Loading...
HomeMy WebLinkAboutTIC 2020-03-16 COMPLETE AGENDA PACKETCity of Tukwila Transportation and Infrastructure Committee ❖ Cynthia Delostrinos Johnson, Chair •'• Verna Seal ❖ Kate Kruller AGENDA Distribution: City Attorney C. Delostrinos A. Youn Johnson Clerk File Copy V. Seal 2 Extra K. Kruller K. Hougardy Place pkt pdf on SharePoint: D. Quinn Z Trans & Infra Agendas L. Humphrey H. Hash e-mail cover to: F. Ayala, H. Ponnekanti A. Le, C. O'Flaherty, A. H. Kirkland Youn, B. Saxton, S. Norris, G. Labanara L. Humphrey B. Still MONDAY, MARCH 16, 2020 - 5:30 PM FOSTER CONFERENCE ROOM (6300 BUILDING, SUITE 100) Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) S 1961" - 2001" Street Bridge Repair Project (Adam Cox) a) Forward to 03/23/2020 Special Pg. 1 Project Completion and Acceptance Meeting Consent Agenda b) PW Fleet & Facilities Update (Hari Ponnekanti) b) Forward to 03/23/2020 Special Pg. 5 Approval of four contracts Meeting Consent Agenda 3. MISCELLANEOUS Future Agendas: • BAR Bridge over Airport Way CM Contract • Concurrency Fees • S 196t" - 200t" Street Bridge Repair Project ILA Next Scheduled Meeting: Monday, April 6, 2020 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. TO: FROM BY: CC: DATE: City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Nash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director Adam Cox, Transportation Project Manager Mayor Ekberg March 13, 2020 SUBJECT: South 196t"- 2001h Street Bridge Repair Project Project No. 91710406, Contract No. 19-139 Project Completion and Acceptance ISSUE Accept the contract as complete and authorize release of the retainage bond. BACKGROUND The Notice to Proceed for Contract No. 19-139 with Nordvind Company, LLC was issued on September 30, 2019 for the South 196th- 200' Street Bridge Repair Project. This project included repair of approximately 100 linear feet of street/bridge improvements within the right-of-way of South 2001h Street, that included the removal and replacement of the concrete approach slab on the west side of the bridge over the Green River. ANALYSIS Construction was physically completed on December 19, 2019. The bridge was open to vehicle traffic on time, before the holiday season, and under budget. The budget for South 1961h/200th Street Bridge Repair Project was $384,480, which included a 20% contingency of $64,080.00. Retainage of $16,545.84 is being held until final release. Construction Contract Amount $ 320,400.00 Additions/Overruns 10,516.72 Total Amount Paid $ 330,916.72 RECOMMENDATION Council is being asked to formally accept and authorize the release of the retainage for the South 196th- 200th Street Bridge Repair Project contract with Nordvind Company, LLC for the final amount of $330,916.72, and to consider this item on the Consent Agenda at the March 23, 2020 Special Meeting. Attachments: Notice of Completion Contract No. 19-139 Before and after photos W1PW EngTROJECTSIA- RW & RS Projects\S 196th-200th St Bridge Repair (91710406)11nfo memo S 196th-200th Street Bridge Closeout.dou NOTICE OF COMPLETION OF 4 � p ... PUBLIC WORKS CONTRACT Department Use Only Assigned to: Date Assigned: Date 01/30/2020 Form Version Original Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 916001519 Name Nordvind Sewer Service LLC UBI 603478768 Address 6300 SOUTH CENTER BLVD #100 TUKWILA,WA- 98188 Address 25129 SE Green Valley Rd AUBURN,WA-98092 Email Address adam.cox@tukwilawa.gov Email Address nordvindsewer@outlook.com Contact Name Adam Cox Phone 206-431-2446 x Contact Name Nordvind Sewer Service LLC Phone 360-825-5704 Project Information Project Name 196th-200th Bridge Repair Contract # Tuk26 Affidavit ID 911739 Jobsite Address Date Awarded Date Work Commenced Date Work Completed Date Work Accepted 09/16/2019 10/07/2019 12/18/2019 12/19/2019 Federally Funded Transportation Project If yes, attach Contract Bond Statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? If yes, complete Addendum A. Detailed Description of Work Completed Construction of approximately 100 linear feet of street improvements within the right- of-way of S 200th Street, including but not limited to removal and replacement of the concrete approach and other associated structures at the 196th/200th Street Bridge on the west side of the Green River between the City of Tukwila and the City of Kent. DOR Tax Information *Right -click on the total field and select Update Field to auto -calculate. Contract Amount $320,000.00 Liquidated Damages $ 0.00 Additions (+) $10,916.72 Amount Disbursed $314,370.88 Reductions (-) $ 0.00 Amount Retained $16,545.84 Sub -Total* $330,916.72 Other $ 0.00 Sales Tax Amount $ 0.00 Sales Tax Rate If multiple rates, attach a list. 0.00% TOTAL* $330,916.72 TOTAL* $330,916.72 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? Ifyes, complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 0.00% Was a Good Faith Effort approved? Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. Department of Revenue Washington State Department of tA& Employment SecuRty Department Public Works Section Labor & Industries 'A� Registration, Inquiry, Standards & (360) 704-5650 MW Coordination Unit PWC6bdor-wa-aov (360) 890 3499 Contract Release (855) 545-8163, option # 4 ContractRelease@LN I. WA. GOV Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: Required Affidavit ID* BIG MOUNTAIN ELECTRIC INC 602936459 911963 INFORMED LAND SURVEY LLC 602487061 915997 MILES SAND & GRAVEL COMPANY 171004760 912900 TONY LIND PAVING LLC 602813830 1 905554 72 City of Tukwila Allan Ekberg, Mayor Pubic Works Department — Henry Hash, Director IZ1;[41 7►yi/_110[*]Z/_10LyiI:IJiIs]:7_1ZIpillLyil TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Hari Ponnekanti, Deputy PW Director CC: Mayor Allan Ekberg DATE: March 13, 2020 SUBJECT: Public Works Fleet & Facilities Buildina & Minkler Improvements Project Nos. 91630601 and 91930606 Project Update and Contracts for Miscellaneous Items ISSUE Provide an update on the PW Fleet and Facilities tenant improvements and Minkler Shop Improvements and approve four miscellaneous contract amounts. BACKGROUND On 12/02/19, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million dollars and the Minkler Interim Improvements budget in the amount of $500,000. The total budget for PW Fleet and Facilities Building is $35,700,000.00 with funding split 50/50 with the General Fund and Water/Sewer/Surface Water Utilities. DISCUSSION Public Works' staff reviewed the list of miscellaneous projects and compiled a list of four projects for construction in 2020. The following contracts will allow the tenant improvements to be completed per the plan prepared by SHKS Architects. Our JOC contractor, Saybr, has provided the scope and fee estimate for four contracts and additional contractors may be asked to do the same in the future, with the lowest bidders to be selected. The total costs shown are based on the rough order magnitude of the construction costs and 40% soft costs, that include contingency and tax. The approval of the four contracts with a not -to -exceed amount will allow staff to meet deadlines for critical tasks and work with the contractors on additional scoping. This will minimize the delay to obtain Council approval before entering into individual contracts. PW Fleet and Facilities Tenant Improvement — Three Contracts 1. Removal of paint booths from the Fleet and Facilities Bldg — Not to exceed construction costs plus soft costs up to $168,000, 2. Install security fence and access gates - Not to exceed construction costs plus soft costs up to $300,000, 3. Outside envelope structural repair and painting - Not to exceed construction costs plus soft costs up to $280,000. Total of three contracts for PW Fleet and Facilities is $748,000. Minkler Shops Interim Improvements 4. Provide Modular building to provide additional locker rooms and shower - Not to exceed construction costs plus soft costs up to $308,000. PHASE 1 FINANCIAL IMPACT See attached spreadsheet for overview of PW Fleet and Facilities Phase 1 Budget, expenditures through 2019, and cost estimates. The three contracts for the Public Works Fleet and Facilities Building are highlighted. RECOMMENDATION Council is being asked to approve the three contracts for the Public Works Fleet and Facilities in the not -to -exceed amount of $748,000 and one contract for the Minkler Shops modular building in the not -to -exceed amount of $308,000 and to consider these items on the Consent Agenda at the March 23, 2020 Special Meeting. Attachments: PW Fleet and Facilities Building Phase 1 Cost Estimates Four Project Scope and Cost Estimates \\PWStore\PW Common$\PW Eng\PROJECTS\A- BG Projects\01 Public Safety Plan\PW Shops First Phase (91630601)\Info Memo for PW F & F Update 03162020.docx Public Works Fleet and Facilities Building - Phase 1 Cost Estimates Land Purchases SHKS Master Plan Design SHKS Design Fee Geo-Tech Design Fee Hazard Study Fee Soft Costs Demolition of Out Buildings Construction Phase 1 Building