HomeMy WebLinkAboutReg 2020-03-02 Item 5C - Purchase - Parks and Recreation Capital Budget Items for $2,680,000 and Approval to Apply for GrantsCOUNCIL AGENDA SYNOPSIS
nitials
Meelingo Date
Prepared by
Mayor's review
Council reoieiv
03/02/20
RE
ITEM INFORMATION
ITEM NO.
5.C.
STAFF SPONSOR: ROBERT EATON
ORIGINALAGI NDA DALE: 03/02/20
AGENDA I'I'L:M TITLE Parks & Recreation Updated Capital Budget
CA'1'1?GORY ❑ Discussion
D2tg Date
® Motion
Mtg Date 03/02/20
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
A1tg Date
❑ Public Hearing
Mtg Date
❑ 011)er
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ®P&R ❑Police ❑PII% ❑Court
SPONSOR'S The Parks & Recreation section of the current City of Tukwila 2019 — 2024 Financial
SUMMARY Planning Model and Capital Improvement Program (CIP Budget) budget book has no
capital funds allocated to any specific projects in 2020. In response to the PROS Plan
findings, staff updated the existing 2019-2024 CIP Budget plan to map out projects that
will begin addressing key needs, identified by the community, through the community
engagement efforts of the PROS Plan.
REVIEWED BY ❑ Trans&Infrastructure ® CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/24/20 COMMITTEE CHAIR: KRULLER
RECOMMENDATIONS:
SPONSOR/ADM1N. Parks & Recreation
C0MMI'1-1'EE Unanimous Approval; Forward to Consent
COST IMPACT / FUND SOURCE
EXPI. NDI'1'URL: RI QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$TBD $0 $TBD
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/02/20
MTG. DATE
ATTACHMENTS
03/02/20
Informational Memorandum dated 02/24/20
Updated Parks & Recreation Capital Project Summary budget sheets
Minutes from the Community Services and Safety Committee meeting of 02/24/20
21
22
City & Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
Community Services & Safety Committee
FROM:
Rick Still, Parks & Recreation Director
BY:
Robert Eaton, Parks & Recreation Manager
CC.
Mayor Ekberg
DATE:
February 24, 2020
SUBJECT:
Parks & Recreation Updated Capital Budget
ISSUE
Revising and updating the Parks & Recreation Capital Budget in response to the Parks,
Recreation, and Open Space Plan update being adopted in April.
BACKGROUND
The Parks, Recreation, and Open Space (PROS) Plan update began in May 2019, and included the
following; months of strategic community engagement efforts, state of the parks system analysis,
service level comparisons, needs assessment, and culmination of a capital projects list with
associated priorities to address key needs identified by the community. The DRAFT PROS Plan is
under City Council review now and is slated for adoption by Ordinance on April 6, 2020, in order to
be eligible to pursue grant funding from the Washington State Recreation and Conservation Office
(RCO).
DISCUSSION
The Parks & Recreation section of the current City of Tukwila 2019 — 2024 Financial Planning
Model and Capital Improvement Program (CIP Budget) budget book has no capital funds allocated
to any specific projects in 2020. In response to the PROS Plan findings, staff updated the existing
2019-2024 CIP Budget plan to map out projects that will address key needs, identified by the
community, through the community engagement efforts of the PROS Plan. Updating the Parks &
Recreation section of the capital budget now will allow projects to begin in 2020 rather than waiting
for the next budget cycle which will postpone projects until 2021.
Four Parks & Recreation Capital Project Summary budget sheets (pages 29, 31, 36, and 40 of the
CIP Budget book) have been revised and updated to reflect the PROS Plan project list. The revised
pages are attached. Any and all capital project expenditures will be included in the annual year-end
budget amendment. Staff will review and update the capital budget again as part the regular
Biennial Budget process later in 2020.
