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Home My WebLink AboutCOW 2011-11-28 Item 4L - Purchase - 250 LED Lighting Fixtures from Leotek Electronics for $106,488.75COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by A Mayor's review Coundl review 11/28/11 BG 4. L. 12/05/11 B CAS NUDIBER: AGENDA ITEM TITLE CATEGORY Discussion ITEM INFORMATION STAFF SPONSOR: BO GIBERSON I ORIGINAL AGENDA DATE: 11/28/11 Street Department's Purchase of 250 LEOTEK LED Luminaires Mtg Date 11/28/11 Motion Resolution Ordinance ❑Bid Award Public Hearing Other Mt g Date 12/05/11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&'R Police PW SPONSOR'S This purchase is for 250 LEOTEK LED roadway lighting luminaires. The latest advances in SUMMARY roadway LED lighting will reduce the power consumption by nearly 50 and provide more reliability and longer life to the light fixtures. The cost of LED fixtures is now only 20 higher than traditional light fixtures. With the remaining budget in Streets and the Annual Signal Program, Council is being asked to purchase 250 LED luminaires in the amount of $106,488.75. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/21/11 COMMITTEE CHAIR: JOAN HERNANDEZ RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDTTURL, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $106,488.75 $107,000.00 $0.00 Fund Source: 000.16 STREET DEPARTMENT AND 104. ANNUAL SIGNAL PROGRAM Comments: MTG. DATE j RECORD OF COUNCIL ACTION 11/28/11 12/05/11 MTG. DATE j ATTACHMENTS 11/28/11 Informational Memorandum dated 11/18/11 Quote Minutes from the Transportation Committee meeting of 11/21/11 12/05/11 371 372 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: FROM DATE: Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director November 18, 2011 SUBJECT: 2011 Street Department's Traffic Control Devices Purchase of 250 LEOTEK LED Luminaires ISSUE Purchase in the amount of $106,488.75 for the acquisition of 250 LED roadway lighting luminaires from LEOTEK Electronics of Milpitas, CA. BACKGROUND Currently, roadway illumination costs the City of Tukwila as much as $190,000 each year in electrical utility costs. The latest advances in roadway LED lighting technology can reduce the power consumption for lighting fixtures by nearly 50 while providing more reliability and longer life to the fixtures. Also, the cost of LED fixtures has been going down over the years and is now only 20% higher than traditional light fixtures. We should expect to see lower utility costs and reduced maintenance calls as we begin to convert the older lighting fixtures that are on metered accounts throughout the City. The 2011 traffic control budget in Streets 000.16 and 104 Fund's Annual Traffic Signal Program both have remaining balances that can be utilized for this purchase. The Department of Community Development's (DCD) Energy Efficiency grant may also be available for this purchase. The Energy grant's timeline is being extended and given that some cities are not using all of their grant funds, we have requested additional funds. Rebates from Puget Sound Energy are also being pursued. This purchase was bid by 2 vendors and LEOTEK Electronics was selected based on LED unit cost per fixture. BUDGET SUMMARY 000.16.542.630.31.01 Street Lighting Supplies 000.16.542.640.31.01 Traffic Control Supplies 104.98.595.800.64.00 Annual Traffic Sianal Proaram Total RECOMMENDATION 9,000.00 75,000.00 23.000.00 107.000.00 Approve purchase in the amount of $106,488.75 for the acquisition of 250 LED roadway lighting fixtures from LEOTEK Electronics and consider this item at the November 28, 2011 Committee of the Whole meeting and subsequent December 5, 2011 Regular meeting. attachment: Quote W: \Shared Copy Only \Gail \Info Memo LED Purchase 11- 18- 11.docz 373 374 QUOTE EAR11 -0002 DATE: 11 -08 -11 PAGE 1 TxLET'G Sea -Tac Lighting controls, LLC. 4439 