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HomeMy WebLinkAbout1982-12-13 Committee of the Whole MinutesDecember 13, 1982 TUKWILA CITY COUNCIL 7:00 P.M. COMMITTEE OF THE WHOLE MEETING EXECUTIVE SESSION 6:45 P.M. 7:22 P.M. FLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS OFFICIALS IN ATTENDANCE Student Govt. Day REPORTS City Council Real Estate Signs Staff Crime Report Junk Yards City Attorney Allenbach Case NEW BUSINESS Prop. Res. author. Mayor to renew the CATV contract for services w /3 -H Management Con- sultants, Inc. MINUTES 380 City Hall Council Chambers An Executive Session was held to clarify labor problems concerned with the reorganization of the Public Works Maintenance Section. Council President Bohrer led the City Council and audience in the Pledge of Allegiance and called the Committee of the Whole Meeting to order at 7:25 p.m. EDGAR D. BAUCH, LIONEL C. BOHRER (Council President), JOE H. DUFFIE, MABEL J. HARRIS, GEORGE D. HILL, WENDY MORGAN, DORIS PHELPS. HUBERT CRAWLEY (Fire Chief), BRAD COLLINS (Planning Director), ALAN DOERSCHEL (Finance Director), TED FREEMIRE (Maintenance Superintendent) PAT LOWERY (Police Chief), DON WILLIAMS (Parks Recreation Director), Daniel Woo (Deputy City Attorney), SHARON WYLIE (Personnel Manager). BY'RON SNDYA JTrectpr of Publtc Works Council President Bohrer welcomed and introduced the Seniors from Foster High School who were in attendance and had participated in a day at the City Hall as participants in Student Government Day. Councilman Bauch reported there were real estate signs out after dark that are in violation of the new Sign Code. Brad Collins, Director of Planning, said he would take care of the matter. Symposium on Energy Councilman Phelps reported she and Mayor Van Dusen attended a symposium on energy conservation. The program will be presented at the Suburban Mayors Meeting in the near future. Police Chief Lowery reported the crime reports show crime down about 4% over last year in the State. Burglary is down 8 to 9% in this area, whereas it is up in other areas. Brad Collins, Director of Planning, reported a ruling in favor of the City in regard to junk yards has been received. The City will now be able to take care of the matter. Deputy City Attorney Woo reported his office is still awaiting a decision on the Allenbach case. City Clerk Maxine Anderson said the contract with 3 -H Management and Consultants, Inc. provides consultant and complaint service. They have been found to be prompt in answering calls for assistance. MOVED BY BAUCH, SECONDED BY DUFFIE, TO AMEND THE RESOLUTION AND ADD THE FOLLOWING TO THE FOURTH PARAGRAPH: "THE CONTRACT SHALL NOT EXCEED THE AMOUNT AUTHORIZED IN THE ANNUAL BUDGET." MOTION CARRIED. MOVED BY MORGAN, SECONDED BY HARRIS, TO PLACE THE PROPOSED RESOLUTION IN THE COMMUNITY AFFAIRS COMMITTEE AND BRING IT BACK TO THE COUNCIL WITH SOMETHING MORE DEFINITE AS A SUMMARY. ROLL CALL VOTE: HARRIS, BOHRER, MORGAN VOTING YES; HILL, PHELPS, DUFFIE, BAUCH VOTING NO. MOTION FAILED, FOUR TO THREE. MOVED BY HILL, SECONDED BY PHELPS, THAT THE PROPOSED RESOLUTION BE FORWARDED TO THE AGENDA OF THE DECEMBER 20, 1982 REGULAR MEETING. MOTION CARRIED, WITH MORGAN VOTING NO. Prop. Ord. fixing amt. of tax levies neces- MOVED BY HARRIS, SECONDED BY DUFFIE, THAT THE PROPOSED ORDINANCE sary to raise funds BE ON THE AGENDA OF THE DECEMBER 20, 1982 REGULAR COUNCIL MEETING. to meet est. expen. MOTION CARRIED. for 1983. