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Home My WebLink AboutCOW 2011-11-28 Item 3.2 - Public Hearing - Resolution Adopting 2012-2017 Financial Planning Model and Capital Improvement ProgramCOUNCIL AGENDA SYNOPSIS CAS NUMBLY AGF,NDA I'rr I TI'1'I,I Initials ITEM NO. Meeting Date Prepared by I Mayor's review I 11/28/11 PM C_.. I Council review (Q,t'1 1 3 (2) 12/05/11 PM 4.A (2) ITEM INFORMATION STAFF SPONSOR: PEGGY MCCARTHY ORIGINAI_AGI -JNDA DA'1'1 11/28/11 Resolution adopting the 2012 -2017 Financial Planning Model and Capital Improvement Program C rFG )RY Discussion Motion Resolution Ordinance .Bid Award Public Hearing Other Alts Date 11/28/11 A7tg Date A7tg Date 12105111 A4tg Date Altt Date tl?.tg Date 11/28/11 Mtg Date 11/21/11 SM )NSOR Council Mayor HR DCD Finance ❑Fire IT P&'R Police PIT% SPONSOR'S This resolution will adopt the 2012 -2017 Financial Planning Model and Capital SUNNIMARY Improvement Program with a Public Hearing on 11/28/11. Council reviewed the Proposed 2012 -2017 CIP at the Budget Workshops held on 10/25/11 and 11/21/11. HY cow Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DATE: N/A SPECIAL SESSION 11/21 COMMITTEE CHAIR: RECOMMENDATIONS: S1 /ADi\41N. Finance and Public Works COMMIT °I'F;I COST IMPACT FUND SOURCE EZPrNDI"1'U1ZI-: RI?()UIRIsIll AMOUNT BUDGETED $0.00 $0.00 Fund Source: Comments: MTG. DATE 11/21/11 11/28/11 12/5/11 MTG. DATE 11/28/11 12/05/11 Transportation Cmte Planning Comm. APPROPRIATION REQUIRED $0.00 RECORD OF COUNCIL ACTION Council briefing and discussion ATTACHMENTS Informational Memorandum dated 11/22/11 Attachments A, B, and C Attachment G Draft Resolution 19 20 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: FROM IN O Mayor Haggerton Tukwila City Council Bob Giberson, Public Works Director Peggy McCarthy, Interim Finance Director November 22, 2011 SUBJECT: 2012 2017 Financial Planning Model and Caoital Improvement Proaram Resolution ISSUE Approve Resolution adopting the 2012 2017 Financial Planning Model and Capital Improvement Program (CIP). BACKGROUND The Council reviewed the Attachments and the CIP projects at the CIP Workshops held on October 25 and November 21, 2011. Changes were made to Attachment A subsequent to the November 21 st workshop to reflect the following: Reference Attachment A Attachment A Attachment A Attachment A Attachment A Attachment B Attachment G Attachment G Attachment G Line Description Intergovernmental revenue Intergovernmental revenue Transfer to reserve fund Unfunded PERS balance Total Fund Balances Reserves Transfers to Golf Course Sales Tax Operations maintenance Indirect cost allocation Action Taken Added $370K to 2012 for BLS Emergency grant previously not included Eliminated COPs grant revenue in 2013 and thereafter Added to reserve funding for 2012 -2017 to achieve ending reserve balance equal to 16% of 2017 general fund revenues plus 1% of GF revenues for each of the years 2011 2017. Added line item to show cumulative effect of annual set -aside Added line to provide total balances available at the end of each year. Eliminated the previously proposed budget amendment for 2012; remaining transfer is part of adopted 2012 budget Eliminated the previously proposed budget amendment for 2012; remaining transfer is part of adopted 2012 budget Reduced amount to achieve ending cash accumulated total for 2011 Estimate of $0. Footnoted to communicate intention of revising amounts in 2013 and thereafter after review