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HomeMy WebLinkAboutCOW 2011-11-28 Item 4M - Contract Supplement #13 - Tukwila Urban Center Transit Center with IBI Group for $429,000COUNCIL AGENDA SYNOPSIS CAS NUMBER: AGENDA ITEM TITLE Initials Meeting Date I Prepared by Mayors review 11/28/11 1 BGIV C 12/05/11 B ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON Couni'l review i ITEM NO. 4.M. ORIGINAL AGENDA DATE 11/28/11 Tukwila Urban Center Transit Center Consultant Supplemental Agreement No. 13 with IBI Group CATEGORY Discussion Motion Resolution Ordinance .Bid Aivard Public Hearing ❑Other ,A/It Dale 11/28/11 Mtg Date 12/05/11 Mtg Date Mtt Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance .Fire Legal P &R Police PWI SPONSOR'S This supplemental agreement will complete the final design of the Transit Center and SUMMARY prepare the bid documents. With the WSDOT Regional Mobility grant of $4.7 million, the Transit Center is funded and scheduled to begin construction in 2012. This supplement is one of two being presented with the Andover Park W street improvements. Council is being asked to approve Supplemental Agreement No. 13 in the amount $429,000.00. RI- VIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 1 1/21/11 COMMITTEE CHAIR: JOAN HERNANDEZ RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Commi'ITT -i- Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EYPEND1'1'URI3 RI QUIRI�-'D AMOUNT BUDGETED APPROPRIATION REQUIRED $429,000.00 $738,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS (NEW PAGE 16, PROPOSED 2012 CIP) Comments: MTG. DATE I 11/28/11 12/05/11 MTG. DATE 11/28/11 12/05/11 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 11/18/11 New page 16, Proposed 2012 CIP Supplemental Agreement No. 13 with IBI Group Minutes from the Transportation Committee meeting of 11/21/11 379 :1 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director DATE: November 18, 2011 SUBJECT: Tukwila Transit Center Project No. 90610402, Contract 06 -019 Supplemental Agreement No. 13 ISSUE Supplement to the IBI Group on the combined Tukwila Urban Center Transit Center and Andover Park W design contract in the amount of $429,000.00. BACKGROUND In February 2006, IBI Group was retained by the City to begin the design of the Tukwila Urban Center Transit Center on Andover Park W. The Transit Center's Concept Plan was completed in December 2006. Due to the overlapping design needs of Transit Center and the Andover Park W widening project (98810404), the two projects were combined under the IBI Group contract. The design of the Tukwila Transit Center is at 30% and is coordinated with the design work on Andover Park W. DISCUSSION With the Regional Mobility grant award earlier in 2011, completion of the design and ultimately construction of the Transit Center is estimated to be fully funded. This supplemental agreement is to complete the design work through the final design and PS &E documents. Another supplemental agreement (No. 14) to complete the design effort on Andover Park W, including design of the water main replacement, is being presented to the Transportation Committee at the same time. The supplemental agreements are presented separately to aid in the ease of billing and tracking expenditures by project Fiscal Impact: A new CIP page is attached to represent the additional funds needed for design, with the right -of -way costs reduced (page 16, Proposed 2012 CIP). RECOMMENDATION Approve Supplement No. 13 to Contract No. 06 -019 with the IBI Group in the amount of $429,000.00 and consider this item at the November 28, 2011 Committee of the Whole and subsequent December 5, 2011 Regular meetings. Attachments: New Page 16, Proposed 2012 CIP Supplemental Agreement #13 WAPW Eng \PROJECTSW- RW RS Projects \06RW02 Transit Center \INFO MEMO Supp #13 IBI Transit Center Design 11- 18- 11.docx 381 *6 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2012 to 2017 PROJECT: Tukwila Urban Center Transit Center Project No. 90610402 DESCRIPTION: Design and construct a Transit Center for the Tukwila Urban Center (TUC) FUND SOURCES Awarded TOD Grant High transit ridership and bus operations warrant conversion of the existing bus stops on Andover Park West 40 428 468 to a Transit Center. The current facilities are inadequate in size and location to serve Metro operations and JUSTIFICATION: transit riders. City policy encourages the use of transit, and mitigation dollars and parking supply decisions Mitigation Actual 500 have been made based upon the expected improvements to the transit center. 