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HomeMy WebLinkAboutTIC 2020-03-02 Item 2E - Grant Applications - WA Traffic Safety Commission Grants for Walker and Bicyclist Safety Enhancement ProjectsCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Bruce Linton, Police Chief BY: Bruce Linton CC: Mayor Allan Ekberg DATE: February 28, 2020 SUBJECT: Walker and Bicyclist Safety Enhancements Grant Proposal ISSUE Committee approval to submit the Walker and Bicyclist Safety Enhancement Project Grant awarded by the Washington Traffic Safety Commission. BACKGROUND There is community and Council support for the solicitation of the Walker and Bicyclist Safety Enhancement Project Grant. The community interest and discussion originated at a recent Action Tukwila Meeting. Council President Quinn and Council Member Delostrinos-Johnson were present and are supportive of the grant application. A collaborative effort between the community members and the City could generate ideas on the focus areas and how we could best administer the grant to gain the maximum impact to our community. The grant range is between $30,000 to $70,000 with a 10% match. Funds may be used towards the following focus areas and each focus area will require a separate grant application: • Training of law enforcement officials on state laws applicable to pedestrian and bicycle safety. • Enforcement mobilizations and campaigns designed to enforce state traffic laws applicable to pedestrian and bicycle safety. • Public education and awareness programs designed to inform motorists, pedestrians, and bicyclists of state traffic laws applicable to pedestrian and bicycle safety. DISCUSSION Based on the focus areas, the Police Department will facilitate the solicitation for the City and will coordinate with Action Tukwila and other stakeholders to generate ideas surrounding the scope of projects relating to the selected focus areas. An initial stakeholder suggestion is to focus our efforts on a public education campaign targeted at youth and other vulnerable populations. Our current demographics and pedestrian safety concerns within our City will generate relevant content to this application process, hence the recommended focus areas for the grant submission. FINANCIAL IMPACT The required 10 percent match will range between $3,000 and $7,000. There is an option to contribute more than the minimum 10 percent match which would afford the submitting agency/group more points on the quantitative competitive scale. RECOMMENDATION Committee is being asked to approve two grant applications for (1) training of law enforcement officials on state laws applicable to pedestrian and bicycle safety, and (2) public education and awareness programs. Attachment: Walker and Bicyclist Safety Enhancement Projects Application Packet, first five pages W:\PW Eng\OTHER\FORMS\01 TIC Items & Agendas\TIC Agenda Items\TIC 03-02-2020\06 Walker and Bicyclist Enhancement Grant App\Walker and Bicyclist Safety Enhancement Grant -Informational Memo.docx 49 Walker and Bicyclist Safety Enhancement Projects Application Packet WASHINGTON TRAFFIC SAFETY COMMISSION Walker and Bicyclist Safety Enhancement Projects Washington Traffic Safety Commission Request for Application (RFA) 2020-03 Application Due Date: March 27, 2020 Project Start Date: July 1, 2020 Only applications submitted through the designated SurveyMonkey platforms will be accepted. Faxed or mailed applications will not be accepted. ESTIMATED TIME PERIOD FOR CONTRACT: Walker and Bicyclist Safety Enhancement July 1, 2020—September 30, 2021 Projects (There is a possibility these projects could be extended depending on performance and availability of funding.) APPLICANT ELIGIBILITY: This procurement is open to those Applicants that satisfy the minimum qualifications stated herein and that are available for work in Washington State. • Washington State agencies. • Federally recognized tribal governments • Cities, counties, and their sub -agencies • Non-profit organizations with existing IRS 501© (3) status • Public schools (and private schools with non-profit status) Prior recipients of these funds are eligible to apply for new funding. 1 of 52 50 Walker and Bicyclist Safety Enhancement Projects Application Packet Contents I. GENERAL INFORMATION FOR APPLICANTS...................................................... 4 Introduction, 4 Funding Opportunity, 4 Maximum and Minimum Grants Available, 4 Who Is Eligible to Receive WTSC Grant Funds, 4 Match Requirements, 4 Request for Applications (RFA) Coordinators, 4 RFA Timeline, 5 Pre -Proposal Conferences, 5 Acceptance Period, 6 Americans with Disabilities Act Compliance, 6 Commitment of Funds, 6 Complaint Process, 7 Contract and General Terms and Conditions, 7 Costs to Apply, 7 Debriefing of Unsuccessful Applicants, 7 Definitions, 8 Electronic Applications, 10 Electronic Payment, 10 Insurance Coverage, 10 Most Favorable Terms, 11 Multiple Applications, 11 No Obligation to Contract, 11 Notification to Applicants, 11 Pre -Award Negotiation, 11 Proprietary Information/Public Disclosure, 11 Protest Procedure, 12 Questions and Answers, 13 Receipt of Insufficient Number of Applications, 13 Reimbursement -based Contracts, 13 Rejection of Applications, 13 Reporting Requirements, 13 