and update of allocation. WT IN Projects \Council Agenda Items \Workshop 11- 21- 11 \11 -22 -11 \Resolution Info Memo 2012 -2017 docx 21 INFORMATIONAL MEMO Page 2 DISCUSSION The model indicates an ending fund balance of the governmental funds, (excluding the Hotel /Motel Tax Fund) of a $1,206K deficit at the end of the six -year period. However if the set -aside for the unfunded PERS is added, the balance increases to $4,081 K. The balance in the reserve fund at the end of this period is $13,093K. RECOMMENDATION The Council is being asked to approve the Resolution for the 2012 2017 Financial Planning Model and Capital Improvement Program for consideration at the November 28, 2011 Committee of the Whole meeting (with a Public Hearing) and subsequent December 7, 2009 Regular Meeting. ATTACHMENTS Resolution Attachment A Attachment B Attachment G WARN ProjectslCouncil Agenda Items\Workshop 11 -21- 11111- 22- 111Resolution Info Memo 2012- 2017.docx 22 ATTACHMENT A CITY OF TUKWILA TOTAL REVENUES EXPENDITURES 2012 2017 Analysis in 000's REVENUES (see A-1) 2009 Actual 2010 Actual 2011 Budget 2011 Estimate 2012 2013 2014 2015 2016 2017 1 Totals General Revenues Sales Tax 14,739 16,060 15,400 16,200 16,248 16,492 16,739 17,241 17,759 18,291 102,770 Property Taxes 12,190 13,189 13,530 13,800 13,868 14,215 14,570 14,934 15,308 15,690 88,585 Utility Taxes 4,942 4,064 4,723 4,800 4,840 4,985 5,135 5,289 5,447 5,611 31,307 RGRL 1,900 1,465 1,475 1,512 1,550 1,588 1,628 1,669 9,422 One -time sale of property 700 10 0 1,000 0 0 0 0 1,000 Interfund Utility Taxes 1,813 1,498 1,426 1,500 1,524 1,545 1,628 1,741 1,820 1,907 10,165 Gambling Taxes 2,568 2,110 2,586 2,400 2,502 2,577 2,654 2,734 2,816 2,901 16,184 Contract Agreement SCL 1,967 2,071 2,000 2,000 2,050 2,112 2,175 2,240 2,307 2,377 13,260 Charges /Fees for Services 2,727 3,985 4,338 4,345 4,169 4,294 4,423 4,556 4,692 4,833 26,967 Transfers In Other Funds 1,857 1,696 1,475 1,837 1,656 1,706 1,757 1,810 1,864 1,920 10,712 Intergovernmental Revenue 3,572 1,189 872 949 1,182 873 900 927 954 983 5,819 Other Taxes /Miscellaneous 2,793 2,386 2,432 2,400 1,609 1,657 1,707 1,758 1,811 1,865 10,408 Subtotal 49,168 48,248 51,382 51,706 51,123 52,968 53,237 54,818 56,407 58,046 326,599 Dedicated Revenues (Capital) Real Estate Taxes 257 379 201 250 200 206 212 219 225 232 1,294 Motor Vehicle Taxes 393 394 339 360 345 355 366 377 388 400 2,232 Investment Interest/Misc. 136 62 18 100 129 133 137 141 145 150 834 Property Taxes 12 0 64 99 65 67 68 70 72 74 415 Parking Taxes 156 144 108 133 111 114 118 121 125 129 718 Subtotal 954 979 730 942 850 875 901 928 955 984 5,493 TOTAL REVENUE AVAILABLE 50,122 49,227 52,112 52,648 51,973 53,843 54,138 55,746 57,362 59,030 332,092 EXPENDITURES Operations Maintenance: 44,641 43,640 45,335 44,100 45,210 47,010 49,125 51,336 53,646 56,060 302,386 (See Attachment B) Debt Service 2,094 2,331 2,925 2,750 3,279 6,037 3,130 2,643 2,414 2,406 19,909 Transfer to Reserve Fund 0 0 400 1,500 3,000 3,400 3,500 548 564 580 11,593 Estimated Unfunded PIERS 0 0 0 0 803 835 868 903 939 939 5,287 Admin /Engineering Overhead 497 552 384 515 309 318 328 338 338 348 1,978 Subtotal Available 2,890 2,704 3,068 3,783 (628) (3,757) (2,812) (22) (538) (1,303) (9,061) Capital Attachment C Residential Streets 0 32 (80) 20 650 0 200 500 2,800 0 4,150 Arterial Streets /Bridges 5,560 1,202 2,705 2,000 (3,769) 2,550 1,935 2,865 1,945 2,035 7,561 Parks Trails 0 315 590 (43) 