FINANCIAL IMPACT
The attached updated Capital Project Summary sheets project capital funding expenditures up to
$2,680,000 in 2020 to begin initial capital projects in response to the community's key needs
identified through the PROS Plan. Of the total $2.6M, Park Acquisition identifies $1,500,000 as
Proposed Grant; it is possible this may not happen in 2020. Staff wanted to be ready to respond in
a timely manner though, and be approved to apply for grant funding, if an opportunity to purchase a
key property to help meet the goal of a ten minute walk for all residents to a quality park presented
itself. Additionally, the Open Space Improvements budget sheet calls out applying for an RCO grant
for passive use development of the 116th St open space. The deadline for that grant is May 2020.
23
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council Committee is being asked to consider approving the updated Parks & Recreation
capital budget sheets and authorizing staff to apply for related grants, and send to the Consent
Agenda of the March 2, 2020 Regular Meeting.
ATTACHMENTS
A. Updated Parks & Recreation Capital Project Summary budget sheets
Z:ICouncil Agenda ItemsTarks and RecreatiWCSS 224.201Parks & Recreation Updated Capital Budget\MEMO - Parks & Recreation Updated Capital Budget
24 (2-13-20) - FINAL.doc
City of Tukwila
CAPITAL IMPROVEMENT PROGRAM
for
2019 - 2024
PARKS & RECREATION
301 Fund
CIP
Page #
PROJECT TITLE
2020
2021
2022
2023
2024
2025
**Other
TOTAL Sources
After Six
Years
28
Lake to Sound Trail
0
0
0
0
0
0
0 0
0
29
Park Acquisition
1,525
0
0
0
0
0
1,525 1,525
1525
30
Multipurpose Trails
0
0
0
0
0
0
0 0
150
31
Park Improvements *
800
0
0
0
0
0
800 0
800
32
Fort Dent Park
0
0
0
0
0
0
0 0
0
33
Municipal Arts Fund
50
50
50
50
50
50
300 294
50
34
Duwamish Hill Preserve *
0
0
0
0
0
0
0 0
8,018
35
Parks, Recreation & Open Space Plan
0
0
0
0
0
0
0 0
145
36
Tukwila Pond *
125
0
0
0
0
0
125 0
7,250
37
Tukwila South Trail *
0
0
0
0
0
0
0 0
6,525
38
Hand Boat Launches
0
0
0
0
0
0
0 0
1,801
39
Macadam Winter Garden & Wetland
0
0
0
0
0
0
0 0
1,450
40
Open Space Improvements
180
600
0
0
0
0
780 600
5,800
41
Synthetic Turf Field *
0
0
0
0
0
0
0 0
2,900
Grand Total
2,680
650
50
50
50
50
3,530 2,419
36,414
* Park Impact
Fee List
Projects (fees must be used within 10 years).
** Denotes other funding sources, grants or King County parks levy.
Park Impact Fees were effective January
1, 2009,
per Ordinance 2366
Updated in 2018 per Ordinance No. 2572
Changes from 2017 to 2019 CIP:
New:
41 Synthetic Turf Field
Deleted:
Dog Park Projects, Crestview and Foster were completed in 2018.
25
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2020 to 2025
PROJECT: Park Acquisition Project No. 91730103
DESCRIPTION:
Acquisition of land to help meet needs of those that live, work, and play in Tukwila.
There are recreational deserts within Tukwila, defined as areas more than a 10-Minute walk away from a
quality park. The city desires to provide equitable access to a quality park for all Tukwila residents and
acquisition of key properties can help address this. Additionally, open spaces are continually being developed
JUSTIFICATION:
and need to be preserved for future generations. To support new development within the city, and the increase
of population associated with development (housing, work, or liesure), additional recreational spaces need to
be provided to support those that live, work, and play in Tukwila.
2020 Parks, Recreation, and Open Space (PROS) Plan completed and identifies park search areas to address
recreational deserts within the city. This project will help implement the PROS Plan and meet the goal of a 10-
STATUS:
Minute walk for any resident to a quality park. One parcel was acquired in 2019, on 116th St in Duwamish
neighborhood, via King County CFT Grant Funds (CFT). Additional $25K CFT Funds available for "Equitable
Access Initial Acquistion Work" project in 2020.
MAINT. IMPACT:
To be determined.
COMMENT:
Project is on Park Impact Fee list @ 100%.
