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HomeMy WebLinkAboutSpecial 2020-02-24 Item 2D - Contract - Neighborhood Traffic Calming On-Call Engineering and Design with KPG for $80,000COUNCIL AGENDA SYNOPSIS Initials Meetin,g Date Prepared by Mayor's review Council review 02/24/20 GL ITEM INFORMATION ITEM NO. Spec 2. D. STAFF SPONSOR: SCOTT BATES ORIGINAL AGENDA DA"I•I?: 02/24/20 AGENDA ITEM TITLE Neighborhood Traffic Calming Program (NTCP) On -Call Design Consultant Selection and Agreement CATEGORY ❑ Dmuision Mtg Date ® Motion Mtg Date 02/24/20 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PV ❑Court SPONSOR'S This contract is for on -call engineering and design services for the Neighborhood Traffic SUMMARY Calming Program. This on -call services agreement will allow staff to address specific and more complex needs through a pre -determined fee structure without entering into individual agreements for each task. Three consultant firms were considered and KPG was chosen as the most qualified. Council is being asked to approve the on -call contract with KPG for a not to exceed amount of $80,000.00. RrVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/03/2020 COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE. Unanimous Approval; Forward to Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDI'ruRF, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $80,000.00 $80,000.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS Comments: page 8, 2019 CIP MTG. DATE RECORD OF COUNCIL ACTION 02/24/20 MTG. DATE ATTACHMENTS 02/24/20 Informational Memorandum dated 01/31/2020 Consultant Selection Scoring Matrix Page 8, 2019 CIP Consultant Agreement Minutes from Transportation & Infrastructure Committee meeting of 02/03/2020 219 220 City of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Scott Bates, Traffic Engineering Project Manager CC: Mayor Ekberg DATE: January 31, 2020 SUBJECT: NTCP On -call Engineering Services Contract Project No. 82010301 On -call Design Consultant Agreement Allan Ekberg, Mayor ISSUE Execute a contract with KPG, Inc. (KPG) to provide on -call engineering and design services for the Neighborhood Traffic Calming Program (NTCP). BACKGROUND On Jan 1, 2019, Tukwila established the Neighborhood Traffic Calming program to address neighborhood safety concerns through a variety of methods. The NTCP potential project list is a compilation of past concerns as well as newly reported issues. Some of the concerns can be addressed by in-house staff; some require additional engineering study or design which requires consultant support. DISCUSSION Staff has addressed many of the concerns and issues to date, but several more complex issues require additional study and/or design work before they can be addressed. Staff has selected KPG from the MRSC Roster to provide an on -call engineering contract, scope, and fee estimate. Additional consultants may be asked to do the same in the future, depending on the City's needs and KPG's availability. This on -call services agreement will allow staff to address specific needs through a pre -determined fee structure without entering into individual agreements for each task. Work will be assigned on an as -needed basis and the City does not guarantee any minimum amount of work. The consultant will be authorized by issuance of written task order. Each task order will identify the scope of work to be performed, the period of performance and the not -to -exceed amount. Total amount of this contract shall not exceed $80,000.00. FISCAL IMPACT Funding for the On -call Engineering services agreement will be provided by the 2020 NTCP design budget. KPG Contract 2020 NTCP Design Budget $80,000.00 $80,000.00 RECOMMENDATION Council is being asked to approve the contract with KPG, Inc for on -call engineering services in the amount not -to exceed $80,000.00 for the Neighborhood Traffic Calming Program and consider this item on the Consent Agenda at the February 24, 2020 Special Meeting. Attachments: Consultant Selection Scoring Matrix Page 8, 2019-2024 CIP Consultant Agreement w\pw en&rojectsla- rw & rs projectsUraffic calmingVAcp design 2020Vnfo memo nlcp 2020 kpg on -call design contract.docx 221 222 2020 NTCP On -call Contract for Traffic Engineering Design Services 0 0.d Y Y Traffic Engineering Design Experience with the City. 3 3 5 Knowledge of FHWA, State, and Tukwila Standards and Procedures 5 4 5 Traffic Calming Experience 5 4 5 Experience with Similar Projects. 