500 STATUS: Design began in 2006. Construction schedule is linked to milestones identified in the State Mobility grant. MAINT. IMPACT: Minimal to moderate, depends on final maintenance agreement with King County Metro. (229) 0 1,376 329 0 0 0 TOD grant of $468k with mitigation from Westfield SIC Mall of $500k for parking variance. WSDOT Regional TOTAL SOURCES COMMENT: Mobility Grant of $4.7m with $3.9m in 2011 -2013 and $835k in 2013 -2015 with a required match of 20% that 0 0 7,522 can include past expenditures, other grants, and ROW value of land dedicated by Westfield. FINANCIAL Through Estimated (in $000's) 2010 2011 2012 2013 2014 2015 2016 2017 BEYOND TOTAL EXPENSES Design 271 40 738 1,049 Land(R/W) 343 916 1,259 Const. Mgmt. 250 300 550 Construction 2,300 2,364 4,664 TOTAL EXPENSES 614 40 4,204 2,664 0 0 0 0 0 7,522 FUND SOURCES Awarded TOD Grant 40 428 468 Awarded Mob Grant 2,400 2,335 4,735 Mitigation Actual 500 500 ROW Donation 343 343 City Oper. Revenue (229) 0 1,376 329 0 0 0 0 0 1,476 TOTAL SOURCES 614 40 4,204 2,664 0 0 0 0 0 7,522 Project Location 2012 2017 Capital Improvement Program 16 F o i e e i GIs 383 ME SUPPLEMENTAL AGREEMENT NUMBER 13 TO CONSULTANT AGREEMENT NUMBER 06 -019 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and IBI Groun, hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, February 23, 2006 and identified as Agreement No. 06 -019. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Scope of Services, is hereby changed to include work described in Attachment A for additional design work on the Tukwila Transit Center Project. 2. Payment, shall be amended as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $429,000 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is now $1,221,815. 3. Time for Performance, shall be amended as follows: The Consultant shall perform all services and provide all work product required pursuant to this Agreement by December 31, 2012, unless an extension of such time is granted in writing by the City. DATED this day of 20 CITY OF TUKWILA Jim Haggerton, Mayor CONSULTANT By: Printed Name: Title: 385 x k City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 NOVEMBER 11TH, 2011 IBI GROUP 387 /a/oxoup SCOPE opWORK PHASE 3: FINAL DESIGN ADDITIONAL SERVICES 1 TaskD: ROW ACquisiUoO.. 1 PHASE4: CONSTRUCTION DOCUMENTS 5 Task Project Management o Task 6: Stakeholder Coordination 7 Task 7: Design Documents 0O% and 1U0%i B Task 8:Cost Estimates K0% and 1UU%L-- 11 Task 9:Assistance with Building Permit 11 PHASE S: BID AND CONSTRUCTION SUPPORT (OPT|ONAL) 12 Task10: Bid Support. 12 Task11: Construction Support 12 SCHEDULEAND FEE 13 November I/th,on1 Page IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 PHASE 3: FINAL DESIGN ADDITIONAL SERVICES The following additional task has been added to support the Phase 3, Task 3 Right of Way Acquisition work. The objective of this task is to assist the City in ROW acquisition. Work to be performed includes preparation of legal documents detailing the ROW acquisition necessary along Andover Park West to accommodate the new Transit Center, assist with purchase offers, and negotiate final agreements. The general approach will be as follows: Obtain a Right of Entry for no compensation. The area would be from the right of way line to the front of the Firestone building. The purpose would be to obtain information needed to finalize the plan for demolition and remediation of the site after demolition is complete. A request for right to do environmental tests to determine if there are any hazardous materials on site should also be included. Activities for this effort would include detailed topographical survey work, soil testing for hazardous materials and the right to have project personnel enter the property to complete the survey and soil testing. This should be completed as soon as possible. Obtain a Temporary Construction Easement (TCE). Compensation to be determined during an appraisal of the property. The area would be from the existing right of way line to the front of the Firestone building as wide as is needed to allow project personnel and equipment access to demolish the existing canopy, as well as to remediate any damage done to the property during demolition. Remediation should include input from the property owners regarding their wishes for what the site would look like after the canopy is removed and would likely include work such as paving, parking striping, landscaping, irrigation, and lighting. This TCE should show on the right of way plans. Obtain a Permanent Easement. This type of restrictive easement will likely cost the same as a fee simple acquisition if the City were paying for the entire easement. CERTIFIED Land Services (CLS) will also sub contract with an appraisal firm to perform the initial appraisals needed. CLS recommends obtaining at least two bids from qualified WSDOT- approved appraisers that will include costs and delivery schedule. CLS will make a recommendation for the hiring of the appraiser that the City can review and make a final decision on. Assumptions This work will be performed by Certified Land Services, as sub consultant to IBI Group. All forms and conveyance documents will be based on WSDOT templates. CLS will hire and manage a WSDOT- approved Appraiser for both the Southbound stop permanent easement and the Northbound stop right of way assessments. Note that in the Phase 3 scope it was assumed that the City would hire a WSDOT- approved Appraiser. This has been added to Phase 4 scope to move forward with the acquisitions /easements November 11 th, 2011 IBI GROUP 9-1 IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 with the Phase 3 WSDOT- approved appraiser assumed to be hired by the City representing appraisal of the completed project. There are no relocations for this project. Sign relocations will be considered cost to cure items addressed in appraisals and negotiations. All utilities easements, permits and clearing will be handled by the City. Transactions will be closed in escrow. Agents will prepare escrow agreements for each parcel to clear all encumbrances and parties in interest from each parcel. Commercial parcels typically have multiple parties in interest. All parties in interest will be addressed in clearing title. The City will record all documents and will pay property owners and /or lien holders /encumbrances for any property or property rights acquired for this project. CERTIFED will provide certification prep and review. Acquisition documents for one parcel will be prepared. The acquisition of the parcel assumes that parking will not be impacted. Additional fees will be negotiated for the preparation of a Parking Impact Study. The City of Tukwila will provide title reports for parcels if additional reports are necessary. The task does not include resolving boundary issues should the title reports have conflicting information. Work Activities 3.3. Permanent Easement Firestone The project involves one parcel which is known as the Firestone property (KC Tax ID NO. 92 -247- 0070) which is a commercially zoned property. We anticipate the acquisition of a right of entry for design and environmental assessment of the parcel. Upon completion of final design and right of way plans, the project may require the acquisition of a strip of land in fee simple and improvements located in that strip of land. State and /or federal funds are involved in this project requiring strict adherence to Federal Highways Administration policies and procedures as well as all applicable federal, state and local laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of Way Manual. 3.3.1. CERTIFIED staff will review all documents, files, maps, legal descriptions and other information provided. Errors, questions and clarifications will be reviewed and discussed. 3.3.2. Appraisal Assumptions It is assumed that the Rights of Entry will be obtained for no compensation. 390 November 11 th, 2011 Page 2. IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 In accordance with funding source requirements and the Agency's approved right of way procedures, CERTIFIED will advise if the acquisition may be acquired with appraisal waiver or if a full narrative appraisal is required. Appraisal tasks include the following: 3.3.2.1. CERTIFIED will prepare a preliminary funding estimate (PFE) for the one (1) fee take parcel describing the parcel, its ownership, the estimated cost of acquisition, labor, escrow, condemnation, and summary of total right of way project costs. 3.3.2.2. An Administrative Offer Summary (appraisal waiver) will be written if the acquisition is valued under $25,000 in the PFE. 3.3.2.3. CERTIFIED will hire and manage the appraiser. 3.3.3. Appraisal Review Assumptions Appraisal Reviews are not necessary for acquisitions valued under $25,000 according to state and federal funding source requirements, and the Agency's approved right of way procedures. If required, the City will hire a WSDOT- approved appraisal reviewer who will provide appraisal review services. Appraisal Review tasks include the following: 3.3.3.1. CERTIFIED will manage the appraisal reviewer hired by the City, and the City will set just compensation from which the offer will be made. 3.3.4. Administrative Assumptions The City will provide a preliminary title commitment for each parcel with Schedule B showing exceptions listed; copies of vesting deeds and supporting documents for all liens and encumbrances of record will be included. PACE will provide all legal descriptions. PACE will provide an exhibit map for the fee acquisition the rights of entry on the project. CERTIFIED staff will maintain all records, files, documents, and reports in accordance with statutory and WSDOT guidelines and regulations. Administrative tasks include the following: 3.3.4.1. CERTIFIED will provide signature ready legal documents that will be used to convey fee or temporary construction easement rights for all parcels. 3.3.4.2. CERTIFIED will provide written status reports on a weekly basis, or as agreed upon, and will provide verbal status reports on demand, as requested. 3.3.5. Negotiation Assumptions CERTIFIED agents will act in good faith at all times. November 11 th, 2011 Page 3. 391 IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 CERTIFIED staff will never coerce owners in an attempt to settle parcels. CERTIFIED will provide the City with an Administrative Settlement letter for all requested administrative settlements. CERTIFIED staff will work whatever hours are necessary, including evenings and weekends, to make themselves available to owners and their representatives. Negotiation tasks will include the following: 3.3.5.1. CERTIFIED will prepare an offer letter for the parcel. 