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Home My WebLink About2020-02-24 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers February 24,2020 — 7:00PJN. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Quinn called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience inthe Pledge ofAllegiance. OFFICIALS Present were Council President Quinn; Councilmembers Verna Seal, Kathy Hougardy, Kate Kruller, Thomas McLeod, Zak |den.Cynthia De|oatrinoeJohnson. CITY OFFICIALS Allan Ekberg, Mayor; []avid Cline, City Administrator; Rachel Bianohi, Deputy City Administrator; Henry Hash, Public Works Director; Hari Ponnekanti, Deputy Public Works Director/City Engineer; Bruce Linton, Police Chief; Trish Kin|ow, Court Administrator; Jack Pacn, Community Development Director; Vicky Carlsen, Finance Director; Joseph Todd, Technology and Innovation Services Director; Joel Bush, Senior Technology Integration Manager; Rick Still, Parks & Recreation Director; Robert Eaton, Park& Recreation Manager; Rebecca Hixoon, Senior Manager, Police Support Operations; Juan Padilla, Human Resources Director; Jay Wittwer, Fire Chief; Adam Cox, Transportation ProjectYNonagor; Laurel Humphrey, Council Analyst; Barbara Soxton, Administrative Support Coordinator. AGENDA AMENDMENT Council President Quinn asked for consensus toamend the agenda bomove public comments (item 3)to bethe first item onthe agenda. CONSENSUS EXISTED TO AMEND THE AGENDA AS REQUESTED ABOVE. PUBLIC COMMENTS (per agenda amendment) There were nopublic comments. SPECIAL PRESENTATIONS Review ofRequest for Proposals for City Attorney services. Two firms were previously interviewed by City staff for City Attorney services using several criteria, including advanced knowledge of all municipal government legal issues, availability, and billing and proposed fee structure. Both firms were fairly tied across these criteria and were present to answer questions from the Council. Mike Kenyon of Kenyon Disend and Kari Sand from Ogden Murphy Wallace provided an overview of their services and answered clarifying questions from the Council. CONSENSUS EXISTED TO FORWARD THIS ITEM TOTHE NEXT REGULAR MEETING. PUBLIC HEARING Amordinance regarding the draft Parks, Recreation and Open Space (PFkOS)Plan. 8:01 p.rn. Council President Quinn opened the public hearing. Tukwila City CouncilCommittee ofthe Whole Minutes Robert Eaton, Parks and Recreation Manager, explained the purpose ofthe Parks, Recreation and Open Space (PRCS)Plan, including its correlation with other City and County plans. The draft PROS Plan io complete and open hothe public for review and comment. The review period closes onMarch 1.202O. 8:04p.m. Council President Quinn called for public comments. Barbara Saxton, Administrative Support Coordinator, acknowledged receipt of1email relating to the draft Parks, Recreation and Open Space (PROS) Plan that had been distributed to the City Council: An e-mail from Nicole De Leon of Cairn Cross & Hempelmann Attorneys at Law dated February 24.3O2O. There were no public comments. 8:05 p.m. Council President Quinn closed the public hearing. SPECIAL ISSUES a. Amordinance regarding the draft Parks, Recreation and Open Space (PROS)Plan. Mr. Eaton summarized some of the key differences in this Plan compared to the previous venaion, including increased community engagement, o needs eaaeoomnent, more recommendations for each goe|, and tangible action items. CONSENSUS EXISTED TOCONTINUE WITH THE MEETING SCHEDULE FOR THIS ITEM AS OUTLINED IN THE AGENDA DOCUMENTATION. b' A contract with Dell for laptops in the amount mf$476,317.00. Joseph Todd, Technology and Innovation Services Director, and Joel Bush, Senior Technology Integration Manager, explained the proposed contract is in the amount of $476,317 over a 3-year term including tax and would continue to provide standardized hardware and software options across the City that support modern cloud- and computer -based applications. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c' Acontract for aCitywide budget software tool. Vicky Car|aen, Finance Director, obabad OpenGov'oc|oud-based budget solution will enable quicker budget development, has robust reporting capabilities, and will allow for integration of performance measures. Following negotiations with the vendor, staff is asking for authorization for the Mayor to sign a 5-year contract in an amount not to exceed $349,290, exclusive of sales tax. CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. Funding for additional Transport Officers for inmate appearances imCourt, imthe amount of $188.000.00. Trish h(in|ovv. Court Administrator, shared the Court must comply with the new ruling by the Washington State Court of Appeals Division 11 regarding the shackling of inmates in the courtroom. |nthe past in - custody persons were brought tocourt shackled for all hearings with the exception ofjury trials. Once the Municipal Court moves