4 4 5 Traffic Control Design Expertise. 4 4 4 Experienced Design Project Manager. 4 4 4 Small Scale Project Experience. 3 3 4 Staffing availbility for short notice requests. 4 4 5 ADA Design Experience 4 4 5 Public Outreach Experience. 3 3 4 Survey Crew In -House. 3 4 4 TOTALS 42 41 50 For each category, highest score is 5 (with the lowest or worst score 1) Consultant with the highest score is ranked the best. Staff: Scott Bates Selection Date: 1/7/2020 Selected Consultant: KPG, Inc. Selection Justification: The selected firm has demonstrated relevant on -call traffic engineering design experience on multiple past federal and locally funded projects including the 2019 City Traffic Calming program. KPG has provided excellent design results on City Overlay and Drainage projects as well. They have exceptional familiarity with City Public Works systems, WSDOT and FHWA standards. Based on overall score KPG prevailed. _77- 223 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Traffic Calming/Residential Safety Improvements Project No. 90210301 Programmatic approach to addressing neighborhood traffic concerns through a variety of methods. DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities. JUSTIFICATION: Neighborhood revitalization by improving residential streets. STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of residential street improvements, sidewalks, and bike lanes. MAINT. IMPACT: Varies, depends on treatment(s) used. COMMENT: Residential improvements have included 42nd Ave S, 53rd Ave S. Speed cushions installed at S 160th St. FINANCIAL Through Estimated tin Annn'sl 2n17 2n1R 2n19 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 9 80 80 80 80 80 80 80 569 Land(R/W) 0 Const. Mgmt. 0 Construction 38 320 320 320 320 320 320 320 2,278 TOTAL EXPENSES 1 47 1 01 400 1 400 1 400 1 400 1 400 1 400 1 400 1 2,847 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 47 0 400 400 400 400 400 400 400 2,847 TOTAL SOURCES 47 0 400 400 400 400 400 400 400 2,847 2019 - 2024 Capital Improvement Program 8 224 City of Tukwila Contract Number: • " 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR ON -CALL ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and KPG, P.S. hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform on -call engineering services in connection with the project titled Neighborhood Traffic Calming Program. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December, 31, 2020 unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December, 31, 2020 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibits "A" and "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $80,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers, in the form of Exhibit "B" hereto, to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 225 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, exceptfor injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: CA revised : 1-2013 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. Page 2 226 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification'of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. CA revised : 1-2013 Page 3 227 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorneys Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17, Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG, P.S. 3131 Elliott Ave. Suite 400 Seattle, WA 98198 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-2013 Page 4 228 DATED this day of 120 CITY OF TUKWILA CONSULTANT r!V B— &11 y: Allan Ekberg, Mayor Printed Name: J AIQ Cif (19 I V, Title: Pftx r MA-fjAtt-�- Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 229 IKF" Interdisciplinary Design 3131 Elliott Avenue Suite 400 Seattle, WA 98121 P 1206.286.1640 www.kpg.com Exhibit "A" Scope of Work The purpose of this on -call contract is to support the City of Tukwila with transportation analysis, engineering and design services to assist with the Neighborhood Traffic Calming Program. This work will be conducted on as -needed basis up to the budget allowances assigned for this project. The Consultant will not proceed with a task until authorized by the City. The anticipated scope of services includes, but is not limited to: • RRFB evaluation, analysis and design • Site specific traffic calming device evaluation, analysis and design • Illumination analysis, including brief summary