098 4,963 4,406 4,400 2,751 5,504 7,639 2,151 2,202 24,647 52,098 Total Expenditures 5,741 5,222 6,259 8,730 8,501 8,595 6,930 10,069 12,326 6,991 7,187 FUND BALANCE Change in Fund Balance(a� 162 1,074 240 256 (1,954) 475 1,060 464 1,304 1,055 1,039 5,397 Beginning Balance 2,063 1,252 2,603 2,603 2,999 1,045 1,520 2,580 3,044 4,348 5,403 1,045 6,442 Ending Balance 2,225 2,326 2,843 2,859 1,045 1,520 2,580 3,044 4,348 5,403 6,442 Fund Balance: Reservedibi20% of revenue 834 1,230 1,261 1,266 1,230 1,230 1,341 1,383 1,451 1,496 1,572 1 1,572 Unreserved 1,391 1,096 1,582 1,593 (185) 290 1,239 1,662 2,897 3,907 4,871 4,871 Ending Balance 2,225 2,326 2,843 2,859 1,045 1,520 2,580 3,044 4,348 5,403 6,442 6,442 (a� Revenues in excess of (less than) expenditures ibi Annual reserve balance requirement equals 20% of the prior year operating revenues. 2019 - 2024 Financial Planning Model XXXV11 1213112018 ATTACHMENT F-1 NOTES TO SURFACE WATER ENTERPRISE FUND 1) Reflects proposed rate increases of 5% in 2019, 3% in 2020, and 5% and 3% in 2021 through 2024. We will continue with the annual rate model review to confirm that the proposed Surface Water rate increases are necessary. The National Pollution Discharge Elimination System (NPDES) permit required by the State Department of Ecology is having a significant impact on the Surface Water fund. 2) Potential grants and/or bond revenue. Included is the estimated Department of Ecology grant for NPDES and King County Flood Control District Opportunity grants as well as significant grant funding for the Chinook Wind Project. 3) Debt schedule includes PWTF loans and the 2006 Allentown Bond. Debt Service includes: Expires 2019 2020 2004 PWTF Duwamish (15%) 7/01/21 11,770.55 11,712.56 2004 PWTF Cascade View Const. 7/01/24 228,808.47 227,697.75 2004 PWTF Allentown (12%) 7/01/24 38,328.11 38,142.05 2006 Bond Allentown (12%) 12/31/26 21,752.10 22,034.19 2018 Public Works Shops (23%) 12/31/38 219,831.00 250,675.00 Total $520,490.23 $550,261.55 4) An Interfund Utility Tax was approved in October 2009 for the water, sewer, and surface water utilities. Gross revenues are currently taxed 10% through December 31, 2021. 5) The Working Capital Reserve Fund's policy was updated in 2012 per Resolution No. 1774 to maintain an adequate fund balance in each of the enterprise funds. For the Enterprise Funds, the unrestricted fund balance shall equal or exceed 20% of the previous year's revenue, exclusive of significant non -operating, non -recurring revenues. 6) Cost of engineering to support capital projects, NPDES, and operation efforts in-house. Surface Water Enterprise Fund The City's Enterprise Funds account for utility operations that are self - supported through user charges. The utilities are financed and operated like a private business enterprise which requires periodic determination of revenues earned; expenses incurred, and net income for capital maintenance, public policy, management control and accountability. The Surface Water Enterprise Fund accounts for operations and capital improvements for the City's storm drainage and surface water management function. Surface Water projects are required to meet Federal, State and local mandates. The largest contributor to the surface water enterprise fund is the City of Tukwila. 2019 — 2024 Financial Planning Model XXXV I I I 14