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Home My WebLink AboutCOW 2020-03-23 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ Kate Kruller ❖ Thomas McLeod De'Sean Quinn, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson Monday, March 23, 2020; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC At this time, you are invited to comment on items not included on this agenda COMMENTS (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) For this meeting: TO REDUCE RISK OF EXPOSURE for the public to COVID-19 (Coronavirus), the City of Tukwila is providing an enhanced option for public comment for this meeting. While in -person, verbal comments will still be accepted during the regular order of business, those wishing to provide public comment will also have the opportunity to deliver public comment via email. All written comments received by email to citycouncil(a)tukwilawa.aoy prior to 5:00 p.m. on Monday, March 23, will be read aloud during the meeting by City staff within the normal five-minute time limit. City Council meetings are broadcast on Cable Channel 21 and streamed on the web at TukTV. 3. SPECIAL ISSUES a. An ordinance regarding the draft Parks, Recreation and Open Space Pg.1 (PROS) Plan. Jon Pheanis, Project Manager, MIG. b. A resolution related to House Bill 1406 and a sales tax revenue Pg.43 program for affordable housing. c. Update on the Public Works Fleet and Facilities Building Project and Pg.65 30% Design Review. d. A contract to implement the non -represented employees' market -based Pg.79 system. e. A contract with Tactical Athlete Health and Performance Institute. Pg.101 f. Reappointment to the Public Safety Bond Financial Oversight Pg.119 Committee. g. 2019 4th Quarter sales tax report Pg.125 h. Discussion on land acknowledgement practices. Pg.133 i. A resolution enacting a temporary moratorium on certain residential Pg.135 evictions during the period of civil emergency related to the novel coronavirus (COVID-19). 4. REPORTS a. Mayor b. City Council c. Staff d. Council Analyst 5. MISCELLANEOUS 6. ADJOURN TO SPECIAL MEETING (continued...) COMMITTEE OF THE WHOLE / SPECIAL MEETING March 23, 2020 Page 2 ❖ SPECIAL MEETING ❖ ❖ Ord #2628 ❖ Res #1983 1. CALL TO ORDER / ROLL CALL 2. CONSENT a. Approval of Vouchers AGENDA b. Accept as complete the South 196th-200th Street Bridge Repair Pg.137 Project (contract #19-139) with Nordvind Company, LLC; authorize release of retainage, subject to the standard claim and lien release procedures. (Final cost of project, including retainage: $330,916.72. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 3116120.] c. Public Works Fleet and Facilities Building and Minkler Shop Pg.147 improvements: (1) Authorize the Mayor to sign a contract with Saybr Contractors, Inc., for removal of paint booths from the Fleet and Facilities Building, in an amount not to exceed $168,000.00. (2) Authorize the Mayor to sign a contract for installation of security fence and access gates, in an amount not to exceed $300,000.00. (3) Authorize the Mayor to sign a contract for outside envelope structural repair and painting, in an amount not to exceed $280,000.00 (4) Authorize the Mayor to sign a contract with Saybr Contractors, Inc., for a modular building to provide additional locker rooms and shower, in an amount not to exceed $308,000.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 3116120.] 3. NEW BUSINESS For discussion of listed New Business items and for Consent Agenda items, if necessary. A resolution enacting a temporary moratorium on certain residential Pg.135 evictions during the period of civil emergency related to the novel coronavirus (COVID-19). 4. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206-433-1800 or TukwilaCityClerkC�TukwilaWA.gov). This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included on the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2,04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 02/24/20 RE 03/23/20 RE 04/06/20 RE ITEM INFORMATION ITEMNO. 3.A. STAFF SPONSOR: ROBERT EATON ORIGINAL AGENDA DATE: 02/24/20_ AGENDA ITEM TITLE Adopt by Ordinance, the 2020 Parks, Recreation, and Open Space Plan. CATEGORY ® Discussion Mtg Date 03123120 ❑ Motion Mtg Date ❑ Resolution Mtg Date ® Ordinance Mtg Date 04106120 ❑ Bid Award Mtg Date ® Public Hearing Mtg Date 02124120 ❑Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑'IS ®P&R ❑Police OPTV ❑Court SPONSOR'S The current 2014 - 2019 Parks, Recreation, and Open Space (PROS) Plan was adopted in SUMMARY 2014 and needs to be updated. Staff have been working with a consultant since May of 2019 to update the plan. The new 2020 - 2025 PROS Plan is ready for adoption by Ordinance. The plan needs to be adopted at the April 6, 2020 Regular Meeting to be eligible for potential future grant funding from the Washington State Recreation and Conservation Office (RCO). REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/24/20 AND 03/02/20 COMMITTEE CHAIR: KRULLER/MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN• Parks & Recreation COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/24/20 Public Hearing 03/23/20 Forward to next Regular Meeting 04/06/20 MTG. DATE ATTACHMENTS 02/24/20 Informational Memorandum dated 02/24/20 with attachments 03/23/20 Informational Memorandum with attachments (updated after 3/2 PED Committee) Draft Ordinance Draft Parks, Recreation and Open Space Plan (located in the Digital Records Center) Minutes from the 2/24 CSS and 3/2 PED Committee 04/06/20 Final Ordinance 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Services & Safety Committee AND Planning & Economic Development Committee FROM: Rick Still, Parks & Recreation Director BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: February 24, 2020 (Updated after 3/2 PED Committee) SUBJECT: UPDATED: Parks, Recreation, and Open Space Draft Plan Review and Final Adoption ISSUE Review, discussion, and adoption by ordinance of the 2020 Parks, Recreation, and Open Space Plan. BACKGROUND An agency has a Parks, Recreation, and Open Space (PROS) Plan for a number of reasons. It helps to establish the parks and recreation needs of a community and identifies strategies to meet those needs. It establishes a 6-year Capital Improvement Plan and provides policy and standards to guide the department for the future. It also serves as the Open Space Plan which is required for the City to be eligible for State and Federal grant funding. Staff is proposing to adopt an updated PROS Plan in 2020 for the following reasons: • The most recent PROS Plan was adopted in 2014 and expired in 2019. • The PROS Plan was budgeted to be updated in 2019 according to the 2019 — 2024 Financial Planning Model and Capital Improvement Program. • The PROS Plan serves as the Master Plan for Parks, Recreation, and Open Space. In order to continue to qualify for Federal and State Grant Funding, this must be updated. • Significant changes have occurred since the current PROS Plan was adopted in 2014, including demographic, financial climate, service providers, and department staffing levels. The plan will help to forecast future trends and their impact on parks and recreation. • The PROS Plan evaluates the parks system, recreation programs, facilities, and events; identifies underserved portions of the community; and provides recommendations and funding strategies to help meet identified needs. • The PROS Plan takes into account the City's Strategic Plan, Comprehensive Plan, countywide planning policies, and the Growth Management Act. The current 2014 — 2019 Parks, Recreation, and Open Space (PROS) Plan was adopted by Ordinance Number 2207 on February 18, 2014 and amended by Ordinance Number 2573 on May 7, 2018 (in conjunction with the Parks Impact Fees update). Staff have been working with a consultant, MIG, since May 2019 to update the PROS Plan. 3 INFORMATIONAL MEMO Page 2 On October 29, 2019, MIG presented an update to the Community Development and Neighborhoods Council Committee on the PROS Plan process and accomplishments. The update included community engagement efforts, needs assessment findings, and key challenges, barriers, and potential opportunities. The 2019 CDN Committee provided valuable input on the plan development. At the December 4, 2019 Community Development and Neighborhoods Council Committee, staff shared the top ten key needs identified through the community engagement process, along with capital projects and priorities. The Council Committee reviewed, discussed, and provided feedback to staff to help guide future decision making on capital projects and priorities that best address the key needs. The culmination of all the community and committee work is captured in the draft 2020 — 2025 PROS Plan, which is complete and open to the public for review and comment. DISCUSSION A draft version of the PROS Plan was made available to the public on Friday, February 14, 2020 for review and comment (Attachment A). The review period closes Sunday, March 1, 2020. Concurrently, the draft PROS Plan was distributed to all Councilmembers. Staff are facilitating review and discussion of the draft plan with both the Community Services & Safety and Planning & Economic Development Council Committees. Additionally, there is a public hearing scheduled for February 24, 2020 Committee of the Whole. Once the review period closes, the consultant will update the plan and a final version will be Presented at the March 23, 2020 Committee of the Whole, and subsequent April 6, 2020 Regular Meeting for adoption by ordinance (Attachment B). The final plan will need to be adopted at the April 6, 2020 Regular Meeting to be eligible to apply in this 2-year cycle for potential future grant funding from the Washington State Recreation and Conservation Office (RCO). If the plan is not adopted by that time, special permission will have to be pursued from RCO to become eligible, however, it is not guaranteed. Here is a summary of the review and adoption schedule for reference. 2/14 — Draft plan distributed to all Councilmembers 2/24 — CSS Committee draft plan review & feedback 2/24 — COW Public Hearing 3/2 — PED Committee draft plan review & feedback 3/23 — COW Plan Adoption (discussion) 4/6 — REG Plan Adoption by Ordinance NEW INFORMATION: Through the Draft PROS Plan review and public comment period, additional information was requested by Council and is provided in Attachments A, B, & C. Attachment A is a one -page overview of the 2020 PROS Plan. Attachment B is a front and back, one -page flyer highlighting and summarizing the 2020 PROS Plan Goals, Policies, and Recommendations. Attachment C is a memo from the consultant, MIG, summarizing all comments and changes to the 2020 PROS Plan made by Council, staff, and the public, through the review process of the draft 2020 PROS Plan. W:12020 Info Memosl1. MEMO - DRAFT PROS Plan Review and Adoption - CSS & PED (2-19-20) (RE Rev 3-18-20) - FINAL.doc 4 INFORMATIONAL MEMO Page 3 The final version of the 2020 PROS Plan can be accessed through the City's Digital Records Center at the following link: http://records.tukwilawa.gov/WebLink/l/edoc/329944/pagel.aspx Printed copies have been distributed to each Councilmember as well. MIG will be presenting at the March 23, 2020 COW via Skype. Their PowerPoint Presentation is Attachment D. The draft form ordinance to adopt the 2020 PROS Plan is Attachment E. FINANCIAL IMPACT n/a RECOMMENDATION The Council Committees are being asked to consider this item and approve sending the final version of the PROS Plan to the March 23, 2020 Committee of the Whole and the April 6, 2020 Regular Meeting for adoption by ordinance. ATTACHMENTS A. 2020 PROS Plan — Overview (as requested) B. 2020 PROS Plan — Goals, Policies, and Recommendations (as requested) C. 2020 PROS Plan — Summary of Revisions Memo (as requested) D. 2020 PROS Plan — PowerPoint Presentation (Consultant) E. DRAFT Ordinance adopting the 2020 — 2025 Parks, Recreation, and Open Space Plan F. PROS Plan & Technical Supplement (link to DRC) W:\2020 Info Memos\1. MEMO - DRAFT PROS Plan Review and Adoption - CSS & PIED (2-19-20) (RE Rev 3-18-20) - FINAL.doc 5 9 Attachment A 2020 PROS Plan Overview The 2020 PROS Plan document contains the following four chapters and six technical supplements. 1. Introduction: This chapter describes the purpose and background of the PROS Plan and summarizes community involvement. It provides a brief summary of existing conditions, including the system inventory. Technical supplement A (State of the System Summary) provides more detail on existing conditions, including park assessments. 2. Plan Framework: This chapter describes the 10 major needs identified during the community outreach process. Based on these needs, it provides the framework which consists of the existing mission statement, the renewed vision for the future, and six goals that support the vision and integrate with the city- wide Comprehensive Plan element for parks and recreation. Technical supplement B (Needs Assessment) provides greater detail around community needs. 3. Recommendations: This chapter presents six categories for system -wide improvements and recommendations. The recommendations are more specific strategies to carry -out the goals and policies provided in Chapter 2. The abbreviated summary that follows shows the relationship between the vision, goals, policies, and recommendations. Technical supplement C (Park Design and Development Guidelines) provides more detail on decision making related to site acquisition and design. Technical supplement D (Recreation Program Cost Recovery) provides more detail to support recreation program operations. 4. Implementation: This final chapter presents the proposed system, including a summary of costs and project types, an action plan, and funding sources to implement the plan. This chapter includes updated information and decision - making criteria to guide city decision making and future investments. Technical supplements E (Site Specific Recommendations) and F (Capital Projects) provide more detailed information on plan implementation. S The Vision for Parks and Recreation welcoming I connected I inspiring I inclusive I sustainable GOALS POLICIES -------------- ------------------------- -------- 1.1 Close -to -home 1.7 Public transit Safe, Convenient and 1.2 Close -to -work 1.8 Trail design le Connected System 1.3 Linkages 1.9 Distribution 1.4 Ped/bike 1.10 Trail linkages 1.5 River connections 1.11 Commercial areas 1.6 Transportation 1.12 Capacity 2.1 Multi function 2.4 Integration A Network of 2.2 Expansion 2.5 Awareness • Green Spaces 2.3 Coordination A Sense of 3.1 Design 3.4 Art 340 3.2 Events 3.5 Expansion Community 3.3 Interpretation 4.1 Flexibility 4.5 Indoor/outdoor tOpportunities for 4.2 Diversity 4.6 Future growth • All 4.3 Accessibility 4.7 Partnerships 4.4 Capacity 5.1 Safety 5.5 Partners Safe, Inviting and 5.2 Planning/design 5.6 Access • Affordable 5.3 Guidance 5.7 Awareness 5.4 Involvement 5.8 Maintenance ------------------------ 6.1 All ages 6.5 Education 6.2 Investment 6.6 Agriculture 6• Healthy People and 6.3 Benefits 6.7 Maintenance Places 6.4 Economic Dev. 6.8 Best practices See system -wide and site -specific recommendations in RECOMMENDATIONS Chapters 3 and 4. How Recommendations Support Plan Coils GOALS RECOMMENDATION CATEGORIES Operations and Maintenance Asset management and replacement, repair and funding, inclusiveness, communications Park Activation Park access, programming and amenities, user comfort and safety, site renewal Park Acquisition and Design Design and development guidelines, local and inclusive involvement, revitalizing spaces and entrances 000000 Walkability, Accessibility and Wayfinding Signage and wayfinding, interpretation, multi -modal connectivity and safety Nature Integration Nature play, open spaces and trail corridors, habitat protection Programs and Events Cost recovery, affordability, mentoring and partnerships, active park spaces, special population opportunities 00 000 00 000 O 0000 Attachment C to Robert Eaton, City of Tukwila from Jon Pheanis, MIG re PROS Plan Public Draft Summary and Revisions date 3/16/20 The City of Tukwila is updating its plan for parks, recreation and open space (the PROS Plan). There are several reasons why this update is important. Notably, the need to understand how community preferences and trends have changed over the past several years, identify priorities for future investments, and to remain eligible for state funding: a major resource for implementing projects (the Recreation and Conservation Office (RCO) requires plans to be updated every six years). Since adoption of the 2014 PROS Plan, the City has completed or initiated all the short-term or "active" projects identified in the project list, as well as other projects that were pending as of 2014 such as phases 1 and 2 of Duwamish Hill Preserve, an off -leash dog park at Crestview Park, and a play area expansion and improvements at Cascade View Park. In addition to capital projects, the City has actively pursued many programs or initiatives related to parks and recreation such as the Healthy Tukwila program, expansion of the After -School Recreation Program, and implementation of the 20-Year Green Tukwila Restoration Plan. Key Changes From 2014 PROS Plan Similar to the 2014 planning effort, the PROS Plan Update process relied on a robust and inclusive engagement effort with the Tukwila community. Based on results of these conversations and key needs, the majority of the goals and policies from the 2014 planning process remain just as relevant today. However, there are several key changes between the 2014 Plan and the PROS Plan Update described below. • Improve close -to -home opportunities: Prior to beginning the process, the City received a grant from the 10-Minute Walk Campaign to understand and address ways to get people to use parks, especially within a close distance to home (a 10-minute walk). Several recommendations in the PROS Plan Update address this topic including pop-up/mobile PLANNING I DESIGN I C O M M U N I C A T I O N S I MANAG E M ENTI SCIENCEI TECHNOLOGY 815 SW 2nd Avenue, Suite 200 • Portland, OR 97204 • USA • 503-297-1005 FAX 503-297-3195 • www.migcom.com Offices in: California • Colorado • Oregon • Texas Washington 11 programming (Recommendation PE3), system -wide signage and wayfinding (Recommendation WA1) and new park search areas to improve park access in underserved areas. • A focus on quality experiences: The project team observed and characterized site conditions at several parks to better understand potential improvements. Results of these observations helped inform system -wide recommendations and priorities for specific capital improvements in individual parks. • Reinvesting in Tukwila Pond: The PROS Plan Update includes the Tukwila Pond Park concept that illustrates potential site improvements based on community feedback, existing and past plans and studies, and site potential. • Increase investment in existing parks and maintenance: Since 2014 there were several changes that impacted available resources for park and recreation operations and maintenance. The PROS Plan Update planning process included a comparison of different park systems similar to Tukwila to understand the level of resources used in these communities and provide a benchmark for future services. • Guidelines for park design and development: A consistent and comprehensive set of design and development guidelines for future parks is critical in achieving the type of public parks and facilities desired by the city. The PROS Plan Update includes a set of these guidelines to direct future investments (Technical Supplement Q. • Site -specific recommendations: The 2014 PROS Plan focused on potential capacity of city parks and used six different categories and accompanying maps to identify general "focus areas" for future investment. The PROS Plan Update provides site -specific recommendations and presents a proposed system map and project list that details improvements for each park. • Streamlined layout and organization: The PROS Plan update includes more graphics and photos and is more concise. The goals and policies are moved from Chapter 3 to Chapter 2, and community needs is combined with the goals and policies to reduce the number of document chapters. MIG. Inc. 2 12 PROS Plan Overview The PROS Plan document contains the following four chapters and several technical supplements. 1. Introduction: This chapter describes the purpose and background of the PROS Plan and summarizes community involvement. It provides a brief summary of existing conditions, including the system inventory. Technical supplement A (State of the System Summary) provides more detail on existing conditions, including park assessments. 2. Plan Framework: This chapter describes the 10 major needs identified during the community outreach process. Based on these needs, it provides the framework which consists of the existing mission statement, the renewed vision for the future, and six goals that support the vision and integrate with the city-wide Comprehensive Plan element for parks and recreation. Technical supplement B (Needs Assessment) provides greater detail around community needs. 3. Recommendations: This chapter presents six categories for system -wide improvements and recommendations. The recommendations are more specific strategies to carry -out the goals and policies provided in Chapter 2. The abbreviated summary that follows shows the relationship between the vision, goals, policies, and recommendations. Technical supplement D (Recreation Program Cost Recovery) provides more detail to support recreation program operations. 4. Implementation: This final chapter presents the proposed system, including a summary of costs and project types, an action plan, and funding sources to implement the plan. This chapter includes updated information and decision -making criteria to guide city decision making and future investments. Technical supplements E (Site Specific Recommendations) and F (Capital Projects) provide more detailed information on plan implementation. Public Draft Plan Review and Changes The City released the Public Draft Plan for review from February 14, 2020 - March 2,2020. The following list describes how the project team gathered feedback on the document. • City Council and Park Commission: City staff distributed the Public Draft Plan to the City Council and Park Commission for review on February 14, MIG, Inc. 3 13 2020. Staff met with Council committees to discuss the document on February 24, 2020 and on March 2, 2020. Staff also met with the Park Commission to discuss the document on February 19, 2020. • Online comment form: The document was available on the City's website and the site included a comment form to solicit comments. • Project Stakeholder Meeting: The project team held a meeting with representatives from the Trust for Public Land, Global to Local, and Tukwila's Community Engagement Manager to discuss the Draft Plan and identify next steps for carrying out the plan and continuing community outreach. The following table lists all comments received from the community and stakeholders from Draft Plan review. The table includes responses that clarify how each comment was addressed. MIG' Inc. Page Number Comment Response# (Note: all comments are unedited except for removal of any - City Council/Park Commission Meetings 1 Pg 3 of the plan All the outreach completed within other Comment noted. Page 4 includes a list of plans studies that were referenced and/or consulted and studies that informed the PROS Plan. Page 3 in the development of the PROS Plan should has also been updated to reflect this. be identified as part of the outreach (i.e. the OARS, etc.). 2 Figure 5 on page 11 of Include another table/graph that shows where Comment noted. New table added to plan AND Figure 6 on Tukwila would rank amongst the other cities if implementation chapter that compares Tukwila's page 28 of the plan, they were to implement the funding recommended funding level for annual Pgs 50 and 51 have recommendations (annual budget and capital) maintenance with comparable communities text about this too. on pg 50 and 51. described in Figure 6. However, a comparison of total existing budget for parks and recreation with the recommended costs for capital projects is not equivalent. The recommended costs presented in Chapter 4 are based on the relative scale of resources needed for all capital improvements and maintenance over the long term and is not intended for use as annual department -level budgeting. Implementing the priority projects will require additional discussion for consideration into the city-wide CIP and annual budgeting. 3 n/a A high-level summary of either the entire plan, The Executive Summary provides a brief overview each chapter, changes from the last plan, of the PROS Plan. The project team also provided recommendations, etc. a memo that summarizes key changes from the 2014 Plan and a brief summary of each chapter. The project team is also working with City staff to develop a brief graphic about the plan for distribution to the broader community and city stakeholders. a7 Page Number Comment Response# 4 P. 46 Page 46 of the City's PROS Plan states in Made correction as noted. pertinent part, "The fourth park search area is in Tukwila South. Though zoning allows for a mixture of uses and higher density residential development there are currently no parks within this area. The City will require dedication of a new park (or parks) in this area as part of planning and development." Change the word "will" to "may" Online Comment Form 5 Cover page of Supplement is misspelled Made correction as noted. Technical Supplement 6 Page 10 Spelling error (Adult) Made correction as noted. 7 Title page (pg 3 of the Move the text down a little so all white text is Made correction as noted. pdf document) in front of the green grass and easier to see (about one space or so). 8 page viii in the Add the word PROS, it just refernces it as the Made correction as noted. Executive Summary, Plan and should be the PROS Plan. last sentence, bottom right of page. 9 Introduction Page (pg Add "PROS", so its not just referred to as the Made correction as noted. 