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Home My WebLink AboutReg 2020-02-03 Item 4C - Public Safety Plan - Purchase of Equipment for $231,100COUNCIL AGENDA SYNOPSIS ----------------------------------Initials Meeting Date Prepared by Mayor's review Council review 02/03/20 JW ITEM INFORMATION ITEM NO. 4.C. STAFF SPONSOR: JAY WITMER ORIGINAL, AG I''INDA DATE: 02/03/20 AGI.NDA ITEM Trrl.r. Equipment Schedule Adjustment CATEGORY ❑Discussion Mtg Date 01/13/20 ® Motion Mtg Date 02/03/20 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑Other A�tg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ® Fire ❑ TS ❑ P&R ❑ Police ❑ PIY/ SPONSORS The Fire Department is seeking approval to adjust the Equipment Schedule concerning the SUMMARY Public Safety Plan. The overall Equipment Schedule will remain underspent by $80,500 at the end of 2020. REVIEWED BY ❑ Trans&Infrastructure ® CommunitySvs/Safety ❑ Finance Com ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 01/27/20 COMMITTEE CHAIR: KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Fire Department CON-INIr171'1E Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDI'I'URI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $231,100 $127,006 $104,094 Fund Source: PUBLIC SAFETY PLAN (BOND FUNDING) Comments: This is all based on the 2020 budget amounts within the Equipment Schedule MTG. DATE RECORD OF COUNCIL ACTION 02/03/20 MTG. DATE ATTACHMENTS 02/03/20 Informational Memorandum dated 01/21/20 Equipment Spreadsheet Minutes from the 1/27 Community Services & Safety Committee Meeting 59 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Jay C. Wittwer, Fire Chief BY: Jay C. Wittwer, Fire Chief CC: Allan Ekberg, Mayor and David Cline, City Administrator DATE: 01 /21 /2020 SUBJECT: Adjustments to the Public Safety Plan Equipment Funding Schedule ISSUE The Fire Department seeks support from the City Council to make three adjustments to the Public Safety Plan (PSP) equipment funding schedule. BACKGROUND The Public Safety Bond was voter approved in 2016 and includes funding for Fire apparatus and equipment. The Fire Department manages this schedule with assistance from the Finance Department. DISCUSSION The Fire Department is requesting three changes to the 2020 equipment funding schedule. If the Council approves the changes below, the equipment fund will have an ending balance of $80,509: SCBA Fill Station: The funding schedule for the PSP Bond Apparatus and Equipment budget contains $125,247 for a SCBA compressor at the new Fire Station (FS) 51. The intent is to move the existing compressor at FS51 to FS54. There is also a small fill station in a trailer at FS53. The plan has always been for FS51 to be the main SCBA fill station. However, having capabilities at the other stations would be most beneficial and provide back up to the main compressor at FS51. To increase efficiency in the department a smaller SCBA system has been specified for new FS52. The total for these two systems is $135,600. This is over the budget for the SCBA line item by $10,353. Body Armor: In the 2019 schedule had $39,851 and an additional $1,759 in 2020 for body armor. The Department did not purchase any body armor in 2019. Body armor must be replaced on a regular schedule as the equipment degrades over time. The cost of replacing the body armor for the department is $47,000. This is $5,390 more than what was budgeted in 2019 and 2020. SCBA Cylinders and Trans -Fill Whips: SCBA cylinders are critical equipment that firefighters use during fires. Seven cylinders are scheduled to be replaced in 2020 and all 50 trans -fill whips must be replaced this year. Trans -fill whips are the emergency fill between air packs. These are 20 years old, are failing and the manufacturer is requiring that they be replaced. The total cost for the cylinders and trans -fill whips is $48,500. While no funding for these items was identified in 2020 in the schedule, there has been savings in previous years on this line item. Even with the $48,500 expenditure in 2020, the SCBA line item has a savings of $31,794. 61 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT With these changes to the equipment schedule, the overall ending fund balance for the equipment fund at the end of 2020 will be $80,509. The City has realized savings in previous years on SCBA equipment and mobile data computers that will allow funding for the operational needs described above. If approved, a budget amendment will be presented to Council in the 4th quarter of 2020 to formalize these decisions. RECOMMENDATION Staff is seeking Council permission to adjust the equipment schedule as described above. If the committee concurs, staff would recommend that this goes to the February 3, 2020 consent agenda. ATTACHMENTS Equipment Spread Sheet 62 C:WserskWttwer-1DesktopkNewfoldeftfoMemoJudkinsKEdoc 2017 2018 2019 2020 FIRE EQUIPMENT Inflated Budget Z3 C Actual Inflated Budget Actual Inflated Budget � Z) Cr Actual Inflated Budget Y C Actual SCBA/SABA 495,159 363,683 - 69,762 20,000 1,420 - 48,500 SCBA Fill Station - - - 1,380 - - 125,247 135,600 Hose - - - - _ Nozzles - - - - Defibrillators - Thermal Imaging (TIC) - - - _ _ _ _ Bunker Gear 21,465 46,218 22,109 - 22,772 1 47,733 23,455 23,455 Helmets 2,683 - 2,764 1,336 2,847 292 2,932 2,932 Extrication Equipment - 3,177 - - 113,861 116,646 - - Mobile Data Computer (MDC) 128,790 - - 18,414 - 20,905 - - Body Armor 1,610 - 1,658 - 39,851 - 1,759 47,000 Sub -Total EQUIPMENT 649,707 413,078 26,531 90,893 199,331 186,995 153,393 257,487 Equipment Carryover Budget 236,629 172,267 184,603 80,509 * Final quotes not yet received O� W m City of Tu kwi la City Council Community Services & Safety Committee Meeting Minutes January 27, 2020 - 5:30 p.m. - Foster Conference Room, City Holl Councilmembers Present: Kate Kruller, Chair; Thomas McLeod, Cynthia Delostrinos Johnson StoffPresent. Stacy Hansen, Tony Cullerton, Bruce Linton, Rachel Bianchi, Laurel Humphrey, John Dunn, Tracy Gallaway, Stephanie Gardner -Brown Others Present: Muna Aidie, student Chair Kruller called the meeting to order at 5:32 p.m. I. BUSINESS AGENDA A. Contract Amendment: Fire Station 52 Staff is seeking an amendment to Contract No. 17-068 with Weinstein AU in the amount of $67,059 for Fire Station 52 Driveway Design, CIP retaining wall design and vault shift, and Fire Station 51 Wetland Mitigation Coordination. The amendment cost is within the project budget. Committee Recommendation Unanimous approval; forward to February 3, 2020 Regular Consent Agenda B. Fire Department Eauipment Purchase Staff is seeking Council approval to adjust the Public Safety Plan equipment funding schedule in the amount of $135,600 to include an SCBA Fill Station at Station 52, replacement of body armor in 2020 instead of 2019, and replacement of SCBA cylinders and Trans -fill whips in 2020. Committee Recommendation Unanimous approval; forward to February 3, 2020 Regular Consent Agenda C. Grant Application: King Conservation District Staff is seeking Council approval to apply for King Conservation District jurisdictional funds in the amount of $21,000 to support the Green Tukwila program. Committee Recommendation Unanimous approval.