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Home My WebLink AboutCOW 2020-03-23 Item 3C - Update - Public Works Fleet and Facilities Building and 30% Design ReviewCOUNCIL AGENDA SYNOPSIS ---------------------------------- Initial r Meelingo Date Prepared b Ma r' revi av Council review 03/23/20 GL ITEM INFORMATION ITEMNO. 3.C. STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 03/23/20 AGENDA ITEM TITLE Public Works Fleet & Facilities Building & Minkler Improvements SHKS 30% Design Milestone CATEGORY ® Discussion P7tg Date 03123120 ❑ Motion Mtg Date ❑ resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAulard Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ®PTV ❑Court SPONSORS Provide an update on the Public Works Fleet and Facilities tenant improvements at the SUMMARY 30% design milestone with the cost estimate, design drawing, and project timeline. The 30% design and cost estimates are within the range of the estimated budgets. REN7Il vvLD BY ® Trans&Infrastiucture ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/02/2020 CONENETTEE CHAIR: DELOSTRINOSJOHNSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Majority Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 306 PUBLIC WORKS SHOPS Comments: Page 59, 2019 CIP MTG. DATE RECORD OF COUNCIL ACTION 03/23/20 MTG. DATE ATTACHMENTS 03/23/20 Informational Memorandum dated 02/28/20 Cost Estimate Design Drawing Tentative Schedule Master Plan Minutes from Transportation and Infrastructure Committee meeting of 03/02/20 65 TO: FROM: BY: CC: DATE: City of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director Hari Ponnekanti, Deputy PW Director Mayor Allan Ekberg February 28, 2020 SUBJECT: Public Works Fleet & Facilities Building & Minkler Improvements Project Nos. 91630601, 91930606 Project Update and 30% Design Review Allan Ekberg, Mayor ISSUE Provide an update on the PW Fleet and Facilities tenant improvements (30% design review of schedule and cost estimate) and Minkler Shop Improvements. BACKGROUND On 12/02/19, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million dollars and the Minkler Interim Improvements budget in the amount of $500,000. The total budget for PW Fleet and Facilities Building is $35,700,000.00 with funding split 50/50 with the General Fund and Water/Sewer/Surface Water Utilities. DISCUSSION PW Fleet and Facilities Tenant Improvement 1. SHKS Architect has reached the 30% design milestone. Please see the attached design drawing, project timeline schedule, and cost estimates. 30% design and cost estimates are within the range of the estimated budgets. Minkler Shops Interim Improvements 2. Saybr's (JOC) is re-evaluating the project scope and cost estimates. PHASE 1 FINANCIAL IMPACT Expenditures 2019/2020 Budget Land & Master Plan (2017-2019) $ 26,102,880.84 SHKS Design Am No. 2 570,768.00 Geotechnical Services 80,000.00 Estimate - Soft Costs 2,229,232.00 Estimate - Construction 6,700,000.00 Funding - General Fund $ 17,850,000.00 Funding - Utilities 17,850,000.00 Estimate Minkler Interim Improvements 500,000.00 500,000.00 Total $ 36.182.880.84 $ 36,200,000.00 DISCUSSION ONLY Committee discussion only, forward 30% design update to the March 23, 2020 Committee of the Whole for full Council. Attachments: Cost estimates Design Drawing Tentative Schedule Master Plan WAPW Eng\PROJECTSW- BG Projects101 Pubic Safety PIan1PW Shops First Phase (91630601)Vnfo Memo for PW F & F Update 03022020.docx 67 DCW Cost Management Tukwila Public Works Facility Fleets and Facilities Buildinq - Phase 1 Phase 1 - Fleets and Facilities Renovation Sitework - No Work Phase 1 Alternate 1: Trench drains, associated demo/trenching/infill/oil & water separator Alternate 2: Emergency generator, concrete pad, bollads 30% Design Cost Plan February 21, 2020 43,200 104.73 4,524,329 NIC 35,885 382,852 4 a M. I _J M IN SIMMFf I ;;�ti I I I I I kOPPLOB P1HTk I I I r+rr I I I I I I f Ik "ryI� 46 Y�LJ63G kgF'r+1�1 ��k r µ VV I I x SEGQNQ FLQQR PLAN - MOGRM AREA 1H4FIQ9Sitn FAC'OPEM4f I LUMH. .nk M76 I I I I I I I IJAFOP7 a �:�sornel i EY �.IP >Q ] A4T]6CI I tlFilEiiLL7 � - AlHlllEB #ip116� lnsa Trams'. I I FMLFTES -0OIPXEXf 11111f I ex .r -�..