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Home My WebLink AboutCOW 2020-02-24 Item 5B - Contract - Dell Laptops with Davenport Group for $476,317COUNCIL AGENDA SYNOPSIS Initials Me thi e g Date Prepared Gy Mayors review Council rwiew 02/24/20 TEH 03/02/20 TEH ITEMNO. IS'FAFFSPONSOR: JOSEPH TODD OlW', INAL A(.,,j,.NDADA'1'F1: 02/24/20 AGF,,NDA I,i,i,.,m Ti,i,j,E Dell - Hardware refresh 2020 CA'11,',GOI(Y E Dismssion Ali ,g Date 02124120 E Motion Mtg Date 03102120 E] Resolution Mtg Date E] Ordinance Mt; Date ❑.Bid_Amard Mtg Date 0 Public Tlearing M1 ,g Data 0 Other Mtg Dade SPONSOR oCountil EjMajor E]HR E:]DCD E:jrinance DFire ZTS EjP -R E]Police E] C c"/ I El ou 1-1 SPC)NSOR's In 2017, the Council approved a 3 year Dell lease of laptops to replace the outdated SUMMARY desktop computer systems throughout the city. This provided the city with the infrastructure to handle modern cloud and computer based applications. This lease is up for renewal, and in order to continue to provide stable computing environment for integral city business, the Committee is being asked to forward the new proposed Dell Lease to the 2/24 C.O.W. and Regular Meeting consent agenda of 03/02/2020. Ri,'1v1j:'\v1',]) BY 0 C.O.W. mtg. F-1 CDN Comm Z Finance Comm. [:] Public Safety Comm. F-1 Trans &Infrastructure E] Arts Comm. F-1 Parks Cornrn. E] Planning Comm. DATE: 2-24-20 COMMI'1'1'1,']-,' CHAIR: AIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Technology Innovation Services COWA FI-fl,"" Finance Committee COST IMPACT I FUND SOURCE ExPLND1'1'U1Z I,RI ;QIJJRI D AMOUNT BUDGETED APPROPRIATION REQUIRED $476,317 $476,317 $0 Fund Source: 000.12.518.880.45.00 -RENTAL -TECHNOLOGY REFRESH AND 000.12.518.41.00 Comments: $476,317 over 3 year term including tax MTG. DATE RECORD OF COUNCIL ACTION 02/24/20 Forward to next Regular Meeting 03/02/20 MTG. DATE ATTACHMENTS 02/24/20 Informational Memorandum Dell Lease Contract 03/02/20 No attachments I I 15 IF. City of Tukwila Allan Ekberg, Mayor TO: Finance Committee FROM: Joseph Todd (TIS) BY: Mike Marcum (TIS) CC: Mayor Ekberg DATE: February 24, 2020 SUBJECT: Dell Hardware Refresh 2020 BACKGROUND As part of the 2016 Technology and Innovative Services Strategic Plan, the City proposed a 3 year replacement or refresh program for all computer devices. In 2017, the Council approved a Dell lease of laptops to replace the outdated desktop computer systems throughout the city. This provided the city with the infrastructure to handle modern cloud and computer based applications. DISCUSSION Having the lease has provided opportunities for streamlining hardware support, increased network security, and has promoted productivity with the mobility that has been realized. The lease expires March of 2020. In order to continue to provide standardized hardware and software options across the city that support modern cloud and computer based applications, TIS is seeking to renew the contract for an additional 3 years. FINANCIAL IMPACT The financial impact is $476,317 over a 3 year term, which includes tax. This has been budgeted in TIS under 000.12.518.880.45.00 — Rental Technology Refresh and 000.12.518.41.10 Professional Services. RECOMMENDATION The committee is being asked to consider the Dell contract and forward to the 2/24/20 C.O.W. and 3/02/20 Regular Meeting Consent Agenda. ATTACHMENTS Dell Contract 17 IN Al davenportgroup pe City of Tukwila Jay Smoot 6300 Southcenter Blvd Suite 202 Tukwila, WA 98188 us iay.smoot(a)tukwilawa.g Summary Quote Number: KPFY01091 Date: 2/14/2020 Quote Expiration: 