1,119 338 142 142 (58) (54) 1,629 General Government Facilities 193 16 101 10 100 (4,355) 0 0 0 0 (4,255) General Imp /HHD Response 2,612 1,740 2,144 326 2,715 500 500 500 500 500 5,215 Fire Improvements 0 0 0 (50) (50) 0 0 0 (50) (55) (155) Subtotal Capital 8,365 3,305 5,460 2,263 765 (967) 2,777 4,007 5,137 2,426 14,145 Balance by Year (5,475) (601) (2,392) 1,520 (1,393) (2,790) (5,589) (4,029) (5,675) (3,729) (23,206) Carryover from 2011 26,556 21,082 18,640 20,480 22,000 0 0 0 0 0 22,000 Accumulated Totals (a) 21,081 20,481 16,248 22,000 20,607 17,817 12,228 8,199 2,523 (1,206) Reserve fund balance (b) 1,500 4,500 7,900 11,400 11,948 12,612 13,093 Unfunded PIERS balance 803 1,638 2,506 3,409 4,348 5,287 TOTAL FUND BALANCE RESERVES 25,910 27,355 26,134 23,556 19,384 17,174 (a) Represents ending fund balance of all governmental funds except the Hotel /Motel Tax Fundl01 and the Contingency Fund 105. (b) Represents the ending fund balance of the Contingency Fund 105. 2012 2017 Financial Planning Model V i l 11/2212011 23 24 ATTACHMENT B City of Tukwila General Fund Operations Maintenance Expenditures 2012 2017 Analysis in 000's Notes: A 4.5% increase is anticipated for the years 2013 -2016 due to the expected increases in healthcare, retirement rates, and general inflationary pressures. Most of the increases will be related to salaries and benefits. Moderate cost -of- living allowances (COLAS) are projected along with the normal annual step increases. The Rainy Day contingency and the estimated ending fund balances are not shown here as budgeted amounts because they are considered reserves to be used in emergencies. 2012 2017 Financial Planning Model XI 1 1/22/2011 25 2010 EXPENDITURES Actuals 2012 2013 2014 2015 2016 2017 Totals City Council 243 270 282 295 308 322 336 1,814 Mayor, Boards 2,229 2,523 2,637 2,755 2,879 3,009 3,144 16,947 Human Resources 464 573 599 626 654 683 714 3,849 Finance 2,183 1,603 1,675 1,751 1,829 1,912 1,998 10,767 City Attorney 579 543 567 593 620 648 677 3,647 Parks Recreation 4,123 3,509 3,667 3,832 4,005 4,185 4,373 23,571 Community Development 2,635 2,684 2,805 2,931 3,063 3,201 3,345 18,028 Municipal Court 1,209 994 1,039 1,085 1,134 1,185 1,239 6,677 Police 13,166 14,063 14,696 15,357 16,048 16,770 17,525 94,460 Fire 9,914 10,226 10,686 11,167 11,670 12,195 12,743 68,687 Information Technology 953 1,154 1,206 1,260 1,317 1,376 1,438 7,751 Public Works /Streets 5,689 6,290 6,573 6,869 7,178 7,501 7,838 42,249 Dept. 20 Miscellaneous 253 553 578 604 631 659 689 3,714 Transfers to Golf Course 225 225 TOTAL EXPENDITURES 43,640 45,210 47,010 49,125 51,336 53,646 56,060 302,386 Notes: A 4.5% increase is anticipated for the years 2013 -2016 due to the expected increases in healthcare, retirement rates, and general inflationary pressures. Most of the increases will be related to salaries and benefits. Moderate cost -of- living allowances (COLAS) are projected along with the normal annual step increases. The Rainy Day contingency and the estimated ending fund balances are not shown here as budgeted amounts because they are considered reserves to be used in emergencies. 2012 2017 Financial Planning Model XI 1 1/22/2011 25 26 r m p To o ,q� 0 0 I I U b 1 OI qO W O I CO N 1 U 1 q 1 1r 10 I q o O N o 0 U I d N co o 0 z N C I M 1 l Z a I cr) J N N 1 0 of c N co O. 