S. 134th Pl. Bldg E Tukwila, WA 98168 www.seataclighting.com Phone 206 -575 -6865 Fax: 206 -575 -8013 Quotes Fax: 206- 575 -1557 To: Scott Bates Proj: TUKWILA ROADWAY LED 80C City Of Tukwila TUKWILA, WA Tukwila, WA 98188 Bid Date: 11/08/11 433 -186? Vnrrr c Remarks: Qty lType lMfg (D escription I Unit Pricel Extd.Pricel I I I 1 3521 1LEOTIGCI- 80C- MV- NW -2M -GY I 389.001 $136928.001 80LED ARRAY- -REBEL SERIES LED -TYPE 2 MEDIUM I I I4000K I I 1 i INOTE ILEOTIFULL FREIGHT ALLOWED 1 INOTE ILEOTICAN SHIP IN 24HRS AS LONG AS STOCK IN CA OTHERWISE INOTE ILEOTILEAD TIME IS 6 -8 WEEKS Total I 1 $136928.001 IF.O.B. Per MFG (Terms: Net 30 Days (Lead time: 6 -8 Weeks I (Prices firm for entry by: 45 Days IShipment by: 60 Days 1 Subject to manufacturer's published terms and conditions of sale. Quotation is void if changed. Complete quote must be used, no partials unless otherwise noted. No hardware or accessories are included, unless noted. ALL ballast quoted are not brand specific and are chosen at the factories discretion,unless noted. Verification of voltages, mounting methods,row information ceiling style, finishes, etc. is the responsibility of Distributor /Contractor and is reouired at time of order. (Printed 11/08/11 12:59:27 Per: NORA SCHULTZ 375 376 TRANSPORTATION COMMITTEE Meeting Minutes City Of Tukwila Transportation Committee November 21,2011-4:00 p.m. —Conference Room I `NOTE: Special Start Time PRESENT Councilmembers: Joan Hernandez, Chair; Joe Duffie and Verna Seal Staff: Bob Giberson, Robin Tischmack, Stan Anderson, Jack Pace, Nora Gierloff, David Cline, Gail Labanara and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: The meeting was called to order at 4:04 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Purchase: Thermoplastic Striver Staff is seeking Council approval to purchase a thermoplastic striper from Alpine Products of Auburn in the amount of $92,896.52. Alpine Products was the low bidder for King County, and the City of Tukwila can add to the King County bid for the same striper system. The thermoplastic striper will replace a paint striper, and is expected to significantly increase the life expectancy of pavement markings. The striper includes a trailer, meltor and applicator. $80,000 is budgeted for this purchase in the 501 Fund Equipment Rental Budget as a carry -over from 2010. The additional $12,896.52 needed for the striper will come from monies set aside for a Line Locator ($4,840.00), which will not be replaced, and the Street Department's roadside budget ($8,056.52). UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. B. Purchase: 250 LEOTEK LED Luminaries Staff is seeking Council approval to purchase 250 LED roadway lighting luminaires from LEOTEK Electronics of Milpitas, CA in the amount of $106,488.75. LED lighting provides the following benefits: Reduced power consumption (up to 50 Greater reliability Longer life expectancy Reduced maintenance Lower utility costs Funding for this purchase will come from 2011 Traffic Control in the Streets Division, the Annual Traffic Signal Program, and possibly funds from the Energy Efficiency grant being administered through the Department of Community Development. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. C. Tukwila Urban Center Pedestrian /Bicvcle Bridle: Federal and State Grant Acceotance Staff is seeking Council approval for the formal acceptance of the two grants listed below in a total amount of $1,250,833 for design of the Tukwila Urban Center Pedestria/Bicycle Bridge. Federal Congestion Mitigation and Air Quality (CMAQ) Grant. This is a federal grant which was awarded through the PRSC Contingency List this past August in the amount of $750,833. The grant requires a 13.5% City match ($117,182). Park impact fees are anticipated to be utilized as matching funds. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. 377