Renovation Remoal of Paint Booths Fence and Security Gates Outside Structural Repair and Paint Covered Storage - Outside Civil Site Work Trench Drains (Alternate) Emergency Generator (Alternate) Budget Expenditures to Estimates at 30% date 12/31/19 Design $ 24,706,348.00 1,398,437.09 $ 26,120,000.00 $ 26,104,785.09 $ 17,547.68 $ 553,220.32 80,000.00 3,450.00 $ 2,880,000.00 $ 636,670.32 $ 81,077.70 $ 4,524,329.00 168,000.00 300,000.00 280,000.00 750,000.00 750,000.00 35,885.00 382,852.00 $ 6,700,000.00 I $ 17,547.68 $ 7,272,143.70 Grand Total $ 35,700,000.00 I $ 26,122,332.77 $ 7,908,814.02 $ 34, 031,146.79 6 Job Order Authorization Job Order Contract Date: February 18, 2020 Job Order #: IAA-TUK19-002B Project Job Order Title: PW Fleet & Facilities Building - Paint Booth Demo Information Contract: 1850237, dated 09/19/2019 Contract Contractor: Saybr Contractors, Inc. Information 3852 S. 66th St. Tacoma WA 98409 Gordian Fee Construction $96,923.22 Breakdown Gordian Licensing 1.95% $1,890.00 Licensing Tax 10% $189.00 Consulting 3.05% $2,956.16 Total $5, 035.16 Director (Up to $20,000) Date Mayor (Up to $40,000) Date Council Approval (Over $40,000) Date Cover Sheet Page 1 of 1 Job Order Authorization Job Order Contract Date: February 21, 2020 Job Order #: IAA-TUK19-002A Project Job Order Title: PW Fleet and Facilities Building - Fence Information Contract: 1850237, dated 09/19/2019 Contract Contractor: Saybr Contractors, Inc. Information 3852 S. 66th St. Tacoma WA 98409 Gordian Fee Construction $193,237.02 Breakdown Gordian Licensing 1.95% $3 768.12 Licensing Tax 10% $376.81 Consulting 3.05% $5,893.73 Total $10,038.66 Director (Up to $20,000) Mayor (Up to $40,000) Council Approval (Over $40,000) Date Date Date E Cover Sheet Page 1 of 1 CONTRACTORS, INC. Building Relationships SCOPE OF WORK Date: December 20, 2019 Contract Name and No.: City of Bellevue JOC# 1850237 Project Name: Heiser Building Exterior Improvements Bid No.: 03 Work Location: Heiser Building 11210 Tukwila International Blvd Tukwila, WA 98188 Saybr Project Manager: Cynthia Brantley, 253-753-3312 Work Hours: Day shift Monday through Friday, including overtime hours if required Estimated Duration: 100 Days following NTP Long Lead Items: Metal wall panels Project Summary: Paint exterior of building and repair damage to metal wall panels GENERAL INFORMATION: • This Scope of Work is based on the information received from the City of Tukwila representative Hari Ponnekanti at the Joint Scoping Meeting held on November 13, 2019. • Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. • Dailyjob site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. • Contractors will be responsible for their own waste disposal. • Project requires State of Washington prevailing wages to be paid, including filing intents to pay, certified payroll, and affidavits of wages paid. • Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager TECHNICAL SCOPE OF WORK: 1. General Construction All work performance shall be completed in accordance with the all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: 1. Wall panel repair 1.1. Preparation for work 1.1.1.Prior to work commencing, owner's representative to meet onsite to confirm exact repair locations and quantities. 1.1.2.New metal color will be white or primed for future painting. 1.2. Awning roof at hazardous waste accumulation area. 1.2.1.Tear off and dispose of existing metal panels over awning roof. 1.2.2.Furnish and install new corrugated metal panels over existing awning structure. (approx. 200sgft total) 1.2.3.Furnish and install new corrugated metal panel fascia onto exiting awning structure. (approx. 100sgft total) Page 1 Saybr Contractors? Inc. CONTRACTORS, INC. Building Relationships 1.3. Siding Repair 1.3.1.Replace existing metal panel siding with new corrugated metal panel siding in various location around building. No single panel shall be longer than 10'. (approx. 300sgft total) 1.3.2.Replace existing corner trim pieces at noted damaged areas along garage doors and building corners. (approx. 250LF total) 1.3.3.Replace damaged/Broken downspouts with new metal downspouts. (approx. 30LF total) 1.3.4.Replace bottom panel trim piece as necessary. (approx. 25LF total) 2. Painting 2.1. Cleaning 2.1.1. Pressure wash all walls 2.1.2. Scrub rear area at old steam cleaning awning. 2.2. Prime 2.2.1. Spot prime rusted and raw substrates 2.3. Paint 2.3.1. Areas to be painted include: Exterior Steel siding, Painted Metal OH roll -up door, man doors and frames, Open Structure at steam covered area, CMU and Concrete Walls, and painted steel bollards. 