FINANCIAL
Through Estimated
— Qnnnr..t
oneo onao 9n9n 9n99 9n99 9n93 gn9A 91195 BEYOND TOTAL
EXPENSES
Design
0
Land (R/W)
151
650
1,525
2,326
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
1 151
1 650
1 1525
1 0
1 0
0
0
0
0
2,326
FUND SOURCES
Proposed Grant
1,500
1500
Awarded Grant
650
25
675
KC Parks Levy
0
Park Impact Fees
0
REET 1 Funds
0
City Oper. Revenue
151
0
0
0
0
0
0
0
0
151
TOTAL SOURCES
151
650
1525
0
0
0
0
0
0
2326
Streets
Railway
Existing Trail
Roglonal Trail
Inca) Park
Special Use Park —
open SP.—
Park Saarch Area
i
Water Body 0
School
r r 1;- .......
4!
r 11
t
26
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2020 to 2025
PROJECT: Park Improvements Project No. 91730101
Replacement, renovation, addition, and/or improvement of amenities in various parks throughout the city.
DESCRIPTION:
Projects will focus on increasing activitation and overall capacity of parks.
The 6-Year, 2020 Parks, Recreation, and Open Space (PROS) Plan identifies a variety of park improvement
projects to be completed based on input from the community engagement efforts. There is not sufficient
funding for all projects however some smaller projects can be completed immediately with existing funding.
JUSTIFICATION:
These projects will focus on increasing activiation of parks and addressing the results of deferred maintenance
of the aging park system, by replacing, renovating, adding, or improving amenities in various parks throughout
the city.
The 2020 PROS Plan identifies the challenges resulting from deferred maintenance of the aging park system
STATUS:
that has caused a significant need of capital infusion. Multiple smaller -sized capital projects can be completed
in 2020 in response to the community's input in the PROS Plan.
MAINT. IMPACT:
To be determined.
COMMENT:
1 % Municipal Arts Fund for City funded costs to be included. Project is on Park Impact Fee list @ 25%.
FINANCIAL
Through Estimated
t;. cnnn,�%
9niu 9n9n 9n99 2n22 9n93 202d 2025 BEYOND TOTAL
EXPENSES
Design
42
42
ARTS 1 %
8
Land (R/W)
0
Const. Mgmt.
0
Construction
750
750
TOTAL EXPENSES
0
0
800
0
0
0
0
0
-
792
FUND SOURCES
Proposed Grant
0
Awarded Grant
0
KC Parks Levy
0
Park Impact Fees
200
200
REET 1 Funds
600
600
City Oper. Revenue 0 0
0 0 0
0 0 0 0 -
TOTAL SOURCES 0 0
800 0 0
0 0 0 0 800
Fr
27
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2020 to 2025
PROJECT:
Tukwila Pond Project No. 90930101
Master planning, desiging, and developing the Tukwila Pond Park in coordination with surrounding property
DESCRIPTION:
developments and in response to the community.
There have been a variety of conceptual plans, preliminary studies, and small Public Works projects on site over
the last 15 years including a water quality improvements preliminary feasibility study with design, and buffer
enhancements along the east side. Through the 2020 Parks, Recreation, and Open Space (PROS) Plan, the
JUSTIFICATION:
community identified this location as a hidden gem in Tukwila and expressed great interest in seeing the site
developed and made accessable. Additionally, there is great support from several surrounding property owners to
pursue developing this site further.
The current site is difficult to access, hidden from view, has significant challenges resulting from deferred
STATUS:
maintenance, and receives significant vandalism. There has been no capital infusion at this site in over ten years.
MAINT. IMPACT:
To be determined.
Council approved expending Lodging Tax funds towards hiring a consultant to develop a whole site Master Plan
COMMENT:
as it relates to the Southcenter area and surrounding properties. 1 % Municipal Arts Fund for City funded
construction included. Project is on Park Impact Fee list @ 75%.
FINANCIAL Through Estimated
I;_ cnnn'-% one4 9n94 909d 9095 RFYOND TOTAL
EXPENSES
Design
125
1,250
1,375
ARTS 1 %
Land (R/W)
0
Const. Mgmt.