Responsiveness, 14 Revisions to RFA, 14 Selection and Contracting, 14 Substantially Equivalent Scores, 14 2 of 52 51 Walker and Bicyclist Safety Enhancement Projects Application Packet 11. PROPOSAL CONTENTS AND SUBMISSION INSTRUCTIONS ......................15 Application Contents, 15 1A - Application Intake Form, 15 1 B - Certification and Assurances, 15 1 C -Executive Order 18-03, 15 1 D -Project Narrative, 15 1 E - Budget and Justification, 16 1 F -Project Timeline, 16 1 G - Application Checklist, 16 (Note: The forms and exhibits referenced here are available in the Application Forms section that begins on Page 24.) III. APPLICATION EVALUATION AND CONTRACT AWARDS ...........................17 Evaluation Procedure, 17 Evaluation Weighting and Scoring, 17 EXHIBIT 1 — WALKER AND BICYCLIST SAFETY ENHANCEMENT PROJECTS ... 19 Eligible Expenses, 19 Expenses Not Eligible, 20 Priority Populations, 21 Who is Eligible to Receive WTSC Grant Funds, 21 Maximum and Minimum Grants Available, 22 Match Requirements, 22 Minimum Expectations of Sub -recipients, 22 Coordination with Local Jurisdictions, 22 Period of Performance, 23 Application Submission Introductions, 23 Walker and Bicyclist Safety Enhancement Project Application Forms, 24 EXHIBIT 2 - WALKER AND BICYCLIST SAFETY ENHANCEMENT PROJECTS - DESCRIPTION/EXPLANATION OF PRIORITY ACTIVITIES...............37 EXHIBIT 3 - TARGET ZERO MANAGER NETWORK..........................................43 EXHIBIT 4 — FREE AND REDUCED LUNCH ENROLLMENT, BY DISTRICT ........... 44 3of52 52 Walker and Bicyclist Safety Enhancement Projects Application Packet 1. GENERAL INFORMATION FOR APPLICANTS Introduction The Washington Traffic Safety Commission (WTSC) administers funds from Chapter 405 H of the federal highway safety block grant earmarked for increasing safety for walkers and bicyclists (23 CFR § 1300.27). Funding Opportunity There is a total of $150,000.00 in federal funding available to support activities earmarked for increasing safety for walkers and bicyclists. Walker and Bicyclist Safety Enhancement Projects (Details in Exhibit 1) - Maximum and Minimum Grants Available Maximum grant amount: $75,000 Minimum grant amount: $30,000 Who is Eligible to Receive WTSC Grant Funds • Washington State agencies. • Federally recognized tribal governments • Cities, counties, and their sub -agencies • Non-profit organizations with existing IRS 501© (3) status • Public schools (and private schools with non-profit status) Prior recipients of these funds are eligible to apply for new funding. Note: Groups that do not fit one of these categories may still be able to receive these funds if they can get an eligible organization to apply on their behalf. The Non -Profit Assistance Center, (206) 324-5850, info(aD-nacseattle. orq, or a United Way agency in the area maybe able to help find an eligible organization to submit an application. Match Requirements Walker and Bicyclist Safety Enhancement Projects There is a requirement for a minimum of 10 percent cash match on these projects. Maximum points for this item come with match amounts that are greater than 10 percent of the award amount. Match requirements are detailed in Exhibit 1 E. Request for Applications (RFA) Coordinators The RFA Coordinators are the sole points of contact in the agency for this procurement. All communication between the Applicant and the agency upon release of this RFA shall be with the RFA Coordinator, as follows: Name: Scott Waller E-Mail Address: swaller(@wtsc.wa.gov 4 of 52 53 Walker and Bicyclist Safety Enhancement 'Projects Application Packet Phone Number: (360) 725-9885 Or Name: Manny Gonzalez E-Mail Address: mgonzalez(c_)wtsc.wa.gov Phone Number: (360) 725-9888 Any other communication will be considered unofficial and non -binding. Applicants are to rely on written statements issued by the RFA Coordinator. Communication directed to parties other than the RFA Coordinator may result in disqualification of the Applicant. RFA Timeline ID Task Name a) RFA release date b) Pre -proposal Conferences (Optional) • In -person or distance participation • Distance participation only c) Application portal in SurveyMonkey opens d) Applications due e) Application evaluation completed f) Send recommendations for funding to WTSC Director g) Make funding offers to successful Applicants h) Contracts executed with successful Applicants i) Project start date j) Project end date WTSC reserves the right in its sole discretion to revise the above schedule. End date February 5, 2020 February 19, 2020 March 4, 2020 February 19, 2020 March 27, 2020 April 7, 2020 April 9, 2020 April 14, 2020 June 30, 2020 July 1, 2020 June 30, 2021 Pre -proposal Conference (Optional) There will be two opportunities to participate in an overview regarding this opportunity. • February 19, 2020, 9-10 a.m. In -person participation will be at the Washington Traffic Safety Commission, 621 8th Avenue, SE, Suite 409, Olympia, Washington. Distance participation will be available through the following options: School Safety Zone Account and Walker and Bicyclist Safety Enhancement Projects JOIN WEBEX MEETING https.Ilwatech. webex. com/watech/i.php?MT/D=m28b7da5ae393b439d6aa95d2O99cf4f5 Meeting number (access code): 808 561 965; Meeting password: i7jhgW6J 5 of 52 54