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HomeMy WebLinkAbout2011-11-14 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers November 14, 2011 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE MEETING CALL TO ORDER /PLEDGE OF ALLEGIANCE Council President Ekberg called the Tukwila City Council meeting to order at 7:12 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Allan Ekberg, Council President, Councilmembers Joe Duffie, Joan Hernandez, Dennis Robertson, Kathy Hougardy, De'Sean Quinn. Councilmember Seal was not present. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Mike Villa, Police Chief; Peggy McCarthy, Interim Finance Director; Bob Giberson, Public Works Director; Gail Labanara, Public Works Analyst; Rick Still, Parks and Recreation Director; Jack Pace, Community Development Director; Nora Gierloff, Community Development Deputy Director; Derek Speck, Economic Development Administrator; Katherine Kertzman, Tourism Manager; Kimberly Matej, Council Analyst; Melissa Hart, Deputy City Clerk. SPECIAL PRESENTATION a. Swearing in of Lateral Officer Michael Boehmer, and 2 new Police Officers: Leslie Shuck and Jed Slagter. Chief Villa relayed Officer Michael Boehmer is a Lateral Police Officer. He grew up in Minnesota and began his law enforcement career in Kansas. In 2009 he moved to Washington and was employed by the Swinomish Police Department, where he achieved his certification as a Certified Vessel Officer in the marine division. Officer Boehmer was recruited by his friend, Tukwila Police Officer Lindstrom. Mayor Haggerton administered the Oath of Office to Michael Boehmer, Badge #196 and Officer Lindstrom pinned on his badge. Officer Leslie Shuck grew up in Tukwila and has a Bachelor of Arts Degree in Sociology from Seattle Pacific University. After college, she volunteered with the Seattle Police Department's Victim Support Team, where she assisted officers on domestic violence calls. Mayor Haggerton administered the Oath of Office to Leslie Shuck, Badge #192, and her husband, Tim, pinned on her badge. Officer Jed Slagter was born in South Korea, and at the age of 2 he and his twin sister were adopted and they grew up in the Chicago area. After high school he moved to Michigan and attended Calvin College, where he earned a degree in Information Systems. Mayor Haggerton administered the Oath of Office to Jed Slagter, Badge #193, and his girlfriend, Kimiko, pinned on his badge. The Mayor and Councilmembers congratulated Officers Shuck, Slagter and Boehmer on their new positions with the City. Tukwila City Council Committee of the Whole Minutes November 14, 2011 Page 2 of 6 CITIZEN COMMENTS There were no citizen comments. PUBLIC HEARING An ordinance increasing the regular property tax levy one percent from the previous year commencing January 1, 2012, on all property, both real and personal, in compliance with RCW 84.55.120. Peggy McCarthy, Interim Finance Director, explained the Council is being asked to approve the ordinance adopting the General Tax Levy and the ordinance adopting the Regular Tax Levy. 7:29 p.m. Council President Ekberg opened the public hearing and called for public comments. There were no public hearing comments. 7:30 p.m. Council President Ekberg closed the public hearing. SPECIAL ISSUES a. Tax Levy Legislation: (1) An ordinance levying the general taxes for the fiscal year commencing January 1, 2012 for all property, both real and personal. (2) An ordinance increasing the regular property tax levy one percent from the previous year commencing January 1, 2012, on all property, both real and personal, in compliance with RCW 84.55.120. Councilmember Hougardy indicated this item was discussed at the Finance and Safety Committee meeting on November 8, 2011. The committee members were unanimous in recommending approval. Peggy McCarthy, Interim Finance Director, explained the City was notified on October 31, 2011 the assessed value for Tukwila for 2012 is projected to be $4,662,144,321. This represents a decrease of $147,342,465, or 3.06% from the 2011 assessed value of $4,809,486,786. The allowable levy projected by King County and documented on the Preliminary Levy Limit Worksheet -2012 Tax Roll is $13,737,816, representing the maximum 101 increase allowed. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. A proposal regarding Rock `n' Roll Marathon sponsorship. Councilmember Hougardy indicated this item was discussed at the Finance and Safety Committee meeting on November 8, 2011. The committee members were unanimous in recommending approval. Katherine Kertzman, Tourism Manager, explained the Council is being asked to authorize the Mayor to sign a one year sponsorship agreement with Competitor Group for the 2012 Rock 'n' Roll Seattle Marathon Marathon on behalf of Seattle Southside Visitor Services in the amount of $50,000.00. The City's share of the sponsorship would be $16,500, which will be paid from lodging tax funds. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c. A resolution adopting the Procurement Card (PCard) process. Councilmember Hougardy indicated this item was discussed at the Finance and Safety Committee meeting on November 8, 2011. The committee members were unanimous in recommending approval. Tukwila City Council Committee of the Whole Minutes November 14, 2011 Page 3 of 6 Peggy McCarthy, Interim Finance Director, explained the PCard Program was implemented City -wide in September 2010 and has been well received by City of Tukwila employees and vendors. It has streamlined the purchasing process, reduced purchase orders and the use of petty cash. The State Auditor's Office reviewed the City of Tukwila's PCard Program during the 2010 Comprehensive Annual Financial Report (CAFR) Audit and found all aspects of the program to be in place with the exception of Council approval pursuant to RCW 43.09.2855. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. A Memorandum of Understanding with the Washington Cities Insurance Authority (WCIA) regarding the City's deductible. Councilmember Hougardy indicated this item was discussed at the Finance and Safety Committee meeting on November 8, 2011. The committee members were unanimous in recommending approval. Peggy McCarthy, Interim Finance Director, explained that Washington Cities Insurance Authority (WCIA), the City's liability insurance provider, prepared an analysis comparing total costs to the City using a $25,000, $50,000 and $100,000 deductible scenario, and the City's actual claim history from 2006 through 2010. The analysis demonstrates that if the City had operated with a deductible of $25,000 rather than the $100,000 amount, the City would have saved $264,568 over a 5 year time period with the reduced deductible. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. e. A grant funding agreement for the Washington State Department of Transportation (WSDOT) Rideshare Online Project. Councilmember Hernandez indicated this item was discussed at the Transportation Committee meeting on November 7, 2011. The committee members were unanimous in recommending approval. Jack Pace, Community Development Director, explained the City, as the lead agency, has received a grant from the Washington State Department of Transportation through the Federal /State Transportation Demand Management Implementation Program. The agreement is for 2011 -2013 in the amount of $101,370.00 for the Rideshareonline.com Pilot Project for the South King County cities. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. f. An Interlocal Agreement with King County for transfer of drainage facility. 7:44 p.m. Councilmember Quinn explained this agenda item is with King County, and he recused himself from the discussion of this item and left the Council Chambers Councilmember Hernandez indicated this item was discussed at the Transportation Committee meeting on November 7, 2011. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained when the Tukwila South annexation occurred, rights -of- way owned by King County were automatically transferred to Tukwila. Real property was not automatically transferred, and King County owned a parcel on which a storm drainage detention pond was built. This interlocal agreement will transfer the ownership to Tukwila for the Sensitive Areas Master Plan (SAMP) improvements. The Council is being asked to approve the Interlocal Agreement with King County to transfer parcel number 0222049061. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. 7:47 p.m. Councilmember Quinn returned to the Council Chambers. g. An agreement for the 2012 Overlay and Repair Program. Tukwila City Council Committee of the Whole Minutes November 14, 2011 Page 4 of 6 Councilmember Hernandez indicated this item was discussed at the Transportation Committee meeting on November 7, 2011. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, stated the consultant agreement is for final design and bid documents for the 2012 Annual Overlay and Repair Program. KPG, Inc. had completed approximately 30% of the design last year for the street segments, but budget restrictions delayed the final design until 2012. The street segments scheduled for 2012 include seven road sections. Council is being asked to approve the design contract with KPG, Inc. in the amount of $79,986.87. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. h. A proposal for additional Police staffing. Councilmember Hougardy indicated this item was discussed at the Finance and Safety Committee meeting on November 8, 2011. The committee members were unanimous in recommending approval. Mike Villa, Police Chief, explained the City would like to add three positions to the Tukwila Police Department; two Community Oriented Policing (COP) bicycle officers and one Tukwila Anti -Crime detective. The purpose of these officers is to increase public safety along Tukwila International Boulevard. Staff proposed funding the 3 new positions with the $220,000 savings from the 2011 Police Department Budget and the anticipated $125,000 savings from the 2012 jail budget. The Council is being asked to authorize the hiring of three full -time police officers in 2012 and authorize the funding to be included in the year -end 2011 -2012 budget amendment. The Councilmembers exchanged comments and asked clarifying questions of staff on the above topic. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. i. Permit tracking system replacement. Councilmember Quinn indicated this item was discussed at the Community Affairs and Parks Committee meeting on October 24, 2011. The committee members were unanimous in recommending approval. Nora Gierloff, Community Development Deputy Director, explained the software program the City has used for the past 20 years to track City permits is being phased out by the vendor. An interdepartmental committee has been formed to research issues and options for the replacement of the current program. This is an opportunity to significantly improve service to the public. The Council is being asked to consider a budget amendment for 2012 that would allow staff to move forward with the permit software selection and migration process. Implementation and additional costs are expected in 2013. A technology fee assessed to building permits could cover the requested expenses. The Councilmembers voiced their support of this item and asked clarifying questions of staff on the above topic. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. j. A resolution regarding golf course fees. Councilmember Quinn indicated this item was discussed at the Community Affairs and Parks Committee meeting on October 24, 2011. The committee members were unanimous in recommending approval. The Foster Golf Links 2011 revenue projection was set with a goal of reaching $1,200,000 in green fees. Due to poor weather, a suffering economy, and increased play options, revenue goals will not be accomplished. It is anticipated that golf fees will reach approximately 85% of the projected revenue. To maintain proper price points, stimulate growth and achieve 2012 revenue goals, green fees should be increased. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. Tukwila City Council Committee of the Whole Minutes November 14, 2011 Page 5 of 6 k. Discussion on golf course budget and General Fund subsidy. Peggy McCarthy, Interim Finance Director, explained the status of the golf course has been discussed at 2 separate budget work sessions. The Council is being asked to consider approval of certain financial changes to the Golf Course Fund to enable a balanced budget without the need for significant General Fund subsidy. The golf course was purchased in 1978 after a vote by Tukwila citizens. Ms. McCarthy distributed color versions of agenda pages 201 -208 and a clarification summary of the proposed changes to the Golf Course Fund. The Councilmembers reviewed and discussed the 7 recommended cost restructuring concepts. Council consensus existed to support the 7 recommendations with additional clarification to be added to Item 5, "Indirect Costs. COUNCIL CONSENSUS EXISTED TO HAVE STAFF DRAFT A RESOLUTION FOR COUNCIL CONSIDERATION AT THE NOVEMBER 21, 2011 REGULAR MEETING. REPORTS a. Mayor Mayor Haggerton announced the first Emergency Management Services (EMS) Levy Regional Services Subcommittee meeting was held on November 10, 2011. He attended the Veterans Day Celebration at Showalter Middle School and Tukwila Elementary School on November 10, 2011. He participated in the Veterans Day event at the Museum of Flight on November 11, 2011. He also announced there was a house fire in the Tukwila /Skyway area over the weekend that caused approximately $80,000 in damage. b. City Council Councilmember Duffie attended the Veterans Day events at Showalter Middle School and Tukwila Elementary School on November 10, 2011. On November 11, 2011, he attended the Veterans Day event at the Museum of Flight. Councilmember Hernandez attended the November 9, 2011 South County Coalition Meeting. She attended the Southwest King County Chamber of Commerce Meeting on November 10, 2011. On November 11, 2011, she attended the Veteran's Day event at the Museum of Flight. Council President Ekberg attended the November 14, 2011 Lodging Tax Advisory Committee meeting. Councilmember Quinn hosted the November 12, 2011 Council Coffee Chat. He congratulated the Parks and Recreation Department on the success of the October 27, 2011 Autumn Harvest Festival. c. Staff David Cline, City Administrator, reminded the Council of the November 17, 2011 Tukwila Village visioning meeting at Cascade View Elementary. He also outlined the potential impacts the Governor's proposed budget reductions would have on neighboring cities. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental Kimberly Matej, Council Analyst, reminded the Council that State Representative Zach Hudgins is available to discuss the Governor's proposed State budget reductions, and whether those reductions could have an impact on Tukwila. Tukwila City Council Committee of the Whole Minutes November 14, 2011 MISCELLANEOUS Page 6 of 6 Councilmember Hernandez asked about the status of the City's Interlocal Agreement with King County for historic preservation services that she requested at the October 17, 2011 Regular Meeting. Kimberly Matej, Council Analyst, stated she would provide information to Councilmember Hernandez relating to the proposed Interlocal Agreement with King County for historic preservation assistance. Councilmember Hougardy explained the Tukwila School Board has approved placing the school levy on the February 2012 ballot. She asked the Council if there was support to have staff draft a resolution supporting the levy and have the item reviewed by the Community Affairs and Parks Committee at the November 28, 2011 meeting. Upon Committee approval, the draft resolution would be forwarded to the December 12, 2011 Committee of the Whole and Special Meetings. Ms. Matej indicated she will need additional information on the Tukwila School District levy issue as to specifically what the Council would be supporting. Council President Ekberg announced the "Yes" vote to allow social card rooms within the City prevailed at the November 8, 2011 election. He asked if there was Council consensus to have the Council review Section 2 of Ordinance No. 2323 at a future Committee of the Whole meeting. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NOVEMBER 28, 2011 COMMITTEE OF THE WHOLE MEETING. ADJOURNMENT 9:35 p.m. COUNCIL PRESIDENT EKBERG DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Z�w Allan Ekberg, Council Presi nt Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 11/28/2011 AVAILABLE ON THE CITY'S WEBSITE 11/29/2011