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Home My WebLink AboutCOW 2020-02-24 Item 5F - Funding - 42nd Avenue South Bridge ReplacementCOUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meeting Date Prepared by M or's review Council review 02/24/20 GL 03/03/20 GL ITEM INFORMATION ITEMNO. 5.F. STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 02/24/20 AGENDA ITEM TITLE 42nd Ave South Bridge Replacement Project Update and Funding for Next Steps CATEGORY ® Discussion Mtg Date 02/24/20 ® Motion Mtg Date 03/03/20 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Asvard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PW ❑Court SPONSOR'S As the 42nd Ave S Bridge was not selected for Federal Bridge Replacement Advisory SUMMARY Committee (BRAC) grant funding in 2019, three options are being recommended; Option 1 continues monitoring the bridge and reapplying for grant funding, Option 2 conducts an in- depth structural analysis for $39,000, and Option 3 will begin full design for $2 to $3 million, with 30% design funded with $1 million. Council is being asked to approve all three options with additional funding to be included in the next 2021-2026 CIP. REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ® Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/03/20 & 2/10/20 CONMTTEE CHAIR: DELOSTRINOS JOHNSON, SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,000,000.00 $1,000,000.00 $0.00 Fund Source: 104 FUND - BRIDGES & ARTERIAL STREETS Comments: page 15 & 17, 2019 CIP MTG. DATE RECORD OF COUNCIL ACTION 02/24/20 03/03/20 MTG. DATE ATTACHMENTS 02/24/20 Informational Memorandum dated 02/07/2020 Pages 15 & 17, 2019 CIP First two pages of 08109700 Tukwila 42nd Ave S Bridge Funding Submittal 20190424 Minutes from Transportation & Infrastructure Committee meeting of 02/03/2020 Minutes from Finance Committee meeting of 02/10/2020 03/03/20 :• 190 TO: FROM: BY: CC: DATE: City of Tukwila Allan Ekberg, Mayor Public Works Deportment- Henry Hash, Director INFORMATIONAL MEMORANDUM Finance Committee Henry Hash, Public Works Director X.1,j, Hari Ponnekanti, City Engineer Mayor Allan Ekberg February 7, 2020 SUBJECT: 42Dd Ave South Bridge Replacement Project No. 91810404 Project Update and Funding for Next Steps ISSUE Provide an update and seek direction on the funding for the 42Dd Avenue South Bridge replacement and potential options moving forward. BACKGROUND The City applied to the Federal Bridge Replacement Advisory Committee (BRAG) through Washington State Department of Transportation (WSDOT) Local Programs for grant funding in April 2019. The City was informed in November that the 42Dd Ave South Bridge Replacement Project was not selected. At the December 3, 2019 Transportation and Infrastructure meeting, the Committee directed that additional analysis be performed to weigh the options moving forward. Currently, the 42Dd Ave S Bridge has a sufficiency rating of 7.56. The sufficiency rating formula is a method of evaluating highway bridge data by calculating four separate factors to obtain a numeric value which is indicative of the bridge sufficiency to remain in service. The sufficiency rating considers a number of factors, only about half of which relate to the condition of the bridge itself. The sufficiency ratings for bridges are part of a formula used by the Federal Highway Administration when it allocates federal funds to the states for bridge replacement. Some of the factors to calculate the sufficiency rating are: 1) Structural Adequacy 2) Serviceability and Functional Obsolescence 3) Special Reductions Although the 42Dd Ave S Bridge has a sufficiency rating of 7.56, there are no known major structural deficiencies. A more in-depth structural analysis will provide further information about the condition of the bridge. https://tukwilawa.sharepointconVsites/publicworks/Shared Documents/TIC Agenda IlemsllrdoMemo_42nd Ave Next Steps 020720.docx 191 Informational Memo Page 2 ANALYSIS The Public Works Department proposes three options moving forward. Option 1 — Ongoing Monitoring Continue to monitor the bridge conditions, continue the bi-annual (routine) and fracture critical inspections through King County inspectors, and reapply for the BRAC grant. Option 2 — In -Depth Structural Analysis Perform a more in-depth structural inspection using non-destructive testing to better understand how the bridge steel is performing internally. The inspection will include ultrasonic thickness measurements of gusset plates and steel members that exhibit areas of corrosion and pack rust. The inspection will also include a mag-particle inspection in areas of concern to identify if cracks in the steel members are present. There is a possibility that one or both lanes of traffic (up to two weeks) will need to be closed during the inspection to allow access with a bucket truck or Under Bridge Inspection Truck (UBIT). The results of the in-depth inspection will illustrate what is happening internally with the steel at critical locations. Staff will return to Committee with the in-depth inspection report. Option 3 - Shovel Ready Design Seek RFQ proposals for full bridge design to develop a "shovel ready" bridge project to better position the City to receive grant funds. Staff will return to Council for further direction at the 30% design point with updated cost estimates. 