2.3.2. Assumes one metal body color, one masonry color. one trim color. 2.3.3. Deep and ultra -deep color(s) may be an additional cost if an extra coat of paint is required for full coverage. 2.4. Sealer 2.4.1. Upper ASW Concrete walls will have a clear sealer applied. ROUGH ORDER OF MAGNITUDE PRICING: The ROM proposal for this work is: $182,000.00 (amount excludes sales tax). ASSUMPTIONS: • This proposal excludes hazardous material removal. Owner to provide Good Faith Hazardous Materials Report. • The existing building requires no additional upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing configurations and components meet all of the current local, city, and state AHJ codes and requirements. EXCLUSIONS: • No repairs to building structural elements are included. • No concrete slab demolition or repairs are anticipated. • Painted signage PERMITS: • No permits not required for this work. SUBMITTALS: • Construction Schedule • Metal wall panels • Paint Page 2 Saybr Contractorl? Inc. & Y W CONTRACTORS, INC. Building Relationships SCOPE OF WORK Date: February 27, 2020 Contract Name and No.: City of Tukwila Project Name: Minkler Building Restroom Remodel — MODULAR Bid No.: 01 Work Location: Public Works Fleet and Facilities Building 600 Minkler Blvd Tukwila, WA 98188 Saybr Project Manager: Cynthia Brantley, 253-753-3312 Work Hours: Day shift Monday through Friday Estimated Duration: 200 Days following NTP Project Summary: Provide new modular restroom at location shown in the attached. Refresh existing restrooms. GENERAL INFORMATION: • This Scope of Work is based on the information received from the City of Tukwila representative Hari Ponnekanti at the Joint Scoping Meeting held on November 13, 2019 and further meetings December 30, 2020 and February 28, 2020. • Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. • Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. • Contractors will be responsible for their own waste disposal. • Project requires State of Washington prevailing wages to be paid, and Certified Payroll, including filing intents to pay and affidavits of wages paid. • Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager TECHNICAL SCOPE OF WORK: A. GENERAL CONSTRUCTION 1.1. All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. 1.2. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: B. MODULAR 1. Design 1.1. Verification of Existing Conditions 1.1.1.Perform limited site survey to provide background for drawings required for permit. 1.1.2.Prepare CAD as -built drawings as backgrounds for design of new layout. 1.2. Construction Document Phase 1.2.1.Provide documents for permitting and construction. 1.3. Facilitate Obtaining Building Permit 1.3.1.Building Permit Fees are not included in this proposal. These receipts will be provided to the City for direct reimbursement. Page 1 Saylor Contractors' Inc. 9 OCONTRACTORS Building Relationships 2. Temporary Facilities 2.1. No temporary facilities are included for staff use. Interior construction will not occur until new modular unit is in -place. 3. Modular unit 3.1. New modular unit 3.1.1. Custom design to include men's restroom and locker room. 3.1.2. Exterior to be manufacture's standard materials. No windows are required. Single exterior door will be provided. 3.1.3. Ramp and stairs to be provided for access. 3.1.4. Plumbing fixtures to include: two toilets, sink, shower, urinal. 3.1.5. Manufacture's standard toilet partitions and toilet accessories will be provided. 3.1.6. Manufacture's standard lighting and HVAC will be provided. 3.1.7. Trailer will be outfitted with 24 one -foot wide lockers. Alternate widths of lockers will reduce number of lockers. 3.2. Water and sewer connections: 3.2.1. City of Tukwila to provide trenching and piping from trailer location to existing water and sewer lines. Backfill and pavement patching also by the City of Tukwila. 3.2.2. Saybr to provide final connection to sewer and water lines provided by City. 3.3. Electrical connections: 3.3.1. City of Tukwila to provide trenching from trailer location to existing building. Backfill and pavement patching also by the City of Tukwila. 3.3.2. Saybr to provide final connection from existing building to trailer, including: 3.3.2.1. Reconfigure circuits to allow space for a new 100A, 2 pole breaker. Provide and install (1) 100A, 2 pole breaker. 