report (if required) • Surveying, if required (use of GIS maps shall be preferred) • Signage and channelization design • Sidewalks, median islands and pedestrian facilities repair design • Drainage facilities modifications and TESC plans (if required) • Bicycle facilities improvements • Associated landscaping improvements design • Structural design for elements such as pole foundations and retaining walls (if required) • Geotechnical engineering support (if required) • Construction documents (plans, specifications and cost estimate) • Services during bid advertisements • Other engineering services as directed by the City Work on on -call contracts will be on as -needed basis, and the Consultant understands the City does not guarantee any minimum amount of work. The Consultant will be authorized to perform work under this contract by issuance of a written task order executed between the City and Consultant. Each task orderwill identify the Scope of Work to be performed, the period of performance, and the not -to -exceed amount. CA revised ; 1-2013 Page 6 230 ]KIPCX" Interdisciplinary Design 3131 Elliott Avenue Suite 400 Seattle, WA 98121 P 1206.286.1640 www.kpg.com Exhibit "A" Budget The Consultant will perform the work described herein on a direct labor costs and material basis at a not -to -exceed budget of $80,000 in accordance with the direct hourly rates shown below: Principal $231 /hour Engineering Manager $209/hour Senior Engineer $183/hour Sr. Project Engineer $165/hour Project Engineer $139/hour Design Engineer $117/hour Engineering Technician $99/hour Technician $92/hour Engineering Assistant $76/hour Survey Manager $209/hour Survey Crew II (W/Equip) $215/hour Survey Crew I (W/Equip) $166/hour Project Surveyor $139/hour Survey Technician $117/hour Survey Assistant $76/hour Urban Design Manager $165/hour Project Landscape Architect $127/hour Landscape Technician $92/hour Senior Transportation Planner $150/hour Transportation Planner $99/hour CAD Manager $150/hour Senior CAD Technician $117/hour CAD Technician $99/hour Business Manager $150/hour Senior Admin $114/hour Office Ad min $92/hour Office Assistant $76/hour Reimbursables will be billed at actual costs. Mileage billed at the current approved IRS mileage rate. Staffing will be determined by the Consultant based on specific project needs. The Consultant shall provide notification and receive written approval prior to exceeding the approved project budget. Expenses and sub -consultants will be paid by invoice with no mark-up. CA revised : 1-2013 Page 7 231 To: City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Contractor: Mailing Address: _ Specific Program: Contract Period: Amount Requested This Invoice: $ Invoice Number: Authorized Signature Budget Summary: Total Contract Amount: Previous Payments: Current Request: Total Requested This Contract to Date Total Contract Amount: CA revised : 1-2013 EXHIBIT "B" Billing Voucher Telephone: Reporting Period: Date of Invoice: $ Q Page 8 232 City of I City Council Transportation & Infrastructure Committee Meeting Minutes February 3, 2020 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller StoffPresent: David Cline, Vicky Carlsen, Henry Hash, Hari Ponnekanti, Scott Bates, Peter Lau, Adam Cox, and Gail Labanara Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Consultant Agreement: Neighborhood Traffic Calming Program Staff is seeking Council approval of a contract with KPG, Inc. in an amount not to exceed $80,000 for on -call engineering services for the Neighborhood Traffic Calming Program. Committee Recommendation Unanimous approval. Forward to February 24, 2020 Special Consent Agenda. B. Project Completion: 2019 Overlay & Repair Project Staff is seeking Council approval of contract completion and release of retainage to Tucci and Sons, Inc. in the amount of $1,223,799.43 for the 2019 Overlay & Repair Project. Final project costs were under budget. Committee Recommendation Unanimous approval. Forward to February 24, 2020 Special Consent Agenda. C. Project Completion: Tukwila Urban Center Pedestrian Bridge Staff is seeking Council approval of contract completion and release of retainage to SB Structures, LLC. in the amount of $6,309,080.12 for the Tukwila Urban Center Pedestrian/Bicycle Bridge Project. Final project costs were under budget. Committee Recommendation Unanimous approval. Forward to February 24, 2020 Special Consent Agenda. 233