30% design mark will allow the City to have a physical product to present to potential funders. Potential funders may include any future statewide transportation packages, via direct allocation from the State capital budget, Freight Mobility Investment Board (FMSIB), State Transportation Improvement Board, and Federal grants. Also, having the 30% design demonstrates the City's commitment to the 42"d Ave S Bridge project when the City reapplies for the BRAC grant later this year. FINANCIAL IMPACT Staff estimates that the in-depth inspection costs described in Option 2 will be up to $39,000, which is available in the current 2019/2020 Annual Bridge Inspection budget. For Option 3, the current approximate cost to perform the full design is between $2 and $3 million. Our estimated cost for the 30% design is $1.5 million with contingency and would take six to nine months to complete from the date the contract is awarded. The funding difference will need to be allocated. The City has the opportunity beyond the BRAC grant to explore other possible funding partners or sources to accelerate the replacement of the bridge. 2019/2020 2019/2020 Projects Expenditures Bridge Budget Annual Bridge Inspections $ 44,800 $ 335,000 TranTech Bridge Support 107,384 S 196th/200th Bridge Repair 477,679 335,000 42"d Ave S Bridge Inspection 39,000 Total $ 668,863 $ 670,000 42"d Ave S Bridge Design 30% $ 1,500,000 $ 320,000 Solid Waste Utility Tax 680,000 Total $ 1,500,000 $ 1,000,000 192 https://tukwilawa.sharepoint.com/sites/publicworks/Shared DocumentsrFIC Agenda Items/InfoMemo_42nd Ave Next Steps 020720.docx Informational Memo Page 3 RECOMMENDATION Staff recommends the three options identified above to move forward with. For Option 1, ongoing bridge monitoring is to be continued. For Option 2, on February 3rd, the Transportation and Infrastructure Committee agreed for the need to conduct an in-depth structural analysis and that Public Works staff will return to Committee with the in-depth analysis results, estimated to be available in the third quarter of 2020. For Option 3, staff recommends seeking RFQs for the full design of the 42Dd Ave S Bridge with a check -back to Committee once 30% design is achieved. Concurrently, staff is seeking direction from the Finance Committee to determine design funding in order to forward a recommendation to the February 24, 2020 Committee of the Whole and subsequent March 3, 2020 Regular Council meeting. Attachments: Pages 15 and 17, 2019 CIP First two pages of 08109700 Tukwila 42°d Ave S Bridge Funding Submittal 20190424 https://tukwilawa.sharepoint.com/sites/publicworks/Shared DocumenlsfrIC Agenda Items/InfoMemo_42nd Ave Next Steps 020720.docx 193 194 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: 42nd Ave S Bridge Replacement Project No. 91810404 DESCRIPTION: Design and construct a replacement structure for the existing 42nd Ave S Bridge near the Tukwila Community Center. JUSTIFICATION: The current bridge has a sufficiency rating of 7.6 (out of 100), is load restricted for AASHTO Type 3 trucks and is structurally deficient. Truck speed was reduced to 15 mph in 2018. STATUS: New project for 2019 - 2024 CIP. In 2017, Bridge Replacement Advisory Committee (BRAG) funding was submitted, but not awarded. If there is a BRAC funding round in 2019, staff will apply for those grant funds. MAINT. IMPACT: New bridge. BRAC funding would be at 80% match for up to $12.5 million. Project partners may include BNSF COMMENT: Railroad as they have over 1,800 trips a day on the 42nd Ave S Bridge and it is the only ingress/egress available for their intermodal yard. FINANCIAL Through Estimated (in $000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 1,600 1,600 Land (R/VV) 1,000 1,000 Wetland Mitigation/Monitoring 250 250 250 750 Const. Mgmt. 750 750 1,500 Construction 5,500 5,400 10,900 TOTAL EXPENSES 0 0 0 1,600 1,250 6,500 6,400 0 0 15,750 FUND SOURCES Awarded Grant 0 Proposed Grant 1,280 800 5,000 4,920 12,000 Fund Balance -Bond 450 1,500 1,480 3,430 Mitigation 0 City Oper. Revenue 0 0 0 320 0 0 0 0 0 320 TOTAL SOURCES 0 0 01 1,600 1,250 6,500 6,400 01 0 15,750 `f Pro -ect Location N W �1 e L �St 1 2Sl ♦�b�j /Vl� < _ o � 3 N m Lry �.DI_ Nff _ Ss, 2019 - 2024 Capital Improvement Program 15 195 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Bridge Inspections and Repairs Project No. 9XX10402 DESCRIPTION: Ongoing program of bi-annual inspections, repairs, painting and rehabilitation of the 22 City bridges. Federally required program identifies safety or repair needs in the early stages to minimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary year to year. Inspection frequencies vary from bridge