3.3.5.2. CERTIFIED agents will make at least three (3) personal contacts with the owner with the intent of reaching settlement for the conveyance of property needed. As many contacts as needed to reach settlement will be made, until it is mutually agreed between the City and CERTIFIED that negotiations should be suspended or given to the City Attorney to pursue eminent domain actions. 3.3.5.3. CERTIFIED staff will explain the City's offer verbally and in writing. 3.3.5.4. CERTIFIED staff will provided detailed written diaries for each parcel. 3.3.5.5. CERTIFIED staff will transmit organized parcel files containing all pertinent information, documents, forms, diaries, and Disclaimer Statements. 3.3.5.6. CERTIFIED staff will prepare a condemnation summary memo if the City deems it is necessary to acquire the property through the exercising of its power of eminent domain. 3.3.6. Closing and Conveyance Closing and Conveyance tasks include the following: 3.3.6.1. CERTIFIED staff will review title for each parcel. 3.3.6.2. CERTIFIED will clear all encumbrances on title that are in conflict with the acquisition areas of the partial taking parcel. 3.3.6.3. CERTIFIED will prepare any documents needed for clearing any liens or encumbrances as noted above. 3.3.6.4. CERTIFIED will provide the City with complete files at the close of negotiations for each parcel. Included in our transmittal packages will be conveyance documents ready for the City to record and all documents related to lien and encumbrance removal. Deliverables Updated Right of Way Acquisition Table Legal documents for property acquisition Weekly status reports Detailed written diary for the parcel Documents required to clear any liens or encumbrances A complete record including all files will be provided at the close of negotiations 392 November 11 th, 2011 Page 4. IBI GROUP SCOPE OF WORK PHASE 4: CONSTRUCTION DOCUMENTS City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its key recommendations the construction of a new transit center in the immediate vicinity of the existing focal point of bus service on Andover Park West and Baker Avenue. A new transit center in this location is expected to act not only as a replacement for the existing bus stop(s); it will also serve the new King County Metro RapidRide F Line that will begin service in 2013. In addition, the new transit center is an important step in the redevelopment of the area, building from current initiatives to redevelop the Southcenter Mall and future plans to redevelop the Tukwila Urban Center. The objective of this Phase of the project is to develop a construction documents package (60% and 100 for the Tukwila Transit Center that provides design documentation, cost information and environmental and geotechnical information to the City that allows for future bidding of the project. This phase will begin from the work completed during Phase 3 described in the Tukwila Transit Center Final Design scope of work dated June 15, 2011 and continue the design process and stakeholder coordination in preparation of bid documents that will include the ability to meet the Regional Mobility grant requirements. A work breakdown structure of five primary tasks has been developed for this Phase of the work, recognizing an overall design timeline of six months. This includes a two -week City Design Review period after both the 60% and Draft 100% submittals. Primary tasks, in general, include the following: Review and assembly of relevant information, including geotechnical and environmental appropriate to completing the design phase of the project including the Firestone Property, Northbound and Baker transit stops. 2. Preparation of stakeholder presentation materials and meeting summaries and participation at meetings. 3. Preparation of construction documents (60% and 100% Draft and Final) plans and specifications. 4. Construction cost estimates for the Transit Center (60% and 100 5. Assistance to the City in preparation of a building permit for the shelters. The following scope describes the work to be conducted, and assumptions and deliverables to be provided. Task 5: Project Management This task includes the day -to -day activities to be performed by the Consultant to manage and administer the work to deliver quality work products that meet the needs of the City. Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004. November 11 th, 2011 Page 5. 