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING December 13, 1982 Page 2 NEW BUSINESS Contd. Public Works request to hire D.A. Hogan Assoc. to provide design, contr. documents inspection support to $6,500 to carry out complete constr. of Foster Golf Course irrig. sys., Phase II. Student Govt. Day RECESS 8:07 8:18 P.M. Unresolved issues adoption of 1983 prop. budget. ($3,141)deficit in current Fund. Housecleaning items: Rev. beginning fund balances, proj. rev., expenditure carryovers, minor coding changes, etc. Personnel Mgr. position description /salary. Bldg. /Ground Mgr. position. Rec. Dir. Salary Level `3 8/ D Byron Sneva, Director of Public Works, requested authority to hire D. A. Hogan Associates to provide design documents, engineer estimates and inspection support for Phase II of the Foster Golf Course Irrigation System. He stated this would complete the golf course irrigation system. The consultants, D. A. Hogan and Associates, are well qualified and have fine recommendations. MOVED BY BAUCH, SECONDED BY PHELPS, THAT THE PHASE II GOLF COURSE IRRIGATION SYSTEM AUTHORIZATION BE ON THE AGENDA OF THE DECEMBER 20, 1982 REGULAR COUNCIL MEETING. MOTION CARRIED. MOVED BY BAUCH, SECONDED BY HARRIS, TO AMEND THE AGENDA AND ADD THE SUBJECT OF STUDENT GOVERNMENT. MOTION CARRIED. MOVED BY BAUCH, SECONDED BY HARRIS, THAT THE SUBJECT OF CONTINUING PARTICIPATION ON STUDENT GOVERNMENT BE INVESTIGATED WITH A BIGGER CURRICULUM ESTABLISHED AND THIS SUBJECT BE REFERRED TO THE COMMUNITY AFFAIRS COMMITTEE. MOTION CARRIED. MOVED BY BAUCH, SECONDED BY MORGAN, THAT THE COMMITTEE OF THE WHOLE MEETING RECESS FOR FIVE MINUTES. MOTION CARRIED. The Committee of the Whole Meeting was called back to order by Council President Bohrer, with Council Members present as previously listed. Alan Doerschel, Director of Finance, reported the actions that have taken place as a result of the budget hearings. Byron Sneva, Director of Public Works, presented a bar chart with an overhead projector showing positions and percentage of time that would be used if the restructure of the Public Works Department takes place. MOVED BY BAUCH, SECONDED BY HARRIS, THAT THE $47,981 ON PAGE 30 (EXPENDITURE WORKSHEET) BE REDUCED TO $38,443. MOVED BY PHELPS, SECONDED BY HILL, TO AMEND THE MOTION AND INCLUDE THE $2,001 (UTILITY PERSON) IN THE SALARY AND WAGES (BUILDINGS AND MAINTENANCE) IN THE CURRENT FUND. MOTION CARRIED. *MOTION CARRIED, AS AMENDED. Alan Doerschel, Finance Director, said the Mayor has recommended that the position of Personnel Manager be shown in the budget as Administrative Assistant /Personnel Manager with the salary as Grade 2. The Mayor wanted the flexibility of being able to designate the title and salary. This could be footnoted in the budget. MOVED BY BAUCH, SECONDED BY DUFFIE, THAT THE FUNDING FOR ADMINISTRATIVE ASSISTANT /PERSONNEL MANAGER BE SHOWN IN THE BUDGET AS $30,876. MOTION CARRIED, WITH BOHRER VOTING NO. MOVED BY MORGAN, SECONDED BY HARRIS, THAT THE POSITION OF BUIDLING MAINTENANCE SUPERVISOR BE CONTINUED AT $21,624 /YEAR AND AS PART OF THE POSITION A MAINTENANCE PLAN BE FURNISHED TO THE CITY COUNCIL DURING 1983. MOVED BY MORGAN, NO SECOND, TO AMEND THE MOTION AND HOLD THE ENTIRE PUBLIC WORKS DEPARTMENT RESPONSIBLE FOR THE BUILDING PLAN RATHER THAN THE SPECIFIED POSITION OF BUILDING MAINTENANCE SUPERVISOR. MOTION FAILED FOR LACK OF SECOND. *ROLL CALL VOTE: HILL, PHELPS, DUFFIE VOTING NO; HARRIS, BOHRER, BAUCH, MORGAN VOTING YES. MOTION CARRIED, FOUR TO THREE. Council President Bohrer said it has been recommended that the Recreation Director salary be increased from Grade 5 to Grade 3, Step 3. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING December 13, 1982 Page 3 NEW BUSINESS Contd. Rec. Dir. Salary Level contd. Addl. rev. sharing carryover /suppl. budget. Animal Control Contract w /Renton. Union Settlements/ benefit increases. Purchase /lease xerox machine. Addl. computer capacity. MOVED BY PHELPS, SECONDED BY HILL, THAT THE SUBJECT OF RECREATION DIRECTOR BE FUNDED AT GRADE 3, STEP 3. ROLL CALL VOTE: HILL, PHELPS, DUFFIE VOTING YES; HARRIS, BOHRER, BAUCH, MORGAN VOTING NO. MOTION FAILED, FOUR TO THREE. MOVED BY HARRIS, SECONDED BY MORGAN, THAT THE RECREATION DIRECTOR BE FUNDED AT GRADE 4, STEP 4. MOVED BY MORGAN, SECONDED BY HARRIS, TO AMEND THE MOTION AND REQUEST A PARK PROGRAMATIC PLAN DURING 1983. ROLL CALL VOTE: HARRIS, BOHRER, MORGAN VOTING YES; HILL, PHELPS, DUFFIE, BAUCH VOTING NO. MOTION FAILED, FOUR TO THREE. *ROLL CALL VOTE: HARRIS, BOHRER, MORGAN VOTING YES; HILL, PHELPS, DUFFIE, BAUCH VOTING NO. MOTION FAILED. MOVED BY MORGAN, SECONDED BY PHELPS, THAT THE RECREATION DIRECTOR BE FUNDED AT GRADE 3, STEP 1, WITH A PROGRAMATIC PLAN FOR THE USE OF PARKS BEING SUBMITTED DURING 1983. ROLL CALL VOTE: HARRIS, MORGAN, PHELPS VOTING YES; HILL, BOHRER, DUFFIE, BAUCH VOTING NO. MOTION FAILED, FOUR TO THREE. MOVED BY HILL, SECONDED BY PHELPS, THAT THE RECREATION DIRECTOR BE FUNDED AT GRADE 3, STEP 2. ROLL CALL VOTE: HILL, PHELPS VOTING YES; HARRIS, BOHRER, DUFFIE, BAUCH, MORGAN VOTING NO. MOTION FAILED, FIVE TO TWO. MOVED BY MORGAN, SECONDED BY HARRIS, THAT THE RECREATION DIRECTOR BE FUNDED AT GRADE 4, STEP 4. ROLL CALL VOTE: HARRIS, BOHRER, MORGAN VOTING YES; HILL, PHELPS, DUFFIE, BAUCH VOTING NO. MOTION FAILED, FOUR TO THREE. MOVED BY DUFFIE, NO SECOND, THAT THE RECREATION DIRECTOR BE FUNDED AT GRADE 3, STEP 4. MOTION FAILED FOR LACK OF SECOIID. MOVED BY DUFFIE, SECONDED BY PHELPS, THAT THE MATTER OF THE RECREATION DIRECTOR SALARY LEVEL BE FORWARDED TO THE MEETING OF DECEMBER 20, 1982. MOTION CARRIED, WITH BOHRER VOTING NO. Councilman Phelps requested there be a recommendation from the Mayor's office on the matter of the salary level of the Recreation Director. MOVED BY PHELPS, SECONDED BY HILL, THAT THE PROJECTS LISTED IN 1982 BUT NOT COMPLETED BE CARRIED OVER INTO 1983 REVENUE SHARING AND CITY COUNCIL SCHEDULE A MEETING IN JANUARY TO REVIEW REVENUE SHARING. MOVED BY BAUCH, SECONDED BY HARRIS, TO AMEND THE MOTION AND DELETE ALL UNCOMMITTED PROJECTS UNTIL JANUARY. MOTION CARRIED. *MOTION CARRIED, AS AMENDED. Alan Doerschel, Finance Director, said the animal control contract with Renton will require an expenditure of about $8,000. It was determined the matter would remain in committee and be unbudgeted at this time. Alan Doerschel, Finance Director, said it is possible the union contracts will not be settled before the budget is printed. There have been some benefit increases that are known. Alan Doerschel, Finance Director, said it will be cheaper to buy the xerox machine than lease it. Alan Doerschel, Finance Director, said the City can buy some disks from Auburn at about one -half the cost. This would make it possible to have additional computer capacity in the City. Mr. Doerschel said there is a $4,145 deficit in the budget. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING December 13, 1982 Page 4 NEW BUSINESS Contd. Deletion of positions. Reorganization of PW Maintenance Dept. approval to hire Sec. Mgr. for Bldg. Grds. Maintenance. Foster Golf Links Oper. selection. Annexation Petition. ADJOURNMENT 11:45 P.M. 3811 Councilman Bohrer said last year the City was in difficulty and this year it is worse. Personnel costs are going up. The increased tax is a short -term solution. MOVED BY BOHRER, SECONDED BY HARRIS, THAT THE COUNCIL DELETE ONE (1) PERSON FROM RECREATION DEPARTMENT AND (1) PERSON FROM MECHANICAL SHOP AND COUNCIL TAKE $30,000 OF THE FUNDS THAT ARE GENERATED AND PUT IT IN THE PLANNING DEPARTMENT AND COMMIT IT TO AN URBAN FORM STUDY AND THE BALANCE OF IT GO INTO THE CURRENT FUND TO BALANCE THE BUDGET. ROLL CALL VOTE: HILL, PHELPS, DUFFIE VOTING NO; HARRIS, BOHRER, BAUCH, MORGAN VOTING YES. MOTION CARRIED, FOUR TO THREE. MOVED BY PHELPS, SECONDED BY DUFFIE, THAT THE REORGANIZATION OF THE PUBLIC WORKS