to bridge and King County has provided some inspection services. STATUS: Construction projects will be determined from inspection reports and noted deficiencies/problems. MAINT. IMPACT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuals are shown in the first column. FINANCIAL Through Estimated tin $000'sl 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 141 45 45 45 55 55 65 65 65 581 Land(R/W) 0 Const. Mgmt. 1 40 40 40 50 50 60 60 60 401 Construction 32 250 250 250 300 300 325 325 325 2,357 TOTAL EXPENSES 174 335 335 335 405 405 450 450 450 3,339 FUND SOURCES Awarded Grant Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 174 335 335 335 405 405 450 450 450 3.339 TOTAL SOURCES 174 335 335 335 405 405 450 450 450 1 3,339 Project Location: Entire System ' t � a 2019 - 2024 Capital Improvement Program 196 17 Federal Highway Bridge Program Project Application Please send copies of the load ratings summary, accident data, any other pertinent information, and electronic photos (640 x 480 pixels minimum .JPG ) with this questionnaire by the due date specified in the cover letter. Agency Name: city of Tukwila Pick one of the following: Bridge Name: 42ND AVENUE SOUTH BR ( Replacement Candidate Bridge Number: TUKxNx14 0 Rehabilitation Candidate Contact Person: Hari Ponnekanti 0 Scour Mitigation Phone: ( 206 ) 431 - 2455 0 Seismic Retrofit Sufficiency Rating: 7.56 SD 0 Painting FEI Bundled Structure ID: 08109700 0 Deck Repair Project Irief Project Description (including bridge replacement type) Remove and Replace the existing 220' truss and 2 - 32' concrete approach spans with a ,ion -redundant steel multigirder bridge. Proposed Length: 310' Width (Curb to Curb): 40' Current Year: 19 Rehabilitation/Replacement/Seismic/Paint/Scour Projects PE Costs (approximately 25% of total) (Soils, Environmental, Design Documents, Plans Preparation, etc.) Right of Way Costs (Purchases, Relocation and Construction Easement) Construction Costs (Environmental mitigation, approach costs (15%), structure costs, etc.) Construction Engineering (18%) Contingency (15%) Mobilization (10%) Inflation Factor (5% per year, based on projected Ad date below) $ 2,189,917 $ 120,000 $ 8,759,667 $1,576,740 $1,313,950 $ 875,967 $ 875,967 Total Rehabilitation/Replacement/Preventative Maintenance Project Costs:* $ 15,712,208 If a Rehabilitation, what would be the Replacement cost for that same structure (including PE, Right of Way, and Construction)? Proiect Milestones Scheduled Scheduled Project Added to Local Agency TIP M/Y 11 / 19 Right of Way Start M/Y 7 / 20 Project Added to Regional TIP M/Y 12 / 19 Right of Way Complete M/Y 12 / 20 Project Added to STIP M/Y 1 / 20 Geometric/30% Design Complete M/Y 10 / 20 Project Definition Begin PE MN 6 / 20 General Plan/60% Design Complete M/Y 4 / 20 NEPA Kick Off M/Y 7 / 20 Advertisement M/Y 12 / 21 Environmental Docs Approved M/Y 1 / 21 Contract Awarded M/Y 1 / 22 Provide comments below Open to Traffic M/Y 12 / 23 197 Comments The 42nd Avenue South Bridge is a 3-span 280-foot-long bridge built in 1949. The bridge is comprised of a 220-foot-long fracture critical steel through -truss main span with a 32-foot-long concrete T-beam approach span at each end. The bridge has an extreme 38 degree skew which is causing structural condition issues. The existing bridge is both Structurally Deficient and Functionally Obsolete with a sufficiency rating of 7.56 SD. The bridge is currently the only access to the BNSF Intermodel Facility and to Baker Commodities, a rendering plant, located on the east side of Tukwila's Allentown neighborhood. The bridge has an ADT of 10,300 vehicles per day with 30% trucks by the 2018 traffic count. The City is currently struggling to maintain access to these significant businesses after an indepth structural assessment in 2017 (see attached report) resulted in the load posting of the bridge. To date, the City of Tukwila has had approximately 25 trucks analyzed for permits to cross the bridge. In addition to load requirements, the bridge has a posted speed limit for trucks of 15 mph which allows the majority of legal and the above mentioned special permit vehicles to cross the bridge. This speed restriction has been reinforced by radar speed monitoring signs. The bridge has unknown foundations but is assumed scour safe by a scour analysis performed in 2014. A scour plan of action has been implemented per the unknown status of the foundations. That said, riprap placed on the south abutment has been washed away as noted in the inspection reports so there appears to be a scour concern based on site conditions and history. This includes damage to the north abutment and ongoing settlement at the north approach as material is pumped from behind the abutment retaining wall by hydraulic action. The settlement is highlighted by the sinking of the approach rail has to be regularly repaired with asphalt wedges to smooth the transition onto the bridge. The City of Tukwila has also struggled for years to maintain the