13 of the pdf), very last Plan but rather the PROS Plan. words on the page. 10 Pg 5 of plan, pg 17 of The projected population number on the Comment noted: Revised side bar statistic. Both pdf. See Figure 2 and graph and teh number in the callout section reference the 2040 projection of 29,073 residents. top right statistic on the right of "new residents by 2040" Subtracting the 2020 estimated population of doesn't equal the same. Need to double check 20,704 results in 8,369 which is indicated in the the numbers here. sidebar and graph. 11 Pg 6 of the plan, pg 18 Why is there another slim section of blue on Made correction as noted. of the pdf, see Figure 3 Figure 3 in the Tukwila Column? Seems like Page Number Comment Response# that shouldn't be there or needs to be included in the portion at the bottom of the column. 12 Page 10 of plan, 22 of Photo callout should read "Foster Golf Links Made correction as noted. pdf, photo callouts Clubhouse" under the photos. 13 Pg 24 of plan, 36 of pdf Remove the word "Top:" from the photo Made correction as noted. callout 14 Tukwila Pond Potential "Tree House" was supposed to be changed to Made correction as noted. Park Vision page, lower "Elevated Structure" and the text underneath left callout. it tweaked too. 15 pg 52 of plan, 64 of pdf Table 3: Priority Projects, second park listed Made correction as noted. should be Crestview, not Codiga! 16 Pg 53 of plan, 65 of pdf Fix formatting so there is not one line of text Made correction as noted. at the top of the page before the headings. 17 Page 53 of plan, 65 of The formatting looks like it got off, starting at Made correction as noted. pdf, through the rest of page 53 of the document (pg 65 of the pdf) the plan pages. through the rest of the plan. There is one line of text at the top of each page above the new section headings. Please adjust. 18 C-2 of Technical Photo callout should read "Outdoor Exercise Made correction as noted. Supplement, page 139 Equipment at Joseph Foster Park" (the name of pdf. Joseph was forgotten. 19 9 Include Tukwila Community Center on list of Made correction as noted. facilities in parks. Response# Page Number Comment 20 Picture 3 near the Can you grow some flower as a flower park Comment noted. Ornamental flowers are water -pond you can watch YouTube by just type in "tulip generally labor and maintenance intensive. in Japan." I watched it and I know that I should However, the City may identify a suitable location suggest Tukwila city to do it. It is so beautiful. in an existing park to increase or enhance When you choose to watch a reference, you plantings and flower beds. can choose a type a flower or style that doable in Tukwila for our climate and soil type. Thank you Page Number Comment Response# 21 Appendix B (need It was good that the interactive map survey The planning process relied on a multi -tiered assessment - was available in multiple languages. However, outreach effort that included in -person and online interactive map). participation rate from targeted population is resources. Before any outreach for the plan, the so small. The total participation rate for project team developed the Community interactive map survey did not even reach 1% Engagement Plan based on input by the City and of the population. Project managers need to project advisory group to identify activities and do more extensive outreach in soliciting public tools to best hear from a wide cross section of the involvement and participation. Language community. As an example, participants of the access is not meaningful when very little focus groups and interviews were chosen based people are accessing. In person outreach was on knowledge of existing networks and those who a good supplement to the city-wide outreach are more familiar with the needs of but it is very small in scope. Surveys need to underrepresented communities. The project team be available not only on the city's website but also learned that social media is a popular also in other platforms and formats. What medium for information in many about paper surveys and making them underrepresented communities in Tukwila and available at libraries, schools and community the project team leveraged the City's social media centers? How often does a citizen/resident accounts to advertise various activities that actually go on the city website? occurred throughout the process. In -person activities such as the pop-up events also occurred in various parks and facilities in Tukwila and included use of interactive display posters that limited use of text and used photos to ask opinions which allowed anyone to participate. The project team also held a meeting with Global to Local to review the Draft PROS Plan and identify and improve ways to increase outreach to the community as the City implements the plan and continues to listen to community needs. N O Page Number Comment Emails Response# 22 N/A The vision page doesn't mention habitat or • Vision comment: Comment noted. Healthy salmon. We have a major salmon river running natural areas are expressed in the vision and through our community. We are legally Goal 2 provides more direction related to responsible for restoring the Chinook runs to habitat. Goal 2 has been revised to include historic levels. That has to be a major goal and habitat and salmon in particular. the Tukwila Parks need to lead the way. From Fort Dent to Tukwila Pond to Cottonwood • Policy 6.6 comment: An example of urban Corner our parks define Tukwila's agriculture in Tukwila is the Namaste commitment to the environment. Community Garden (4415 S 140th St). Item 6.6 Agriculture. Really? Where is there • Interaction with nature comment: The any farming in Tukwila. existing description explains that close interaction with nature includes observation, Under priorities and Key Needs it mentions relaxation, or exercising. Wildlife watching interaction with nature. What does that and guided hikes are also mentioned in this mean? Bird watching or fishing? It description. The wildlife fair was added to this should have more detail. The section Close section as an example. Interaction with Nature has some ideas but again is too general. It should be noted not all • Pond concept comment: The concept parks are for people. As for programs and provides a long-term vision for the site and activities we have the perfect venue in the some improvements will take longer than wildlife fair. The fair needs to do more others such as the boat house or event education for residents and students. The fair pavilion. The play meadow provides needed should be mentioned in the PROS plan. space for this important community need. This space is one of the only level spaces in Recommendations: the site suitable for an open activity space. The plan for the pond isn't realistic. Local businesses make the Boat House and Event • Wildlife inventory comment: Comment Pavilion impractical. No Play Meadow. That's noted. The inventory was added to not appropriate for this park. I've made recommendations. contact with the Renton Audubon chapter. 10 Number Comment ResponseF,'age They do surveys of the birds at the pond and . Nature integration comment: Site Specific estimate 90-100 species use the pond. A Recommendations (Technical Supplement) wildlife survey has to be done of what wildlife provides site specific recommendations. For is present before we get serious about a plan. the concept plan, the scope of work for this The Renton folks are willing to help us. project did not include similar illustrations for all parks. I think all of our parks should have a wildlife inventory done and special species be noted. We know there are endangered snails at Crystal Springs. This inventory could be in the form of wildlife habitat rating. Codiga and Duwamish Gardens would be a ten. Southgate park is very good for wildlife and probably our best environmental park since it's covered with large trees. Macadam Winter Garden and its adjacent wetland sustain a very good Army of frogs. It's the hidden gem of Tukwila parks. This inventory would be a great guide to what should be done with a park. This report is missing this philosophy entirely. Nature Integration: I like this section but it needs more detail. They mention replacing grass with trees but make no recommendations of specific parks where this should be done. That's what I really want from a report like this. I also want a page like for did for the pond for several of our major parks. Several places they mention pollinator habitat. I don't think that's realistic for an urban city like Tukwila. They are hazards from some N 11 IV N Responsek, Page Number Comment wildlife. The privative property owners provide enough pollinator habitat. I find most of the recommendations to be so general that they aren't useful. 23 N/A I'm impressed with the work, scope, and Comment noted. The Implementation chapter has breadth of detail and comprehensive been updated to include recommendation on inclusiveness of the PROS plan. I was donations. particularly impressed with the inclusion of the Duwamish Hill Preserve and the unique opportunities it offers. I congratulate those responsible for pulling together all the details, summaries, and conclusions outlined in the plan. I especially like the recommendations that encourage and Foster "natural" plantings (in scattered groups, not straight Lines) of native plants, pollinator -friendly and wildlife -friendly Spaces, as well as medicinal plants and herbs for both people and wildlife. I liked the plan's inclusion of native American culture and perspectives. One thought about funding: Is there an easy way for a person to donate to their favorite park/feature/event? Monthly donation? Maybe if more people (worldwide) were aware of the Duwamish Hill preserve, they would donate. Maybe if the alumni of Foster High School were solicited for donations to 12 Page Number Comment Response# Tukwila Pond Park, they would donate. Go F and Me campaigns, etc. Project Stakeholder Meeting 24 N/A Identify and create a contact list of liaisons to Comment noted. This recommendation was existing cultural organizations to serve as added to Chapter 4 (Implementation). "trusted ambassadors" or "community organizers." These liaison can help connect city staff to the populations represented by these organizations. Initiate on -on -one conversations about ways the city could help foster cultural events and culturally -sensitive recreation activities. 25 N/A Initiate a public information campaign with a Comment noted. This recommendation was video and fact sheet about the park system added to Chapter 4 (Implementation). and/or park master plan. Create short, graphic, multi-lingual social media posts that break key plan messages into easy -to - understand sound bites to highlight what the City is doing to respond to needs identified in the plan (or to maximize outcomes for racial and health equity). 26 N/A Identify an application process and initiate a Comment noted. This recommendation was program to provide grants/stipend/resources added to Chapter 3 (PE21). to CBOs and applicants to provide cultural events and culturally -sensitive recreation activities in city parks. 27 N/A Identify 1-2 key areas where residents do not Comment noted. Park access is addressed this in have access to a park within a 10-minute the Needs Assessment. A pilot program walking distance. Identify resources and recommendation was added to Chapter 3 (PE22). options to invest in these areas as pilot N W 13 IV Response programs to support the benefits of recreation, park access, and greenspace. 28 N/A Create a pop-up park or temporary parklet, Comment noted. Recommendations PE5 and PE6 and host an event(s) with food, music, games, have been updated to reflect the park activities, etc. and an interactive outreach beautification day suggestion. activity to learn more about needs in this area and perceived barriers to recreation options/park use. Include activities such as a "park beautification day" that invites neighbors to help in a park clean up and rewards them with food/music/etc. (or other strategy to create a sense of park safety and park ownership). 14 � f7 sk DRAFT PLAN PRESENTATION March 2020 " � M I G June — July 2019 August - October October — December December — March 2020 • Tour • Community Engagement Plan • Pop -ups • System Summary • Park Commission • Survey • Listening Sessions • Needs Assessment • Project List • • Maintenance/ • Operations Strategy • • Public Workshop • Draft Plan Project Video PC/CC Review Final Plan TAG Mtg. 1 TAG Mtg. 2 TAG Mtg. 3 Council Engagement Council Engagement Council Engagement M I G 2 Engagement to date 374 • 905 reap responses SURVEY * 645 total survey visitors RESPONDENTS • Youth from Tukwila Teen program • Latinola elders LISTENING I • Families from diverse backgrounds SESSIONS 1100+ T FIVE PART[ POP -UPS i ONE-ON-ONE INTERVIEWS 6 ENGAGEMENT MEETINGS WITH PROjECTAND CITY LEADERSHIP 100+ COMMUNITY PRIORITIES CAME PARTICIPANTS • Cascade View Community Park * Bicentennial Park • Crestview Park • Tukwila Community Center • Sullivan Center • Student * Senior adult • Small business manager • Mom and PTA representative Local pastor • Health clinic representative • Police officer • Community Development Neighborhoods Committee • Project Advisory Committee • Park Commission and Arts Commission • Sullivan Center workshop • Online workshop survey • Reinvigorated quality of parks and facilities • Family -friendly parks • Cultural heritage celebration • Affordable, stimulating experiences • Fun fitness opportunities FIG • Close interaction with nature • Lively park -adjacent commerce • Vibrant urban water centerpiece • Expanded and preserved open space • Comfortable bike/ped accessibility i N CD 5 Doerafic Am Am .1_ Comparable Park Systems and Percent of Total Operating Expenditures for Parks and Recreation Services eaTac Auburn Mercer Island (Cent Renton Federal lay Tu kwi I a 0% 2% 4% 6% 8% 10% 12% 14 6 The Vision for Parks and Recreation welcoming I connected I inspiring I inclusive I sustainable Goals and recommendations Alsc pag, auic M I G RECOMMENDATION CATEGORIES Operations and Maintenance • de I I • Asset management and replacement, repair and funding, inclusiveness, communications Park Activation Park access, programming and amenities, user comfort and safety, site renewal GOALS Park Acquisition and Design Design and development guidelines, local and inclusive involvement, revitalizing spaces and entrances Walkability,Accessibility and Wayfinding Signage and wayfinding, interpretation, multi -modal connectivity and safety Nature Integration Nature play, open spaces and trail corridors, habitat protection Programs and Events Cost recovery, affordability, mentoring and partnerships, active park spaces, special population opportunities �vJ 000 �'/ �"// '/T7� 000000 000 000 000 SEATTLE L Lake Mshkmjton Capital Projact'rype& Loco PARKS 1. Pth Au 5.th M Park C—ty Park I)o CCYI Crd,- P.,k K.q* C,ti—d. V,— 0 N.ighb,rh..d 4gaSpi,p �Kor Si�h (N" L—I P.,kI S. 6-6h P..k .:Jill t, H.Wmt Puk Philp. Park Th—dy6 t Trail a Rrmrttn Park Nmigh rh.1 S—h 9. Tubw1a Park qnp;o,;IJM L_1 IOL N.. L..I Park 1 @ SPECIAL USE RkWS 11. gkiiinbar6.1 P.k 12 Cdiga Park 41 :LL RENToN 13. D--6h Giird- 14, — D--uh HII ohM Pr 1i.Fat D.aPark SEAMC 4 oleo"* 17. M—dam t L Whtllr,S—k.n& @ Ea" vi?.daird. le. TubAla 19. Tuwla Pmd Pwk-Tukwila South &'%C)fojDg� Pa&S—h [Tub.fl. SouthOPEN SMCE 2a CF,wtnwn 2IJ R-6—R. 21. P-17 Pond QCC..o Fk $0-6 A" 22 Rwrb3n Mini Nrk(D 23L F—rd P.—I () A Tukila Hil@ _j OV Lknh. w Park or facility repair/ replacement Trail/pathway resurfacing, small court resurfacing, turf replacement and other reinvestments to existing parks. Shade and seatin enhancements New benches, seat wall: shade structures and sir improvements to increa comfort and potential fc art and site identity. Play enhancement ]� New or replaced small play area ,,,,,,. that is integrated into site design and that promote play, activity and sense of community. 9 Nature integration Native plantings, enhanced tree canopy, repurposing turf or landscaping to create greener parks and provide opportunities to experience nature. 14 �� Public art enhancements Small-scale art piece that is either ,,,,,, stand-alone, or intended for hands- on interaction, providing a source of local pride and site identity. Small games/amenities � Movable garner to encourage play and interaction such as ping pang, chess, or even toys that can be used outside and stored when needed. * Water access/public space improvements A water overlook, hand boat launch, or similar feature to get people closer to the river or pond. e0 Improved signage or lighting Entrance and wayfinding signage or pedestrian -scale lighting to make parks more welcoming, inviting and easier to navigate. TI. New rest I` user ame Small permai drinking four repair statior that improve Natural resource JV stewardship & restoration Invasive species removal projects, a native plantings or habitat enhancement projects that improve and sustain the natural environment. Other added facility or improvement Additional item that maetF, an identified need for the specific site Kp. StrandeY Blv, 41 Esplanade & Boardwalk Along the north edge of the pond new building frontages open up to a public esplanade. Shops, restaurants, and offices on the ground floor spill out onto a the 25' wide esplanade. A raised boardwalk provides easy access to the water's edge. ' c` Play Meadow An open lawp'and play area provides ' a flexible space for-evvents, picnics and recreational use ?t the -park. �. Habitat Islands Newly created habitat islands will create a refuge for migrating waterfowl. Native wetland plantings will help improve water quality of the pond. Daylighted Creek Connection View Structure An elevated pond view structure will connect park visitors to experience the pond from above while providing birding and outdoor education opportunities. Event Pavilion A pedestrian friendly street is developed on 61 st PI South leading visitors to the natural greenspace at the heart of Southcenter. An event space s envisioned at the terminus of this pedestrian ection providing a focal point, gathering space, and multi -purpose venue for concerts and events. Mixed4,4 Curbless /� Building with P 'ff Public Parking ,- _ lk Tukwila '• • Park _- Neighborhood- t / Green Street y k Festival _ Street&' Overlook Decks Cantilevered overlook decks are envisioned at key nodes along the esplanade to provide expansive views of the pond. I Boat House Paddleboat and kayak rentals with a concessionaire building are invite new interaction with the pond as water quality is improved. ot Multi -use Trail An accessible trail provides a 0.8 mile route for walking, jogging, and rolling along the edge of the pond. Habitat Restoration Ongoing restoration of the site will include improvements to the water quality of the pond and native plantings. Interpretive signage and seating areas will engage visitors to the important habitat the pond provides. TUKWILA TUKWILA POND POTENTIAL PARK VISION � � � PARKS&RECREAVI N 6 �W During the Park Recreation and Open Space (PROS) Plan Update, many community members expressed a as an anchor amenity with interpretive and recreational opportunities for residents and visitors to Tukwila. As adjacent desire to re -imagine Tukwila Pond Park. Residents, workers, and visitors are very interested in the potential properties redevelop and the water quality of the pond is improved, mixed -use buildings with frontages facing the of this site as a recreational, environmental, and economic resource. Tukwila Pond is a hidden gem within pond will spill out onto a new public esplanade along the north edge. A multi -use trail and a paddle boat rentals will Tukwila's Park System. The 25 acre park serves as an important natural space for waterfowl and is envisioned activate the pond as a destination in downtown Tukwila. Capital Projects a li Woft '0 M10 evlffillm 1 ire w • MMG • Main ;#20 4 / 9 '5'i �re�, • yj' 1. Develop work plan b. Leverage partnerships 2. Build community support 7. Collaboration 3. Apply other funding 8. Sponsorship sources 9. Strategic grant program 4. Rebalance use of lodging tax 5. Formalize cost recovery goals w 13 � f7 sk DRAFT PLAN PRESENTATION March 2020 " � M I G AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PARKS, RECREATION, AND OPEN SPACE PLAN FOR THE CITY OF TUKWILA; REPEALING ORDINANCE NOS. 2430 AND 2573; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, RCW 35A.63.062 authorizes the City of Tukwila to perform comprehensive park and open space planning; and WHEREAS, the Tukwila City Council requested that (through the Parks and Recreation Department) the administration prepare an updated Parks, Recreation, and Open Space (PROS) Plan; and WHEREAS, to remain eligible for state funding the City's PROS Plan must be updated every six years as required by the Washington State Recreation and Conservation Office; and WHEREAS, the PROS Plan has been evaluated as appropriate under SEPA pursuant to RCW 43.21 C in 2019; and WHEREAS, the City administration and Park Commission have completed review and modification of the PROS Plan, and have forwarded the 2020 Parks, Recreation, and Open Space Plan to the City Council for review and adoption; and WHEREAS, the PROS Plan was presented to the public for comment and modification at a public hearing on February 24, 2020; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The 2020 Parks, Recreation, and Open Space Plan, attached hereto as Exhibit A, is hereby adopted. Section 2. A copy of the 2020 Parks, Recreation and Open Space Plan shall be kept on file electronically and accessible from the City's website in accordance with Washington State records retention schedule requirements and City policy, and shall be made available to the public upon request. W: Word Processing\Ordinances\PROS Plan adopted 2-4-20 RE:bjs Review and analysis by Barbara Saxton Page 1 of 2 39 Section 3. A copy of this ordinance and the Parks, Recreation, and Open Space Plan shall be filed with the following City departments: 1. Community Development 2. Public Works Department 3. Finance Department 4. Parks & Recreation Department 5. Mayor's Office Section 4. The 2014 Parks, Recreation, and Open Space Plan, adopted by Ordinance No. 2430 on February 18, 2014, and amended by Ordinance No. 2573 on May 7, 2018, is hereby repealed. Section 5. Repealer. Ordinance Nos. 2430 and 2573 are hereby repealed. Section 6. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 7. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 8. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of )2020. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: Exhibit A — 2020 Parks, Recreation, and Open Space Plan EN W: Word Processing\Ordinances\PROS Plan adopted 2-4-20 RE:bjs Review and analysis by Barbara Saxton Page 2 of 2 City of Tu kwi City Council Community Services & Safety Committee Meeting Minutes February 24, 2020 - 5:30 p.m. - Foster Conference Room, City Hall Councilmembers Present: Kate Kruller, Chair; Thomas McLeod, Cynthia Delostrinos Johnson Staff Present: Robert Eaton, Stephanie Gardner- Brown, Rick Still, Rachel Bianchi, Bruce Linton, Kris Kelly, Dawn Judkins Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Agreement: Parks & Recreation Capital Projects Staff is seeking Council approval of an agreementwith King County for Parks Property Tax Levy funds in the amount of $160,000 annually for six years. Committee Recommendation: Unanimous approval. Forward the item to the March 2, 2020 Regular Consent Agenda. B. Parks & Recreation Capital Budget Items Staff is seeking Council approval to revise the Parks & Recreation Capital Budget in accordance with the updated Parks, Recreation & Open Space (PROS) Plan and apply for related grants. Committee question(s) requiring follow up: Provide the RFP that was issued for the Tukwila Pond design. Committee Recommendation Unanimous approval. Forward the item to the March 2, 2020 Regular Consent Agenda. C. Ordinance: Parks, Recreation & Open Space (PROS) Plan Staff is seeking Council approval of an ordinance that will adopt the 2020 Parks, Recreation & Open Space Plan. Committee question(s) requiring follow up: Provide color copies of the Draft PROS Plan, a memo summarizing high level changes, and a one -pager highlighting plan recommendations Committee Recommendation: No recommendation. Forward to February 24, 2020 Committee of the Whole for Public Hearing. 41 Planning & Economic Development Committee Minutes........................................................................................ March 2, 2020 U. Interim Zoning Changes for Tukwila International Boulevard Plan Staff is seeking Committee direction on zoning code revisions in the Tukwila International Boulevard district study area, prohibiting auto -oriented commercial uses and hotels, motels, and extended stay facilities. Committee question(s) requiring follow up Provide TIB rechannelization plan to all Councilmembers at same time. Committee Recommendation Discussion only. Forward to Planning Commission. E. Ordinance: Parks, Recreation and Open Space (PROS) Plan Staff is seeking Council approval of an ordinance that will adopt the 2020 Parks, Recreation & Open Space Plan. Committee question(s) requiring follow up Examine restroom policy in next year's capital project plan. Committee Recommendation Unanimous approval. Forward to March 23, 2020 Committee of the Whole. II. MISCELLANEOUS The me/�tt " adjourned at 6:48 p.m. /�1 Committee Chair Approval Minutes by BM 42 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/23/20 MS 04/06/20 MS ITEM INFORMATION ITEMNO. 3.B. STAFF SPONSOR: MEREDITH SAMPSON ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE HB 1406 Revenue Spending Options CATEGORY ® Discussion Mtg Date 03123120 ❑ Motion Mtg Date ® Resolution Mtg Date 04106120 ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ®DCD ❑Finance ❑Fire ❑'IS ❑P&R ❑Police ❑PTr ❑Court SPONSOR'S Tukwila passed Resolution No. 1966 and Ordinance No. 2316 with an effective date of SUMMARY November 1, 2019 to impose the Affordable Supportive Housing State Shared Tax authorized by HB 1406. Tukwila must now decide how to spend that revenue, whether it be pooling the revenue with SKHHP, keeping the revenue to be used on affordable housing initiatives in Tukwila, or a combination of the two. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/02/20 AND 3/16/20 COMMITTEE CHAIR: MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 Forward to next Regular Meeting 04/06/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 03/02/2020 (updated after 3/2 PED Committee) House Bill 1406 SKHHP Resolution No. 2019-06 Notice from Department of Revenue Resolution in draft form Minutes from the March 2 & March 16 PED Committee 04/06/20 Final Resolution 43 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Planning & Economic Development FROM: Minnie Dhaliwal, Deputy Director of Department of Community Development BY: Meredith Sampson, Associate Planner CC: Mayor Ekberg DATE: March 2, 2020 (updated March 16, 2020) SUBJECT: HB 1406 Investments in Affordable Housing, Revenue Options ISSUE How does Tukwila want to allocate revenue received from HB 1406? BACKGROUND During the 2019 legislative session, the state approved HB 1406 which is a local revenue sharing program for local governments. This allows local governments to collect a portion of state sales tax for addressing affordable housing. The tax credit is in place for up to 20 years. All projects funded by HB 1406 must serve those at or below 60% of the area median income (AMI). Homelessness and affordable housing are key issues both in the region as a whole and in the City of Tukwila itself. The revenue available to cities through this bill is a way to begin to address this issue through acquiring, rehabilitating, or constructing affordable housing; operations and maintenance of new affordable housing or supportive housing facilities; or for rental assistance. House Bill 1406 can be found as Attachment A. In September 2019 Tukwila passed Resolution No. 1966 and Ordinance No. 2316 with an effective date of November 1, 2019 to impose the Affordable Supportive Housing State Shared Tax authorized by HB 1406. The maximum award amount that Tukwila may receive each year is $165,998.21. The revenue from HB 1406 can be used for: 1. Acquiring, rehabilitating, or constructing affordable housing; and/or 2. Operations and maintenance of new affordable housing or supportive housing facilities; and/or 3. Providing rental assistance to tenants (only an option for cities with a population less than 100,000 people). Tukwila's current population is 20,294. DISCUSSION Tukwila must make a decision regarding how to spend the revenue received from HB 1406 for the next 20 years. There are three options for spending the revenue: 1. Pool revenue with participating South King Housing and Homelessness Partners (SKHHP) cities. Tukwila currently participates in South King Housing and Homelessness Partners (SKHHP), which is a coalition formed by an interlocal agreement between Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, Renton, King County, and Tukwila. The purpose of SKHHP is to increase the available options for 45 m INFORMATIONAL MEMO Page 2 South King County residents to access affordable housing and to preserve the existing affordable housing stock. Tukwila Signed SKHHP Resolution No. 2019-06 (Attachment B) which supports the idea of all participating SKHHP cities pooling the revenue received from HB 1406. Auburn, Burien, and Des Moines have both passed resolutions to pool all funding received from HB 1406 with SKHHP, assuming all other cities will also pool their resources. If other cities decide not to pool their revenue, they will not pool either. If all cities pool their revenue from HB 1406, the maximum revenue would be approximately one million dollars per year. The maximum yearly revenue per City is capped at .0073% of the sales tax revenue from 2019 and could be less based on actual sales tax collected each year. This tax credit is in place for 20 years, totaling approximately 20 million dollars overall if sales tax revenue stays consistent in the region. This money would be used toward affordable housing projects within the participating cities. City Estimated Annual Revenue Auburn $154,992 Burien $65,477 Covington $43,678 Des Moines $29,793 Federal Way $124,142 Kent $185,467 Normandy Park $4,866 Renton $236,380 Tukwila $165,998 Total $1,010,793 Table 1. Estimates based on 2018 data Of the participating SKHHP members, so far Auburn, Burien, and Des Moines have passed resolutions to pool 100% of their revenue from HB 1406. Kent has deferred this decision to the Mayor. The language used in the SKHHP Resolution No. 2019-06 specifies urging member cities to pool their funds. At this time King County is undecided as to how and where their revenue from this bill will be spent. The SKHHP Executive Board will be the body that will decide on how the pooled revenue from HB 1406 will be spent. Counties and cities that enact the provisions of HB 1406 may issue general obligation or revenue bonds, and may use money collected under HB 1406 for the repayment of bonds. 2. Maintain all revenue to be used in Tukwila. Tukwila could choose to keep all revenue collected from HB 1406 to be used toward: acquiring, rehabilitating, or constructing housing; operations and maintenance of new affordable housing; and/or providing rental assistance to low-income tenants, all within the City of Tukwila. Some examples of revenue spending within the City are: M INFORMATIONAL MEMO Page 3 • Rehabilitating Tukwila's existing affordable housing stock, which may include partnering with King County Housing Authority. • Partnering with existing affordable housing developers on projects that are shovel -ready. • Providing rental assistance to Tukwila's low-income tenants. • Exploring the option to bond with the purposes of funding affordable housing construction 3. Keep a portion of the revenue for rental assistance or rehabilitation of the existing affordable housing stock in Tukwila and pool the remainder with SKHHP. Tukwila could choose to split the revenue from HB 1406 between rental assistance and pooling funds with SKHHP. Table 2 shows the maximum amount per year that Tukwila would keep for rental assistance and the amount that would be pooled with SKHHP when different percentages of the revenue from SHB 1406 are retained by the City. Max. HB 1406 Percent Used Maximum Maximum Number of Revenue/Year for Tukwila $/Year Used $/Year Tukwila Rental for Tukwila pooled to households Assistance Rental SKHHP to be Assistance served $165,998 10% $16,599.80 $149,398.20 24 $165,998 15% $24,899.70 $141,098.30 36 $165,998 20% $33,199.60 $132,798.40 47 $165,998 25% $41,499.50 $124,498.50 59 $165,998 30% $49,799.40 $116,198.60 71 Fable 2. Split Revenue between Rental Assistance and SKHHP Tukwila is in a unique position compared to other participating SKHHP cities. Only cities with a population under 100,000 people qualify to use the revenue from this bill on rental assistance, which Tukwila has. Tukwila also has an existing program in place that provides direct services to residents, which many other SKHHP cities do not. In 2019, Human Services provided rental assistance to 66 households with grants averaging between $500-$700. However, an additional 181 residents were qualified and counted as a 'turn -away'— meaning they qualified for assistance, but the City had no funds available to assist. Between 2018 and 2019, the City experienced a 376% percent increase in rental assistance need over the previous year. For context, in 2018, the City turned away 35 qualified residents; the percent change is indicating the City is experiencing a significant increase in need for rental assistance which it did not meet. Approximately 70% of financial assistance calls to human services are requests for rental assistance. Allocating a portion of the revenue collected through this bill could allow the City to stabilize additional households and enable those households to remain in Tukwila. If there are funds that have not been expended for rental assistance in Tukwila at the end of each year, these funds could then be pooled with SKHHP. Staff has looked at the buildinq permit data of previous renovations of existing affordable housing owned by King County Housing Authority (KCHA) in Tukwila. The value of improvements ranges from $1.4 million dollars to $575,000. The higher end was for renovating a three story 30-unit apartment building in 2007 to upgrade its fire protection 47 INFORMATIONAL MEMO Page 4 and mechanical system The lower end was for minimal exterior envelope upgrades such as new siding trim and roof repairs to a two story apartment complex with 32 units in 2019 The majority of KCHA housing was built in the 1960s and 1970s. As these properties age they become more expensive to operate and maintain. With each passing year, features such as utility systems building envelopes, and elevators come closer to the end of their useful life span. To finance improvements KCHA has used low- income housing tax credits tax-exempt bonds and federal money to extend the life of its public housing If City Council elects to use some of the HB 1406 money for renovating existing housing it is likely that the split amount would not be sufficient to make a significant impact and the cost to upgrade apartments would outstrip the annual revenue available. FINANCIAL IMPACT Tukwila began collecting revenue from HB 1406 on November 1, 2019 per official notice from the Department of Revenue (Attachment C). Revenue is distributed to the City monthly from the Department of Revenue as a percentage of Tukwila's sales tax that, prior to this bill, went to the State. Tukwila's maximum yearly revenue from HB 1406 is $165,998.21. Tukwila will keep .0073% of the sales tax up to the maximum amount. Once the maximum award is reached, distribution of the tax will stop for the remainder of the fiscal year. RECOMMENDATION Administration and staff recommend keeping 30% of the yearly revenue from HB 1406 to be used toward rental assistance while pooling the rest of the funds with participating SKHHP cities. If there are funds that have not been expended for rental assistance by the end of each year, staff recommends pooling this revenue with SKHHP. This will allow the City to assist with affordable housing projects in the region as well as assist Tukwila residents in need. ATTACHMENTS A. House Bill 1406 B. SKHHP Resolution No. 2019-06 C. Notice from Department of Revenue D. Resolution 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 H-1301.2 SUBSTITUTE HOUSE BILL 1406 State of Washington 66th Legislature 2019 Regular Session By House Housing, Community Development & Veterans (originally sponsored by Representatives Robinson, Macri, Chapman, Valdez, Senn, Peterson, Kloba, Tharinger, Gregerson, Stanford, Walen, Doglio, Frame, Jinkins, Riccelli, Slatter, Ormsby, and Santos) READ FIRST TIME 02/08/19. AN ACT Relating to encouraging investments in affordable and supportive housing; and adding a new section to chapter 82.14 RCW. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: NEW SECTION. Sec. 1. A new section is added to chapter 82.14 RCW to read as follows: (1) The definitions in this subsection apply throughout this section unless the context clearly requires otherwise. (a) "Nonparticipating city" is a city that does not impose a sales and use tax in accordance with the terms of this section. (b) "Nonparticipating county" is a county that does not impose a sales and use tax in accordance with the terms of this section. (c) "Participating city" is a city that imposes a sales and use tax in accordance with the terms of this section. (d) "Participating county" is a county that imposes a sales and use tax in accordance with the terms of this section. (e) "Qualifying local tax" means the following tax sources, if the tax source is instated no later than twelve months after the effective date of this section: (i) The affordable housing levy authorized under RCW 84.52.105; (ii) The sales and use tax for housing and related services authorized under RCW 82.14.530; and P. 1 SHB 1406 . • 1 (iii) The sales tax for chemical dependency and mental health 2 treatment services or therapeutic courts authorized under RCW 3 82.14.460. 4 (2)(a) A county or city legislative authority may authorize, fix, 5 and impose a sales and use tax in accordance with the terms of this 6 section. 7 (b) The tax under this section is assessed on the selling price 8 in the case of a sales tax, or value of the article used, in the case 9 of a use tax. 10 (c) The rate of the tax under this section for an individual 11 participating city and an individual participating county may not 12 exceed: 13 (i) Beginning on the effective date of this section until twelve 14 months after the effective date of this section: 15 (A) One one -hundredth percent for a: 16 (I) Participating city, unless the participating city levies a 17 qualifying local tax; and 18 (II) Participating county, within the limits of nonparticipating 19 cities within the county; 20 (B) Two one -hundredths percent for a: 21 (I) Participating city that currently levies a qualifying local 22 tax; 23 (II) Participating city if the county in which it is located 24 declares they will not levy the sales and use tax authorized under 25 this section; and 26 (III) Participating county within the unincorporated areas of the 27 county and any city that declares they will not levy the sales and 28 use tax authorized under this section; 29 (ii) Beginning twelve months after the effective date of this 30 section: 31 (A) One one -hundredth percent for a: 32 (I) Participating city that is located within a participating 33 county if the participating city is not levying a qualifying local 34 tax; and 35 (II) Participating county, within the limits of a participating 36 city if the participating city is not levying a qualifying local tax; 37 (B) Two one -hundredths percent within the limits of a: 38 (I) Participating city that is levying a qualifying local tax; 39 and p. 2 50 SHB 1406 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 (II) Participating county within the unincorporated area of the county and within the limits of any nonparticipating city that is located within the county. (d) A county may not levy the tax authorized under this section within the limits of a participating city that levies a qualifying local tax. (e)(i) In order for a county or city legislative authority to impose the tax under this section, the authority must adopt: (A) A resolution of intent to adopt legislation to authorize the maximum capacity of the tax in this section within six months of the date in which this section takes effect; and (B) Legislation to authorize the maximum capacity of the tax in this section within one year of the date on which this section takes effect. (ii) Adoption of the resolution of intent and legislation requires simple majority approval of the enacting legislative authority. (iii) If a county or city has not adopted a resolution of .intent in accordance with the terms of this section, the county or city may not authorize, fix, and impose the tax. (3) The tax imposed under this section must be deducted from the amount of tax otherwise required to be collected or paid to the department of revenue under chapter 82.08 or 82.12 RCW. The department must perform the collection of such taxes on behalf of the county or city at no cost to the county or city. (4) By December 31, 2019, or within thirty days of a county or city authorizing the tax under this section, whichever is later, the department must calculate the maximum amount of tax distributions for each county and city authorizing the tax under this section as follows: (a) The maximum amount for a participating county equals the taxable retail sales within the county in state fiscal year 2019 multiplied by the tax rate imposed under this section. If a county imposes a tax authorized under this section after a city located in that county has imposed the tax, the taxable retail sales within the city in state fiscal year 2019 must be subtracted from the taxable retail sales within the county for the calculation of the maximum amount; and p. 3 SHB 1406 51 1 (b) The maximum amount for a city equals the taxable retail sales 2 within the city in state fiscal year 2019 multiplied by the tax rate 3 imposed under subsection (1) of this section. 4 (5) The tax must cease to be distributed to a county or city for 5 the remainder of any fiscal year in which the amount of tax exceeds 6 the maximum amount in subsection (4) of this section. The department 7 must remit any annual tax revenues above the maximum to the state 8 treasurer for deposit in the general fund. Distributions to a county 9 or city meeting the maximum amount must resume at the beginning of 10 the next fiscal year. 11 (6)(a) If a county has a population greater than four hundred 12 thousand or a city has a population greater than one hundred 13 thousand, the moneys collected or bonds issued under this section may 14 only be used for the following purposes: 15 (i) Acquiring, rehabilitating, or constructing affordable 16 housing, which may include new units of affordable housing within an 17 existing structure or facilities providing supportive housing 18 services under RCW 71.24.385; or 19 (ii) Funding the operations and maintenance costs of new units of 20 affordable or supportive housing. 21 (b) If a county has a population of four hundred thousand or less 22 or a city has a population of one hundred thousand or less, the 23 moneys collected under this section may only be used for the purposes 24 provided in (a) of this subsection or for providing rental assistance 25 to tenants. 26 (7) The housing and services provided pursuant to subsection (6) 27 of this section may only be provided to persons whose income is at or 28 below sixty percent of the median income of the county or city 29 imposing the tax. If the median income of a city enacting the tax 30 under this section is not available from the United States census 31 bureau, the housing and services provided pursuant to subsection (6) 32 of this section may only be provided to persons whose income is at or 33 below sixty percent of the median income of the county in which the 34 city is located. 35 (8) In determining the use of funds under subsection (6) of this 36 section, a county or city must consider the income of the individuals 37 and families to be served, the leveraging of the resources made 38 available under this section, and the housing needs within the 39 jurisdiction of the taxing authority. p. 4 SHB 1406 52 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 (9) To carry out the purposes of this section including, but not limited to, financing loans or grants to nonprofit organizations or public housing authorities, the legislative authority of the county or city imposing the tax has the authority to issue general obligation or revenue bonds within the limitations now or hereafter prescribed by the laws of this state, and may use, and is authorized to pledge, the moneys collected under this section for repayment of such bonds. (10) A county or city may enter into an interlocal agreement with one or more counties, cities, or public housing authorities in accordance with chapter 39.34 RCW. The agreement may include, but is not limited to, pooling the tax receipts received under this section, pledging those taxes to bonds issued by one or more parties to the agreement, and allocating the proceeds of the taxes levied or the bonds issued in accordance with such interlocal agreement and this section. (11) Counties and cities imposing the tax under this section must report annually to the department of commerce on the collection and use of the revenue. The department of commerce must adopt rules prescribing content of such reports. By December 1, 2019, and annually thereafter, and in compliance with RCW 43.01.036, the department of commerce must submit a report annually to the appropriate legislative committees with regard to such uses. (12) The tax imposed by a county or city under this section expires twenty years after the date on which the tax is first imposed. MCZME4Ze:� P. 5 SHB 1406 53 54 RESOLUTION NO. 2019-06 A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS URGING SKHHP MEMBER CITIES TO SUPPORT POOLING OF HB 1406 FUNDS. WHEREAS, in 2019 the cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, Renton, and Tukwila and King County entered into an Interlocal Agreement (ILA) that formed the South King Housing and Homelessness Partners (SKHHP); and WHEREAS, pursuant to the ILA, the member cities have a common goal to ensure availability of housing that meets the needs of all income levels in South King County; and WHEREAS, also pursuant to the ILA, the member cities wish to act cooperatively to formulate housing policies and strategies that address housing stability, to foster efforts to preserve and provide affordable housing by combining public funding with private - sector resources, to support implementation of the Washington State GMA, related countywide planning policies, and other local policies and program relating to affordable housing, and to do so efficiently and expeditiously; and WHEREAS, also pursuant to the ILA, the member cities have determined that the most efficient and expeditious way for the parties to address affordable housing needs in South King County is through cooperative action and pooling of public and private resources; and Resolution No, 2019-06 November 22, 2019 Page 1 of 4 Rev. 2019 55 WHEREAS, the ILA states that the parties intend that the ILA serves as a framework for all participating municipalities within the broader SKHHP Sphere of Influence to do the aforementioned work; and WHEREAS, on July 26, 2019 the SKHHP Executive Board adopted Resolution 2019-05 which urges member cities to declare their intent to enact the provisions of HB 1406; and WHEREAS, Resolution 2019-05 states that the Executive Board commits to developing options and a recommendation, including for the proposed pooling of funding, that details funding commitments for each member city's legislative authority to consider for future subsequent action; and WHEREAS, HB 1406 is a powerful and meaningful funding source to further advance the efforts of the housing objectives established through the ILA that, if pooled, will generate approximately $1,000,000 per year for the eligible 20 year period (See Attachment A); and WHEREAS, the Executive Board adopts the recommendations contained within this resolution as a unified statement of support by SKHHP member cities. NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows: Section 1. The Executive Board of SKHHP urges all member cities to pool the base sales tax credit revenues collected under HB 1406 and to allocate the full amount of those revenues to SKHHP. Section 2. In order to maximize HB 1406 funding within King County, the Executive Board of SKHHP urges all member cities to take Ordinance action on HB 1406 after King County takes action. Resolution No. 2019-06 November 22, 2019 Page 2 of 4 Rev. 2019 56 Section 3. The Executive Board of SKHHP urges King County to award HB 1406 funds to housing development based in the Urban Growth Areas (UGA) of SKHHP member cities in a manner that proportionately represents the cumulative population of the UGA's of SKHHP member cities. Section 4. The Executive Board of SKHHP commits to aligning the use of HB 1406 funds with the work plan required within the adopted ILA and the recommendation and priorities of the Regional Affordable Housing Task Force Five Year Action Plan. Section 5 Individual municipalities have unique housing needs and priorities and not every project proposal will align with a city's goals policies or laws. The intent and effect of this resolution is not to usurp a city's individual authority. Therefore, if funds are pooled for the purpose of aiding in the creation or preservation of housing the process for project consideration must allow the city in which the project is proposed to first approve or reject the proposal prior to the Executive Board's commitment of funds to the rp oject. Section 6. This Resolution will take effect and be in full force on passage and signature. Dated and Signed this 211a day of I OVeY 6E(— 2019. SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS L.-KI� 4i E i"C'M K"N' U -CAIR NK S, H Resolution No. 2019-06 November 22, 2019 Page 3 of 4 Shawn Campbell, Auburn City Clerk Rev. 2019 57 SKHHP Resolution 2019-06 Attachment A Estimated HB 1406 Revenue by SKHHP Municipality (based on 2018 revenues) t{Aarr r Cite -rr"" nt.-,. .. Estimated Annual:Reaenue' " Auburn $154,992 Burien $65,477 Covington $43,678 Des Moines $29,793 Federal Way $124,142 Kent $185,467 Normand Park $4,866 Renton $236,380 Tukwila $162,046 Total not including King Count $1,006,841.00 Resolution No. 2019-06 November 22, 2019 Page 4 of 4 Rev. 2019 STA'P r 5 _ y 1889 STATE OF WASHINGTON DEPARTMENT OF REVENUE November 20, 2019 Meredith Sampson, Assistant Planner City of Tukwila 6300 Southcenter Blvd Ste 100 Tukwila, WA 98188 Re: City of Tukwila Ordinance No. 2613 Affordable and Supportive Housing State Shared Tax Dear Ms. Sampson: The Department of Revenue has received your Resolution No. 1966 and Ordinance No. 2316 on September 30, 2019 with the effective date of November 1, 2019 to impose the Affordable and Supportive Housing State Shared Tax authorized by Substitute House Bill (SHB) 1406 and Revised Code of Washington (RCW) 82.14.540. As required by RCW 82.14.540, the Department has calculated the maximum capacity (cap) of $165,998.21. Once the maximum award amount has been reached, the tax shall cease to be distributed for the remainder of the fiscal year. If you have any questions, you may contact me at (360) 705-6039. Sincerely, ,cam h/�Z/ft4 Jessica Hicks Tax Administration Manager Taxpayer Account Administration Taxpayer Account Administration Division P O Box 47476 ♦ Olympia, Washington 98504-7476 59 NOTE: The shaded text on this page denotes the correct title for the referenced House Bill. This is a change from the resolution that was in the Planning and Economic Development Committee agenda packet for March 2, 2020. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE MAYOR TO KEEP 30% OF THE FUNDS, UP TO A MAXIMUM OF $49,800 ANNUALLY, COLLECTED UNDER THE PROVISIONS OF WASHINGTON STATE HOUSE BILL 1406 AND CITY OF TUKWILA ORDINANCE NO. 2613 FOR RENTAL ASSISTANCE TO LOW-INCOME TENANTS, AND FOR TRANSFER OF THE REMAINING FUNDS COLLECTED TO THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS. WHEREAS, the 2019 Washington State Legislature enacted Senate Substitute House Bill (SHB) 1406 on July 28, 2019, which authorizes cities and counties to recapture a portion of the Washington State sales tax for use to support affordable housing initiatives; and WHEREAS, on September 16, 2019, the Tukwila City Council adopted and enacted Resolution No. 1966 and Ordinance No. 2613, which authorize a recapture of Washington State sales tax, under SHB 1406, that is estimated to generate approximately $165,000 per year for the next 20 years; and WHEREAS, the Tukwila City Council authorized the Mayor to enter into an Interlocal Agreement with 8 other south King County cities and King County to form the South King Housing and Homelessness Partners; and WHEREAS, the City of Tukwila executed the South King Housing and Homelessness Partners (SKHHP) Interlocal Agreement on February 21, 2019; and WHEREAS, the Interlocal Agreement states that "the Parties have determined that the most efficient and expeditious way for the Parties to address affordable housing needs in South King County is through cooperative action and pooling public and private resources"; and WHEREAS, all members of SKHHP have taken action to enact the sales tax recapture provisions established in SHB 1406; and WHEREAS, on November 22, 2019, the SKHHP Executive Board adopted SKHHP Resolution 2019-06, which urges its members to pool funds collected under the provisions of SHB 1406; and WHEREAS, the City of Tukwila is qualified under SHB 1406 to use funds collected toward rental assistance to low-income tenants; and W:\Word Processing\Resolutions\HB 1406 use of funds 3-10-20 MS:bjs Page 1 of 2 61 WHEREAS, the City of Tukwila's Human Services Department has a program already in place that provides direct services to households in need and has to turn away qualified residents each year due to a lack of funds; and WHEREAS, the City of Tukwila will keep 30% of the recaptured Washington State sales tax funds collected under SHB 1406, up to a maximum of $49,800 annually, to be used for rental assistance to residents and will pool the remainder of the funds with SKHHP; and WHEREAS, SHB 1406 funds may be used for the purpose of acquiring, rehabilitating or constructing affordable housing; funding the operations and maintenance costs of new units of affordable or supportive housing; and for rental assistance; and WHEREAS, SHB 1406 requires counties and cities that enact its provisions to also provide annual reports to the Department of Commerce; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Resolution of Intent. The City Council declares its intent to authorize the City of Tukwila to keep 30% of the recaptured Washington State sales tax funds collected under SHB 1406, up to a maximum of $49,800 annually, and to transfer the remaining funds collected to the South King Housing and Homelessness Partners (SKHHP). Section 2. Further Authority; Ratification. All City officials, their agents, and representatives are hereby authorized and directed to undertake all action necessary or desirable from time to time to carry out the terms of, and complete the actions contemplated by, this resolution. All acts taken pursuant to the authority of this resolution but prior to its effective date are hereby ratified. Section 3. This authorization is contingent upon each of the other SKHHP cities taking similar action to direct a proportionate amount of SHB 1406 funds to SKHHP. Section 4. Effective Date. This resolution shall take effect immediately upon its passage and adoption. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12020. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney De'Sean Quinn, Council President Filed with the City Clerk:_ Passed by the City Council: Resolution Number: 62 W:\Word Processing\Resolutions\HB 1406 use of funds 3-10-20 MS:bjs Page 2 of 2 • City of TAM City Council Planning & Economic Development Committee Meeting Minutes March 2, 2020 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers Present: Thomas McLeod, Kathy Hougardy, Zak Idan Staff Present: Lynn Miranda, Meredith Sampson, Robert Eaton, Kris Kelly, Nancy Eklund, Jay Wittwer, Rick Still, Rachel Bianchi, Stacy Hanson, Brandon Miles, Minnie Dhaliwal Others Present: Sharon Mann, Brian Deller, Gurkaran Grewal Chair McLeod called the meeting to order at 5:30 p.m. I. BUSINESSAGENDA A. Lodging Tax Six -Year Financial Model Staff provided an overview of the Lodging Tax Six -Year Financial Model and ending fund balance goal of $400K in any given year. Committee Recommendation Discussion only. B. Lodging Tax Application: Virtual Sports Staff is seeking Council decision on a funding request from Virtual Sports for $30,000 in lodging tax for a Tukwila E-Sports Initiative. Committee Recommendation Unanimous approval. Forward to March 2, 2020 Regular Consent Agenda. C. Resolution: Sales Tax Revenue for Affordable Housing Staff is seeking Council approval of a resolution that would retain 30%of the yearly revenue from House Bill 1406 for rental assistance and pool the rest of the funds with South King Housing & Homelessness Partnership member agencies. Funds not used for rental assistance by the end of the year may be pooled. Committee question(s) requiring follow up • Amend resolution to refer to "Substitute House Bill 1406" instead of "Senate House Bill 1406." • Return to committee with high level discussion of rehabilitating existing buildings. Committee Recommendation Return to Committee March 23, 2020 and forward to March 23, 2020 Committee of the Whole. 63 m City of Tu I City Council Planning & Economic Development Committee Meeting Minutes March 16, 2020 - 5:30 p. m. - Hazelnut Conference Room, City Hall Councilmembers Present: Thomas McLeod, Kathy Hougardy, De'Sean Quinn Staff Present: Rachel Bianchi, Telephonic: Minnie Dhaliwal, Cyndy Knighton, Lynn Miranda Chair McLeod called the meeting to order at 5:31 p.m. I. BUSINESS AGENDA A. Tukwila International Boulevard Rechannelization Alternatives Staff updated the committee on the implementation of the Tukwila International Boulevard Neighborhood Plan and the rechannelization alternatives report. Committee question(s) requiring follow up Councilmember Hougardy will send additional questions. Staff indicated they would return with additional information on the cost associated with public outreach. Fehr & Peers will present at the next meeting and discuss lessons learned from the road diets in Seattle on Martin Luther King Jr. Boulevard and Rainier Avenue South. Committee Recommendation Return to Committee 4/20/20. B. Resolution: House Bill 1406 Investments Staff is seeking Council approval of a resolution that would retain 30%of the yearly revenue from House Bill 1406 for rental assistance and pool the rest of the funds with South King Housing & Homelessness Partnership member agencies. As requested, staff presented information about the cost of rehabilitating existing multifamily housing. Committee Recommendation Unanimous approval. Forward to the March 23, 2020 Committee of the Whole. However, some cities are contemplating using some of the 1406 dollars for rental assistance in light of the coronavirus. Keeping this timeline allows the City to potentially access 1406 funds for rental assistance in April but pivot if other SKHHP agencies decide to dedicate a larger percentage to rental assistance than what is currently recommended. C. Tukwila Visitor Wayfinding Signage Plan This item was postponed. MISCELLANEOUS The meeting adjourned at 6:20 p.m. r-ym Committee Chair Approval Minutes by RB •E COUNCIL AGENDA SYNOPSIS ---------------------------------- Initial r Meelingo Date Prepared b Ma r' revi av Council review 03/23/20 GL ITEM INFORMATION ITEMNO. 3.C. STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE Public Works Fleet & Facilities Building & Minkler Improvements SHKS 30% Design Milestone CATEGORY ® Discussion P7tg Date 03123120 ❑ Motion Mtg Date ❑ resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAulard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PTV ❑Court SPONSORS Provide an update on the Public Works Fleet and Facilities tenant improvements at the SUMMARY 30% design milestone with the cost estimate, design drawing, and project timeline. The 30% design and cost estimates are within the range of the estimated budgets. REN7Il vvLD BY ® Trans&Infrastiucture ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/02/2020 CONENETTEE CHAIR: DELOSTRINOSJOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Majority Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 306 PUBLIC WORKS SHOPS Comments: Page 59, 2019 CIP MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 02/28/20 Cost Estimate Design Drawing Tentative Schedule Master Plan Minutes from Transportation and Infrastructure Committee meeting of 03/02/20 65 TO: FROM: BY: CC: DATE: City of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director Hari Ponnekanti, Deputy PW Director Mayor Allan Ekberg February 28, 2020 SUBJECT: Public Works Fleet & Facilities Building & Minkler Improvements Project Nos. 91630601, 91930606 Project Update and 30% Design Review Allan Ekberg, Mayor ISSUE Provide an update on the PW Fleet and Facilities tenant improvements (30% design review of schedule and cost estimate) and Minkler Shop Improvements. BACKGROUND On 12/02/19, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million dollars and the Minkler Interim Improvements budget in the amount of $500,000. The total budget for PW Fleet and Facilities Building is $35,700,000.00 with funding split 50/50 with the General Fund and Water/Sewer/Surface Water Utilities. DISCUSSION PW Fleet and Facilities Tenant Improvement 1. SHKS Architect has reached the 30% design milestone. Please see the attached design drawing, project timeline schedule, and cost estimates. 30% design and cost estimates are within the range of the estimated budgets. Minkler Shops Interim Improvements 2. Saybr's (JOC) is re-evaluating the project scope and cost estimates. PHASE 1 FINANCIAL IMPACT Expenditures 2019/2020 Budget Land & Master Plan (2017-2019) $ 26,102,880.84 SHKS Design Am No. 2 570,768.00 Geotechnical Services 80,000.00 Estimate - Soft Costs 2,229,232.00 Estimate - Construction 6,700,000.00 Funding - General Fund $ 17,850,000.00 Funding - Utilities 17,850,000.00 Estimate Minkler Interim Improvements 500,000.00 500,000.00 Total $ 36.182.880.84 $ 36,200,000.00 DISCUSSION ONLY Committee discussion only, forward 30% design update to the March 23, 2020 Committee of the Whole for full Council. Attachments: Cost estimates Design Drawing Tentative Schedule Master Plan WAPW Eng\PROJECTSW- BG Projects101 Pubic Safety PIan1PW Shops First Phase (91630601)Vnfo Memo for PW F & F Update 03022020.docx 67 DCW Cost Management Tukwila Public Works Facility Fleets and Facilities Buildinq - Phase 1 Phase 1 - Fleets and Facilities Renovation Sitework - No Work Phase 1 Alternate 1: Trench drains, associated demo/trenching/infill/oil & water separator Alternate 2: Emergency generator, concrete pad, bollads 30% Design Cost Plan February 21, 2020 43,200 104.73 4,524,329 NIC 35,885 382,852 4 a M. I _J M IN SIMMFf I ;;�ti I I I I I kOPPLOB P1HTk I I I r+rr I I I I I I f Ik "ryI� 46 Y�LJ63G kgF'r+1�1 ��k r µ VV I I x SEGQNQ FLQQR PLAN - MOGRM AREA 1H4FIQ9Sitn FAC'OPEM4f I LUMH. .nk M76 I I I I I I I IJAFOP7 a �:�sornel i EY �.IP >Q ] A4T]6CI I tlFilEiiLL7 � - AlHlllEB #ip116� lnsa Trams'. I I FMLFTES -0OIPXEXf 11111f I ex .r -�..•s _i:r burns! 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'lbw ■xKs.afscx• TUKWLA — FLEETS & — FACILITIES RUILQING eanl -dw sf [+45%] _ 3D% QESfGN VIII�Jlll. lriJlxTerh sr -13M SF -M*F[+11%] _ +1•7919IM%] - x- 12- ae - di 2- A .7 O Tukwila PW Consolidated Facility - Phase 1 S H K S A H C H I T E C T S ID p V Task Name Duration Start Finish MT 2 '20W T FS Feb 9 '20 eb 16, '20 S M T W T F S S M T W T F S Feb 23, '20 S M T W T F S Mar 1, '20 S M T W T F S Mar 8 '20 S M T W T F S Mar 15, '20 S M T W T F S Mar 22, '20 S M T W T F S Mar 29, '20 S M T W T F S pr 5, '20 S M T W 1 City of Tukwila Public Works Design Schedule 417 days Tue 10/8/19 Mon 6/14/21 I I I I I I I I I I Im. ....................................... 1 2 Master Plan Presentation 40 days Tue 10/8/19 Fri 12/6/19 11 Owner Performed Work 98 days Mon 12/9/19 Tue 4/28/20 12 ® Geotech Report 45 days Wed 2/26/20 Tue 4/28/20 13 ® Hazmat Report of Heiser 30 days Thu 2/6/20 Thu 3/19/20 14 ® Paint Booth Demolition 15 days Mon 3/2/20 Fri 3/20/20 15 Equipment Inventory 10 days Mon 12/9/19 Fri 12/20/19 Design and Documentation 173 days Fri 12/6/19 Wed 8/12/20 0-30% Design 42 days Fri 12/6/19 Thu 2/6/20====�w 30%-60% Design 45 days Thu 2/6/20 Fri 4/10/20 Notice To Proceed to 60% Design 0 days Thu 2/6/20 Thu 2/6/20 60% Design Documents 40 days Fri 2/7/20 Fri 4/3/20 Core Team Meeting - Check -in 0 days Thu 2/20/20 Thu 2/20/20 Pre -Application Meeting w/ City of Tukwila 1 day Wed 2/26/20 Wed 2/26/20 DCD 16 17 27 28 29 ♦ 2/2l{ I 1 1 ♦ 2/27 ♦ 3/12 I 1 1 1 1 I I I I I I I I I I I1 I I I I I I I I I I 30 31 32 Progress Meeting 1 day Thu 2/27/20 Thu 2/27/20 33 DRAFT Division 0 & 1 Spec to SHKS Progress Meeting Tukwila PW 60% Milestone Review and NTP Permit Submittal Permit Review/Issuance 60%-90% Design Tukwila PW 90% Milestone Review Meeting Construction/Bid Documents 100% Submittal 0 days 0 days 5 days 0 days 8 wks 65 days 1 day 15 days Thu 2/27/20 Thu 3/12/20 Mon 4/6/20 Wed 5/27/20 Thu 5/28/20 Mon 4/13/20 Wed 7/15/20 Thu 2/27/20 Thu 3/12/20 Fri 4/10/20 Wed 5/27/20 Thu 7/23/20 Tue 7/14/20 Wed 7/15/20 Wed 8/5/20 34 35 36 37 38 39 40 Thu 7/16/20 41 0 days Wed 8/5/20 Wed 8/5/20 42 Tukwila PW NTP to Bid 5 days Thu 8/6/20 Wed 8/12/20 43 Bidding 36 days Thu 8/13/20 Fri10/2/20 44 Bidding Period 15 days City of Tukwila Contract Negotiations 21 days Construction 168 days Notice To Proceed 0 days Thu 8/13/20 Wed 9/2/20 45 Thu 9/3/20 Fri 10/2/20 Fri 10/2/20 Fri 10/2/20 Mon 6/14/21 Fri 10/2/20 46 47 48 Mobilization 0 days Fri 10/2/20 Fri 10/2/20 49 Construction 138 days Mon 10/5/20 Fri 4/30/21 50 Substantial Completion 0 days Fri 4/30/21 Fri 4/30/21 51 52 Project Closeout 30 days Mon 5/3/21 Mon 6/14/21 Project: 20-0206-Design Schedule DID Date: Mon 2/24/20 Task External Tasks Inactive Summary Start -only Deadline b Split External Milestone ♦ Manual Task O Finish -only Milestone ♦ Inactive Task Duration -only External Tasks O Summary Inactive Milestone Manual Summary Rollup ♦ External Milestone Project Summary Inactive Milestone 0 Manual Summary ♦ Progress Page 1 Tukwila PW Consolidated Facility - Phase 1 S H K S A H C H I T E C T 5 pr, 12, 20 pr 19, '20 pr 26, '20 Ma 3 '20 Ma 10, '20 May 17, '20 Ma 24, '20 Ma 31, '20 un 7, '20 un 14, '20 un 21, '20 un 28, '20 ul 5, '20 ul 12 '20 ul 19 '2 T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S MIT W T F S S M T W T F S S M T I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Permit Submittal 5/27 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Task External Tasks Inactive Summary Start -only Deadline b Split External Milestone ♦ Manual Task O Finish -only Project: 20-0206-Design Schedule DID Date: Mon 2/24/20 Milestone ♦ Inactive Task Duration -only External Tasks O Summary Inactive Milestone Manual Summary Rollup ♦ External Milestone Project Summary Inactive Milestone 0 Manual Summary ♦ Progress Page 2 v N 6) TUKWILA PUBLIC WORKS FACILITY: MASTER PLAN --------------- 30LIlll iT3rYl * - — — — — - — — PROGRAM LEGEND MUM y MAQMIN +- SHOPS ... .. .. .. V. 111/a91Yb 1 jffwpl WL 1 I� FLEET MAINTENANCE FLEET MAINTENANCE PARKING ` INTERIOR FLEET PARKING {+' pfLWTN 4 _NLLR�IIkL FLEET MAINTENANCE � �{ COVERED FLEET PARKING UNCOVERED FLEET PARKING A If �+ .C4vE.ifD FYEETW47NG _ l - eauEUEn FYEETFn167N4 �$TE+-` ❑ ECANT + BRINE INrEalm ! FdEf F :Jrk • 14 FLEET YW Nrf NP.N[EM8/f& ■SPOILS } -'Lk: I I'.Sl:k }l, - 4S Jll+t.l LOANED FLEEr filWN6 •�� COVERED STORAGE ADMIN + SHOPS I "II—ID-TLANu hr nNGCPUXiT I -- - f i SHKSARCHITECTS BULK BINS - UNCOVERED STORAGE ROM -ESTIMATED COSTS CONSTRUCTION COSTS: $ 53,000,000 SOFT COSTS: $ 21,000,000 TOTAL PROJECT COST: $ 74, 000,000 TUKWILA PUBLIC WORKS FACILITY: MASTER PLAN RECOMMENDATION - 3 PHASES PHASE T HEISER RENOVATION I DEMOLISH LANDSCAPE + COFFEE SHOP POLICE IMPOUND I SITE WORK I COVERED SPOILS GEORGE LONG SHOPS + LONG ACRES RELOCATES IN SPRING 2021 UPS SITE REMAINS OCCUPIED BY UPS THROUGH OCT 2023 PHAS€ 2 ADMIN + SHOPS BUILDING I COVERED MATERIAL STORAGE INTERIOR + COVERED PARKING I POLICE IMPOUND I SITE WORK MINKLER RELOCATES IN 2024 TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY I COMMITTEE OFTHE WHOLE 1 10 28 19 v W PHASE 3 C.- FLEET MAINTENANCE BUILDING I SITE WORK I DECANT + BRINETANKS I COVERED STORAGE I SPOILS I SITE WORK _ N N (D 0 NEW FLEET MAINTENANCE SHOP COVERED SPOILS, AND DECANT IN 2029TO COMPLETE CONSOLIDATED PUBLIC WORKS FACILITY SHICSARCHITECTS 122 Mow- MR "L 76 City of 1 City Council Transportation & Infrastructure Committee Meeting Minutes March 2, 2020 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: David Cline, Henry Hash, Bruce Linton, Hari Ponnekanti, Laurel Humphrey, Benton Coblentz, Mike Perfetti, Ryan Larson, Scott Bates, Cyndy Knighton, Adib Altallal, Jennifer Ronda, and Han Kirkland Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Public Works Fleet & Facilities Building Project Staff provided an update on the Public Works Fleet and Facilities tenant improvements and Minkler Shop Improvements. This update is on the 30% design milestone. Committee Recommendation Majority approval. Forward to March 23, 2020 Committee of the Whole. B. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking Council approval of Amendment No. 5 to Contract No.17-070 with OTAK, Inc. in the amount of $98,112 for the Riverton Creek Flapgate Removal Project. Committee Recommendation Majority approval. Forward to March 16, 2020 Regular Consent Agenda. C. Design Agreement: 2020 Annual Small Drainage Program Staff is seeking Council approval of a design agreement with KPG, Inc. in the amount of $92,472 for the 2020 Small Drainage Program. Committee Recommendation Majority approval. Forward to March 16, 2020 Regular Consent Agenda. 77 m COUNCIL AGENDA SYNOPSIS ---------------------------------- Initial r Meeting Date Prepared b Ma or' review Council review 03/23/20 JP 04/06/20 JP ITEM INFORMATION ITEMNO. 3.D. STAFF SPONSOR:JUAN PADILLA ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE Contract for Services Non -represented Class & Comp Market System CATEGORY ® Discussion Mtg Date 03123120 ® Motion Mtg Date 04106120 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ®HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑P1V ❑Court SPONSOR'S Authorize Mayor to sign a contract with Compensation Connections to conduct a market SUMMARY based job classificaiton and compensation system. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Human Resources COMMITTEE Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $Needs Budget Amendment $0 Fund Source: GENERAL FUND Comments: Council authorized for an RFP to be conducted for this project. MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 Forward to next Regular Meeting 04/06/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum 03/18/20 Draft Contract with Compensation Connections Response to Request for Proposals 04/06/20 No attachments 79 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Juan Padilla, Human Resources Director BY: Erika Eddins, Human Resources Analyst CC: Mayor Allan Ekberg DATE: March 18, 2020 SUBJECT: Contract for Services — RFP for Non -Represented Market System. ISSUE The Council is being asked to authorize the mayor to execute a contract with Compensation Connections to conduct a market -based job classification and compensation survey for non - represented positions, not to exceed $150,000 from general fund balance. If approved, a formal budget amendment request will be submitted at the end of this year (2020). BACKGROUND At the November 18, 2019, Regular Council Meeting, authorization was provided for the issuance of a Request for Proposals (RFP) to pursue a market -based compensation system for the non -represented group of employees (currently 40 employees). The RFP was issued on January 30, 2020 and advertised until February 21, 2020. A total of five (5) responses were received and the top two vendors, Compensation Connections and Milliman, were interviewed based on their experience with similar projects in the public sector. The City selection committee consisted of staff from City Administration, Finance, Human Resources, and the Court. DISCUSSION Review of vendor qualifications with experience in the field of total rewards and compensation, public sector experience, and proposed work plan for this project were the guiding criteria the selection committee used to screen the vendors. Following is a summary of the top two vendor's qualifications and their proposed cost to conduct the job classification and market survey project for non -represented positions: INFORMATIONAL MEMO Page 2 Compensation Connections Milliman • Seattle -area consulting International actuarial Qualifications/Experience firm specializing in total and consulting firm rewards compensation. based in Seattle. • Project team has over Company has over 200 years of collective 30 years of experience in Human experience Resources and Total conducting Rewards. compensation and benefit surveys. • Similar project experience with local Provides market - public sector agencies, based classification including the City of and compensation Seattle, Tacoma Housing consulting and survey Authority, and City of services including Bellevue. public sector clients. Proposed Project Cost $122,120 @ $220 per hour $105,000 @ $290 per hour RECOMMENDATION Compensation Connections is a local firm and the members of their project team each have extensive related experience and multiple certifications as Compensation Professionals and Human Resource Professionals, adding to their credibility in working with multiple audiences on complex topics. During interviews, Compensation Connections articulated a strong understanding and commitment to social justice and equity within their own firm's values and will ensure that value commitment in building an equitable and sustainable job classification and compensation system for the City of Tukwila. The selection committee recommends authorizing the Mayor to enter into a contract for services with Compensation Connections to conduct the non -represented market -based classification and compensation project. Based on the cancellation of 3/9/20 C.O.W., and 3/23/20 Finance Committee, and tight project timeline to meet key budget decision deadlines, the Council is being asked to consider this item at the 3/23/20 C.O.W. and forward to the 4/6/20 Consent Agenda. ATTACHMENT Draft Contract for Services with Compensation Connections including the full RFP response with scope of work and cost. MK City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Compensation Connections, hereinafter referred to as "the Contractor," whose principal office is located at 8830 Norman Ave S.E., Snogualmie, WA 98065. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $150,000.00 at a rate of $220.00/hr. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing 20_, and ending December 31, 2020 , unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 4 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised December 2016 Page 2 of 4 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to reasonable inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 4 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20_ CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney in Printed Name and Title: Address: CA Revised December 2016 0 Page 4 of 4 compensation Uonnections° Compensation Connections LLC 8830 Norman Ave SE Snoqualmie, WA 98065 February 21, 2020 City of Tukwila Attn: Juan Padilla, Human Resources Director 6200 Southcenter Blvd. Tukwila, WA 98188 Subject: Request for Proposal Market Based Classification & Compensation System Compensation Connections LLC is pleased to respond to the City of Tukwila's request for proposal, Market Based Classification & Compensation System. We understand the priorities for the classification and compensation market study to be: • Develop a comprehensive market -based compensation plan that aligns with Council - adopted policy for non -represented positions based on objective analysis. • Perform job audits of 38 non -represented positions, complete an FLSA assessment for all included positions, and draft up-to-date class specifications. • Complete a custom compensation survey of comparable jurisdictions as defined by City of Tukwila Resolution #1951 Sec. 1.B.1. • Complete a market compensation study using published survey data. • Complete a pay equity analysis for employees in the 38 non -represented positions. • Create an appeals process, job audit and evaluation tools, and guiding documents. • Prepare a comprehensive written report and findings presentation to be given to the Admin Team, Mayor, City Administrator, and City Council. compensation City of Tukwila I February 21, 2020 P a g e Cl i 66nections RFP Market Based Classification &Compensation System 87 Thank you for giving us the opportunity to respond to your RFP. On the following pages you will find: • A more detailed description of our approach to the scope of work, qualifications, experience and capabilities pertaining to classification and compensation studies, and relevant experience pertaining to public sector compensation work. • A detailed and itemized fee schedule for the non -represented classification and compensation system project and a potential market survey of Teamster's Administrative/Technical positions. • A listing of all consulting staff to be assigned to this project including biographies and experience, and lead consultant contact information. • A list of public sector references. Please let us know if we may answer any questions or provide additional information. Sincerely, Nancy Kasmar, MS, SPHR, SHRM-SCP, CCP Principal, Compensation Connections LLC nancyk@compensationconnections.com 206-946-8056 (office); 425-591-4539 (cell) �ompensotlon City of Tukwila I February 21, 2020 P a e 2 (_,onnections g I 88 RFP Market Based Classification & Compensation System Request for Proposal Market Based Classification & Compensation System Current Situation Incorporated in 1908, Tukwila has grown from a hazelnut -filled forest, to an agricultural and transportation center, to a dynamic suburb with the largest retail mall in the Pacific Northwest. A city where over 47,000 employees work and 150,000 travelers pass through daily. The City of Tukwila (the City) employs 330 fulltime employees and 90 temporary employees to provide Community Development, Fire, Municipal Court, Police, Parks & Recreation, and Public Works services. For more than twenty years the City has used the Decision Band Method® for job classification and compensation for non -represented positions. This system has posed challenges to maintaining market competitiveness and the ability to benchmark certain jobs. Therefore, the City desires to conduct a comprehensive review of the non -represented positions and move to a market -based classification and compensation system. Approach to the Scope of Work Kick-off Meeting We take a collaborative approach to projects, working closely with clients to ensure their needs are met. We prefer to begin projects with a kick-off meeting with the project team to discuss the deliverables, and timeline, as well as the City's relevant compensation program documents and data. Consistent communication to update progress and clarify expectations is vital to a successful project. We take the time to understand how the project fits into the City's long range goals. On -going Communication To facilitate our partnership on this project, we suggest regular update meetings with the Human Resources staff and management team. Additional working sessions or meetings to review work product will be scheduled as needed. Job Audit and Class Specifications We will meet with the human resources team to discuss the process to be followed in updating the class specifications. In this meeting, we will clarify expectations, discuss logistics, review the proposed timeline, and further define the work to be performed. A draft job classification format C6compensation City of Tukwila I February 21, 2020 P a g e 13 nnections° RFP Market Based Classification &Compensation System 89 will be created and reviewed with the project team. After approval, we will create a job classification format for each job level within the organization. We will review all job classifications provided by the City of Tukwila, then use data collection instruments (questionnaires, etc.) to ensure a full understanding of the work being performed in each job. This analysis may include interviews with incumbents and/or supervisors. These interviews will follow a set of questions developed in consultation with the City. Interviews will be thoroughly documented. Jobs will be evaluated to determine FLSA status and recommendations will be included in the updated job classification, provided in the agreed upon standard format. Custom Compensation Survey Using the City's compensation philosophy and an approved list of comparable jurisdictions (Resolution #1951 Sec. 1.13.1) as a foundation, we will design and administer a custom compensation survey for up to 38 of the City's non -represented positions. Position summaries will be created from the updated classification descriptions and approved for use prior to the survey launch. Compensation data submitted by survey participants will be compiled, analyzed and reported to the City. A separate report will be prepared and distributed to participating organizations. Compensation Survey and Salary Structure Recommendations Local and regional compensation data will be collected from published salary surveys as part of the project. The market compensation study will be conducted simultaneously with the custom compensation survey for the non -represented positions. The published survey data will be combined with data from the custom survey to update the existing salary structure to ensure it reflects current market conditions for the included jobs and accounts for internal equity. An analysis will then be performed, comparing employees' current base pay to the market -based salary ranges. Recommendations for placement within the updated salary range for each employee will be based on the experience, job performance, and qualifications of each incumbent. After a careful review of the City's compensation strategy and program, we would offer recommendations for modifications that are consistent with the City's practices and meet its needs related to internal equity and external market competitiveness. This may result in recommended changes to current compensation practices, pay structure and job hierarchy. Pay Equity Analysis We suggest that the pay equity analysis be completed under the supervision of an employment law attorney to maintain attorney -client privilege. Working with the attorney, we will conduct a pay equity study to review pay across multiple dimensions to determine if any systemic pay issues exist within the organization. We will analyze employee pay by job, identifying potential inequities between employees performing similar work. Our report for this assessment will include both display and narrative analysis describing the findings and the identified reasons for any potential pay equity issues. We will include any possible budget impact to adjust employee pay in resolution of the identified pay issues. cssompensation City of Tukwila I February 21, 2020 P a g e la (.,onnection 90 RFP Market Based Classification &Compensation System Appeals Process 14 Working closely with the project team, we will review the current non -represented employee compensation appeals process and recommend potential modifications related to this project. Once the appeals process is finalized, we will help communicate it to employees and assist in implementing the process (facilitating meetings and/or reviewing appeals requests, etc.). We will develop written responses for each appeal and meet with non -represented employees to discuss, as needed. Market -Based Compensation Plan As part of the market -based compensation plan, we will research the prevalence and effectiveness of merit pay, performance pay and/or incentive pay in the public sector. We will then meet with the project team to discuss our findings. We will also include our findings and recommendations regarding implementing this type of pay program at the City to attract, reward, and retain employees. Once the modified classification system and salary structure has been approved, we will work with the internal team and selected staff members comprising a "classification committee" to train them in the use of the new classification system and documentation. Communications and Presentations We believe our clients achieve the best results through a partnership that integrates their mission, values, and culture in all aspects of the project. Our working style emphasizes collaboration and communication. Meetings will be scheduled regularly to discuss the process and project progress. Nearing the conclusion of the project, the findings, recommendations, and anticipated costs will be presented to City leadership. As part of the implementation recommendations, an electronic pay scale grid will be prepared for all jobs included in the compensation review, based on the survey data and job slotting for each position. A dashboard for determining the fiscal impact of the City's proposed salary recommendations will be included for implementing the changes and ongoing pay administration. These tools can be used to help maintain equity, parity, and market competitiveness. Optional Market Compensation Study — Represented Positions Market compensation data for represented positions may be requested by the City as part of the project. Should the decision be made to include this published survey data, pricing for an optional market compensation study is included with the proposed project budget below. The optional market study can be conducted simultaneously with the other project work. The City's role would be to review job matches and meet with the consultant to discuss preliminary findings and recommendations. ecssompensation City of Tukwila I February 21, 2020 P a g e 15 6nnection RFP Market Based Classification &Compensation System 91 Qualifications and Experience 14 Compensation Connections is a Seattle -area consulting firm advising organizations in matters related to total rewards. The firm is owned by Nancy Kasmar and Shannon Drohman, who started the business in 2014. Our team also includes eight staff members who serve as consultants or analysts. We have the capacity to conduct this scope of work. Ourteam has almost 200 years of collective experience in HR and total rewards. We have assisted hundreds of organizations with the overall design of compensation and rewards programs, job analysis, job descriptions, FLSA assessment, custom pay surveys, benchmarking studies, classification systems, internal job evaluation, development or revision of pay structures, incentive plans, performance management systems, competency creation, employee impact analysis, and implementation support. We have worked with many local public sector or quasi -governmental employers, such as Tacoma Housing Authority, Everett Housing Authority, City of Seattle, City of Bellevue, City of Lake Forest Park, Washington State Convention Center, Meydenbauer Center, Lynnwood Convention Center, Seattle Public Library, Seattle Public Schools, Puget Sound Education Service District, and Woodland Park Zoo. Projects that reflect our public sector experience related to the City of Tukwila's RFP include: • Working with a local city to create a new classification and compensation system for hundreds of represented employees. The project involved custom surveys, market pricing using published survey data, classification system design, pay structure design, impact analysis, and collaboration with the union. • Working with a local housing authority to provide current market information for base pay and benefits, utilizing a custom survey and published survey data, for represented and non -represented positions. • Working with a local city to perform job analysis, including approximately 100 employee and supervisor interviews that resulted in 25 updated classification classifications. • Working with a local convention center to develop a compensation philosophy, conduct a custom pay survey, market price jobs using published survey data, create a job level guide, and update pay structures. • Working with a local city to review and revise job classifications, complete a custom survey including pay and benefits, conduct a base pay market study, update pay structures, and perform an impact analysis. cssompensation City of Tukwila I February 21, 2020 P a g e 15 (.,onnection 92 RFP Market Based Classification &Compensation System Request for Proposal Market Based Classification & Compensation System Fee Schedule The fee schedule has been presented in the order in which we believe the work should be completed. This estimate is based on a rate of $220 per hour. Market -Based Classification & Compensation System Job Audit / Class Specifications / FLSA Assessment Hours Cost Weeks Prepare for and meet with internal project team to discuss task 6 $1,320 1 Create draft classification specification document for client review 6 $1,320 1 Prepare for and meet with internal project team to review draft 6 $1,320 1 Revise draft class specification document as needed 6 $1,320 - Build level versions of documents (salary, hourly, office) 6 $1,320 1 Update current class specifications 76 $16,720 6 Prepare guidelines for updating and revising class specifications 12 $2,640 1 Perform FLSA assessment for all classification descriptions 38 $8,360 4 Prepare for and meet with internal project team to review task deliverables 6 $1,320 1 Weekly calls/meetings to review progress 8 $1,760 - Project management 10 $2,200 - Total - Class Specifications / FLSA Assessment 180 $39,600 16 Custom Compensation Survey - Comparable Jurisdictions Hours Cost Weeks Use of Qualtrics survey platform - $2,000 - Survey discussion 4 $880 1 Research peer group / determine participants 8 $1,760 1 Write survey job summaries 19 $4,180 1 Survey design and set up 8 $1,760 1 Participant communications / data collection 16 $3,520 3 Data compilation and cleaning 8 $1,760 1 Design and produce participant report 12 $2,640 1 Total - Custom Compensation Survey - Comparable Jurisdictions 75 $18,500 9 ecssompensation City of Tukwila I February 21, 2020 P a g e 17 6nnection RFP Market Based Classification &Compensation System 93 Market Compensation Study and Salary Structures Hours Cost Weeks Compensation Philosophy Discussion 1 $220 1 Market Pricing - Base Pay (38 jobs) 38 $8,360 4 Review/revise market -based salary structure 8 $1,760 1 Review/create job worth hierarchy 8 $1,760 - Make pay recommendations for employees 4 $880 1 Meetings/discussion re: incentive plan goals and options 4 $880 1 Prepare Presentation / Review Results 8 $1,760 1 Conduct communications sessions for Admin Team (2 meetings) 8 $1,760 1 Conduct communications sessions for Managers (2 meetings) 8 $1,760 1 Conduct communications sessions for Supervisors (2 meetings) 8 $1,760 1 Conduct communications sessions for City Council (2 meetings) 8 $1,760 1 Conduct communications sessions for Employees (3 meetings) 12 $2,640 1 Weekly calls/meetings to review progress 8 $1,760 - Project management 10 $2,200 - Total - Market Compensation Study 133 $29,260 14 Pay Equity Analysis Hours Cost Weeks Kick-off discussion with client and attorney 2 $440 - Data collection and cleaning 4 $880 1 Tableau analysis 16 $3,520 2 Regression analysis 16 $3,520 2 Prepare results 8 $1,760 1 Review analysis and recommendations with client and attorney 4 $880 1 Prepare final report 4 $880 1 Total - Pay Equity Analysis 54 $11,880 8 Appeals Process Hours Cost Weeks Create appeals process for non -represented employees 8 $1,760 1 Conduct appeals process / provide written response to appeals 32 $7,040 2 Meet with non -represented staff to review results 16 $3,520 2 Total -Appeals Process 56 $12,320 5 compensation City of Tukwila I February 21, 2020 P a g e I$ (.,onnections° 94 RFP Market Based Classification &Compensation System Job Audit / Evaluation Tools and Guidance Hours Cost Weeks Prepare Job audit and evaluation tools for use by client 8 $1,760 1 Prepare for and meet with internal project team to discuss job audit and evaluation tools 8 $1,760 1 Revise job audit and evaluation tools as needed after meeting 4 $880 1 Total - Job Audit / Evaluation Tools and Guidance 20 $4,400 3 Results Presentations / Comprehensive Written Report Hours Cost Weeks Document prep to present deliverables 4 $880 1 Prepare comprehensive written report and presentation materials 12 $2,640 1 Findings presentation - Admin Team 4 $880 1 Findings presentation - Mayor, City Administrator, City Council 8 $1,760 1 Total - Results Presentations / Comprehensive Written Report 28 $6,160 4 Market -Based Classification & Compensation• 1 CompensationJL Optional Market Compensation Study - Represented Market • Position Market Pricing - Base Pay (38 jobs) Positions 38 $8,360 4 Review/revise market -based salary structure 8 $1,760 1 Review/create job worth hierarchy 8 $1,760 1 Make pay recommendations for employees 2 $440 1 Prepare presentation / review results 8 $1,760 1 Weekly calls/meetings to review progress 6 $1,320 - Project management 10 $2,200 - Conduct communications sessions for Admin Team (2 meetings) 8 $1,760 2 Conduct communications sessions for Managers (2 meetings) 8 $1,760 1 Conduct communications sessions for Supervisors (2 meetings) 8 $1,760 1 Conduct communications sessions for City Council (2 meetings) 8 $1,760 1 Conduct communications sessions with Representatives (3 meetings) 12 $2,640 3 Total - Market Compensation Study - Teamster's Positions 124 $27,280 16 Note: The Optional Market Compensation Study — Represented Positions could run concurrent with the other project work and not affect the overall project timeline. om ensation g `@CtIOnS° City of Tukwila I February 21, 2020 P a e e Onn RFP Market Based Classification & Compensation System 95 Request for Proposal Market Based Classification & Compensation System Key Personnel Qualifications and Experience Consultant Lead Nancy Kasmar, MS, SPHR, SHRM-SCP, CCP Principal, Compensation Connections LLC nancyk@compensationconnections.com 206-946-8056 (office); 425-591-4539 (cell) Resumes and Key Personnel Nancy Kasmar, Principal with the firm, will act as the project manager for the work with City of Tukwila. Jacqui Demrose, Erin Wolford, Jackie Bindon, Jo Lingenfelter, and Steve Tiegs will act as consultants and analysts. We have included their resumes below. Nancy Kasmar, MS, SPHR, CCP, SHRM-SCP RELEVANT EXPERIENCE • Compensation Connections, LLC — Principal, 2014 to present • Washington Employers — Manager, Compensation & Benefits Consulting & Surveys, 2011 - 2013 • PayScale Inc — Implementation Support Manager, 2008 - 2011 • PumpTech Inc — Human Resources Manager, 2006 - 2008 EDUCATION • Certificate in Management, University of California, San Diego, CA • Master of Science Degree, University of California, San Francisco, CA • Bachelor of Science Degree, California State University, Hayward, CA PROFESSIONAL DESIGNATIONS • SHRM-SCP Certification through the Society for Human Resource Management (SHRM) • CCP (Certified Compensation Professional) Certification through WorldatWork • SPHR Certification through HRCI cssompensation City of Tukwila I February 21, 2020 page lio (,onnection 96 RFP Market Based Classification &Compensation System ASSOCIATION MEMBERSHIPS • Member, Society for Human Resource Management (SHRM) and Lake Washington Human Resource Association (LWHRA) • Member, WorldatWork and Northwest Compensation & Rewards Forum VOLUNTEER ACTIVITIES • Washington State SHRM Past Director, 2019 - 2020; Director, 2018; Director -Elect, 2017 • Washington State SHRM Certification Director, 2015 - 2016, and 2020 • Lake Washington Human Resource Association Past President, 2015, President, 2014; President -Elect, 2013 • Lake Washington Human Resource Association Mentorship Committee Chair, 2010 - 2012 Jacqui Demrose, SPHR, SHRM-SCP, CCP, GRP RELEVANT EXPERIENCE • Compensation Connections — Senior Consultant, 2018 to present • Esterline — Senior Global Compensation Analyst, 2014 - 2018 • Puget Sound Energy — Senior Compensation Analyst, 2009 - 2014 • Independent Consultant —Working with Corbis and Jesse Consulting, 2009 • Korry Electronics — Manager, Compensation & Benefits, 2005 - 2008 EDUCATION • Bachelor of Arts in Hotel, Restaurant & Institutional Management, Michigan State University PROFESSIONAL DESIGNATIONS • Certified Compensation Professional (CCP) • Global Remuneration Professional (GRP) • Senior Professional in Human Resources (SPHR) • Senior Certified HR Professional (SHRM-SCP) ASSOCIATION MEMBERSHIPS • Member, Society for Human Resource Management and Lake Washington Human Resource Association • Member, World at Work and Northwest Compensation & Rewards Forum VOLUNTEER ACTIVITIES • Board Member, Northwest Compensation and Rewards Forum, 2017 to present ,ompensation City of Tukwila I February 21, 2020 P a e JUL ,onnections° g I RFP Market Based Classification & Compensation System 97 Erin Wolford, CCP, SHRM-SCP, SPHR RELEVANT EXPERIENCE • Compensation Connections —Consultant, 2016 to present • Archbright — Human Resources Consultant, 2012 - 2016 • Amp Orthopedics — Human Resources Manager & Compliance Director, 2011 - 2012 • InjuryFree — Human Resources Manager, 2009 - 2011 • Pacific Orthopedics — Human Resources & Corporate Compliance Manager, 2006 - 2009 EDUCATION • Bachelor of Arts in Comparative Ethnic Studies, Washington State University • Certificate in Human Resource Management, Bellevue College PROFESSIONAL DESIGNATIONS • Certified Compensation Professional (CCP) • Society of Human Resource Management, Senior Certified Professional (SHRM- SCP) • Senior Professional in Human Resources (SPHR) Iq ASSOCIATION MEMBERSHIPS • Member, Society for Human Resource Management and Lake Washington Human Resource Association • Member, World at Work and Northwest Compensation & Rewards Forum VOLUNTEER ACTIVITIES • Mentor, Lake Washington Human Resource Association, Mentorship Program, 2012 - 2013 Jackie Bindon, SHRM-SCP RELEVANT EXPERIENCE • Compensation Connections — Senior Consultant, 2016 to present • Compensation Works — Consultant, 2013 - 2014 • JB Consulting — Independent consultant working with FUJIFILM SonoSite, Ebay, Marin Software, eSilicon, Tune and others, 2000 - 2016 • Amdahl Corporation — Senior Compensation Analyst, 1998 - 1999 • Hitachi Micro Systems —Various HR management roles, 1988 - 1998 ASSOCIATION MEMBERSHIPS • Member, Society for Human Resource Management and Lake Washington Human Resource Association • Member, World at Work and Northwest Compensation & Rewards Forum compensation City of Tukwila I February 21, 2020 P a g e 112 Connections° 9° RFP Market Based Classification &Compensation System Jo Lingenfelter, SHRM-SCP RELEVANT EXPERIENCE • Compensation Connections — Senior Consultant, 2018 to present • T-Mobile — Senior Manager, HR Business Partner, 2012 - 2017 • Radia Inc., P.S. — Human Resources Manager, 2009 - 2012 • Genie Industries — Human Resources Manager, 2005 - 2009 • Wells Fargo — Human Resources Consultant (Business Partner), 1995 - 2005 EDUCATION • Master of Science in Human Resource Management, Chapman University • Bachelor of Science in Accounting, California State University -Long Beach PROFESSIONAL DESIGNATIONS • SHRM-SCP Certification through the Society for Human Resource Management (SHRM) Iq ASSOCIATION MEMBERSHIPS • Member, Society for Human Resource Management and Lake Washington Human Resource Association • Member, World at Work and Northwest Compensation & Rewards Forum Steve Tiegs RELEVANT EXPERIENCE • Compensation Connections — Analyst, 2018 to present EDUCATION • Human Resources Management Certificate, University of Washington - Tacoma • Bachelor of Arts, Western Washington University ASSOCIATION MEMBERSHIPS • Member, Society for Human Resource Management and Lake Washington Human Resource Association • Member, World at Work and Northwest Compensation & Rewards Forum compensation City of Tukwila I February 21, 2020 P a g e 113 f;,,onnections° RFP Market Based Classification &Compensation System •• Request for Proposal Market Based Classification & Compensation System References The references listed below reflect work like that described in the City of Tukwila's RFP. Client Name: City of Seattle Projects: Custom surveys, compensation program design including pay structures, market pricing Date of Service: 2016 — 2019 Contact: Alaina Goodman, Compensation/Classification Supervisor Email: alaina.goodman@seattle.gov Phone: 206-233-7841 Client Name: Tacoma Housing Authority Projects: Custom survey, market pricing, pay structures Date of Service: 2018 Contact: Barbara Tanbara, HR Manager Email: btanbara@tacomahousing.org Phone: 253-207-4422 Client: Everett Housing Authority Projects: Market pricing, pay structures Date of Service: 2018 — 2019 Contact: Ashley Lommers-Johnson, Executive Director Email: ashleyflj@evha.org Phone: 425-258-9222 Client: City of Lake Forest Park Projects: Custom salary and benefits survey, market pricing, pay structure Date of Service: 2016 Contact: Lee Aalund, Administrative Services Manager Email: laalund@ci.lake-forest-park.wa.us Phone: 206-957-2806 Additional references available upon request. Please note that this proposal is valid for SIXTY days. Should you choose to accept this proposal after this period, we reserve the right to adjust the schedule and/or budget. (;ompensation City of Tukwila I February 21, 2020 P a g e 114 onnections 100 RFP Market Based Classification & Compensation System COUNCIL AGENDA SYNOPSIS ---------------------------------- Initial r Meeting Date Prepared b Ma or' review Council review 03/23/20 7P 04/06/20 7P ITEM INFORMATION ITEMNO. 3.E. STAFF SPONSOR: JUAN PADILA ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE Contract for Services with Tactical Athlete Health & Performance Institute (TAHPI) CATEGORY ® Discussion Mtg Date 03123120 ® Motion Mtg Date 04106120 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ®HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑P1V ❑Court SPONSOR'S Authorize Mayor to sign a contract with TAHPI for injury -recovery services for first SUMMARY responders in Police, Fire, and Public Works REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Human Resources COMMITTEE Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $53,700.00 $ $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 Forward to next Regular Meeting 04/06/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 03/23/20 Proposed contract between the City of Tukwila and TAHPI. 