393 IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 ASSUMPTIONS Primary project management coordination will be through the Consultant Project Manager and City Project Manager. All Consultant requests for meetings with City staff shall come from the Consultant Project Manager. Such requests will be issued to the City Project Manager. All sub consultant requests for meetings will be coordinated through the Consultant Project Manager or Consultant Design Coordinator (the latter if a design related issue). Steps will be taken to schedule meetings as far ahead as reasonable to secure participation of invitees, City assistance may be requested from time -to -time to expedite design or information collection related meetings. The City will be responsible for providing meeting space and issuing invites to City staff and other stakeholders for all stakeholder and city council meetings and presentations. The City will be responsible for providing base information such as existing plans, previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the City to make sure that information requests are reasonable and do not overly burden City staff. The Consultant will be responsible for all work products delivered, and commits to providing staff and resources to complete the work in a timely manner. WORK ACTIVITIES 5.1. Contract Administration This activity covers basic administration of the work including: 5.1.1. Preparation of a Project Schedule in MS Project, ongoing tracking of that schedule, and reporting of any variances on a monthly basis. Issues identified during the course of the work that have the potential to affect schedule will be promptly identified for the City Project Manager (this is in addition to regular monthly reporting). 5.1.2. Cost and project team time control. 5.1.3. Monthly invoicing and project progress reporting (report to be included with invoice). 5.1.4. Sub consultant administration. 5.2. Meetings and Coordination This includes general coordination and project management meetings; stakeholder meetings are covered in Task 6. Meeting and coordination are expected to include the following: 5.2.1. Design Review meetings with City staff (3) (At the start of 60% design, during 60% design and during 100% design tasks). 5.2.2. Internal design team coordination meetings 5.2.3. Client coordination calls and ad -hoc coordination (Up to 6). 394 November 11 th, 2011 Page 6. IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 5.3. Quality Control 5.3.1.All work products will be subject to internal quality review before issuance per IBI Group quality control procedures. DELIVERABLES Project schedule Invoices and monthly progress reports Meeting agendas Meeting notes This task will continue the stakeholder coordination efforts from the work completed earlier during schematic and final design phases through the construction document phase by assisting the City with communication with key stakeholders. Key stakeholders include the City project team, King County Metro, adjacent property owners and businesses, council committees, review boards and commissions. The Consultant will prepare presentation materials as defined below. ASSUMPTIONS The City will be responsible for publicizing stakeholder meetings and for arranging meeting logistics. The Consultant will be responsible for the preparation one set of presentation materials for the City's use at stakeholder meetings. IBI will lead one (1) presentation for the Adjacent Property Owners and Tenants. Meeting notes will be prepared for the meeting. WORK ACTIVITIES 6.1. Preparation for Stakeholder Workshops 6.1.1. Stakeholder meeting agendas will be developed through collaborative planning sessions involving the City Project Manager, Consultant Project Manager, and other key staff. 6.1.2. The Consultant will prepare one set of graphics and a rendering that will be used at all of the stakeholder meetings listed above. Presentation material will be focused on the transit stations, urban design and landscape features. The graphics prepared will reflect the reviewed and approved design plans. 6.2. Documentation of Stakeholder Workshops 6.2.1. The Consultant will provide the City with copies of meeting materials and meeting notes for stakeholder events (paper and electronic). November 11th, 2011 Page 7. 395 IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 6.3. Public Art Program Identification and Coordination 6.3.1. The Consultant will work with the City to incorporate public art into the project. The Consultant will coordinate the location of the art into the project site. The Consultants effort is limited to coordination of the art piece and is limited to 16 hours as identified in the fee proposal. The work does not include any additional design services or design modifications of the art to accommodate the piece into the project. Additional design and coordination services if required will be negotiated with the City prior to providing the services. DELIVERABLES One set of stakeholder meeting graphic materials and renderings Stakeholder meeting notes /documentation This task will prepare construction documents (60% and 100 design plans and specifications for landscape architecture, civil, architectural, urban design, structural, ITS /communications and electrical systems for the Northbound, Southbound and Baker Transit Stops. ASSUMPTIONS A Value Engineering Study is not included as part of this scope of work. If required, additional scope and fee will be negotiated with the City. A building permit will be required