HomeMy WebLinkAboutPark 2020-03-11 COMPLETE AGENDA PACKET (CANCELLED)City of Tukwila wila Allan Ekberg, Mayor
Parks & Recreation Department - Rick Still, Director
PARK COMMISSION
Chair: Scott Kruize
Vice Chair: Ivan Cockrum
AGENDA
Wednesday, March 11, 2020 5:30pm Tukwila Community Center
1. Call to Order
2. Approval of Minutes
a. Approval of February 19, 2020 Minutes (5mins)............................................................... Pg. 1
3. Special Presentations
4. Public Comment
5. Business
a. PROS Plan Review and Discussion (25mins)...................................................................... n/a
b. Tukwila Pond Master Plan (25mins).................................................................................. Pg. 3
6. Other
7. Adjournment
Next Meeting: April 8, 2020
MEETING CANCELLED
Due to the response to the coronavirus, an abundance
of caution, and in following the recommendations of
King County Public Health, the City will cancel all
Board and Commission meetings in March.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
TUKWI LA PARK COMMISSION
PARKS & RECREATION MINUTES
GOOD HEALTHY FUN
February 19, 2020 5:30pm Tukwila Community Center
Call to Order: Chairperson Scott Kruize called the meeting to order at 5:34pm.
Attendance: Commissioners — Don Scanlon, Ivan Cockrum, Matt Mega, Scott Kruize, Sean Albert
Staff— Robert Eaton
Approval of Minutes: Commissioner Albert moved to approve the minutes of the January 8, 2020 meeting.
Commissioner Scanlon seconded the motion. The motion passed unanimously.
Special Presentations: none
Citizen Comment: none
Business Items:
A. Appointments —This item was moved to February's agenda at the request of the Commission to allow
opportunity for Commissioner Albert to be in attendance.
Commissioner Scanlon moved to nominate Commissioner Kruize as Chair. Commissioner Mega seconded the
motion. The motion passed unanimously.
Commissioner Cockrum volunteered to be the Chair next year.
Commissioner Mega moved to nominate Commissioner Cockrum as Vice Chair. Commissioner Albert seconded the
motion. The motion passed unanimously.
B. DRAFT PROS Plan Review and Discussion — Mr. Eaton walked through the draft Parks, Recreation, and
Open Space (PROS) Plan. The Commissioners asked clarifying questions and discussed the importance of
funding the parks system appropriately. The Commission expressed interest in drafting a letter to the
Council to support funding the parks.
Other:
Adjournment: The meeting was closed at 6:51pm.
REQUEST FOR PROPOSALS
Tukwila Pond Master Plan
TUKWILA
PARKS & RECREATION
GOOD HEALTHY FUN
Date Issued: February 24, 2020
Proposals Due: March 12, 2020 at 5:OOPM
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TUKWILA
Ann Ij PARKS & RECREATION
CITY OF TUKWILA
REQUEST FOR PROPOSALS
CONSULTANT SERVICES
City of Tukwila — Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
TUKWILA POND MASTER PLAN
Due Thursday, March 12, 2020, 5:00p.m. (Pacific Standard Time)
General Information
The City of Tukwila lies in the heart of the Puget Sound region between Seattle and Tacoma, at
the crossroads of two major interstate highways. Its central location makes Tukwila an ideal site
for approximately 2,000 businesses. Due to the large retail and business center, the City's
population expands from just over 20,000 to 125,000 during the day. Additional information
about the City can be found at www.TukwilaWA.gov.
Tukwila Pond Park is a 25-acre hidden gem, centrally located in the very heart of the Tukwila
Urban Center. There are many hotels, and the Westfield Mall, located adjacent to, or in very
close proximity to, the park. It is fittingly located to serve as a prime destination for people that
live, work, visit, shop, stay, and play in Tukwila.
Proiect Vision
That Tukwila Pond be a destination amenity that is highly activated with such strong
connectedness to the Tukwila Urban Center that it is an integral element to new development
surrounding it and provides recreational, social, ecological, and economic benefits to those that
live, work, visit, shop, stay, and play in Tukwila.
Project Purpose
The purpose of this project is to develop a long-term, all encompassing, master plan for this site
that will serve as a road map both now, and into the future. This road map will be a visionary
master plan with identified goals, partnership opportunities with surrounding businesses,
conceptual designs, and realistic implementation strategies. It is vital that the plan outline
specific phases for development that will progress this site from current state, to a regional
attraction, and highly activated public space facilitating numerous amenities and methods of
engagement for a multitude of users.
