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Home My WebLink AboutCOW 2011-11-28 Item 4B - Resolution - Finance Change FundCOUNCIL AGENDA SYNOPSIS rnitials ITEM NO. Meetiizq Date Prepared by I Mayor's review C i{racil review 11/28/11 RT 4.B. 12/05/11 RT ITEM INFORMATION CAS STAFF SPONsoR: RICHARD TAKECHI OI2]GINALAGFNDA DATr 11/28/11 A( ;I ?ND,\ ITI Trrl:r. Establishment of a second $100.00 Change Fund Level for the Finance Dept and Repeal of Resolution No. 1721. Cxi'r(,oltY Discu.0 on Motion Resolution Ordinance .Bid Award .Public.Hearing Other Alt; Date 11/22/11 Altg Date Mtg Date 12/5/11 Mtg Date Altg Date Mtg Date Alt Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PIS/ SPONSOR'S To provide greater operational efficiency and enhanced customer service, a second Finance SU`1n -rARY Dept cash register was installed. It is now necessary to establish a second $100.00 change fund for the Finance Dept. Council is being asked to adopt a resolution establishing this second change fund. RI ,VIFANtI?ID BY cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/22/11 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR /AI)M]N. Finance COM\4FI IT "F Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EZPENDrI'1jR1 Ri ;1ouiRI-1ID AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: C'otnnnenis: MTG.DATEI RECORD OF COUNCIL ACTION 11/28/11 MTG. DATE I ATTACHMENTS 11/28/11 I Informational Memorandum dated 11/22/11 Resolution in draft form Resolution 1721 Minutes from the Finance and Safety Committee meeting of 11/22/11 12/05/11 35 36 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance Safety Committee FROM: Peggy McCarthy, Interim Finance Director DATE: November 2, 2011 SUBJECT: Establishment of a second $100.00 Change Fund Level for the Finance Department ISSUE To establish a second, new $100.00 change fund level for the Finance Department and repeal Resolution No. 1721. BACKGROUND A second Finance Department cash register was installed in October to provide for operational efficiency and improved customer service. It is the desire of staff to establish a second change fund level in the amount of $100.00 for this second cash register. DISCUSSION The attached proposed resolution will establish a second change fund level for the Finance Department as follows: Finance Department: General Fund (000) 100.00 Water Fund (401) 100.00 Total Finance Department 200.00 Once the City Council approves the establishment of the second change fund level for the Finance Department through the repeal of Resolution No. 1721, a claims disbursement check will be issued through Accounts Payable to release the funds. RECOMMENDATION The Council is being asked to consider this item at the November 28, 2011 Committee of the Whole meeting and subsequent December 5, 2011 Regular Meeting. ATTACHMENTS -Draft Resolution Resolution No. 1721. 37 m Y• A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A SECOND FINANCE DEPARTMENT CHANGE FUND LEVEL, AND REPEALING RESOLUTION NO. 1721. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1721, passed July 19, 2010; and WHEREAS, the Change Fund levels established by Resolution No. 1721 included only one Change Fund level for the Finance Department, from the Water Fund -401; and WHEREAS, there is a need to establish a second Change Fund level from the General Fund -000 in the amount of $100.00 for the Finance Department for operational efficiency and improved customer service; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department Finance Department City Clerk's Office Seattle Southside Visitor Center Municipal Court Parks and Recreation Golf Course General Fund water Fund General Fund Hotel /Motel Tax Fund General Fund General Fund Foster Golf Course Fund W: \Word Processing \Resolutions \Finance Dept- Second Change Fund Level 11 -3 -11 RT:bjs 000 I 100.00 401 I 100.00 000 100.00 101 100.00 000 300.00 000 300.00 411 1,200.00 (or less as needed) Page 1 of 2 39 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department lGeneral Fund 000 800.00 Police Investigation /Tukwila lGeneral Fund 000 10,000.00 Fire Department lGeneral Fund 000 1 350.00 Parks and Recreation lGeneral Fund 000 1 500.00 Public Works Division II lGeneral Fund 000 1 350.00 Public Works Division I lGeneral Fund 000 1 200.00 Section 3. Resolution No. 1721 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 1 2011. ATTEST /AUTH ENTICATED: Christy O'Flaherty, CMC, City Clerk Allan Ekberg, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Finance Dept- Second Change Fund Level 11 -3 -11 RT:bjs Page 2 of 2 is ..'