MAINTENANCE DEPARTMENT AND APPROVAL TO HIRE A SECTION MANAGER FOR BUILDING AND GROUNDS MAINTENANCE BE DEFERRED TO THE AGENDA OF A FUTURE COMMITTEE OF THE WHOLE MEETING. MOTION CARRIED. Don Williams, Parks and Recreation Director, said the City has advertised for the postiion and received 16 favorable applications. They have been referred to the Mayor. He suggested: (1) The City Council make the selection; (2) Council President and Mayor make a decision and come back with a recommendation; (3) Selection by Ad Hoc Committee; (4) Refer it to a committee and act as fast as possible. MOVED BY PHELPS, SECONDED BY DUFFIE, THAT THE MAYOR AND COUNCIL PRESIDENT REVIEW THE PROPOSALS SUBMITTED FOR THE OPERATION OF THE FOSTER GOLF LINKS AND SUBMIT THEIR RECOMMENDATION TO THE CITY COUNCIL. MOVED BY BAUCH, SECONDED BY PHELPS, TO AMEND THE MOTION AND HAVE THE MAYOR AND COUNCIL PRESIDENT RECOMMENDATION ON THE AGENDA OF THE DECEMBER 20, 1982 REGULAR MEETING. MOTION CARRIED. *MOTION CARRIED, AS AMENDED. MOVED BY BAUCH, SECONDED BY PHELPS, THAT THE ANNEXATION PETITION PRESENTED SIMULTANEOUSLY WITH THE PUBLIC HEARING ON THE FOSTER ANNEXATION AND THE TRILAND DRIVE REPORT THAT WAS IN TODAY'S MAIL BE REFERRED TO A FUTURE COMMITTEE OF THE WHOLE MEETING. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY DUFFIE, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. MOTION CARRIED. C. Bohrer, Council President Norma Booher, Recording Secretary COUNCILMAN BOHRER: COUNCILMAN HARRIS: COUNCILMAN BOHRER: COUNCILMAN HARRIS: COUNCILMAN BOHRER: VERBATIM TRANSCRIPT PORTION OF MINUTES FROM DECEMBER 13, 1982 COMMITTEE OF THE WHOLE. I have one item to discuss and I think I can -if it's accepted it may solve this problem as well. Last year we said that we were in difficult straights with our budget versus revenue and the increasing cost of our personnel. We're in worse straights this year. Revenue hasn't gone up substantially, but the per- sonnel costs are still going up. There are people who think that our 2/10 in sales tax increase is going to bale us out. I view that as a short term thing, and like revenue sharing, I'm unwilling to commit it to personnel. There are, however, projects that I feel that are desireable for the City to go forward with, and so I want to make a motion and I will then try to explain my rationale for it. The motion is to delete one person from the recreation department and one person from the mechanical shop, and that we take the $30,000 of the or the funds that are generated and put that in the Planning Department and commit it to an Urban Form Study and the balance of it go into the Current Fund to balance the budget. I think that it will make available something on the order of $37,000 and that that should approximately- it should compensate for the Urban Form Study and provide the $4,000 to balance the budget. Are you making that a motion? I make that a motion. I'll second the motion. I would like to explain why, and I will deal with the cuts first. Mechanical Shop everytime in the past that we have run a compari- son of number of vehicles in the City and the number of people to maintain them, we find that everybody else maintains more vehicles with less people than do we. Parks and Recreation Department -Two reasons. Number one, I think the size of our Parks and Recreation Department in terms of per- sonnel is out of all bounds with respect to the size of the City of Tukwila. And Number two, some four or five years ago, when we changed two part time people in that department to full time people and expected that there would be more programs, I don't think that that has happened. I think the Urban Form Study is a very impor- tant study for us to go through with. At the time of discussion of the zoning