•s _i:r burns! DES Yr«i:y I• I i^_HO:LE MMh-r- MDE I I II -1 I I II I I II I I I I� P-- VI"IMA•. 7 I: IMOHIXE SHOP ur s•ssc��: - .m_7 WELIGINSUM rasr nlr� I I I I I i i t i i I I I I L ollEaMUS h' 1 -xMs: X L ,w -I Er, @ FAULT M °OILS %'R GUM SUNRMY EM7WAM PPOPMEEAREA fff&l-`!MS; R.EEn IIL=SF ']OOBOF FMIUM,-OUSTOUL _MSF 4MG9 *MFIED M4E3SF L740 OF &0 w .' ii X-%.%fM: UM40mL SrvpAGEJ 011WII.ATIOX;MEMMICAL 1.744 SF L4775F TOTAL I kM BF artaE a lE� SSlc.cxm� nrra «Ylrnr Yos svi�¢ � i - � � uaaricll.lrxw-x I I FIRST FLOOR PLM - PROGUM AREA 1�-lr / CdMPF�kSOR t� `• ,f �� r f f `� ! 'lbw ■xKs.afscx• TUKWLA — FLEETS & — FACILITIES RUILQING eanl -dw sf [+45%] _ 3D% QESfGN VIII�Jlll. lriJlxTerh sr -13M SF -M*F[+11%] _ +1•7919IM%] - x- 12- ae - di 2- A .7 O Tukwila PW Consolidated Facility - Phase 1 S H K S A H C H I T E C T S ID p V Task Name Duration Start Finish MT 2 '20W T FS Feb 9 '20 eb 16, '20 S M T W T F S S M T W T F S Feb 23, '20 S M T W T F S Mar 1, '20 S M T W T F S Mar 8 '20 S M T W T F S Mar 15, '20 S M T W T F S Mar 22, '20 S M T W T F S Mar 29, '20 S M T W T F S pr 5, '20 S M T W 1 City of Tukwila Public Works Design Schedule 417 days Tue 10/8/19 Mon 6/14/21 I I I I I I I I I I Im. ....................................... 1 2 Master Plan Presentation 40 days Tue 10/8/19 Fri 12/6/19 11 Owner Performed Work 98 days Mon 12/9/19 Tue 4/28/20 12 ® Geotech Report 45 days Wed 2/26/20 Tue 4/28/20 13 ® Hazmat Report of Heiser 30 days Thu 2/6/20 Thu 3/19/20 14 ® Paint Booth Demolition 15 days Mon 3/2/20 Fri 3/20/20 15 Equipment Inventory 10 days Mon 12/9/19 Fri 12/20/19 Design and Documentation 173 days Fri 12/6/19 Wed 8/12/20 0-30% Design 42 days Fri 12/6/19 Thu 2/6/20====�w 30%-60% Design 45 days Thu 2/6/20 Fri 4/10/20 Notice To Proceed to 60% Design 0 days Thu 2/6/20 Thu 2/6/20 60% Design Documents 40 days Fri 2/7/20 Fri 4/3/20 Core Team Meeting - Check -in 0 days Thu 2/20/20 Thu 2/20/20 Pre -Application Meeting w/ City of Tukwila 1 day Wed 2/26/20 Wed 2/26/20 DCD 16 17 27 28 29 ♦ 2/2l{ I 1 1 ♦ 2/27 ♦ 3/12 I 1 1 1 1 I I I I I I I I I I I1 I I I I I I I I I I 30 31 32 Progress Meeting 1 day Thu 2/27/20 Thu 2/27/20 33 DRAFT Division 0 & 1 Spec to SHKS Progress Meeting Tukwila PW 60% Milestone Review and NTP Permit Submittal Permit Review/Issuance 60%-90% Design Tukwila PW 90% Milestone Review Meeting Construction/Bid Documents 100% Submittal 0 days 0 days 5 days 0 days 8 wks 65 days 1 day 15 days Thu 2/27/20 Thu 3/12/20 Mon 4/6/20 Wed 5/27/20 Thu 5/28/20 Mon 4/13/20 Wed 7/15/20 Thu 2/27/20 Thu 3/12/20 Fri 4/10/20 Wed 5/27/20 Thu 7/23/20 Tue 7/14/20 Wed 7/15/20 Wed 8/5/20 34 35 36 37 38 39 40 Thu 7/16/20 41 0 days Wed 8/5/20 Wed 8/5/20 42 Tukwila PW NTP to Bid 5 days Thu 8/6/20 Wed 8/12/20 43 Bidding 36 days Thu 8/13/20 Fri10/2/20 44 Bidding Period 15 days City of Tukwila Contract Negotiations 21 days Construction 168 days Notice To Proceed 0 days Thu 8/13/20 Wed 9/2/20 45 Thu 9/3/20 Fri 10/2/20 Fri 10/2/20 Fri 10/2/20 Mon 6/14/21 Fri 10/2/20 46 47 48 Mobilization 0 days Fri 10/2/20 Fri 10/2/20 49 Construction 138 days Mon 10/5/20 Fri 4/30/21 50 Substantial Completion 0 days Fri 4/30/21 Fri 4/30/21 51 52 Project Closeout 30 days Mon 5/3/21 Mon 6/14/21 Project: 20-0206-Design Schedule DID Date: Mon 2/24/20 Task External Tasks Inactive Summary Start -only Deadline b Split External Milestone ♦ Manual Task O Finish -only Milestone ♦ Inactive Task Duration -only External Tasks O Summary Inactive