04/06/20 No attachments 101 102 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Juan Padilla, Human Resources Director CC: Mayor Ekberg DATE: March 23, 2020 SUBJECT: Request to Contract with Tactical Athlete Health and Performance Institute ISSUE This is a request to allow the Mayor to negotiate and enter into a contract with the Tactical Athlete Health and Performance Institute, (TAHPI) for injury -recovery services for our first responders in Police, Fire, and Public Works. BACKGROUND TAHPI is a healthcare consultant that designs injury -recovery programs for first responders. Health and fitness are critical to meeting the demands of the job and TAHPI believes that first responders should be treated like professional athletes. These programs work to improve an employee's standard of living through expedited medical care after injury. The goal is to get the employee back to work as soon as possible. In the past, City departments have had slow turnaround time in the process of getting employees to return to work after on the job injuries. Washington State Labor and Industries (L&I) has a very convoluted process that is not often in the City or employee's best interest with regard to recovery and the potential for reinjury. This can result in significant "stop loss" time being used while employees are waiting for L&I-approved doctor appointments, tests and diagnosis. TAHPI has a proven record in returning employees to work faster by using an athletic -based approach. TAHPI is authorized to work in this capacity in the State of Washington. TAHPI provides employers with Orthopedic Patient Navigators (OPN) to determine injury severity to provide the best treatment options. They also provide an accelerated access to L&I- approved medical providers that includes priority scheduling and collaborative communication between medical professionals. DISCUSSION On the job injuries and the time loss associated with the job -related injuries have caused the insurance premiums from L&I to increase. For example, if our experience factor was based at 1 % for 2016, we would have saved $82,550.00. This program will allow City employees to receive the care they need in an expeditated fashion, that will help limit stop loss payments to employees for long-term disability claims. The City has recently been removed from the Association of Washington Cities (AWC) Retro Pool and placed in the Safety Alliance for having three consecutive bad years (2016-2019). The City is no longer eligible for Retro checks from AWC for good years in the pool. The City is in need to have a good year to reapply for the Retro pool program. 103 INFORMATIONAL MEMO Page 2 If the City contracts with TAHPI for all public safety employees and public works staff, TAHPI will cover all employees and family members. FINANCIAL IMPACT TAHPI will charge $300.00 per covered employee (Police, Fire, Public Works) to provide their services for the entire FTE count for the City. The cost is $53,700.00 per year. RECOMMENDATION To ensure the City meets its obligations to our employees as well as mitigate time loss for on the job injuries, staff recommends that the Mayor be allowed to enter into a contract with TAHPI. Due to the cancellation of the March 23, 2020 Finance Committee, the Council is being asked to consider this item at the March 23, 2020 Committee of the Whole meeting and forward to the April 6, 2020 Regular Meeting consent agenda. ATTACHMENTS Proposed contract between the City of Tukwila and TAHPI WA2020 Info MemosITAHPI - Informational Memo.docx 104 PROFESSIONAL SERVICES AGREEMENT between the City of Tukwila and Tactical Athlete Health and Performance Institute, LLC THIS AGREEMENT is made between the City of Tukwila, a Washington municipal entity (hereinafter the "Agency"), and Tactical Athlete Health and Performance Institute, LLC (hereinafter the "Contractor"). 1. DESCRIPTION OF WORK. Contractor shall perform the following services for the Agency "Services:" 1.1. Subject to the terms and conditions set forth herein, the Contractor may provide to the Agency the services further described in the Tactical Athlete Health and Performance Institute, LLC Proposal dated , 2020, attached hereto as Exhibit A (the "Proposal"), and such other proposals and/or statements of work that may be entered into by the parties from time to time (each, a "SOW" and collectively, "SOWS"). Any reference to this "Agreement" herein shall mean this Agreement and all SOWS entered into by the parties unless this Agreement provides otherwise. 1.2. Contractor represents that the services furnished under this Agreement will be performed diligently and in accordance with generally accepted industry practices in effect at the time those services are performed. In the event of a conflict between the terms of any SOW and this Agreement, the terms of this Agreement shall prevail. Contractor represents and warrants that Contractor will perform all Services identified in this Agreement in a workmanlike manner and in accordance with all applicable laws. 2. TIME OF COMPLETION; TERMINATION. 2.1. The parties agree that Services will be provided consistent with the Implementation Timeline in the Proposal through March 31, 2023 (the "Term"), unless the Agency provides the Contractor written notice of non -renewal prior to November 1 of any year. 2.2. Either party may terminate this Agreement or any SOW without cause upon giving the other party thirty (30) days' prior written notice. In the event of such a termination, Contractor shall provide a prorated refund of any Compensation paid for Services that are not performed on or prior to the date of termination. 2.3. Either party (in such capacity, the "Non -breaching Party") may terminate this Agreement or any SOW due to the other parry's (in such capacity, the "Breaching Party") material breach of this Agreement (including the Agency's nonpayment of fees, either parry's failure to fulfill any responsibilities set forth in any applicable SOW, or the Agency's failure to cooperate in good faith with Contractor in connection with the Services), upon giving the Breaching Party thirty (30) days' prior written notice identifying specifically the alleged breach, provided that the Breaching Party does not cure such breach within the thirty (30) day notice period. If PROFESSIONAL SERVICES AGREEMENT City of Tukwila 1 105 Contractor is the Non -breaching Party, during this notice period Contractor shall have the right to suspend its performance under this Agreement and any then -active SOW. 3. COMPENSATION. 3.1. Amount: Total compensation to Contractor for Services provided pursuant to this Agreement shall not exceed $ 5 3 , 7 0 0.0 0 per calendar year for the Term, plus any applicable state and local sales taxes (the "Annual Amount"). Except as specifically provided in this Agreement, the Contractor shall be solely responsible for the payment of any taxes imposed by any jurisdiction or authority as a result of the performance and payment of this Agreement. 3.2. Method of Payment: For the Initial Term, the Agency shall pay Contractor 30% of the Annual Amount ($16,110) for the first calendar year of the Term upon execution of this Agreement, which such payment shall be non-refundable. The remaining 70% of the Annual Amount ($37,590) for the first calendar year of the Term shall be paid in in twelve (12) equal monthly installments of $3,132.50 on the first (1st) day of each month, commencing April 1, 2020. The Annual Amount due for the second calendar year of the Term shall be paid in in twelve (12) equal monthly installments of $4,475.00 on the first (1st) day of each month, commencing April 1, 2021. The Annual Amount due for the third calendar year of the Term shall be paid in in twelve (12) equal monthly installments of $4,475.00 on the first (1st) day of each month, commencing April 1, 2022. 3.3. Non -Appropriation of Funds: If sufficient funds are not appropriated or located for payment under this Agreement for any future fiscal period, the Agency shall not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the Agency in the event this provision applies. 4. ADDITIONAL WORK. If, during the performance of this Agreement or after completion of the work under this Agreement, services other than those described in Section 1 are ordered by the Agency, the Contractor agrees to provide said services and the Agency agrees to compensate the Contractor for the same according to the method determined at the time the additional services are ordered. The Contractor shall not proceed with said additional services until such time as the cost for the additional services and the method of payment are approved in writing by the Agency and the Contractor. 5. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: 5.1. The Contractor has the ability to control and direct the performance and details of its work, the Agency being interested only in the results obtained under this Agreement. PROFESSIONAL SERVICES AGREEMENT City of Tukwila 106 2 5.2. The Contractor maintains and pays for its own place of business from which Contractor's services under this Agreement will be performed. 5.3. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the Agency retained Contractor's services, or the Contractor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. 5.4. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. 5.5. If required for Contractor's business, the Contractor will register its business and establish an account with the state Department of Revenue and other state agencies, and will obtain a Unified Business Identifier (UBI) number from the State of Washington. 5.6. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. 6. RECORD MAINTENANCE. The Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement. Subject to Section 7 (Public Records Compliance), Section 8 (Employee Health Information), and Section 9 (Confidentiality), the Contractor agrees to provide access to and copies of any records related to this Agreement as required by the Agency to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 7. PUBLIC RECORDS COMPLIANCE. To the full extent the Agency determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the Agency for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor's own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the Agency for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the Agency in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. PROFESSIONAL SERVICES AGREEMENT City of Tukwila V 107 8. EMPLOYEE HEALTH INFORMATION. Contractor agrees to keep any employee health care information, as that term is defined under RCW 70.02.010 (17), strictly confidential in accordance with, and to the extend required by, RCW 70.02.005(4) and will use and/or disclose the employee health care information solely for the purpose of providing the Services. Contractor will disclose the contents of the Health Information to its Agents only as minimally necessary and only to the extent required for the Contractor to provide the Services. Contractor further agrees to ensure that any subcontractors that create, receive, maintain, or transmit protected health information on behalf of the Contractor agree to the same restrictions, conditions, and requirements that apply to the Contractor with respect to such information. 9. CONFIDENTIALITY. Each party (in such capacity, the "Receiving") agrees that all non-public information concerning the other party (in such capacity, the "Disclosing Party_"), including but not limited to price quotes, preliminary concepts, marketing proposals, branding strategies, creative designs and concepts, technical data, web designs, trade secrets and know- how, research, software, programming techniques, algorithms, services, employee lists, patient lists, markets, developments, inventions, processes, technology, designs, drawings, engineering, apparatus, techniques, hardware configuration information, marketing, forecasts, business strategy, finances, any information directly or indirectly related to personally identifiable data of employees and/or their family members seeking treatment in connection with the Services (including, but not limited to data or information regarding treatment or injuries), other business information disclosed by the Disclosing Party, and the terms and existence of this Agreement ("Confidential Information") shall not, without the Disclosing Parry's authorization, be disclosed to any other party or used by the Receiving Party for its own benefit except as contemplated by this Agreement. The Receiving Party shall protect the confidentiality of the Disclosing Party's Confidential Information using at least the same measures it takes to protect its own Confidential Information of like kind, but in no event using a standard less than reasonable care, and shall restrict access to the Disclosing Party's Confidential Information to its personnel on a need to know basis and so long as such personnel are bound by obligations of confidentiality that are no less restrictive than the obligations contained herein. Nothing in this Agreement shall restrict the Receiving Party's use of information (including, but not limited to, ideas, concepts, know-how, techniques, and methodologies); (a) that is or becomes publicly available through no breach of this Agreement; (b) independently developed by it without any use or access of the Disclosing Party's Confidential Information; (c) previously known to it without obligation of confidence; or (d) acquired by it from a third party which is not, to its knowledge, under an obligation of confidence with respect to such information. In the event the Receiving Party receives a subpoena or other validly issued administrative or judicial process requesting the Disclosing Party's Confidential Information, the Receiving Party shall promptly notify the Disclosing Party of such receipt (if legally permitted) and may, thereafter, comply with such subpoena or process to the extent permitted by law. PROFESSIONAL SERVICES AGREEMENT City of Tukwila a] If Agency receives a request under chapter 42.56 RCW (the "Washington Public Records Act") to inspect or copy Contractor's Confidential Information, Agency shall promptly notify Contractor of the request and the date that such Confidential Information will be released. Agency will reasonably cooperate with Contractor (at Contractor's expense) to limit such disclosure to that which is legally required. In any event, Agency will not furnish any Confidential Information that is exempt from disclosure under the Washington Public Records Act and may furnish only that portion of Confidential Information that is legally required to be disclosed. Contractor shall have the option of obtaining a court order to enjoin disclosure pursuant to RCW 42.56.540 and Agency shall reasonably cooperate with Contractor in connection therewith at Contractor's expense. Agency shall not be liable to Contractor for releasing any Confidential Information in compliance with this provision. 10. DISCRIMINATION. The Contractor shall not discriminate against any employee, applicant for employment or any person seeking the services of the Contractor under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or the presence of any sensory, mental or physical handicap. 11. HOLD HARMLESS. 11.1. Each party ("Indemnifying Parry") agrees to release, indemnify, defend, and hold harmless the other party ("Indemnified Party"), its agents, attorneys, elected officials, employees, insurers, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Indemnifying Party in performance of this Agreement, except for that portion of the claims caused by the Indemnified Party's sole negligence. 11.2. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate ...) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Agency, its officers, officials, employees and volunteers, Contractor's liability shall be only to the extent of Contractor's negligence. 11.3. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. PROFESSIONAL SERVICES AGREEMENT City of Tukwila 67 109 The provisions of this section shall survive the expiration or termination of this Agreement. 12. INSURANCE. The Contractor shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below: 12.1. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2, 000,000 aggregate for the Term of this Agreement. 12.2. In the event that Services delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Services provided by a licensed professional or those Services that require a professional standard of care. 12.3. Appropriate workers compensation coverage. 12.4. Commercial Automobile Liability for owned, leased, hired or non -owned, leased, hired or non -owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Contractor's vehicles on the Agency's Premises by or on behalf of the Agency, beyond normal commutes. 12.5. Contractor shall obtain an endorsement naming the Agency as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The Agency's insurance policies shall not be a source for payment of any Contractor liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Contractor to the coverage provided by such insurance or otherwise limit the Agency's recourse to any remedy available at law or in equity. 12.6. Subject to the Agency's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the Agency before performing the Services. 12.7. Contractor shall provide the Agency with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 12.8. Contractor agrees to disclose the existence and nature of any limiting endorsement that applies to any liability insurance policy purchased in accord with this contract. 13. LIABILITY. THE CONTRACTOR SHALL NOT BE LIABLE TO THE AGENCY FOR ANY INDIRECT, INCIDENTAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING WITHOUT LIMITATION, DAMAGES FOR LOST OR DIMINISHED PROFITS, LOSS OF GOOD WILL, WORK STOPPAGE OR PROFESSIONAL SERVICES AGREEMENT City of Tukwila 110 1.1 DATA LOSS, WHETHER BASED IN CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER THEORY AT LAW OR IN EQUITY. THE CONTRACTOR'S AGGREGATE LIABILITY TO THE AGENCY FOR ANY CLAIMS HEREUNDER SHALL BE LIMITED TO REPAYMENT OR REIMBURSEMENT OF THE FEES ACTUALLY PAID BY THE AGENCY FOR THOSE SERVICES PROVIDED BY THE CONTRACTOR THAT ARE THE SUBJECT OF ANY SUCH CLAIM (AND ONLY THOSE SUBJECT SERVICE(S)) DURING THE PRIOR 12-MONTH PERIOD, BUT EXCLUDING ANY OF THE AGENCY'S OUT-OF-POCKET COSTS AND EXPENSES RELATING THERETO. 14. CONTRACTOR'S WORK AND RISK. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those services. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. 15. OWNERSHIP AND USE OF INTELLECTUAL PROPERTY. Any records, reports, designs, files, documents, drawings, specifications, data or information, regardless of form or format, and all other materials prepared or produced in connection with the Services provided by the Contractor will be and remain the property of the Contractor; provided, however, Contractor and Agency may agree to different ownership terms via a separate writing in the event Contractor and Agency jointly collaborate on any specific product during the Term. 16. GIFTS AND CONFLICTS. The Agency's Code of Ethics and Washington State law prohibit Agency employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the Agency's Code of Ethics and state law, the Contractor shall not give a gift of any kind to Agency employees or officials. Contractor also confirms that Contractor does not have a business interest or a close family relationship with any Agency Executive team member or employee who was, is, or will be involved in selecting the Contractor, negotiating or administering this Agreement, or evaluating the Contractor's performance of the Services. 17. MISCELLANEOUS PROVISIONS. 17.1. Conflict of Interest. The Contractor represents to the Agency that it has no conflict of interest in performing any of the services described herein. In the event that the Contractor is asked to perform services for a project with which it may have a conflict, the Contractor shall immediately disclose such potential conflict to the Agency. 17.2. Non -Waiver of Breach. The failure of the Agency to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be PROFESSIONAL SERVICES AGREEMENT City of Tukwila 7 111 a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. 17.3. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the Agency's right to indemnification under Section 10 of this Agreement. 17.4. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. 17.5. Third -Party Beneficiaries: Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. 17.6. Assignment. Any assignment of this Agreement by either party without the written consent of the non -assigning party shall be void, except that the Contractor shall have the right to assign this Agreement (and any SOW) to any affiliate or to any person or entity that acquires or succeeds to all or substantially all of the Contractor's business or assets (by merger, consolidation or otherwise) upon written notice to the Agency 17.7. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the Agency and Contractor. 17.8. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the Agency, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. Should any language in any of the exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. PROFESSIONAL SERVICES AGREEMENT City of Tukwila 112 E:3 IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. Tactical Athlete Health & Performance City of Tukwila Institute LLC OR (signature) Print Name: Its: Print Name: Its: DATE: DATE: NOTICES TO BE SENT TO: CONTRACTOR: Tactical Athlete Health & Performance Institute LLC Attn: Timothy J. Sharpee 2505 N. Oakland Avenue Milwaukee, Wisconsin 53211 Email: timsharpee@tahpistrong.com PROFESSIONAL SERVICES AGREEMENT City of Tukwila (signature) NOTICES TO BE SENT TO: AGENCY: City of Tukwila Attn: Email: A 113 EXHIBIT A Tactical Athlete Health and Performance Institute, LLC Proposal [to be attached] PROFESSIONAL SERVICES AGREEMENT City of Tukwila 114 Tactical Athlete Health & Performance Institute ("TAHPI") City of Tukwila Proposal 2020 Proposal Title. Development of TAHPI Provider Network and Advocacy Services for the City of Tukwila. TACTICAL ATHLETE healFh PerEormonce hshruFe Introduction. TAHPI is dedicated to creating an integrated, comprehensive, and personalized health and performance program for the City of Tukwila. TAHPI's innovative solutions will add value to the job for the City of Tukwila employees through implementation of programs targeting job preparation and recovery as well as provide resources and initiatives that support an improved process of management and prevention of injury. TAHPI's research and clinical expertise will create integrated single -source service solutions for the City of Tukwila that will help reduce injury -related costs, streamline the case management of injury and rehabilitation, and lead to the implementation of a sustainable and efficient evidence -based health, fitness, and performance programming. This innovative program will lead to the discovery of new information, knowledge, and possibly tools that provide data and outcome driven metrics to improve the quality of life for a city worker, both during his/her career and post -retirement. Project Description. The strategic phases of this project will begin with an initial period of consultative assessment that will inform the development of strategic research initiatives and implementation of targeted programs and practices. Our short-term goals include (a) creating an awareness and understanding for the added value that TAHPI brings to the individual employee, (b) identifying gaps in knowledge and practices that, if closed, will improve health of the City of Tukwila employees, and (c) establish an injury case management system that rewards the employee and employer through efficiency, reduced costs, and reduced time lost. Specific Aims/Milestones. TAHPI will provide a team of experts and professionals who are licensed as Physical Therapists and Athletic Trainers, credentialed in advanced assessment of movement and strength and conditioning, trained in cutting edge technology and software, and established educators and researchers. The TAHPI team will work with the City of Tukwila to: 1. Establish and implement a network based system for case -management of orthopedic injury. Achieving this milestone will involve: a. Full Assessment and determination of best practice for implementation of the Network based on Workers Compensation Laws, HIPAA, and practice acts in Washington b. Selection of Physicians (Orthopedic and Primary Care) and Physical Therapists or Athletic Trainers for the Network C. Implementation of Technology for Current Employees d. Access to the TAHPI Network will be allowed for all current members and their immediate families as well as current and future retiree's. 2. Development of outcome metrics. Achieving this milestone will involve: a. TAHPI will work with designated representative within the City of Tukwila to obtain data necessary to build a metric model (i.e., days lost, # of injuries, body part, injury type, 115 dollars spent on health claims, dollars spent on "backfill", participation in healthy initiatives) b. Develop predictive/proprietary algorithm(s) for determination of # of injuries/lost days and the cost benefits of the collective and individual programs C. This milestone may take up to 3 years of data points to be gathered to obtain a sample size large enough to create a metric with confidence that is valid and reliable Implementation Timeline. Access to the TAHPI Provider Network and Advocacy Services shall commence on or around April 1, 2020 with an initial one (1) month build out. Training and development shall commence on or around April 1, 2020. The term of this agreement shall be as set forth in Section 2 of the Professional Services Agreement between the City of Tukwila and TAHPI to which this proposal is attached as Exhibit A (the "Services Agreement"). Fees. Compensation shall be due and payable to TAHPI as set forth in Section 3 of the Services Agreement. 116 IN WITNESS WHEREOF, the parties hereto have caused this Proposal to be executed on the day and year of the first above written. Client also understands that the terms outlined in this Proposal will be monitored for future consideration of yearly renewal of said contract with TAHPI. No portion of this Proposal may be reproduced, duplicated, or revealed in any manner without the prior written consent of TAHPI. TAHPI: CLIENT: Tactical Athlete Health and Performance City of Tukwila, Institute LLC, a Washington municipal entity a Delaware limited liability company By: _ Name: Title: By: _ Name: Title: 117 118 COUNCIL AGENDA SYNOPSIS ---------------------------------- Initial r Meeting Date Prepared b Mayor's review Council review 03/23/20 LH ITEM INFORMATION ITEMNO. 3.F. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 3/23/20 AGENDA ITEM TITLE Reappointment of Andy Reiswig to the Public Safety Bond Financial Oversight Committee CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ®Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PW ❑Court SPONSOR'S Reappointment to the Public Safety Bond Financial Oversight Committee: Andy Reiswig, SUMMARY Position 2, with a term expiring 12/31/22 REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/23/20 Forward to next Regular Meeting 4/6/20 MTG. DATE ATTACHMENTS 3/23/20 Info Memo dated March 17, 2020 Application for reappointment 04/06/20 No attachments 119 120 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Committee of the Whole FROM: Laurel Humphrey, Council Analyst DATE: March 17, 2020 SUBJECT: Reappointment to Public Safety Bond Financial Oversight Committee DISCUSSION Pursuant to Ordinance No. 2509, the City Council established a Public Safety Bond Financial Oversight Committee to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. On October 3, 2016 the City Council adopted a Charter for the Public Safety Bond Financial Oversight Committee which established a membership of five individuals to be appointed by the City Council and requires meetings no fewer than twice per year. Positions #1(resident) and #2 (business) expire on March 31, 2020. Andy Reiswig has applied for reappointment to Position 2. The incumbent in Position 1 has decided not to reapply and no applications have been received as of yet. Position terms now run through December 31 of the expiration year to match the other City boards and commissions and to align with the timing of the Public Safety Bond Financial Oversight Committee's timing of its election of Chair and Vice -Chair, which is intended to occur at the first meeting of each calendar year. The Financial Oversight Committee was planning to meet on March 24, 2020, but the meeting was postponed as part of the City's response to COVID-19 public health concerns. Recommendation Staff recommends reappointing Andy Reiswigto Position #2 and continuing to recruit for Position #1. Mr. Reiwig has been a valuable and insightful participant in this committee. Attachment Application for reappointment 121 122 RECEIVED City of Tukwila 4. o .�S94 Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Email: BoardsComms@tukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE OCTOBER 15 Please complete the ENTIRE application form. NAME: Reiswig Andy Last First M.I. ADDRESS: ME — Street City Zip MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: EMPLOYER: BECU E-MAIL: Please check all that apply to you within the City of Tukwila limits: ❑ Resident ❑ School District Representative 9 Business Owner/Representative ❑ High School Student I would like to be reappointed to the following board, commission or committee: Public Safety Bond Financial Oversight Committee currently serve in Position #— My term expires: 12/31/2019 Upo submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 123 Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) I have been serving on the board since its inception, and given my role and background at BECU, I believe I am able to positively contribute to the board as well as giving back to the City of Tukwila. I would like to continue in this role for another term. Q Applicant's Signature FOR CITY USE ONLY: REAPPOINTED: ❑ Yes ❑ No 02/07/2020 Date TERM EXPIRES: Application for Appointment Boards & Commissions Page 2 124 COUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meeting Date Prepared b Major's review Council review 03/23/20 AW ITEM INFORMATION ITEM NO. 3.G. STAFF SPONSOR: AARON WILLIAMS ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE 2019 4th Quarter Sales Tax Report CATEGORY ®Discussion Mtg Date 03/23/20 ❑Motion Mtg Date ❑Resolution Alt Date ❑Ordinance Aft Date ❑ BidAward Alt Date ❑Public Hearing Alt Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ®Finance ❑Fire ❑TS ❑P&K ❑Police ❑Pfr ❑Court SPONSOR'S Presentation of financial results from the 4th Quarter of 2019 SUMMARY REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Finance COMMITTEE Information Only COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 03/23/20 125 126 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Vicky Carlsen, Finance Director BY: Aaron Williams, Fiscal Coordinator CC: Mayor Ekberg DATE: March 23, 2020 SUBJECT: Sales Tax & Misc Revenues - 4t" Quarter 2019 Year Over Year Sales Tax Comparison: Schedule I - Sales Tax in $1,000's 2018 Actual 2019 Actual YCY Change Other ---- Month ---- Other Total Other Total Construction Industries Total Collect- ed Rec'd Construc- ! tion j Industries Construc_ I tion j Industriesj I Amount 4o Amount % Amount % Jan Mar $ 116 ! $ 1;222 ! S 1.339 S 140 ! S 1.225 ! S 1;365 $ 23 20%� $ 2 0%� S 26 2°0 Feb Apr 128 1 1 211 1 1.338 62 1 1.252 1 1 314 (66) -51 %1 41 3%1 (25) -2% Mar Mav 131 i 1.487 i 1.618 102 i 1.565 i 1.668 29 -223oi 78 5°oi 50 3°0 0-1 Totals $ 375 3.920 $ 4,295 $ 304 4.042 $ 4,346 $ 71 -19%: 122 3°r6- $ 51 1% Apr Jun 122 i 1.349 1.471 119 i 1.447 i 1.566 (3) -24oi 98 7%: 95 6% May Jul 134 ; 1,492 ; 1.626 147 ; 1.356 ; 1,503 13 9%! (136) -9%! (123) -890 Jun Aug139 ! 1.682 ! 1.821 204 ! 1.647 ! 1.851 65 47°o! 35 -2%: 29 2% 0-2 Totals $ 395 ! 4.524 ! $ 4,919 S 470 ! 4.450 ! $ 4,920 $ 74 19%! 73 -2%! $ 1 0% Jul Sep 1361 16781 1.814 1651 1.5271 1692 29 21% (151) -9% (123) -790 Aug Oct 124 i 1 682 1.805 230 i 1.412 i 1 £42 106 861/6i (270) -16°oi (164) -990 Sep Nov 163 ' 1.619 1.782 309 ' 1.474 ' 1.783 146 89%1 145 -9%1 1 0% Q-3 Totals S 423 4.979 $ 6,402 5 704 4.413 $ 5,117 S 281 6630 567 -1 1 %: $ 286 -51,10 Oct Dec 129 i 1.44.6 1.574 310 i 1,408 i 1.717 181 141%, (38) -3°/oi 143 9°0 Nov Jan 152 ; 1.487 1.639 164 ; 1.514 ; 1.677 12 8%! 27 2%! 38 290 Dec Feb 149 ! 1.91.6 ! 2.065 267 ! 11871 ! 2 139 118 79%: 44 -2%: 74 4% Q-4 Totalsj S 429 ! 4.849 ! $ 5,278 $ 740 ! 4.793 ! $ 5,534 S 311 72%! 55 -1 %! $ 256 5% Totalsj S 1.623 1 18.271 1 $ 19,895 $ 2.219 1 17.698 I $ 19,916 S 596 37%1 574 -3%1 $ 22 0°l0 The final 2019 Sales tax collections finished the year at $19.9 million, which is $22k higher than the total collected in the prior year. Construction related sales taxes ended the year almost $600k greater than the prior year. All Other Industries fared better in the fourth quarter than the third quarter but still finished the year nearly $575k down compared to the prior year, which amounted to a 3% decline. 127 INFORMATIONAL MEMO Page 2 Budget to Actual Sales Tax Comparison: Schedule I - Sales Tax 'IN 0jrj:hQ • �EEVW7:: 2019 Variance 018 -- Month -- Actual Allocated Actual Collected Rec'd Budget Amt % Jan I'd ar 3 1.339 8 1.339 3 1.385 28 2% Feb Apr 1.338 8 1.338 3 1.314 (25) -2% Mar Mav 1.618 S 1.818 3 1.888 50 3% Q-1 Totals $ 4,295 $ 4,295 $ 4,346 $ 51 1% Apr Jun 1.471 $ 1.471 1;588 95 6% Mav Jul 1.626 $ 1.828 1;503 (123) -8% Jun Aug 1.821 $ 1.821 1.851 29 2% Q-2 Totals $ 4,919 $ 4,919 $ 4,920 $ 1 0% Jul Sep 1.814 1.814 1,692 (122) -7% Aug Oct 1.805 1,805 1;842 (184) -9% Sep Nov 1.782 8 1.782 1.783 1 0% Q-3 Totals S 5,402 $ 5,402 $ 5,117 $ (285) -5°la Oct Dec 1.574 8 1.574 1.717 143 9% Nov Jan 1.639 8 1.639 1.677 38 2% Dec Feb 2.065 8 2088 2.139 73 4% Q-4 Totalsi S 6,278 $ 5,279 $ 6,634 S 266 5% Totals 3 19.894 $ 19,894 19.91.6 $ 21 0% The 2019 budget for sales taxes is $19.894 million, which is nearly equal to total collections for 2018. Sales tax collections were slightly behind budget for much of the year but recovered in the fourth quarter to finish slightly above budget by $21 k. 128 INFORMATIONAL MEMO Page 3 Change YTD by Category $80a,00 Construction $595,798 $ 600,00 $400.WO $ 200,(W Transport / Wa reho n ing $9,364 Manufacturing Servrces Miscellaneous $(24,006) $(10,603) $(7,967) Retail Trade $(53,395) (200,000 ) WhV $ (155.564) ;(400,000j Automotive $(321,677) The chart above compares the prior year-to-date totals to the current year-to-date totals for the eight major categories of sales tax. Although most categories finished the year down compared to the prior year, the Construction sector activity was significant enough to offset those declines. Automotive is the largest decline compared to the prior year; this is due to one-time revenues received in 2018. 129 INFORMATIONAL MEMO Page 4 Schedule II - YTD sales tax collections - top ten industry classifications YTD YTD Dollar % Group Name Current Prior Diff. Diff. 452 General Merchandise Stores $ 2,167,481 $ 2,187,854 $ (20,373) -0.93% 722 Food Services, Drinking Places $ 2,080,421 $ 2,009,051 $ 71,370 3.55% 448 Clothing and Accessories $ 1,996,280 $ 2,084,482 $ (88,202) -4_23% 236 Construction of Buildings $ 1,670,033 $ 1,028,985 $ 641,048 62.30% 443 Electronics and Appliances $ 1,149,541 $ 1,127,863 $ 21,678 1.92% 423 Wholesale Trade; Durable Goods $ 987,675 $ 1,126,051 $ (138,377) -12.29% 441 Motor Vehicle and Parts Dealer $ 963,914 $ 1,287,283 $ (323,369) -25.12% 453 Miscellaneous Store Retailers $ 857,091 $ 834,133 $ 2-2,959 2.75% 444 Building Material and Garden $ 835,211 $ 813,656 $ 21,555 2.65% 721 Accommodation S 744,823 $ 717,341 $ 27,482 3.83% These top ten industry classifications remain relatively stable from prior years. Schedule III - YTD ten largest declines ($) in sales tax collections by industry class YTD YTD Dollar % Group Name Current Prior Diff_ Diff. 441 Motor Vehicle and Parts Dealer S 963,914 $ 1,287,283 $ (323,369) -25.12% 423 Wholesale Trade; Durable Goods $ 987,675 $ 1,126,051 $ (138,377) -12.29% 517 Telecommunications $ 626,481 $ 742,648 $ (116,167) -15.64% 448 Clothing and Accessories $ 1,996,280 $ 2,084,482 $ (88,202) -4_23% 522 Credit Intermediation $ 67,764 $ 138,858 $ (71,094) -51.20% 926 Economic Programs Admin $ 89 $ 61,641 $ (61,552) -99.86% 238 Specialty Trade Contractors $ 459,712 $ 520,840 $ (61,128) -11.74% 541 Professional, Scientific, Tech $ 704,072 $ 739,444 $ (35,372) -4_78% 454 Nc)nstore Retailers S 137,655 $ 165,495 $ (27,840) -16.82% 811 Repair and Maintenance S 147.004 $ 174,750 $ (27,746) -15.88% The chart above shows the ten largest declines compared to the prior year. 130 INFORMATIONAL MEMO Page 5 SALES TAX SUMMARY 2019 Sales Taxes (Received in Mar'19 - Feb'20) YTD YTD NAICS CONSTRUCTION 18 TOTAL 18 YTD 19 YTD % Diff NAICS AUTOMOTIVE 18 TOTAL 18 YTD 19 YTD % Diff 236 Construction of Buildings 1,028,985 1,028,985 1,670,033 62.3% 441 Motor Vehicle & Parts Dealer 1,287,283 1,287,283 963,914 -25.1% 237 Heavy & Civil Construction 73,288 73,288 89,166 21.7% 447 Gasoline Stations 98,001 98,001 99,694 1.7% 238 Specialty Trade Contractors 520,840 520,840 459,712 -11.7% TOTAL AUTOMOTIVE $ 1,385,284 $ 1,385,284 $ 1,063,607 TOTAL CONSTRUCTION $ 1,623,112 $ 1,623,112 $ 2,218,910 Overall Automotive Change from Previous Year ($321,677) .23.2% Overall Construction Change from Previous Year $ 595,798 36.7% NAICS RETAIL TRADE 18 TOTAL 18 YTD 19 YTD % Diff YTD 442 Furniture & Home Furnishings 521,980 521,980 565,878 8.4% MANUFACTURING 18 TOTAL 18 YTD 19 YTD % Diff 443 Electronics & Appliances 1,127,863 1,127,863 1,149,541 1.9% 311 Food Manufacturing 25,347 25,347 26,862 6.0% 444 Building Material & Garden 813,656 813,656 835,211 2.6% 312 Beverage & Tobacco Products 12,739 12,739 12,837 0.8% 445 Food & Beverage Stores 306,566 306,566 311,945 1.8% 313 Textile Mills 234 234 130 -44.2% 446 Health & Personal Care 289,962 289,962 274,638 -5.3% 314 Textile Product Mills 10,477 10,477 11,628 11.0% 448 Clothing & Accessories 2,084,482 2,084,482 1,996,280 -4.2% 315 Apparel Manufacturing 668 668 367 -45.1% 451 Sporting Goods, Hobby, Books 535.648 535,648 508,525 -5.1% 316 Leather& Allied Products 63 63 73 15.5% 452 General Merchandise Stores 2,187,854 2,187,854 2,167,481 -0.9% 321 Wood Product Manufacturing 2,780 2,780 3,105 11.7% 453 Miscellaneous Store Retailers 834,133 834,133 857,091 2.8% 322 Paper Manufacturing 24,921 24,921 22,299 -10.5% 454 Nonstore Retailers 165,495 165,495 137,655 -16.8% 323 Printing & Related Support 18,725 18,725 25,202 34.6% TOTAL RETAIL TRADE $ 8,867,639 $ 8,867,639 $ 8,804,245 324 Petroleum & Coal Products 90 90 103 14.2% Overall General Retail Change from Previous Year ($63,395) -0.7% 325 Chemical Manufacturing 5,207 5,207 4,124 -20.8% 326 Plastic & Rubber Products 7,207 7,207 4,068 -43.6% YTD 327 Nonmetallic Mineral Products 5,225 5,225 5,827 11.5% SERVICES 18 TOTAL 18 YTD 19 YTD % Diff 331 Primary Metal Manufacturing 1,169 1,169 872 -25.4% 51X Information 959,342 959,342 988,506 3.0% 332 Fabricated Metal Mfg Products 10,044 10,044 6,122 -39.1% 52X Finance & Insurance 143.696 143,696 65,075 -54.7% 333 Machinery Manufacturing 7,720 7,720 4,188 -45.8% 53X Real Estate, Rental, Leasing 658,861 658,861 707,128 7.3% 334 Computer & Electronic Products 27,781 27,781 14,628 -47.3% 541 Professional, Scientific, Tech 739,444 739,444 704,072 -4.8% 335 Electric Equipment, Appliances 14,910 14,910 18,412 23.5% 551 Company Management 2 2 53 0.0% 336 Transportation Equipment Mfg 46,543 46,543 41,256 -11.4% 56X Admin, Supp, Remed Svcs 316,828 316,828 325,783 2.8% 337 Fumiture & Related Products 9,130 9,130 7,015 -23.2% 611 Educational Services 5.738 5,738 5,953 3.7% 339 Miscellaneous Manufacturing 31,721 31,721 29,576 -6.8% 62X Health Care Social Assistance 88,209 88,209 85,567 -3.0% TOTAL MANUFACTURING $ 262,700 $ 262,700 $ 238,694 71X Arts & Entertainment 304,385 304,385 314,765 3.4% Overall Manufacturing Change from Previous Year ($24,006) -9.1 % 721 Accommodation 717,341 717,341 744,823 3.8% 722 Food Services, Drinking Places 2,009,051 2,009,051 2,080,421 3.6% YTD 81X Other Services 260,134 260,134 227,568 -12.5% TRANSPORTATION & WAREHOUSING 18 TOTAL 18 YTD 19 YTD % Diff 92X Public Administration 71,562 71,562 14,275 -80.1% 481 Air Transportation 2 2 0 0.0% TOTAL SERVICES $ 6,274,592 $ 6,274,592 $ 6,263,989 482 Rail Transportation 80 80 46 -42.1% Overall Services Change from Previous Year ($10,603) -0.2% 483 Water Transportation 1,622 1,622 305 -81.2% 484 Truck Transportation 2,537 2,537 1,916 -24.5% 485 Transit and Ground Passengers 715 715 859 20.1% YTD 487 Scenic and Sightseeing Tran 7,549 7,549 1,338 -82.3% MISCELLANEOUS 18 TOTAL 18 YTD 19 YTD % Diff 488 Transportation Support 38,474 38,474 55,956 45.4% 000 Unknown 0 0 0 0.0% 491 Postal Services 1,034 1,034 797 -23.0% 111-115 Agriculture, Forestry, Fishing 1,737 1,737 1,991 14.6% 492 Couriers & Messengers 1,816 1,816 2,494 37.3% 211-221 Mining & Utilities 693 693 1,235 78.3% 493 Warehousing & Storage 2,362 2,362 1,845 -21.9% 999 Unclassifiable Establishments 113,390 113,390 104,627 -7.7% TOTAL TRANSP & WHSING $ 56,191 $ 56,191 $ 65,555 MISCELLANEOUS TOTAL $ 115,820 $ 115,820 $ 107,853 Overall Transportation Change from Previous Year $9,364 16.7% Overall Miscellaneous Change from Previous Year ($7,967) -6.9% YTD WHOLESALE TRADE 18 TOTAL 18 YTD 19 YTD % Diff 423 Whls Trade -Durable Goods 1,126,051 1,126,051 987,675 -12.3% YTD 424 Whls Trade -Nondurable Goods 180,401 180,401 163,323 -9.5% 18 TOTAL 18 YTD 19 YTD % Diff 425 Wholesale Electronic Markets 2,719 2,719 2,609 -4.0% GRAND TOTALS $19,894,510 $19,894,510 $19,916,461 WHOLESALE TRADE TOTAL $ 1,309,170 $ 1,309,170 $ 1,153,607 Grand Total Change from Previous Year $21,951 0.11 % Overall Wholesale Change from Previous Year ($155,564) .11.9% Grand Total Change from Previous Year - Without New Construction ($573,847) -3.14% 131 INFORMATIONAL MEMO Page 6 Schedule IV - Gambling Tax tat (d) 2019 INCREASE (DEGREASE) Quarter 2018 2019 Allocated YEAR OVER YEAR BUDGET VARIANCE Earned Actual Actual Budget Amount % Amount % Q1 $ 985,901 $ 999.638 $ 1:130,363 $ 13:737 1% $ (130,725) -12% Q2 841;104 947.463 964.350 106, 359 13% (16,886) -2% 03 985,431) 1,029,502 1:129,833 44,063 4% (100,331) -9% Q4 943,242 880.337 1,081,454 (62.905) -7% (201:117) -19% Totals $ 3,756,686 $ 3,866,941 $ 4,306,000 $ 101,255 3°i0 $ (449,069) -10% Schedule V - Admissions Tax '� (d) 2019 INCREASE (DECREASE) Quarter 2018 2019 Allocated YEAR OVER YEAR BUDGET VARIANCE Earned Actual Actual Budget Amount 0/0 Amount 11/0 Q1 $ 206;037 $ 272,521 $ 185;910 $ 66;484 32% $ 86;611 4711/o Q2 249,096 251,285 224,762 2,190 10/0 26,523 1211/o Q3 209,385 214,495 188.931 5,110 2% 25.564 1411/o 04 277.505 218,532 250,397 (58,973) -2111/c (31.865) -13% Totals $ 942,023 $ 956,833 $ 860,000 $ 14,811 2% $ 106,833 18010 Schedule VI - Telecommunications Utility Tax (C" (d) 2019 INCREASE (DECREASE) Quarter 2018 2019 Allocated YEAR OVER YEAR BUDGET VARIANCE Earned Actual Actual Budget Amount % Amount % Q1 $ 292,954 $ 236,604 $ 353,342 $ (56,350) -19% $ (1163,738) -33% 02 279,555 228,313 337,182 (51,243) -18% (108;869) -32% 03 266,563 227,053 321,511 (39,510) -15% (94,458) -29% 04 280,205 255,078 337,965 (25,127) -9% (82,887) -25% Totals $1,119,276 $ 947,048 $ 1,350,000 $ (172,229) -21 % $ (402,952) -40% (a) Gambling tax includes card games, punch boards, pull tabs and amusement games. (b) Excludes golf course admission tax. (c) Telecommunications Utility tax includes cellular, pager and telephone usage. (d) Actuals reflected in Schedules IV, V and VI are amounts earned for the quarter. 132 COUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meeting Date Prepared b Major's review Council review 03/23/20 LH ITEM INFORMATION ITEM NO. 3.H. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 3/23/20 AGENDA ITEM TITLE Land Acknowledgement Practices CATEGORY ® Discussion Mtg Date 3/23/20 ❑ Motion Mtg Date ❑ Resolution Alt Date ❑ Ordinance Aft Date ❑ Bid Award Alt Date ❑ Public Hearing Alt Date ❑Other Mtg Date SPONSOR ®Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑Pfr ❑Court SPONSOR'S A land acknowlegement is a formal statement that pays tribute to the indigenous in SUMMARY habitants of the land. The City Council requested an opportunity to further discuss whether or not to incorporate a land acknowledgement practice into certain gatherings. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/23/20 MTG. DATE ATTACHMENTS 3/23/20 No attachments 133 134 COUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meeting Date Prepared b Major's review Council review 03/23/20 LH ITEM INFORMATION ITEM NO. Special 3 STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 3/23/20 AGENDA ITEM TITLE Resolution to enact a temporary moratorium on certain residential evictions during the period of civil emergency related to the novel coronavirus (COVID-19). CATEGORY ❑ Discussion Mtg Date ❑ Motion Aft g Date ® Resolution g Date Alt ❑ Ordinance Aft Date ❑ Bid Award g Date Alt ❑ Public Hearing g Date Alt ❑ Other Mtg Date SPONSOR ®Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑Ply ❑Court SPONSOR'S The proposed resolution enacts a temporary moratorium on certain residential evicions to SUMMARY coincide with the COVID-19 state of civil emergency. Seattle, Burien, and other agencies across the country have taken or are considering similar actions. The King County Sheriff has announced she will not serve or enforce evictions during this time. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/23/20 MTG. DATE ATTACHMENTS 3/23/20 135 136 COUNCIL AGENDA SYNOPSIS nitials Meeting Date Prepared by Mayor's review Council review 03/23/20 GL ITEM INFORMATION ITEM NO. Special 2.B. STAFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE South 196th - 2001h Street Bridge Repair Project Project Completion and Acceptance CATEGORY ❑ Discussion ® Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mt Date Nltg Date 03/23/20 Mtg Date Mtg Date Mtg Date Mtg Date IMtg Date SPONSOR ❑Couned ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®P1V ❑Couri SPONSOR'S The contract with Nordvind Company, LLC of Auburn WA is complete for the South 196th _ SUMMARY 200th Street Bridge Project. This project repaired 100 linear feet of the S 196th St bridge that included the removal and replacement of the concrete approach slab on the west side of the bridge over the Green River. Construction began September 30, 2019 and was physically completed on December 19, 2019. Council is being asked to accept and finalize the contract with Nordvind Company for $330,916.72. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ® Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/16/2020 COMMITTEE CHAIR: DELOSTRINOSJOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $330,916.72 $384,480.00 $0.00 Fund Source: 104 BRIDGES & ARTERIAL STREETS (PAGE 17, 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 03/13/2020 Notice of Completion Contract No. 19-139 Minutes from the Transportation and Infrastructure Committee 03/16/2020 137 138 . nCity of Tukwila wile Allan Ekberg, Mayor 14 Public Works Departrneot - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Adam Cox, Transportation Project Manager CC: Mayor Ekberg DATE: March 13, 2020 SUBJECT: South 196th- 200th Street Bridge Reaair Proiect Project No. 91710406, Contract No. 19-139 Project Completion and Acceptance ISSUE Accept the contract as complete and authorize release of the retainage bond. BACKGROUND The Notice to Proceed for Contract No. 19-139 with Nordvind Company, LLC was issued on September 30, 2019 for the South 1961h- 2001h Street Bridge Repair Project, This project included repair of approximately 100 linear feet of street/bridge improvements within the right-of-way of South 200th Street, that included the removal and replacement of the concrete approach slab on the west side of the bridge over the Green River. ANALYSIS Construction was physically completed on December 19, 2019. The bridge was open to vehicle traffic on time, before the holiday season, and under budget. The budget for South 1961h/2001h Street Bridge Repair Project was $384,480, which included a 20% contingency of $64,080.00. Retainage of $16,545.84 is being held until final release. Construction Contract Amount $ 320,400.00 Additions/Overruns 10,516.72 Total Amount Paid $ 330.916.72 RECOMMENDATION Council is being asked to formally accept and authorize the release of the retainage for the South 1961h- 2001h Street Bridge Repair Project contract with Nordvind Company, LLC for the final amount of $330,916.72, and to consider this item on the Consent Agenda at the March 23, 2020 Special Meeting. Attachments: Notice of Completion Contract No. 19-139 Before and after photos tN:IPW EngtPROJECTS4A- RV.i & RS ProjectsiS 196th-200th St Bridge Repair (9M0406)1nfo memo S 196th-200th Street Bridge Cioseoutdocx 139 140 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Department Use Only Assigned to: I Date Assigned: Date 01/30/2020 1 Form Version Original I Revision Reason Awarding Agency Information Prime Contractor Information Name TUKWILA, CITY OF UBI 916001519 Name Nordvind Sewer Service LLC UBI 603478768 Address 6300 SOUTH CENTER BLVD #100 TUKWILA,WA- 98188 ' Address 25129 SE Green Valley Rd AUBURN,WA-98092 Email Address adam.cox@tukwilawa.gov I Email Address nordvindsewer@outlook.com Contact Name Adam Cox I Phone 206-431-2446 x Contact Name Nordvind I Sewer Service LLC Phone 360-825-5704 Project Information Project Name 196th-200th Bridge Repair Contract # Tuk26 Affidavit 10 911739 Jobsite Address Date Awarded Date Work Commenced ( Date Work Completed 112/18/2019 Date Work Accepted 112/19/2019 09/16/2019 10/07/2019 Federally Funded Transportation Project Ifyes. attach contract Bond statement. ❑ Bond Waived? Retainage Waived? Subcontractors Used? ifyes. complere Addendum A. El Detailed Description of Work Completed Construction of approximately 100 linear feet of street improvements within the right- of-way of S 200th Street, including but not limited to removal and replacement of the concrete approach and other associated structures at the 196th/200th Street Bridge on the west side of the Green River between the City of Tukwila and the City of Kent. DOR Tax Information *Right -click on the total field and select Uodale Field to auto -calculate. Contract Amount $320,000.00 Liquidated Damages $ 0.00 Additions (+) $10,916.72 Amount Disbursed $314,370.88 Reductions (-) $ 0.00 Amount Retained $16,545.84 Sub -Total* $330,916.72 Other $ 0.00 Sales Tax Amount $ 0.00 Sales Tax Rate if multiple rates. attach a list. 0.00% TOTAL* $330,916.72 TOTAL* 1 $330,916.72 These two totals must be equal. Apprentice Utilization Information Was Apprentice Utilization Required? If yes. complete this entire section. ❑ Engineer's Estimate $ 0.00 Utilization % 0.00% Was a Good Faith Effort approved? . 09mmients "MI11101W The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM THE RETAINED FUNDS until receipt of all release certificates and affidavits. Submitting Form: Submit the completed form by email to all three agencies below. C�Department of Revenue aaa Employment Security Department Public Works Section I ll)rl I it _htf Ir'.5 1� Registration, Inquiry, Standards & _ t3b0;; 704_56=,0 st� Coordination Unit P'tti`Ci idor_:va clov (360) 890-3499 141 Contract Release (855) 545-8163, option # 4 ContractRelease@LNI. WA.GOV Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be aranted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* I BIG MOUNTAIN ELECTRIC INC 602936459 911963 INFORMED LAND SURVEY LLC 602487061 915997 MILES SAND & GRAVEL COMPANY 171004760 912900 TONY LIND PAVING LLC 602813830 905554 142 South 196 th —2 001h Street Bridge Before Repair 7 C I" v,, 5 $96* 240t Si—tb,dg, hcc, After Repair 144 City of 1 City Council Transportation & Infrastructure Committee Meeting Minutes March 16, 2020 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: Laurel Humphrey, David Cline, Adam Cox, Henry Hash, Hari Ponnekanti, Gail Labanara, Han Kirkland Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Project Completion: S. 196t" -200t" Street Bridge Repair Project Staff is seeking Council approval of contract completion and release of retainage to Nordvind Company, LLC in the amount of $330,916.72 for the South 196t"-200t" Street Bridge Repair Project. Committee Recommendation Unanimous approval. Forward to March 23, 2020 Special Consent Agenda. B. Contracts: Public Works Fleet & Facilities Building Staff is seeking Council approval of four contracts associated with the Public Works Fleet and Facilities Building tenant improvements and Minkler Shops interim improvements: • Removal of paint booths not to exceed $168,000 • Installation of security fence and access gates not to exceed $300,000 • Structural repair and painting not to exceed $280,000 • Modular building at Minkler for additional locker rooms and shower not to exceed $308,000. Committee question(s) requiring follow up Provide information on expectations for apprenticeships and DBE (disadvantaged business enterprises) for the Public Works construction projects. Committee Recommendation Unanimous approval. Forward to March 23, 2020 Special Consent Agenda. 