ordinance, we made a lot of decisions about heights and setbacks and potential uses and a variety of other things, and we said, gee, it'd be nice if we had this Urban Form Study because it would give all the data we need to make some of those decisions, but we sort of, you know, said I don't have that data so I'm going to shoot from the hip and make the decision based on lack of data. And we did that. I would like to, before the redevelopment of the City gets off and running at full speed for us to develop that data so that we do have it. Ithink that we are all concerned about controls on building heights down there and that there are views in the City, and that it is important to maintain those as one aspect, that how the City deals with extensive development and redevelopment of what the philosophies are and what the City would look like -this study would give us some important information to address. There is one item of comparison I would note that in the Denny regrade area in Seattle where they currently allow tall buildings, for example, for whatever reasons, and I think in some parts to retain view, air circulation, light, air, whatever, they currently have a philosophy that only on certain blocks can you build tall build- ings and on other blocks, the buildings must be small. I'm not certain that quite that structured approach is appropriate for the City of Tukwila, but I think it's one of the issues that an Urban Form Study might address. I view such a study as encompassing a very large part of the City and not just the commercial /industrial area south of I -405. It should also include the Interurban Cor- ridor and the area at the very north of the City and to some ex- tent the residential area as well. But I feel that plan is a very COUNCILMAN BOHRER: (continued) COUNCILMAN PHELPS: COUNCILMAN BOHRER: COUNCILMAN PHELPS: COUNCILMAN BOHRER: COUNCILMAN PHELPS: COUNCILMAN BOHRER: MR. DOERSCHEL: COUNCILMAN BOHRER: MR. COLLINS: VERBATIM TRANSCRIPT Portion of December 13, 1982 Minutes Page 2 important part of the City. To go along with that, I would like to have the administration involve our Planning Department in all of the City planning area, the water and sewer plan, the parks plan, any other plans that we develop. The problem that I perpetually have with these plans, and I will take the water plan as a prime example is that our consultant has made policy decisions that I feel are reserved for me as a legislator to make. He has made them, and I do not agree with them, and I want to go back and have a second look at those policy decisions. We have been through an entire process with the comprehensive plan and the zoning ordinance where we had policy issues raised to us by the Planning Department, and it seems to me that the only de- partment in the City that is able to deal with issues on a policy basis is that department, and I would like to see them involved. I think we can reach decisions that are -reach them more rapidly and reach better decisions with that involvement in many of these areas. So that I also would like to propose as part of this entire discussion. Is there discussion on the motion? Miss Phelps. Wouldntit be appropriate to fund the Urban Form Study out of a portion of our revenue sharing funds which are not committed at this time? If the question is directed to me, that has not been our approach in the past. We reserve that to largely the capital items, and this does not appear to me to be a capital item. I do not recall that we have funded studies from it in the past. That wasn't my question. Would I consider it appropriate? Um hmm. I would not. Mr. Doerschel. I did some quick calculations here. The two positions -one position out of Non Departmental Mechanical and one out of