for the shelter only. The City will prepare all other permits. Information will be prepared in CSI format for Lump Sum bidding. The City will provide Division 00 and 01 sections meeting federal and state funding requirements. Detention and water quality is required for this project. The areas requiring water quality treatment and pervious and impervious area changes will be documented in a technical memo. The work required for this requirement will be combined with proposed improvements within the Andover Park West improvement project. Canopies and planter walls will be founded on conventional spread footings. The design of pile foundations would be considered additional scope. A single canopy design would be applied to all canopies at the Northbound and Southbound transit stations. Baker Blvd. transit station will not include a shelter. 100% Draft Design Plans will be utilized for the Building Permit submittal no additional plans will be prepared for the Building Permit The City will provide comments for the 60% and Draft 100% Design submittals within 2 weeks of receiving the documents. The City will provide consolidated comments that are non conflicting to the Consultant for incorporation into the next submittal. November 11th, 2011 Page 8. IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 WORK ACTIVITIES 7.1. 60% Design Plans and project specifications will be prepared to a 60% design level. One design review meeting will be held during the 60% design task with key City staff. Progress design drawings will be reviewed and key design issues and decisions discussed. 7.1.1. Civil The Consultant will develop 60% design documents covering drainage facilities. The 60% design for utilities will include relocation; new utility services that may be required for project. The plans will include the following: the final grading of existing and installation of plans; pavement layout will include extent of the new pavement for bus pullouts and /or plaza areas, and will include pavement cross sections. The Consultant will also prepare 60% demolition drawings for the Firestone canopy foundations. 7.1.2. Landscape Design 60% plans for landscape design documentation will be developed for both the pedestrian plaza and transit center locations. 7.1.3. Urban Design The Consultant will develop 60% urban design project site plans and details including Transit Center, Pedestrian Plaza and Crosswalk design. 7.1.4. Architecture Design 60% design architectural documentation of planters, railing, signage, lighting, seating, plaza and shelter will be developed for the transit center. 7.1.5. Structural The Consultant will develop 60% designs for structural elements (planter walls, a single trellis, feature signs, unique light standards and a standard canopy). The structural design for the transit center will include foundation, planter wall, and framing plans and details for all sites. 7.1.6. Electrical The Consultant will develop 60% designs for site electrical power service and distribution, and receptacle locations. The Consultant will coordinate any required discussions between the City, service utility, and design team members to determine power availability and access. The Consultant will develop 60% design lighting plans and coordinate lighting system standards with the City. 7.1.7. ITS The Consultant will develop 60% designs for video surveillance cameras for the transit center. The cameras will be an expansion of the City's existing system and will not include a new operating system. The Consultant will develop 60% designs for a conduit layout for a future VMS display and connection to the Rapidride technology pylon. November 11th, 2011 Page 9. 397 IBI GROUP SCOPE OF WORK 7.2. 100% Design City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 Plans and project specifications will be prepared for a complete design. One design review meeting will be held during the 100% design task with key City staff. Progress design drawings will be reviewed and key design issues and decisions discussed. A draft 100% design submittal will be prepared and submitted to the City for Review. The draft 100% design documents will be utilized for the submittal of the Building Permit to the City of Tukwila. A final 100% bid ready set of plans and specifications will be prepared. This set will incorporate the final comments from the City's review and the Building Permit Review. 7.2.1. Civil The Consultant will develop 100% design documents covering drainage facilities. The 100% design for utilities will include relocation; new utility services that may be required for project. The plans will include the following: the final grading of existing and installation of plans; pavement layout will include extent of the new pavement for bus pullouts and /or plaza areas, and will include pavement cross sections. The Consultant will prepare 100% demolition drawings for the Firestone canopy foundations. 7.2.2. Landscape Design —100% plans for landscape design documentation will be developed for both the pedestrian plaza and transit center locations. 