3.3.2.2. Provide and install a 1 V EMT raceway and a 100A, 120/240V, single phase circuit from panel to location of modular restroom building. 3.3.2.3. Provide and install a 100A, NEMA 3R, 120/240V, fused disconnect near the new building. 3.3.2.4. Provide an install a 1 %" PVC raceway and a 100A circuit underground from the new disconnect to the connection point on the modular trailer and make electrical terminations at the modular building existing panel. 3.3.2.5. Provide and install grounding per NEC article 250. 3.3.3. Fire alarm and Fire suppression 3.3.3.1. Stand alone smoke detectors and alarm to be provided. 3.3.3.2. No sprinklers are included. Page 2 Saybr Contractors 12Inc. VAIMO CONTRACTORS, INC. Building Relationships 3.4. Concept modular floor plan: 30'-b° C. INTERIOR REFRESH 1. Demolition 1.1. Abatement 1.1.1.13ased on Good Faith Survey performed by PBS Engineering dated January 20, 2010, asbestos containing materials, including the vinyl floor tile, are present. Flooring will be encapsulated. Asbestos flooring will remain in place. 1.2. Demolition - Restrooms 1.2.1.lnterior finishes and fixtures will be removed in the restrooms to accommodate work items below. 2. Carpentry 2.1. No repairs or upgrades to existing building structural elements are included. 3. Roofing 3.1. Roof will be patched and repaired at exhaust fan penetration. 3.2. No other repairs or upgrades are included. 4. Openings 4.1. Restroom and Locker Room doors. 4.1.1.New door hardware will be provided at Men's and Women's restrooms. 4.1.2.Door hardware will include lever handles and a thumb turn lock for the Women's Restroom. 4.1.3.Powered ADA openers are not included. Page 3 Saylor Contractors 31nc. & Y W CONTRACTORS, INC. Building Relationships 5. New Architectural Finishes —all finishes will be selected from manufacturer's standard colors. 5.1. No new GWB is included in scope. GWB will be patched and repaired following demolition. 5.2. Ceilings will remain existing suspended acoustical ceiling tiles and grid. Tiles and grid will be painted with manufacture's recommended coating. 5.3. The floor finish will be homogenous sheet vinyl (Medintone by Armstrong is basis of design.) 6. Specialties and Furnishings 6.1. Toilet partitions to be HDPE (Hiny Hiders by Scranton is basis of design.) 6.2. Existing toilet accessories to be reused. 6.3. Existing Lockers to remain. 7. Plumbing 7.1. Plumbing piping will be reconfigured to accommodate new room layout. 7.2. Shower stalls will have fiberglass surrounds. 8. HVAC. 8.1. Bathroom Exhaust fan will be replaced: 735 cfm @ 0.5" SP, % HP Direct Drive, 115v/1ph. With speed control and roof curb adaptor. 9. Electrical 9.1. Connections will be provided for exhaust fan. 9.2. No revisions to lighting, outlets, panels, transformers, etc. are included in this proposal. 10. Fire Alarm/Fire Suppression 10.1. No fire alarm or fire suppression changes to the existing system are not included in this proposal. 10.2. ASSUMPTIONS: • Owner provided Good Faith Hazardous Materials Report. • The existing building requires no additional structural, electrical, HVAC, fire alarm, firm suppression upgrades to execute all work associated with this work order. All existing configurations and components meet all of the current local, city, and state AHJ codes and requirements. EXCLUSIONS: • The following are assumed not needed, and are not included: o Design Review Board Materials & Process o Health Department Coordination & Submittals o CUP (Conditional Use Permit) o Change of Use and other Land Use Actions o SEPA Checklist o Arborist Report, Tree Inventory and Tree Retention Plans • Interior Design Presentation board of all interior selections and furnishings. Finishes will be discussed in an informal sit-down meeting. • Sustainable Acquisition • Audio/Visual Communications/Low Voltage system modifications. • City of Tukwila Building Permit. • Trade permits. Page 4 Saybr Contractors 41nc. VAIMO CONTRACTORS, INC. Building Relationships BMITT • Design documents for permitting. • Product Data Sheets: • Construction Schedule • O&M Manuals • Warranty ROUGH ORDER OF MAGNITUDE PRICING: The ROM proposal for this work is: $ (amount excludes sales tax). A simplified breakdown of these costs: Description ROM B. Modular Survey and Permit Drawings $ 31,504.41 Electrical Connections $ 13,026.83 Plumbing connections $ 3,179.21 Modular restroom, set up, delivery, ramps and stairs $ 165,406.50 Lockers $ 6,358.43 Subtotal Modular Only $ 219,475.38 Page 5 Saybr Contractors 51nc.