Recreation, depending on who they were would be a savings of, probably, in excess of $45,000, including benefits. I'm assuming they disappear January 1. Also there is a cost that is not in the Current Fund, but probably in excess of $16,000 in unemployment benefits, say we'd have to pay here in 1983. Also the Urban Study, at least in the supplemental budget, unless Brad wants to -is $15,000, unless you're thinking of a more expanded study than that, in the amounts in the supplemental budget. Mr. Collins. The Urban Form Study is part of a supplemental budget package. It was first proposed for the 1982 budget, and as such it was connected the third planner's position, which we were recommending both then and we have in the supplemental budget this year. It was our expectation that the Urban Form Study would be done with a combination of in -house expertise as well as going out to an outside consultant to accomplish that work. I think that it's fair to say that there are probably two or three ways to accomplish that Urban Form Study. It wouldn't have to be done totally out- side; it could be done with a combination of inside and outside expertise. I think, at a very minimum, there would have to include some outside expertise in generating such a study, but the level of the outside versus inside would could fluctuate. It was our expectation under the original proposal that a portion of the third planner position, Fred Satterstrom's position, if you will would have been devoted to that additional, in an additional amount to that study in the amount of, I think we estimated around $5,000- -that was of the total cost of the third planner in that particular budget scheme. I would expect that, at a minimum, we're talking, just in dollars, whether it's in house or out of house a mimimum of $20,000 for a bare bones Urban Form Study, and we could HR. COLLINS: (continued) MR. DOERSCHEL: MR. COLLINS: COUNCILPERSONS BOHRER, BAUCH, HARRIS, MORGAN VERBATIM TRANSCRIPT Portion of December 13, 1982 Minutes Page 3 COUNCILMAN BOHRER: COUNCILMAN BOHRER: COUNCILPERSONS HILL, PHELPS COUNCILMAN BOHRER: MRS. BOOHER: spend much greater sums than that very quickly and easily de- pending on what form of expert we hired. My expectation is that the $30,000 range would probably be not an inappropriate sum of funds to expend on such a study particularly if you're going to expand it to some of the other concerns that you had. The form study that we had envisioned when we budgeted was primarily for a downtown city -scape kind of issue. It didn't address the whole area of the City, although, it wouldn't be that difficult to bring those areas into the study, and it, as I understand in the proposal, it would necessitate us looking at either farming the whole thing out or making a, perhaps, again a contract arrangement on, on a project basis which we've done in the past for a special study. But, so I think at a minimum we're talking $20,000, and $30,000 is probably a very easy figure to arrive at based on the other concerns that Councilman Bohrer expressed. Does that have to be all done in one year? Couldn't it be two years, split up if we needed? I doubt it. I think that in terms of the contract approach to that kind of work, it would be very difficult to place if over a long period of time. It would be much easier to do over a short period of time, where somebody came in and provided a product in a very efficient way. I am happy to answer any questions regarding that because it has been in the budget for the last couple years. Are there further questions? Further discussion? There being no further discussion, all those in favor signify by "Aye." Aye. Opposed. No. Roll Call. HILL NO HARRIS- YES BOHRER- AYE PHELPS- NO DUFFIE- NO BAUCH YES MORGAN- YES