145 146 COUNCIL AGENDA SYNOPSIS Meetin,g Date Prepared by Mayor's review Council review 03/23/20 GL ITEM INFORMATION ITEM NO. Special 2.C. STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDAD.ITE: 03/23/20 AGENDA ITEM TITLE Public Works Fleet & Facilities Building & Minkler Improvements Approval of four contracts CATEGORY ❑ Discussion ® Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearin ❑Other Mtg Date Mtg Date 03123120 Mtg Date Mtg Date Mtg Date Mtg Date Altg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PWY� ❑Court SPONSOR'S Council is being asked to approve four contracts for the Public Works Fleet and Facilities SUMMARY Building and Minkler Shops. The three contracts for the PW Fleet and Facilities Building are 1) Removal of the paint booths, not to exceed $168,000, 2) Install security fence, not to exceed $300,000, 3) Structural repair and painting, not to exceed $280,000. The fourth contract for Minkler Shops will provide a modular locker room and shower, not to exceed $308,000. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ® Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/23/2020 COMMITTEE CHAIR: DELOSTRINOS JOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,056,000.00 $35,700,000.00 $0.00 Fund Source: 306 PUBLIC SAFETY PLAN - PUBLIC WORKS SHOPS (PAGE 59, 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 03/13/2020 PW Fleet & Facilities Phase 1 Cost Estimates Job Order Authorizations & Scope of Work Minutes from the Transportation and Infrastructure Committee 03/16/2020 147 um City of Tukwila Allan Ekberg, Mayor Public Works Department -- Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Hari Ponnekanti, Deputy PW Director CC: Mayor Allan Ekberg DATE: March 13, 2020 SUBJECT: Public Works Fleet & Facilities Buildina & Minkler Improvements Project Nos. 91630601 and 91930606 Project Update and Contracts for Miscellaneous Items ISSUE Provide an update on the PW Fleet and Facilities tenant improvements and Minkler Shop Improvements and approve four miscellaneous contract amounts. BACKGROUND On 12/02/19, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million dollars and the Minkler Interim Improvements budget in the amount of $500,000. The total budget for PW Fleet and Facilities Building is S35,700,000.00 with funding split 50/50 with the General Fund and Waterl5ewer/Surface Water Utilities. DISCUSSION Public Works' staff reviewed the list of miscellaneous projects and compiled a list of four projects for construction in 2020. The Following contracts will allow the tenant improvements to be completed per the plan prepared by SHKS Architects. Our JOC contractor, Saybr, has provided the scope and fee estimate for four contracts and additional contractors may be asked to do the same in the future, with the lowest bidders to be selected. The total costs shown are based on the rough order magnitude of the construction costs and 40% soft costs, that include contingency and tax. The approval of the four contracts with a not -to -exceed amount will allow staff to meet deadlines for critical tasks and work with the contractors on additional scoping. This will minimize the delay to obtain Council approval before entering into individual contracts. PW Fleet and Facilities Tenant Improvement — Three Contracts 1. Removal of paint booths from the Fleet and Facilities Bldg — Not to exceed construction costs plus soft costs up to S168,000, 2. Install security fence and access gates - Not to exceed construction costs plus soft costs up to $300,000, 3. Outside envelope structural repair and painting - Not to exceed construction costs plus soft costs up to $280,000. Total of three contracts for PW Fleet and Facilities is $748,000. Minkler Shops Interim Improvements 4. Provide Modular building to provide additional locker rooms and shower - Not to exceed construction costs plus soft costs up to $308,000. PHASE 1 FINANCIAL IMPACT See attached spreadsheet for overview of PW Fleet and Facilities Phase 1 Budget, expenditures through 2019, and cost estimates. The three contracts for the Public Works Fleet and Facilities Building are highlighted. RECOMMENDATION Council is being asked to approve the three contracts for the Public Works Fleet and Facilities in the not -to -exceed amount of $748,000 and one contract for the Minkler Shops modular building in the not -to -exceed amount of $308,000 and to consider these items on the Consent Agenda at the March 23, 2020 Special Meeting. Attachments: PW Fleet and Facilities Building Phase 1 Cost Estimates Four Project Scope and Cost Estimates 'r,F,tiStore �'4b' CommonSlPirr Eng J'POJECTStA- BG Projects!01 PuNic Safety RanIPW Shops F$st Phase 191.030601jj'Jn;`o Memo for P'!J F & F Update 0316202G.docx 149 150 Public Works Fleet and Facilities Building - Phase 1 Cost Estimates Land Purchases SHKS Master Plan Design SHKS Design Fee Geo-Tech Design Fee Hazard Study Fee Soft Costs Demolition of Out Buildings Construction Phase 1 Building Renovation Remoal of Paint Booths Fence and Security Gates Outside Structural Repair and Paint Covered Storage - Outside Civil Site Work Trench Drains (Alternate) Emergency Generator (Alternate) Expenditures to Estimates at 30% Budget L date 12/31/19 Design $ 24,706,348.00 1,398,437.09 $ 26,120,000.00 $ 26,104,785.09 $ 17,547.68 $ 2,880,000.00 $ 553,220.32 80,000.00 3,450.00 $ 636,670.32 $ 81, 077.70 $ 4,524,329.00 168,000.00 300,000.00 280,000.00 750,000.00 750,000.00 35, 885.00 382, 852.00 6,700,000.00 $ 17,547.68 $ 7,272,143.70 Grand Total $ 35,700,000.00 $ 26,122,332.77 $ 7,908,814.02 $ 34,031,146.79 151 152 Job Order Authorization Job Order Contract Date: February 18, 2020 Job Order #: IAA-TUK19-002B Project Job Order Title: PW Fleet & Facilities Building - Paint Booth Demo Information Contract: 1850237, dated 09/19/2019 Contract Contractor: Saybr Contractors, Inc. Information 3852 S. 66th St. Tacoma WA 98409 Gordian Fee Construction $96,923.22 Breakdown Gordian Licensing 1.95% $1,890.00 Licensing Tax 10% $189.00 Consulting 3.05% $2,956.16 Total $5,035.16 Director (Up to $20,000) Date Mayor (Up to $40,000) Date Council Approval (Over S40,000) Date Cover Sheet Page 1 of 1 153 Job Order Authorization Job Order Contract Date: February 21, 2020 Job Order #: IAA-TUK19-002A Project Job Order Title: PW Fleet and Facilities Building - Fence Information Contract: 1850237, dated 09/19/2019 Contract Contractor: Saybr Contractors, Inc. Information 3852 S. 66th St. Tacoma WA 98409 Gordian Fee Construction $193,237.02 113makdo" Gordian Licensing 1.95% $3,768.12 Licensing Tax 10% $376.81 Consulting 3.05% $5,893.73 Total $10,038.66 Director (Up to $20,000) Mayor (Up to $40,000) Council Approval (Over $40,000) Date Date Date Cover Sheet Page 1 of 1 154 Date: December 20, 2019 9 WCONTRACTOSNC. Building RRlationships SCOPE OF WORK Contract Name and No.: City of Bellevue JOC# 1850237 Project Name: Heiser Building Exterior Improvements Bid No.: 03 Work Location: Heiser Building 11210 Tukwila International Blvd Tukwila, WA 98188 Saybr Project Manager: Cynthia Brantley, 253-753-3312 Work Hours: Day shift Monday through Friday, including overtime hours if required Estimated Duration: 100 Days following NTP Long Lead Items: Metal wall panels Project Summary: Paint exterior of building and repair damage to metal wall panels GENERAL INFORMATION: • This Scope of Work is based on the information received from the City of Tukwila representative Hari Ponnekanti at the Joint Scoping Meeting held on November 13, 2019. • Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. • Dailyjob site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. • Contractors will be responsible for their own waste disposal. • Project requires State of Washington prevailing wages to be paid, including filing intents to pay, certified payroll, and affidavits of wages paid. • Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager TECHNICAL SCOPE OF WORK: 1. General Construction All work performance shall be completed in accordance with the all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: 1. Wall panel repair 1.1. Preparation for work 1.1.1.Prior to work commencing, owner's representative to meet onsite to confirm exact repair locations and quantities. 1.1.2.New metal color will be white or primed for future painting. 1.2. Awning roof at hazardous waste accumulation area. 1.2.1.Tear off and dispose of existing metal panels over awning roof. 1.2.2.Furnish and install new corrugated metal panels over existing awning structure. (approx. 200sgft total) 1.2.3.Furnish and install new corrugated metal panel fascia onto exiting awning structure. (approx. 100sgft total) Page 1 Saybr Contractors, Inc. 155 5 &COYNTRACTORS Building Relationships 1.3. Siding Repair 1.3.1.Replace existing metal panel siding with new corrugated metal panel siding in various location around building. No single panel shall be longer than 10'. (approx. 3010sgft total) 1.3.2.Replace existing corner trim pieces at noted damaged areas along garage doors and building corners. (approx. 250LF total) 1.3.3.Replace damaged/Broken downspouts with new metal downspouts. (approx. 30LF total) 1.3.4.Replace bottom panel trim piece as necessary. (approx. 25LF total) 2. Painting 2.1. Cleaning 2.1.1. Pressure wash all walls 2.1.2. Scrub rear area at old steam cleaning awning. 2.2. Prime 2.2.1. Spot prime rusted and raw substrates 2.3. Paint 2.3.1. Areas to be painted include: Exterior Steel siding, Painted Metal OH roll -up door, man doors and frames, Open Structure at steam covered area, CMU and Concrete Walls, and painted steel bollards. 2.3.2. Assumes one metal body color, one masonry color. one trim color. 2.3.3. Deep and ultra -deep color(s) may be an additional cost if an extra coat of paint is required for full coverage. 2.4. Sealer 2.4.1. Upper ASW Concrete walls will have a clear sealer applied. ROUGH ORDER OF MAGNITUDE PRICING: The ROM proposal for this work is: $182,000.00 (amount excludes sales tax). ASSUMPTIONS: • This proposal excludes hazardous material removal. Owner to provide Good Faith Hazardous Materials Report. • The existing building requires no additional upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing configurations and components meet all of the current local, city, and state AHJ codes and requirements. EXCLUSIONS: • No repairs to building structural elements are included. • No concrete slab demolition or repairs are anticipated. • Painted signage PERMITS: • No permits not required for this work. SUBMITTALS: • Construction Schedule • Metal wall panels • Paint Page 2 156 Saybr Contractors, Inc. CONTRACTORS, INC. Building Relationships SCOPE OF WORK Date: February 27, 2020 Contract Name and No.: City of Tukwila Project Name: Minkler Building Restroom Remodel — MODULAR Bid No.: 01 Work Location: Public Works Fleet and Facilities Building 600 Minkler Blvd Tukwila, WA 98188 Saybr Project Manager: Cynthia Brantley, 253-753-3312 Work Hours: Day shift Monday through Friday Estimated Duration: 200 Days following NTP Project Summary: Provide new modular restroom at location shown in the attached. Refresh existing restrooms. GENERAL INFORMATION: • This Scope of Work is based on the information received from the City of Tukwila representative Hari Ponnekanti at the Joint Scoping Meeting held on November 13, 2019 and further meetings December 30, 2020 and February 28, 2020. • Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. • Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. • Contractors will be responsible for their own waste disposal. • Project requires State of Washington prevailing wages to be paid, and Certified Payroll, including filing intents to pay and affidavits of wages paid. • Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager TECHNICAL SCOPE OF WORK: A. GENERAL CONSTRUCTION 1.1. All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. 1.2. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: B. MODULAR 1. Design 1.1. Verification of Existing Conditions 1.1.1.Perform limited site survey to provide background for drawings required for permit. 1.1.2.Prepare CAD as -built drawings as backgrounds for design of new layout. 1.2. Construction Document Phase 1.2.1.Provide documents for permitting and construction. 1.3. Facilitate Obtaining Building Permit 1.3.1.Building Permit Fees are not included in this proposal. These receipts will be provided to the City for direct reimbursement. Page 1 Saybr Contractors, Inc. 157 M CONTRACTORS, INC. Building Relationships 2. Temporary Facilities 2.1. No temporary facilities are included for staff use. Interior construction will not occur until new modular unit is in -place. 3. Modular unit 3.1. New modular unit 3.1.1. Custom design to include men's restroom and locker room. 3.1.2. Exterior to be manufacture's standard materials. No windows are required. Single exterior door will be provided. 3.1.3. Ramp and stairs to be provided for access. 3.1.4. Plumbing fixtures to include: two toilets, sink, shower, urinal. 3.1.5. Manufacture's standard toilet partitions and toilet accessories will be provided. 3.1.6. Manufacture's standard lighting and HVAC will be provided. 3.1.7. Trailer will be outfitted with 24 one -foot wide lockers. Alternate widths of lockers will reduce number of lockers. 3.2. Water and sewer connections: 3.2.1. City of Tukwila to provide trenching and piping from trailer location to existing water and sewer lines. Backfill and pavement patching also by the City of Tukwila. 3.2.2. Saybr to provide final connection to sewer and water lines provided by City. 3.3. Electrical connections: 3.3.1. City of Tukwila to provide trenching from trailer location to existing building. Backfill and pavement patching also by the City of Tukwila. 3.3.2. Saybr to provide final connection from existing building to trailer, including: 3.3.2.1. Reconfigure circuits to allow space for a new 100A, 2 pole breaker. Provide and install (1) 100A, 2 pole breaker. 3.3.2.2. Provide and install a 1 %" EMT raceway and a 100A, 120/240V, single phase circuit from panel to location of modular restroom building. 3.3.2.3. Provide and install a 100A, NEMA 3R, 120/240V, fused disconnect near the new building. 3.3.2.4. Provide an install a 1 %" PVC raceway and a 100A circuit underground from the new disconnect to the connection point on the modular trailer and make electrical terminations at the modular building existing panel. 3.3.2.5. Provide and install grounding per NEC article 250. 3.3.3. Fire alarm and Fire suppression 3.3.3.1. Stand alone smoke detectors and alarm to be provided. 3.3.3.2. No sprinklers are included. Page 2 Saybr Contractors, Inc. 158 &CONTRACTORS Building Reiationships 3.4. Concept modular floor plan: ... - 30'-0" r" ! 30'-0" C. INTERIOR REFRESH 1. Demolition 1.1. Abatement 1.1.1.Based on Good Faith Survey performed by PBS Engineering dated January 20, 2010, asbestos containing materials, including the vinyl floor tile, are present. Flooring will be encapsulated. Asbestos flooring will remain in place. 1.2. Demolition - Restrooms 1.2.1.Interior finishes and fixtures will be removed in the restrooms to accommodate work items below. 2. Carpentry 2.1. No repairs or upgrades to existing building structural elements are included. 3. Roofing 3.1. Roof will be patched and repaired at exhaust fan penetration. 3.2. No other repairs or upgrades are included. 4. Openings 4.1. Restroom and Locker Room doors. 4.1.1.New door hardware will be provided at Men's and Women's restrooms. 4.1.2.Door hardware will include lever handles and a thumb turn lock for the Women's Restroom. 4.1.3.Powered ADA openers are not included. Page 3 Saybr Contractors, Inc. 159 9 &CONITRAMCTORS,NC. Building Relationships S. New Architectural Finishes —all finishes will be selected from manufacturer's standard colors. 5.1. No new GWB is included in scope. GWB will be patched and repaired following demolition. 5.2. Ceilings will remain existing suspended acoustical ceiling tiles and grid. Tiles and grid will be painted with manufacture's recommended coating. 5.3. The floor finish will be homogenous sheet vinyl (Medintone by Armstrong is basis of design.) 6. Specialties and Furnishings, 6.1. Toilet partitions to be HDPE (Hiny Hiders by Scranton is basis of design.) 6.2. Existing toilet accessories to be reused. 6.3. Existing Lockers to remain. 7. Plumbing 7.1. Plumbing piping will be reconfigured to accommodate new room layout. 7.2. Shower stalls will have fiberglass surrounds. 8. HVAC. 8.1. Bathroom Exhaust fan will be replaced: 735 cfm @ 0.5" SP, % HP Direct Drive, 115v/1ph. With speed control and roof curb adaptor. 9. Electrical 9.1. Connections will be provided for exhaust fan. 9.2. No revisions to lighting, outlets, panels, transformers, etc, are included in this proposal. 10. Fire Alarm/Fire Suppression 10.1. No fire alarm or fire suppression changes to the existing system are not included in this proposal. 10.2. ASSUMPTIONS: • Owner provided Good Faith Hazardous Materials Report. • The existing building requires no additional structural, electrical, HVAC, fire alarm, firm suppression upgrades to execute all work associated with this work order. All existing configurations and components meet all of the current local, city, and state AH1 codes and requirements. EXCLUSIONS: • The following are assumed not needed, and are not included: c Design Review Board Materials & Process o Health Department Coordination & Submittals o CUP (Conditional Use Permit) c Change of Use and other Land Use Actions • SEPA Checklist o Arborist Report, Tree Inventory and Tree Retention Plans • Interior Design Presentation board of all interior selections and furnishings. Finishes will be discussed in an informal sit-down meeting. • Sustainable Acquisition • Audio/Visual Communications/Low Voltage system modifications. • City of Tukwila Building Permit. • Trade permits Page 4 Saybr Contractors, Inc. 160 VAAMD CONTRACTORS, INC. Building Relationships SUBMITTALS: • Design documents for permitting. • Product Data Sheets: • Construction Schedule • O&M Manuals • Warranty ROUGH ORDER OF MAGNITUDE PRICING: The ROM proposal for this work is: $ (amount excludes sales tax). A simplified breakdown of these costs: Description ROM B. Modular Survey and Permit Drawings $ 31,504.41 Electrical Connections $ 13,026.83 Plumbing connections $ 3,179.21 Modular restroom, set up, delivery, ramps and stairs $ 165,406.50 Lockers Subtotal Modular Only $ 6,358.43 $ 219,475.38 Page 5 Saybr Contractors, Inc. 161 162 City of 1 City Council Transportation & Infrastructure Committee Meeting Minutes March 16, 2020 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: Laurel Humphrey, David Cline, Adam Cox, Henry Hash, Hari Ponnekanti, Gail Labanara, Han Kirkland Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Project Completion: S. 196t" -200t" Street Bridge Repair Project Staff is seeking Council approval of contract completion and release of retainage to Nordvind Company, LLC in the amount of $330,916.72 for the South 196t"-200t" Street Bridge Repair Project. Committee Recommendation Unanimous approval. Forward to March 23, 2020 Special Consent Agenda. B. Contracts: Public Works Fleet & Facilities Building Staff is seeking Council approval of four contracts associated with the Public Works Fleet and Facilities Building tenant improvements and Minkler Shops interim improvements: • Removal of paint booths not to exceed $168,000 • Installation of security fence and access gates not to exceed $300,000 • Structural repair and painting not to exceed $280,000 • Modular building at Minkler for additional locker rooms and shower not to exceed $308,000. Committee question(s) requiring follow up Provide information on expectations for apprenticeships and DBE (disadvantaged business enterprises) for the Public Works construction projects. Committee Recommendation Unanimous approval. Forward to March 23, 2020 Special Consent Agenda. 163 164 UPCOMING MEETINGS AND EVENTS MARCH - APRIL 2020 MAR 23 MONDAY MAR 24 TUESDAY MAR 25 WEDNESDAY MAR 26 THURSDAY MAR 27 FRIDAY MAR 28 SATURDAY ➢ ➢ AcF6-6em•»i66ieq ➢ Planning SafegcGemmittee Cancelled Gemmissien Cancelled Cancelled ➢ €manse Gemmiftee Cancelled ➢ City Council Committee of the Whole Meeting 7:00 PM Council Chambers C.O.W. to be immediately followed by a Special Meeting. MAR 30 MONDAY MAR 31 TUESDAY APR 1 WEDNESDAY APR 2 THURSDAY APR 3 FRIDAY APR 4 SATURDAY TRANSPORTATION DROP -IN ➢ Equity & Social Jds:ire GREEN VA) 00 k 0 0 commisemen TU KWI LA Cancelled Cancelled �11' CRYSTAL SPRINGS Tukwila City of TonoK PART Opportunity Cancelled Scholarship Application due today. More information below. IN Census Day is observed nationwide. When you respond to the census, you'll tell the Census Bureau where you live as of today. More information below. 7i&w la city of Opportunity schofarsh,y AppCwation clue March. 31 The Tukwila Scholarship Program was established in 2014. The mission of the scholarship is to provide financial assistance to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. This program principally targets two and four year academic programs, however, certificate/licensing programs are also eligible. Awards will range from $1,000 to $5,000 as determined by the City of Tukwila Selection Committee. Must be a resident of Tukwila and be equivalent to a senior in high school. For more information and criteria, visit records.tukwilawa.govMebLink/l/edoc/328044/pagel.aspx. FREETAX Visit MyFreeTaxes.com where you can quickly and easily file your taxes online for FREE with a simple return. All United States tax filers with PREPARATION simple returns are eligible. - You can prepare and file your taxes using the FREE fillable forms with IRS. You must know how to do your taxes yourself. For more information, visit iMiirs.gov/f!Iing/free-file-do-your-federal4axes-for-free. COMPLETE YOUR ONLINE SUBMISSION! The count is mandated by the Constitution and conducted by the U.S. Census Bureau, a nonpartisan government agency. The 2020 Census counts Census the population in all 50 states, the District of Columbia, and five U.S. territories (Puerto Rico, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, and the U.S. Virgin Islands). Each home will receive an invitation to respond to a short questionnaire —online, by phone, or 2020 by mail. There are 59languages available for online submission. Espanol *A(AM) TiengV!et 1%_-40J PyccKNA A*PJI Tagalog Polski Frangais KreyolAyisyen Portuguds EI*I Visit my2020census.govl to take the 10 minute questionnaire. It's safe, secure, and confidential. Your information and privacy are protected. Your response helps to direct billions of dollars in federal funds to local communities for schools, roads, and other public services. watngton HEALTH INSURANCE OPEN ENROLLMENT NOW THRU APRIL 8! Do you need health insurance? A Special Enrollment Period for health insurance is now open! Coverage effective April 1. For enrollment healthplanf finder assistance, please contact Public Health - Seattle & King County. 1-800-756-5437 chap@kingcounty.gov kingcounty.gov/coverage Waters' 4th Annual SnackPack Dinner Auction 5 PM - 9 PM on May 2 The dinner auction will be held at Sheraton Four Points, Des Moines. Auctioneer & standup comedian Michelle Westford will be our host for this fun -filled event. Included are dinner, silent and live auctions. You will also have the opportunity to mingle with some of the key leaders of our city. The goal this year is OpStill to raise $75,000, which will help provide much needed food to hungry students in Tukwila. Tickets go on sale March 1, 2020. $50 per person or a table of 10 for $400. Register by April 1 and get a 10 % discount. To register, visit charityauction.bid/tuksnackpack. ** The below meetings are subject to change due to the coronavirus (COVID-19) outbreak. ** ➢ Arts Commission: 4th Wed., 6:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305. ➢ Civil Service Commission: 2nd Mon., 5:00 PM, Human Resources Conference Room. Contact Michelle Godyn at 206-431-2187. ➢ COPCAB (Community Oriented Policing Citizens Advisory Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Sergeant Anderson at 206433-7187. ➢ Community Services and Safety Committee: 2nd & 4th Mon., 5:30 PM, 6300 Building Suite 100 - Foster Conference Room. Contact Laurel Humphrey at 206433-8993. ➢ Equity and Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conference Room. Contact Niesha Fort -Brooks at 206454-7564. ➢ Finance Committee: 2nd & 4th Mon., 5:30 PM, City Hall - Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993. ➢ Library Advisory Board: 1 st Tues., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332. ➢ Planning and Economic Development Committee: 1st & 3rd Mon., 5:30 PM, City Hall - Hazelnut Conference Room. Contact Laurel Humphrey at 206433-8993. ➢ Planning Commission / Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. ➢Transportation and Infrastructure Committee: 1st & 3rd Mon., 5:30 PM, 6300 Building Suite 100 - Foster Conference Room. Contact Laurel Humphrey at 206-433-8993. ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59'h Avenue S. Contact Louise Jones -Brown at 206-244-4478. ➢ Tukwila International Boulevard Action Committee: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Bruce Linton at 206-433-1815. 165 Tentative Agenda Schedule MONTH MEETING 1 — MEETING 2 — MEETING 3 — MEETING 4 — REGULAR C.O.W. REGULAR C.O.W. March 2 9 16 23 See this week's agenda packet cover sheet for the agenda: March 23, 2020 Committee of the Whole Meeting to be followed by a Special Meeting. MONTH MEETING 1 — MEETING 2 — MEETING 3 — MEETING 4 — REGULAR C.O.W. REGULAR C.O.W. April 6 13 20 27 Appointments Unfinished Business Confirm the appointment of An update on the City's Permit Tod Bookless on the Process. SeaTac Airport Stakeholder Advisory Roundtable. Confirm reappointment to Public Safety Bond Financial Oversight Committee. Consent Agenda A contract to implement the non -represented employees Market Based System. A contract with Tactical Athlete Health & Performance Institute. Lodging Tax application for Digital Marketing and Public Relations Initiative in the amount of $150,000. Unfinished Business A resolution related to House Bill 1406 and a sales tax revenue program for affordable housing. An ordinance adopting a new Parks, Recreation and Open Space Plan for the City of Tukwila. Authorize the Mayor to sign a contract for City Attorney services. 166