3/15/2020 Option 2 (Standard Notebook) Dell Latitude 5300 2-IN-1, WD19 SubTotal 1 $297,232.00 Dell Latitude 7220 Rugged and Peripherals SubTotal 1 $107,300.00 Mobile Precision 5540 and WD19 Dock SubTotal 1 $28,483.00 �oame,, fin\/annnrtnrni 1 n 208 Dell Latitude 5300 2-IN-1 8th Generation Intel Core i7-8665U Processor (4 Core,8MB Cache,1.9GHz,15W, vPro-Capable) BGB, 1x8GB, DDR4 Non-ECC M.2 256GB PCIe NVMe Class 40 Solid State Drive Win 10 Pro 64 English, French, Spanish 13.3" FHD (1920 x 1080) Anti -Reflective, IPS, Touch, RGB Camera & Microphone, WLAN Capable Single Pointing US English Keyboard with Backlight Intel Dual Band Wireless AC 9560 (802.11ac) 2x2 + Bluetooth 5.0 4 Cell 60Whr ExpressCharge Capable Battery 65W AC Adapter, 7.4mm Barrel Palmrest with No Fingerprint Reader and No SmartCard Reader 3 Year ProSupport Plus Warranty 208 WD19 90w Power Delivery -130w AC 3 Year Advanced Exchange Service Option 2 (Standard Notebook) Dell Latitude 5300 2-IN-1 , WD19 SubTotal Quote $1,280.00 $266,240.00 $149.00 $30,992.00 $297,232.00 Continued On Next Page.... _......s�mm��m��n�,www�omo�ii�imlmlBlM1m�m�'11��1411�1�11�`,DIY'�11�11ti1Nll!dIIN'�I��II�I�PV�I�S�Nldlm�kiwmrmi�m�n�rmmnn��m�,m„��......__ davenportgroup I 50 Dell Latitude 7220 Rugged 8th Generation Intel Core i3-8145U Processor (2 Core,4MB Cache,2.1GHZ,15W) 8G13 2133MHz LPDDR3 Memory M.2 128GB PCIe NVMe Class 35 Solid State Drive Win 10 Pro 64 English, French, Spanish 11.6", FHD (1920 x 1080),1000 Nit Outdoor -Readable, AG/AS/Polarizer, Glove -Capable Multi-tch Screen Single Pointing US English Keyboard with Backlight Intel Wireless -AC 9560 802.11ac, upto 1.73Gbps (with Bluetooth) 34 Whr, 2 Cell, ExpressCharge Lithium Ion Battery Secondary 34 Whr, 2 Cell, ExpressCharge Lithium Ion Battery 45W AC Adapter 5 MP HD IR webcam /8 MP rear camera with Flash and Dual Microphone 3 Year ProSupport Plus Warranty 50 Dell Rugged Tablet Dock Dell Latitude 7220 Rugged and Peripherals SubTotal $1,885.00 $94,250.00 $261.00 $13,050.00 $107,300.00 Continued On Next Page.... rJavPnnnrtnrnl in 13 Mobile Precision 5540 Intel Core Processor i7-9750H, 6 Core, 12M Cache, 2.60GHz up to 4.5GHz Turbo, 45W 32GB,2x16GB, 2666MHz DDR4 Non-Ecc Memory M.2 512GB PCIe NVMe Class 40 Solid State Drive Nvidia Quadro T1000 w/4GB GDDR5 Windows 10 Pro 64bit English, French, Spanish Internal US English Backlit Keyboard Intel Dual Band Wireless AX200 2x2 + Bluetooth 5.0 vPro 6-cell 97 Whr Lithium Ion battery with ExpressCharge 130w Power Adapter $2,013.00 $26,169.00 3 Year ProSupport Plus Warranty 13 Dell Thunderbolt Dock- WD19TB $178.00 $2,314.00 3 Year Advanced Exchange Service Mobile Precision 5540 and WD19 Dock SubTotal $28,483.00 `, �'(O ♦�6 ®fit rinvonnnrtnmi in Terms and Conditions Terms of payment are Net 15 days from shipment, unless otherwise agreed upon. Applicable taxes and shipping will be included on your invoice. Davenport Group reserves the right to cancel orders arising from pricing or other errors. A late fee of 1.5% per month will be assed for all amounts that are past due. The terms of this proposal are subject to credit approval. *Quotes and pricing terms are negotiated between Customer and Davenport Group and may be unique to the Customer. All data and information contained herein and provided by Davenport Group is considered confidential and proprietary. The data and information contained herein may not be reproduced, published or distributed beyond Customer organization, without the express prior written consent of Davenport Group. Thank you for your business! 24 6 of 6