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C) N O O R 0 co 0 N N M (D N O O O N N c0 Oi Oi N N c0 O O O m r O v v V) Q Q Q o N N O O O O O O O O O O O 0 0 0 0 O r O N O M N N L O O N L O V 7 O L fA O O N N D r O CND U) m m L m Of O I ii O I O O O O O h 0 0 0 O LO LO c`i LO L O O o O CO O r O r O r O N N I O N I O O N I h O CO y L LO O m O I v U U U CN L O O M (0 0 o O M O Cp O O O N I N 2 h to td N -1. 1 (V LO I LO C rn L L O O O r U) N LO tl: N I O N I O N I O w�� Li VI Z 2: O O O O 1 ip f0 N 3c 0 d I L °o 0 N N L N '0 N C'i O O r �d C7 O I O O O O N O •O p O M p C N N 1 /O ZI O N �I O U') LO N Z7 O h N I i O f+ y O' o• LO LO o 00 o co 11 Q /L L M� er l V i O 00 w� C M O M O p O O Q O VL U W o N o o N h M_ O I I C O7 ;a L' O O N Z p CID O V O O O U) O LO 0 R m N U 00 N O r U G_ L N O A• N N W /A N O O N I O O O N I O O a LO im O O) O N CO m O O (O r Ou 0) O 01 O N M U m Z (D r r r r m Z r r r r m Z r OD 00 m co Q) a N U a? 2 N y� U) C LL '0 U U N 0 U N 7 J U C .N. E N N N 7 o U J O N 7 U J a N J 7 J N LL O ICI d H r O U N I- E N N U L O co O` O Q' d d O m N N .m.. m N C O L O m N LL D~ O m O. O C c 7 m 0 °a nl N a� N a Y o> m r o N Y— U) U Y L C N T d O` LL m C 1] m 7 'L w E y O LL a� LL w 3 3° z z w N O U 0 w a N N �O a` O m O 30 XV REVENUES Green Fees I I Sales Tax Izl Merchandise Sales Power Cart Rentals Concession Proceeds Other Revenue (3) Total Revenues EXPENDITURES Operations Maintenance (4) Indirect Cost Allocation X51 Debt Service iel Subtotal Golf Capital CIP Program Total Expenditures Cash Flow Year by Year Carryover from 2011 Accumulated Totals 2009 Actual 1,034 328 158 186 19 31 1,756 ATTACHMENT G City of Tukwila GOLF ENTERPRISE FUND 2012 2017 Analysis in 000's 2010 2011 2011 Actual Budget Estimate 2012 2013 1,018 1,200 920 970 970 330 225 775 225 132 148 130 130 130 172 195 173 175 175 80 120 90 95 98 24 24 24 24 24 1,756 1,912 2,112 1 1,619 1,397 1,672 1,600 1,701 1,512 13 13 222 222 378 335 339 339 2,063 1,948 2,262 2,073 0 0 75 67 2,063 1,948 2,337 2,140 (307) (192) (425) (28) 610 220 425 28 303 28 0 2014 2015 2016 2017 Total 1,019 1,019 1,068 1,068 6,114 225 136 136 142 142 816 183 183 191 191 1,098 101 104 107 110 614 25 25 26 26 150 1,464 1,467 1,534 1,537 9,017 1,458 1,448 1,486 1,521 1,562 1,601 9,076 15 15 (a) 16 16 17 17 97 1,473 1,463 1,502 1,537 1,579 1,618 9,173 66 80 80 80 82 82 470 1,539 1,543 1,582 1,617 1,661 1,700 9,643 80 (147) (118) (151) (127) (163) (626) 80 (67) (185) (335) (462) (626) (a) Indirect cost allocation will be adjusted after an update and review of the cost allocation methodology. 2012 -2017 Financial Planning Model XX I I 11/22/2011 31 32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2012 -2017 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period 2012- 2017 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2012 -2017 Financial Planning Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2012 -2017 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file in the City Clerk's Office. Section 3. The assumptions, revenues and expenditures will be reviewed and updated annually, or as necessary, by the City Council. Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2012 -2017. W: \Word Processing- City \Resolutions \Financial Planning Model CIP 2012 -2017 cL:bjs Page 1 of 2 33 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Allan Ekberg, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment: Financial Planning Model and Capital Improvement Program 2012 -2017 W: \Word Process ing- City \Resolutions \Financial Planning Model CIP 2012 -2017 GL:bjs Page 2 of 2 34