Milestone Manual Summary Rollup ♦ External Milestone Project Summary Inactive Milestone 0 Manual Summary ♦ Progress Page 1 Tukwila PW Consolidated Facility - Phase 1 S H K S A H C H I T E C T 5 pr, 12, 20 pr 19, '20 pr 26, '20 Ma 3 '20 Ma 10, '20 May 17, '20 Ma 24, '20 Ma 31, '20 un 7, '20 un 14, '20 un 21, '20 un 28, '20 ul 5, '20 ul 12 '20 ul 19 '2 T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S MIT W T F S S M T W T F S S M T I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Permit Submittal 5/27 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I Task External Tasks Inactive Summary Start -only Deadline b Split External Milestone ♦ Manual Task O Finish -only Project: 20-0206-Design Schedule DID Date: Mon 2/24/20 Milestone ♦ Inactive Task Duration -only External Tasks O Summary Inactive Milestone Manual Summary Rollup ♦ External Milestone Project Summary Inactive Milestone 0 Manual Summary ♦ Progress Page 2 v N 6) TUKWILA PUBLIC WORKS FACILITY: MASTER PLAN --------------- 30LIlll iT3rYl * - — — — — - — — PROGRAM LEGEND MUM y MAQMIN +- SHOPS ... .. .. .. V. 111/a91Yb 1 jffwpl WL 1 I� FLEET MAINTENANCE FLEET MAINTENANCE PARKING ` INTERIOR FLEET PARKING {+' pfLWTN 4 _NLLR�IIkL FLEET MAINTENANCE � �{ COVERED FLEET PARKING UNCOVERED FLEET PARKING A If �+ .C4vE.ifD FYEETW47NG _ l - eauEUEn FYEETFn167N4 �$TE+-` ❑ ECANT + BRINE INrEalm ! FdEf F :Jrk • 14 FLEET YW Nrf NP.N[EM8/f& ■SPOILS } -'Lk: I I'.Sl:k }l, - 4S Jll+t.l LOANED FLEEr filWN6 •�� COVERED STORAGE ADMIN + SHOPS I "II—ID-TLANu hr nNGCPUXiT I -- - f i SHKSARCHITECTS BULK BINS - UNCOVERED STORAGE ROM -ESTIMATED COSTS CONSTRUCTION COSTS: $ 53,000,000 SOFT COSTS: $ 21,000,000 TOTAL PROJECT COST: $ 74, 000,000 TUKWILA PUBLIC WORKS FACILITY: MASTER PLAN RECOMMENDATION - 3 PHASES PHASE T HEISER RENOVATION I DEMOLISH LANDSCAPE + COFFEE SHOP POLICE IMPOUND I SITE WORK I COVERED SPOILS GEORGE LONG SHOPS + LONG ACRES RELOCATES IN SPRING 2021 UPS SITE REMAINS OCCUPIED BY UPS THROUGH OCT 2023 PHAS€ 2 ADMIN + SHOPS BUILDING I COVERED MATERIAL STORAGE INTERIOR + COVERED PARKING I POLICE IMPOUND I SITE WORK MINKLER RELOCATES IN 2024 TUKWILA PUBLIC WORKS CONSOLIDATED FACILITY STUDY I COMMITTEE OFTHE WHOLE 1 10 28 19 v W PHASE 3 C.- FLEET MAINTENANCE BUILDING I SITE WORK I DECANT + BRINETANKS I COVERED STORAGE I SPOILS I SITE WORK _ N N (D 0 NEW FLEET MAINTENANCE SHOP COVERED SPOILS, AND DECANT IN 2029TO COMPLETE CONSOLIDATED PUBLIC WORKS FACILITY SHICSARCHITECTS 122 Mow- MR "L 76 City of 1 City Council Transportation & Infrastructure Committee Meeting Minutes March 2, 2020 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller Staff Present: David Cline, Henry Hash, Bruce Linton, Hari Ponnekanti, Laurel Humphrey, Benton Coblentz, Mike Perfetti, Ryan Larson, Scott Bates, Cyndy Knighton, Adib Altallal, Jennifer Ronda, and Han Kirkland Chair Delostrinos Johnson called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Public Works Fleet & Facilities Building Project Staff provided an update on the Public Works Fleet and Facilities tenant improvements and Minkler Shop Improvements. This update is on the 30% design milestone. Committee Recommendation Majority approval. Forward to March 23, 2020 Committee of the Whole. B. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking Council approval of Amendment No. 5 to Contract No.17-070 with OTAK, Inc. in the amount of $98,112 for the Riverton Creek Flapgate Removal Project. Committee Recommendation Majority approval. Forward to March 16, 2020 Regular Consent Agenda. C. Design Agreement: 2020 Annual Small Drainage Program Staff is seeking Council approval of a design agreement with KPG, Inc. in the amount of $92,472 for the 2020 Small Drainage Program. Committee Recommendation Majority approval. Forward to March 16, 2020 Regular Consent Agenda. 77