=eb; um y 3, 2020
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TU KW I LA City of Tukwila - Parks & Recreation
PARKS & RECREATION 12424 42^d Ave South
�- Tukwila, WA 98168
The City of Tukwila is seeking proposals from consultants with experience and expertise in the
successful completion of site -specific master plans, especially with public and private
partnerships in urban areas and around water. Experience with stakeholder engagement,
project conceptualization, feasibility study services, and phasing site development will be
crucial to the successful outcome of the new Tukwila Pond Master Plan. The Consultant will
create and facilitate a master plan that best fulfills the needs of those that live, work, visit,
shop, stay, and play in Tukwila, according to the usability and accessibility of the park and
surrounding area.
Preliminary Scope of Work
The consultant who is ultimately selected will provide services including, but not necessarily
limited to, the following:
• Develop a Tukwila Pond Master Plan that provides harmonized balance of recreational,
ecological, and economical benefits and opportunities for Tukwila residents and all
other stakeholders.
• Vision casting, master planning, conceptualizing, and future planning the site in connection
with immediate surrounding properties and larger urban center area.
• Review and incorporate existing studies, plans, and reports into one new master plan being
developed.
• Manage public and private project partnerships.
• Engage and facilitate stakeholder groups (ex. city staff, local business partners, community
members, etc.).
• Perform feasibility studies, site evaluation, demand and needs analysis.
• Perform and evaluate future growth, change, population density, existing network and
trail access, level of traffic stress, and transit dependent populations analyses.
• Review site accessibility and provide viable solutions to reduce constraints, improve
access, promote activation, and connect site with larger urban center area.
• Identify key easements to improve site accessibility and provide materials to assist the
city in potential future easement negotiations.
• Address water quality concerns (referencing previously completed preliminary studies
and efforts by the city) and provide recommendations to improve water quality that will
provide opportunities for multiple forms of water access.
• Develop phases and scalable options for project development.
• Design 30% conceptual plans for initial Phase 1 project.
• Identify funding sources.
• Project management.
February 3, 2020
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TUKWILA
PARKS & RECREATION
Desired Outcome
City of Tukwila — Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
The desired outcome of this project is to have a thoroughly vetted, clearly defined, vision and
concept for the entire site with a development plan broken into specific projects that can be
completed in phases, as funding, opportunities, and resources are available.
• Through stakeholder engagement, the master plan will hone in on what is the best use
for the site, which will then drive the design and development of the site.
• The Plan will identify opportunities for partnership with surrounding businesses, identify
key acquisition, lease, and/or easements to further enhance the site.
• The Plan will produce a scalable, phased approach to implementation and development
with clearly defined strategies and projects.
• The Plan will include various analyses and provide recommendations, as well as
proposals, that align with the urban area future population, housing, transportation,
land use, and accessibility.
• The Plan will also take into consideration ecological preservation and habitat
restoration.
Proposal Submittal Requirements
Proposals shall be no more than twenty-six (26) pages of content, not including appendices or
key staff resumes, and must include the following:
• Your approach to the overall task including any creative ideas or thoughts on how to
structure the work to accomplish the Plan.
• Your approach to the community engagement process.
• Scope of services identifying specific tasks.
• Description of deliverables.
• Description of your experience with site -specific plans and strategies you have used with
other communities on similar projects.
• Key staff involved with the project with descriptions of their experience and
qualifications, and in what capacity they will spend their time on the project.
• Estimated time involved to complete project.
• Examples of successful completion of similar plans with references and links to plans.
Project Timeline
The project shall be completed and prepared for adoption by City Council by December 15,
2020.
February 3, 2020
V
TUKWILA
PARKS & RECREATION
City of Tukwila — Parks & Recreation
12424 42^d Ave South
Tukwila, WA 98168
Estimated Proiect Budget
The estimated budget for this project is $110,000.
Evaluation Criteria
The proposals will be evaluated by an internal team from the City of Tukwila. The evaluation
criteria will include: experience and expertise related to the scope of services; experience and
qualifications of the consultant team; proven experience in effective public and private project
partnerships, experience in community and business stakeholder engagement; experience in
quality of the proposal and adherence to the requirements; availability to carry out the work
within the project schedule; and proposed cost. Interviews may be conducted with all
proposers or a subset of finalists.
General Conditions
• All materials and images developed during this project will belong to the City, and will
be presented to the City in their original format.
• The City shall not be responsible for any costs incurred by the consultant in preparing,
submitting, or presenting its response to this RFP. Furthermore, the RFP does not
obligate the City to accept or contract for any expressed or implied services.
• The City reserves the right to request clarification of information submitted, to request
additional information from the consultant, and to request an interview with
consultant(s).
• The City reserves the right to reject any and all submittals, and to waive minor
irregularities in any submittals.