�N`g Im y ;IF 1908 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A SEATTLE SOUTHSIDE VISITOR CENTER CHANGE FUND LEVEL; AND REPEALING RESOLUTION NO. 1676. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1676, passed February 2, 2009; and WHEREAS, for the implementation of new retail operations, cashiering functions and improved customer service, there is a need to establish a new change fund level in the amount of $100.00 for the Seattle Southside Visitor Center; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department City Clerk's Office Seattle Southside Visitor Center Municipal Court I Parks and Recreation Golf Course 1 Water Fund 1 General Fund 1 Hotel /Motel Tax Fund 1 General Fund 1 General Fund Foster Golf Course Fund 0001 100.001 0001 100.001 lol 100.001 000 I 300.001 0001 300.001 4111 1,200.00 Parks and Recreation (or less, as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department 1 General Fund 000 800.001 Police Investigation /Tukwila I General Fund 000 I 10,000.001 Fire Department 1 General Fund 000 1 350-001 Parks and Recreation General Fund 000 I 500.001 Public Works Division II General Fund 000 I 350.001 Public Works Division I 1 General Fund 000 1 200.001 Section 3. Resolution No. 1676 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 0 74 day of 2010. J ATTEST/ AUTHENTICATED Robertson, Council President Christy OT14herty, CMC, Cititlerk APPROVED T RM BY: O of the ey W Word Processing \Resolutions \Southside Change Fund.docx PM:mrh 7/13/2010 Filed with the City Clerk- L4 n Passed by the City Council: Resolution Number: Page 1 of 1 41 42 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 22, 2011— 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Mike Villa, Don Lincoln, David Cline, Stephanie Brown, Peggy McCarthy, Melissa Hart and Kimberly Matej Guests: Chuck Parrish and Ellen Gengler CALL TO ORDER: Chair Hougardy called the meeting to order at 5:01 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2011 Justice Assistance Grant As information only, Police staff shared with the Committee a recently received grant from the Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $21,309. This grant will be utilized for emergency equipment and technology, specifically for the following: Purchase of Administrative Investigations Management Software for logging, tracking, analysis and management of multiple internal projects. Purchase of critical first responder active shooter Go -Bags and support equipment. This grant is under the $40,000 budgetary threshold, and therefore, does not require full Council approval. INFORMATION ONLY. B. Resolution: Non Represented Emplovee 2012 Wage and Benefit Package The Committee Members have received additional information relative to this item and have requested the item be moved to the December 6, 2011; Finance Safety Committee meeting so that there is ample time to review the new information. Updated information will be provided in the agenda packet for that meeting. RETURN TO DECEMBER 6 COMMITTEE. C. Resolution: New Finance Chanae Fund Staff is seeking Council approval of a resolution that will establish a second change fund in the amount of $100.00 for the Finance Department. The addition of the change fund is needed for a second cash register that has been installed in Finance Department for cash transactions related to customer purchases and payments. This will require the repeal of Resolution No. 1721. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. D. Miscellaneous Revenue Report Sales tax revenues continue to be above budget, with increased revenues in comparison to the same time last year. August 2011 sales tax actuals are almost identical to 2010; hopefully, this flattening in receipts will not be a trend. Finance staff also reviewed the top 10 industry classification and the 10 largest declines. Both gambling and admissions taxes are below budget. The Committee requested that the sales tax information be provided in two charts, rather than one (as seen on page 41 of the agenda packet). One chart would reflect retail sales tax and the other would reflect construction sales tax. INFORMATION ONLY. FI