1,000
1000
Construction
5,000
5,000
TOTAL EXPENSES
1 01
01
1251
01
01
01
01
01
7,250
1 7,375
FUND SOURCES
Proposed Grant
0
Awarded Grant
0
KC Parks Levy
0
Park Impact Fees
0
REET 1 Funds
0
Lodging Tax Funds
125
125
City Oper. Revenue
0
0
0
0
0
0
0
0
7250
7,250
TOTAL SOURCES
0
0
125
0
0
0
0
0
7250
7375
W
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2020 to 2025
PROJECT: Open Space Improvements Project No. 91930102
DESCRIPTION: Development of new and future acquired properties and open spaces to meet community needs.
The city desires to provide equitable access to a quality park for all Tukwila residents. Developing existing, and
potential future acquired properities, into a quality park will help meet this goal. There are multiple open
JUSTIFICATION: spaces in the Tukwila Park System that are not promoted as public parks or supportive of public use for
various reasons (wetlands, steep slopes, vegetation, etc.). Various sites have developable opportunities that
would enable them to be promoted as open public use spaces and could help meet the needs of the
community while still maintaining the ecological benefits of preserved green space.
Many sites exist within the current Tukwila Park System with potential for more sites in the future
via the Park Acquisition plan, grants, and property donations. The recently acquired 116th Parcel in the
STATUS: Duwamish Neighborhood, boarders the Green River Trail, has 150ft of riverbank and needs preliminary site
demo work. A grant through the Washington State Recreation and Conservation Office (RCO) can be applied
for future passive use development; this is a 2-year grant cycle with applications due in May 2020.
MAINT. IMPACT: To be determined.
COMMENT: 1 % Municipal Arts Fund for City funded construction costs included. Project is on Park Impact Fee list @ 75%.
FINANCIAL Through Estimated
r., annn,.i 2niR 2nlq 2n2n 2n21 2n22 2023 2024 2025 BEYOND TOTAL
EXPENSES
Design
25 124
149
ARTS 1 %
6
Land (R/W)
150
150
Const. Mgmt.
0
Construction
155 470
625
TOTAL EXPENSES
150
0
180 600
0
0
0
0
924
FUND SOURCES
Proposed Grant
600
600
Awarded Grant
0
KC Parks Levy
0
Park Impact Fees
135
135
REET 1 Funds
45
45
City Oper. Revenue
150
0
0 0
0
0
0
0
0
150
TOTAL SOURCES
150
0
180 600
0
0
0
0
0
930
29
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• City of
City Council Community Services & Safety Committee
Meeting Minutes
February 24, 2020 - 5:30 p.m. - Foster Conference Room, City Holl
Councilmembers Present: Kate Kruller, Chair; Thomas McLeod, Cynthia Delostrinos Johnson
Staff Present: Robert Eaton, Stephanie Gardner- Brown, Rick Still, Rachel
Bianchi, Bruce Linton, Kris Kelly, Dawn Judkins
Chair Kruker called the meeting to order at 5:30 p.m.
1. BUSINESS AGENDA
A. Agreement: Parks & Recreation Capital Projects
Staff is seeking Council approval of an agreement with King County for Parks Property Tax Levy
funds in the amount of $160,000 annually for six years.
Committee Recommendation:
Unanimous approval. Forward the item to the March 2, 2020 Regular Consent Agenda.
B. Parks & Recreation Capital Budget Items
Staff is seeking Council approval to revise the Parks & Recreation Capital Budget in
accordance with the updated Parks, Recreation & Open Space (PROS) Plan and apply for
related grants.
Committee question(s) requiring follow up:
Provide the RFP that was issued for the Tukwila Pond design.
Committee Recommendation
Unanimous approval. Forward the item to the March 2, 2020 Regular Consent Agenda.
C. Ordinance: Parks, Recreation & Open Space (PROS) Plan
Staff is seeking Council approval of an ordinance that will adopt the 2020 Parks, Recreation &
Open Space Plan.
Committee question(s) requiring follow up:
Provide color copies of the Draft PROS Plan, a memo summarizing high level changes, and a
one -pager highlighting plan recommendations
Committee Recommendation:
No recommendation. Forward to February 24, 2020 Committee of the Whole for Public
Hearing.
31