• A consultant response that indicates that any of the requested information in this RFP
will only be provided if and when the consultant is selected as the apparently successful
consultant is not acceptable, and, at the City's sole discretion, may disqualify the
proposal from consideration.
• The City reserves the right to award the contract to the next most qualified consultant, if
the successful consultant does not execute a contract within thirty (30) days after
notification of the award of the bid.
• Any proposal may be withdrawn until the date and time set as the Closing Date for
submittals. Any proposal not so timely withdrawn shall constitute an irrevocable offer,
for a period of ninety (90) days, for the services described herein, or until one or more
of the proposals have been approved by the City, whichever comes first.
• The City reserves the right to change the schedule or issue amendments to the RFP at
any time. The City also reserves the right to cancel or reissue the RFP.
February 3, 2020
TU KW I LA City of Tukwila — Parks & Recreation
PARKS & RECREATION 12424 42°d Ave South
Tukwila, WA 98168
• In order to provide a consistent approach to the project, achieve economies of scale,
and minimize disruption to City staff, the City expects to award this proposal to one
consultant firm or team.
• The consultant ultimately awarded a contract shall comply with federal, state and local
laws, statutes and ordinances relative to the execution of the work. This requirement
includes, but is not limited to, protection of public and employee safety and health;
environmental protection; waste reduction and recycling; the protection of natural
resources; permits; fees; taxes; and similar subjects.
Closing Date and Mailing Address for Submittal
Bidders must submit five (5) copies of their proposals to the City of Tukwila — Parks &
Recreation Department at the address below.
City of Tukwila — Parks & Recreation Department
12424 42"d Avenue South
Tukwila, WA 98168
ATTN: Robert Eaton
Proposals must be received no later than Thursday, March 12, 2020 at 5:00PM. Proposals
received after said deadline will not be considered.
• All proposals must be in a sealed envelope and clearly marked "Proposal for Tukwila
Pond Master Plan".
• No faxed, emailed or telephone submittals will be accepted.
• Proposals should be prepared simply and economically, providing a straightforward,
concise description of the consultant's capabilities to satisfy the requirements of the
request.
• Proposals shall be limited to twenty-six (26) pages of content; double -sided pages count
as two (2) pages. Resumes will not count toward the twenty-six (26) pages.
City License
The consultant awarded said contract will be required to purchase a City Business License.
Public Disclosure Notice
• Under Washington State law, the documents (including but not limited to written,
printed, graphic, electronic, photographic or voice mail materials and/or transcriptions,
recordings or reproductions thereof) submitted in response to this request for proposals
(the "documents") become a public record upon submission to the City, subject to
Q February 3, 2020
V
y; T U KW I LA
PARKS & RECREATION
City of Tukwila — Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
mandatory disclosure upon request by any person, unless the documents are exempted
from public disclosure by a specific provision of law.
• Documents identified as confidential or proprietary will not be treated as such if public
disclosure laws take precedence.
• If the City receives a request for inspection or copying of any such documents provided
by a consultant in response to this RFP, it will promptly notify the consultant at the
address given in response to this RFP that it has received such a request. Such notice will
inform the consultant of the date the City intends to disclose the documents requested
and affording the consultant a reasonable opportunity to obtain a court order prohibiting
or conditioning the release of the documents. The City assumes no contractual obligation
to enforce any exemption.
• Any information contained in the proposal that the consultant desires to claim as
proprietary or confidential, and exempt from disclosure must be clearly designated,
including identifying the page and particular exception(s) from disclosure. The City will
try to respect all material identified by the consultant as being Proprietary or
Confidential, but requests that consultants be highly selective of what they mark as
Confidential. The City will make a decision predicated upon applicable laws and can
choose to disclose information despite its being marked as confidential or proprietary.
• Marking the entire proposal as proprietary or confidential, and therefore, exempt from
disclosure will NOT be accepted or honored and may result in disclosure of the entire
proposal or disqualification of the proposal solely at the discretion of the City.
• Documents identified as confidential or proprietary will not be treated as such if public
disclosure laws take precedence, the information is publicly available, the information is
already in the City's possession, the information is obtained from third parties without
restrictions on disclosure or the information was independently developed without
reference to the Confidential information.
Communications
All communications concerning this RFP should be directed to Robert Eaton, the City of Tukwila
Parks & Recreation Manager. Unauthorized contact regarding this RFP with any other City
employees may result in disqualification. Any oral communications will be considered unofficial
and non -binding on the City. Bidders should rely only on written statements issued by the City of
Tukwila Parks & Recreation Manager. The City's City of Tukwila Parks & Recreation Manager is:
Robert Eaton
Parks & Recreation Manager
Robert.Eaton@TukwiIaWA.gov
(� February 3, 2020
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