7.2.3. Urban Design The Consultant will develop 100% urban design project site plans and details including Transit Center, Pedestrian Plaza and Crosswalk design. 7.2.4. Architectural Design 100% design architectural documentation of planters, railing, signage, lighting, seating, plaza and shelter will be developed for the transit center. 7.2.5. Structural The Consultant will develop 100% design plans for foundation, planters, and shelter structure. 7.2.6. Electrical The Consultant will develop 100% design plans for site electrical power service and distribution, and receptacle locations. The Consultant will coordinate any required discussions between the City, service utility, and design team members to determine power availability and access. The Consultant will develop final design lighting plans and coordinate lighting system standards with the City. 7.2.7. ITS The Consultant will develop 100% design plans for video surveillance cameras for the transit center. The Consultant will develop final designs for a conduit layout for a future VMS display and a connection to the RapidRide technology pylon. DELIVERABLES 60% Design Plans and Specifications submittal for all disciplines Draft 100% Design Plans and Specifications submittal for all disciplines (will also be used as the submittal for Building Permit) Final 100% Design Plans and Specifications (Bid- ready) submittal for all disciplines November 11th, 2011 Page 10. Ml IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 Cost estimates will be developed for the 60% and 100% submittals with a level of accuracy commensurate with the level of design. The cost estimates will include the cost of construction for the design and include any potential risks that have been identified as a result of the conceptual engineering and design tasks. The cost estimate will be subdivided into costs for each of the disciplines listed below. ASSUMPTION(S) Information will be prepared in CSI format for Lump Sum bidding WORK ACTIVITIES 8.1. 60% Cost Estimating 8.1.1. The Consultant will develop an 60% cost estimate based on the civil, landscape, urban, architectural, structural, ITS /Communications, mechanical and electrical design. 8.2. 100% Cost Estimating 8.2.1. The Consultant will develop a 100% cost estimate based on the civil, landscape, urban, architectural, structural, ITS /Communications, mechanical and electrical design. DELIVERABLE(S) Lump sum construction cost estimates for 60% and 100% documentation. Task 9: Assistance with Building Permit ASSUMPTIONS: City staff has indicated that the only City permit required will be the building permit for the station canopies. The Consultant will communicate with the City on corrections or other issues that arise during review, up to the level of effort identified in the Cost Estimate. All permit fees will be paid by the City directly and are not included in the cost estimate. The City will lead the submittal and tracking of the building permit and coordinate with the reviewers during the review and approval process. The Consultant team effort for this task is limited to 20 hours as defined in the attached fee proposal. November 11th, 2011 Page 11. IBI GROUP SCOPE OF WORK City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 WORK ACTIVITIES 9.1. Building Permit The Consultant team will assist the City in obtaining the building permit for the station canopies by assembling the building permit application materials which include drawings prepared for the 100% Draft Design plans and specifications. Additional drawings will not be prepared for the permit submittal. The Consultant will prepare required forms and assemble a draft application package for City review. The City will lead the submittal of the application and track the progress of the permit package through the approval process and coordinate with the Consultant Team on questions and revisions during the approval process. The Consultant team effort for this task is limited to 20 hours as defined in the attached fee proposal. DELIVERABLES Building permit application (draft, final) PHASE 5: BID AND CONSTRUCTION SUPPORT (OPTIONAL) ASSUMPTIONS The City will be responsible for all aspects of the procurement not spelled out specifically below. No Conformed set of documents including addenda will be prepared. DELIVERABLES The Consultant will make a "camera ready" or digital record of the Final bid documents available to the City for their use in the copying and dispersal of documents to prospective bidders. The Consultant will respond to bidder questions forwarded by the City with Addenda information in the form of text and drawings necessary and appropriate to obtain bids. Task 11: Construction Support ASSUMPTIONS The City will retain personnel as required to manage the day -to -day administration of the construction. No budget is included for this work. Final Budget and Scope will be determined at a later date. DELIVERABLES Review and comment on submittals Review and comment on requests for information November 11th, 2011 Page 