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Home My WebLink AboutFIN 2020-02-24 Item 1D - Budget - Fire Department 2020 Budget ReportingCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Jay C. Wittwer, Fire Chief BY: Jay C. Wittwer, Fire Chief CC: Allan Ekberg, Mayor and David Cline, City Administrator DATE: February 24, 2020 SUBJECT: 2020 Fire Department Budget Reporting Schedule ISSUE The Fire Department is providing to the City Council information regarding the 2020 Budget Schedule reporting process. BACKGROUND The Tukwila City Council has requested the Fire Department to report on a regular basis the progress with managing the 2020 Adopted Budget. DISCUSSION The Fire Department is requesting feed -back from the City Council regarding the attached schedule: Adopted Budget: The funding schedule s outlined in the attached report and is used as a basis. Monthly reports: The attached schedule outlines January 2020 Fire Department expenditures. Projections for 2020: The attached schedule provides prediction for expenditures using data from past years. FINANCIAL IMPACT The schedule provided to City Council is focused on accountability and transparency, beyond the overall budget as outlined, there is no financial impact regarding this reporting process. RECOMMENDATION Fire Department Staff is seeking Council input to the reporting process for the 2020 Adopted Budget. ATTACHMENTS Fire Budget Schedule 135 136 Fire Department S/B Dashboard Total Salary/Benefits Paycheck # 1 2 3 4 Jan - 1 Jan - 2 Feb - 1 Feb -2 YTD (1-3) 2015 $446,822 $349,362 $414,316 $322,856 $1,210,500 2016 $462,572 $339,206 $433,641 $332,018 $1,235,420 2017 $515,036 $388,449 $450,645 $347,513 $1,354,130 2018 $474,868 $362,838 $462,686 $343,546 $1,300,392 2019 $520,553 $373,289 $528,972 $382,244 $1,422,813 2020 $530,117 $394,710 $513,854 N/A $1,438,682 Regular Wages Paycheck # 1 2 3 4 Jan - 1 Jan - 2 Feb - 1 Feb -2 YTD (1-3) 2015 $299,017 $276,835 $274,457 $275,836 $850,309 2016 $314,562 $291,146 $288,915 $289,575 $894,622 2017 $326,831 $328,364 $296,490 $296,976 $951,685 2018 $320,096 $300,106 $297,176 $295,338 $917,378 2019 $336,081 $310,186 $322,986 $322,051 $969,254 2020 $356,624 $324,006 $325,269 N/A $1,005,898 Overtime Paycheck # 1 2 3 4 Jan - 1 Jan - 2 Feb - 1 Feb -2 YTD (1-3) 2015 $24,277 $40,939 $16,979 $18,812 $82,195 2016 $12,306 $15,432 $9,433 $10,977 $37,171 2017 $38,507 $25,326 $9,306 $18,721 $73,139 2018 $11,259 $26,842 $20,389 $16,765 $58,491 2019 $34,046 $23,194 $51,016 $24,325 $108,256 2020 $9,781 $27,849 $22,304 N/A $59,934 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 W 4 Jan - 1 Paycheck # 1 Jan - 1 Benefits 2 3 Jan - 2 Feb - 1 4 Feb -2 YTD (1-3) 2015 $123,529 $31,588 $122,879 $28,207 $277,996 2016 $135,705 $32,628 $135,293 $31,466 $303,626 2017 $149,698 $34,760 $144,849 $31,816 $329,307 2018 $143,513 $35,890 $145,121 $31,443 $324,524 2019 $150,426 $39,908 $154,969 $35,868 $345,303 2020 $163,713 $42,854 $166,282 N/A $372,849 Paycheck # 1 Jan - 1 Sick $ 2 Jan - 2 3 Feb - 1 4 Feb -2 YTD (1-3) 2015 $14,667 $20,453 $13,633 $12,185 $48,752 2016 $16,652 $21,194 $27,227 $18,605 $65,073 2017 $21,993 $26,755 $20,907 $20,453 $69,655 2018 $27,563 $26,813 $27,731 $25,781 $82,107 2019 $21,432 $23,133 $23,108 $28,527 $67,673 2020 $27,275 $23,083 $17,950 N/A $68,308 Pay Period Comparison Total S/B $ Jan - 2 ■ 2015 ■ 2016 U 2017 2018 ■ 2019 ■ 2020 Feb - 1 W W Hour Type $ by Paycheck Short Hour Type 1/15/2020 1/31/2020 2/15/2020 YTD Total Acting Pay_ $2,124 $4,389 $1,973 $8,486 Adjustments -$110 -$110 Admin Leave $5,524 $5,570 $61076 $17,169 Bereavement $2,061 $2,061 Clothing Allowance $22,565 $22,565 FICA $19,297 $20,493 $19,702 $59,492 FMLA $512 $492 $483 $1,487 Insurance $134,544 $16,898 $136,283 $287,725 Kelly Day $23,099 $27,623 $25,991 $76,713 Kelly/Sick/Vacation Payout $11,206 $11,206 Longevity $9,783 $9,845 $9,845 $29,472 Medicare $4,941 $4,876 $4,719 $14,535 Overtime $9,781 $27,849 $22,304 $59,934 Regular $225,125 $217,799 $219,340 $662,263 Retirement Account $22,757 $19,608 $23,829 $66,193 Sick $27,275 $23,083 $17,950 $68,308 StandBy $1,528 $1,396 $1,529 $4,453 Vacation $6,4701 $12,730 $21,431 $40,630 VEBA 1 $3,7001 $2,400 $6,100 Grand Total $530,117 $394,710 $513,854 $1,438,682 Overtime Hours '20 vs '19 2020 Overtime Category 1/15/2020 1/31/2020 YTD Equipment Related 6 6 Explorers 3.5 3.5 FMO - Investigation 1 2.5 3.5 Meetings 36.5 30.25 66.75 Minimum Staffing 58 201.5 259.5 PS Bond 2 3.5 5.5 Reimbursed 21.5 61.25 82.75 Shift Extension 2 3.51 5.5 Training 84.51 84.5 130.51 3871 517.5 2019 Overtime Category 1/15/2019 1/31/2019 YTD Equipment Related 21 14.5 35.5 Explorers 2.5 2.5 FMO - Investigation 12 12 Meetings 5.75 14.5 20.25 Minimum Staffing 384.75 219 603.75 PS Bond 6 6 Reimbursed 59.5 52.5 112 Shift Extension 18.25 0.251 18.5 Training 51.25 2&51 79.75 5431 890.25 Overtime $'20 vs'19 2020 Overtime Category 1/15/2020 1/31/2020 YTD Equipment Related $408 $408 Explorers $248 $248 FMO - Investigation $104 $247 $352 Meetings $2,792 $2,283 $5,075 Minimum Staffing $3,745 $14,375 $18,120 PS Bond $138 $261 $399 Reimbursed $1,932 $5,078 $7,010 Shift Extension $115 $246 $361 Trainin 1 $5,0121 $5,012 $9,4821 $27,5021 $36,984 2019 Overtime Category 1/15/2019 1/31/2019 YTD Equipment Related $1,151 $903 $2,054 Explorers $156 $156 FMO - Investigation $1,021 $1,021 Meetings $370 $951 $1,321 Minimum Staffing $23,327 $13,568 $36,896 PS Bond $565 $565 Reimbursed $4,814 $4,040 $8,854 Shift Extension $1,150 $16 $1,165 Training $3,0791 $2,1301 $5,209 $34,0461 $23,1941 $57,240