bridge. Maintenance projects include a major paint project in the mid-1990's and a significant emergency project to rebuild the north bridge approach after erosion, caused by scour, threatened the existing roadway. The bridge currently needs another paint job, deck repair, seized bearing repair, a seismic retrofit, and a scour repair to address the loss of riprap mentioned above. The City has contracted with King County Bridge Maintenance to clean the bridge regularly in order ensure valid bridge inspections. These inspections are also conducted at a 12 mo. frequency to increase the monitoring of the bridge. Because the 42nd Avenue South Bridge sits on a challenging bend in the Duwamish River, Tukwila contracted a consulting firm to develop viable construction options and accurate concept level estimates. The most straight forward is being presented here and in the attached documents. Although the estimate amount is over the $12M maximum funding level, Tukwila understands that the award is limited. This project is also in the City's current Capital Improvement Program (CIP) with this understanding evident (see attached CIP page). HE Transportation & Infrastructure Committee Minutes........................................................................................ February 3, 2020 D. Consultant Contract: Public Works Fleet & Facilities Building Staff is seeking Council approval of a contract with Hart Crowser, Inc. in an amount not to exceed $80,000 for geotechnical engineering soil exploration services for the Public Works Fleet & Facilities Building. Committee Recommendation Unanimous approval. Forward to February 24, 2020 Special Consent Agenda. E. Update: 42nd Avenue South Bridge Replacement Project Staff is seeking Committee direction on next steps for the 42nd Avenue South Bridge Replacement project. City Administrator, David Cline, reported on the various meetings he and Mayor Allan Ekberg had last week with state legislators, discussing funding for the 42nd Ave S Bridge. The feedback that they received was for the City to start design of the bridge in order to have it "shovel ready". The Committee discussed the recommendation to move forward with an in-depth structural inspection of the bridge, which is necessary to better understand its current condition. Committee question(s) requiring follow up Is there a possibility of using Build America, PSRC, or State TIB grant funding for match? Committee Recommendation The Committee concurred with staff's recommendation of moving forward with all 3 Options that were presented. The Committee approved moving forward with an in-depth structural inspection and to begin the full design process, with the understanding that staff will continue to pursue grant funding. Forward to Finance Committee for funding options on the full design of 42nd Ave S Bridge. II. MISCELLANEOUS David Cline reported that Administration met with the Sounders regarding their future plans. Councilmember Kruller requested the citywide pavement condition rating. Gail Labanara reported back on the timeline of the Allentown/Foster Point and Duwamish sewer projects, as well as future sewer projects in beyond for Grandmother's Hill and Ryan Hill. The meeting adjourned at 6:30 p.m. COrl Committee Chair Approval Minutes by GL, reviewed by LH 199 LW o �r i J _ � "'s 2 10n5 City Council Finance • Meeting Minutes February 10, 2020 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers Present: Verna Seal, Chair; Kathy Hougardy, Zak Idan Staff Present: Aaron Williams, Juan Padilla, Henry Hash, Hari Ponnekanti, David Cline, Vicky Carlsen, Adam Cox Chair Seal called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Contract: ORCA Business Passport Program Staff is seeking Council approval of a contract with King County for employee participation in the ORCA Business Passport Program in the amount of $73,695.00, which is available in the Mayor's Office Green Initiatives budget. Committee Recommendation Unanimous Approval. Forward to February 24, 2020 Special Meeting Consent Agenda. B. Request for Proposals for City Attorney Services Responses The City received two responses to the Request for Proposal for City Attorney Services. Both firms, Kenyon Disend, PLLC and Ogden, Murphy, Wallace, PLLC will present to the Committee of the Whole on February 24, 2020. Committee question(s) requiring follow up • Historical financial data on special services provided by the attorney Hourly rates for attorney services by Friday for the interviews • Score sheet from the interviews • Recap of the interview process Committee Recommendation Discussion only. C. 42"d Avenue South Bridge Replacement Project Financing Staff is seeking direction on funding forthe 42"d Avenue South Bridge Replacement Project.:1C Committee Recommendation Unanimous approval to authorize staff to go out to full design with funding up to 30% or $1 million and forward recommendation to the February 24, 2020 Committee of the Whole meeting and subsequent March 3, 2020 Regular Meeting. 200