12. W1 IBI GROUP SCOPE OF WORK Review and respond to owner questions City of Tukwila TUKWILA TRANSIT CENTER FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASES 3 AND 4 Issue clarifications, including supplemental drawings Maintain a log of all submittals, requests for information, owner questions, supplemental drawings and issued clarifications The consultants will make site visits to review progress SCHEDULE AND FEE The Consultant team will conduct the work described in Phase 4 Construction Documents in an overall timeline of six months with two additional 2 week periods for City review of the design deliverables after 60% and 100% draft design. The additional services work for Phase 3 described in this document will be conducted simultaneously with the Phase 4 tasks and will continue as described to completion of the acquisition tasks. A definitive timeline for this work cannot be estimated; however, the work will be coordinated with the City and regular status reports will be provided. CLS sub contracting of the WSDOT- approved appraiser has been included at an estimated maximum cost of $5,000; however, this is going out to bid per Task 3.3 so this cost is not exact. The estimated fee for the Phases 3 and 4 work is summarized below: Phase 3 Additional Services and Phase 4: Construction Documents $429,000 Phase 5: Bid and Construction Support TBD Additional Services not included in this Scope of Work Hazardous Materials November 11th, 2011 $16,386 Page 13. 401 p N N M M K w 00 0000 000 0� o00 oo oo° N a w N R a U J a a a 3 N op N o00 0 0000 000 00!��°,ry b N o n N -.!o 0 0 0 00 0000 000 0 000o a a w oo�'�o o owo M r O L yy O N.r wN 2 vN �o °N V N M U Y ILL la y i O D OOO 0 000 O o 0 00 000 0 p yi»N Q a W J N f N O M w O n N 9 G e 'm LLz a O N L N o a e mM O "c 'oU_ x m° m j9a �`o= �`o da oaf° L°Eo a F a ul O'vQ 2Ti $U' u od �u l w a N��vA "°AVM 2g 3 w, Q N n N i0 b b m Qi m EXHIBIT O LL x a� k m N KIM Transportation Committee Minutes November 21. 2011— Pape 2 Statewide Transportation Enhancement Program. This is Washington State Department of Transportation Grant in the amount of $500,000. The City applied for the grant in July 2010, and was awarded funding in 2011. No matching funds are required. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. D. Tukwila Urban Center Pedestrian /Bicycle Bridge: Supplemental Agreement No. 9 with KPFF Staff is seeking Council approval for Supplemental Agreement No. 9 of Contract No. 07 -123 with KPFF Consulting Engineers in the amount of $1,367,580.11 to: Complete design and environmental permitting for the Tukwila Urban Center Pedestrian/Bicycle Bridge Design of a new pedestrian signal across West Valley Highway Trail design connecting bridge users to the Tukwila Longacres Sounder Station Design along Baker Boulevard to add bike lanes and on- street parking KPFF conducted the Type, Size and Location (TSL) study and resulting report for the Pedestrian /Bicycle Bridge. Funding for the Supplemental Agreement will come from the grants described in Item C above, including matching funds. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. E. Tukwila Urban Center Transit Center Supplemental Agreement No. 13 with IBI Group Staff is seeking Council approval for Supplemental Agreement No. 13 with the IBI Group for completion of the final design and PS &E documents for the Tukwila Urban Center Transit Center in the amount of $429,000. Funding for this Supplemental Agreement will come from the TOD grant and the WSDOT Regional Mobility grant. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. F. Andover Park West Street Water Improvements Supplement No. 14 with IBI Group Staff is seeking Council approval for Supplemental Agreement No. 14 with the IBI Group for completion of the final design and PS &E documents for the Andover Park West widening and water main replacement in the amount of $313,037 (widening $167,693 water main $145,344). Funding for this Supplemental Agreement will come from mitigation and traffic impact fees. The City was recently awarded $1,420.000 in grant funds for construction from the State Transportation Improvement Board. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. G. Ordinance: Tukwila Urban Center Transit Center Staff is seeking Council approval to acquire property /condemnation authority as required for right -of -way and easements need for the Tukwila Urban Transit Center Project as follows: One right -of -way dedication Three temporary construction easements One permanent easement It is standard for City staff to request condemnation authority at the beginning of a property acquisition process for public projects. Although it is highly unlikely that any parcel of land within this area will require condemnation, establishing the ordinance prepares the City for condemnation proceedings, if required. Four parcels with three separate owners are included in the project area. The agenda packet provides specific details on ownership. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 28 COW FOR DISCUSSION. 403