to the new Justice Center facility, they will be required to honor the ruling every time in -custody persons come before the Judge. CONSENSUS EXISTED T0FORWARD THIS ITEM T0THE NEXT REGULAR MEETING. Tukwila City Council Committee ofthe Whole Minutes e' Funding for Police records digitization project, in the amount of $150.000J30. Rebecca Hixson, Senior Manager of Police Support Operations, stated the Police Department is seeking approval to spend $150,000 over 18 months for digitizing police records and applying retention for approximately 2.2 million pages of case reports, homicide files and ID files. She stated the department plans to apply for a grant with the potential to recover up to $50,000 of the cost. CONSENSUS EXISTED TOFORWARD THIS ITEM T0THE NEXT REGULAR MEETING. t Financing for the 42nd Avenue South Bridge Replacement Project Hari Ponnekanti, Deputy Public Works Director/City Engineer, and Adam Cox, Transportation Project Manager, explained this project was not selected for grant funding in 2019 from the Federal Bridge Replacement Advisory Committee (BRAC). Staff recommends moving forward with on -going monitoring and inspections and reapplication for the BRAC grant; in depth structural inspections; and a Request for Proposals for full bridge design. Staff will return tothe Transportation and Infrastructure Committee once 3OY6design imachieved. CONSENSUS EXISTED TO MOVE ALL THREE OPTIONS FORWARD TO THE NEXT REGULAR MEETING.REPORTS Mayor Ekberg attended the recent Sound Cities Association network dinner, where NieehaFod-0nooka. Community Engagement Manager, spoke about the 2O2Ocensus and what Tukwila iedoing. The RAVE Foundation and other environmental supporters (120 people) recently planted 450 trees by the pedestrian bridge that crosses the Green River. lb. City Council Councilmember Seal reviewed items discussed at the Finance Committee meeting earlier this evening, including a4CuUure preservation grant request related tothe old Tukwila City Hall building. She also noted the Fire Department is within budget as of this month. Councilmember Hougardy reported on the Road User Charge Pilot Program discussed at a South County Area Transportation Board (SCATBd)meeting. She attended aRegional Transit Committee meeting, es well as a Puget Sound Regional Council meeting, where regional county -wide candidate projects were highlighted. Councilmember Kruller attended a Sound Cities Association meeting where King County Executive Dow Constantine spoke on multiple issues, and the City of Tukwila gave the Rise presentation about the 2020 census. Councilmember McLeod attended an Entertainment Evolution Experience conference which focused on the future ofshopping malls. Henoted this information may impact the Chx'eeconomic development policies and how that may apply tothe Urban Center orTukwila International Boulevard. Councilmember Delostrinos Johnson attended an Action Tukwila meeting where a program was discussed for grants uphoG75.00Otoaddress pedestrian and bicycle safety projects bycideeand non-profit organizations. She noted that applications are due byMarch 27. Council President Quinn asked ifthere was consensus hodiscuss the grant opportunity at aCouncil Committee. There was consensus to have the Transportation and Infrastructure Committee discuss this topic, as the next meeting ofthe Community Services and Safety Committee will bacancelled. Tukwila City Council Committee ofthe Whole Minutes Page 4 of 4 Staff David Cline, City Administrator, expressed appreciation for the Council retreat and discussion onthe budget process. City Attorney There was noreport. c. Council Analyst There was noreport. MISCELLANEOUS Councilmember Hougardy would like the Council to have a broader discussion on the Neighborhood Traffic Calming Program. She feels some decisions that affect safety, well-being and quality of life may need to be discussed as bigger issues rather than only on a case -by -case basis through the Program. Councilmember Kruller asked for an update on the affordable housing issue and discussions with Foderra. She would like to have the Council Committees involved throughout this process. Councilmember Kruller referenced the topic of acknowledging the land and people who came before us, noting the City has received comments and examples of ways other people have expressed this concept. She would like aCouncil Committee todiscuss what ispossible and draft some wording. Based on questions raised about potential legal aspects related to this issue, Mayor Ekberg suggested that he research the best approach for further discussion. Consensus existed for the Mayor toresearch potential legal aspects. 9:45p.mn' COUNCIL PRESIDENT QUINN DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED AND CALLED A BRIEF RECESS PRIOR TO THE SPECIAL MEETING. /be'SearMuinn, Council President Barbara Saxtoh, Aldniinistrative Support Coordinator APPROVED BfTHE COUNCIL PRESIDENT: 3M6/20