HomeMy WebLinkAboutSpecial 2020-03-23 Item 2C - Contracts - Public Works Fleet and Facilities Building and Minkler Shop Improvements (4 Contracts)Co uNcm AGENDA S YNopsis
----------------------------------Initials-------------------- ITEMNO.
Meetin Date Prepared by Mayor's review Council review
03/23/20 1 GL Special
2.C.
ITEM INFORMATION
STAFF SPONSOR: HARI PONNEKANTI ORIGINAL AGENDA DATE: 03/23/20
AGENDA ITEM TITLE Public Works Fleet & Facilities Building & Minkler Improvements
Approval of four contracts
CATEGORY ❑ Discussion ® Motion ❑ Reso ❑Ordinance ❑BidAavard ❑PublicHearing ❑ Other
Mt Date Mtg Date 03123120 Mtg Date Mt
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'SPONSOR Council Ma or_....................................................._..........................................................................................._..,............................... �........................................................
❑ ❑ y ❑HR ❑DCD ❑Finance ❑Fare ❑TS ❑P&R ❑Police ®P ❑Court
SPONSOR'S Council is being asked to approve four contracts for the Public Works Fleet and Facilities
SUMMARY Building and Minkler Shops. The three contracts for the PW Fleet and Facilities Building are
1) Removal of the paint booths, not to exceed $168,000, 2) Install security fence, not to
exceed $300,000, 3) Structural repair and painting, not to exceed $280,000. The fourth
contract for Minkler Shops will provide a modular locker room and shower, not to exceed
$308,000.
REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm.
® Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 03/23/2020 COMMITTEE CHAIR: DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,056,000.00 $35,700,000.00 $0.00
Fund Source: 306 PUBLIC SAFETY PLAN - PUBLIC WORKS SHOPS (PAGE 59, 2019 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION _..
03/23/20
MTG. DATE
ATTACHMENTS
03/23/20
Informational Memorandum dated 03/13/2020
PW Fleet & Facilities Phase 1 Cost Estimates
Job Order Authorizations & Scope of Work
Minutes from the Transportation and Infrastructure Committee 03/16/2020
City of Tukwfla
Allan Ekberg, Mayor
Public Works Department -- Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Hari Ponnekanti, Deputy PW Director
CC: Mayor Allan Ekberg
DATE: March 13, 2020
SUBJECT: Public Works Fleet & Facilities Building & Minkler Improvements
Project Nos. 91630601 and 91930606
Project Update and Contracts for Miscellaneous Items
ISSUE
Provide an update on the PW Fleet and Facilities tenant improvements and Minkler Shop Improvements and approve four
miscellaneous conlract arnounts.
On 12/02/19, Council approved the PW Fleet and Facilities tenant improvements project budget in the amount of $9.5 million
dollars and the Minkler Interim Improvements budget in the amount of $500,000. The total budget for PW Fleet and Facilities
Building is S35,700,000.00 with funding split 50/50 with the General Fund and Water/Sewer/Surface Water Utilities.
1!1f*lhV i7
Public Works' staff reviewed the list of miscellaneous projects and compiled a list of four projects for construction in 202'0. The
following contracts will allow the tenant improvements to be completed per the plan prepared by SHKS Architects. Our JOC
contractor, Saybr, has provided the scope and fee estimate for four contracts and additional contractors may be asked to do the
same in the future, with the lowest bidders to be selected. The total costs shown are based on the rough order magnitude of the
construction costs and 40% soft costs, that include contingency and tax. The approval of the four contracts with a not -to -exceed
amount will allow staff to meet deadlines for critical tasks and work with the contractors on ad'ditionalll scoping. This will minimize the
delay to obtain Council approval before entering into individual contracts.
PW Fleet and Facilities Tenant Improvement — Three Contracts
1. Removal of paint booths from the Fleet and Facilities Bldg — Not to exceed construction costs plus soft costs up to $168,000,
2. Install security fence and access gates - Not to exceed construction costs plus soft costs up to $300,000,
3. Outside envelope structural repair and painting - Not to exceed construction costs plus soft costs up to $280,000.
Total of three contracts for PW Fleet and Facilities is $748,000.
Minkler Shops Interim Improvements
4. Provide Modular building to provide additional locker rooms and shower - Not to exceed construction costs plus soft costs up
to $308,000.
PHASE 1 FINANCIAL IMPACT
See attached spreadsheet for overview of PW Fleet and Facilities Phase 1 Budget, expenditures through 2019, and cost estimates.
The three contracts for the Public Works Fleet and Facilities Building are highlighted.
RECOMMENDATION
Council is being asked to approve the three contracts for the Public Works Fleet and Facilities in the not -to -exceed amount of
$748,000 and one contract for the Minkler Shops modular building in the not -to -exceed amount of $308,000 and to consider these
items on the Consent Agenda at the March 23, 2020 Special Meeting.
Attachments: PW Fleet and Facilities Building Phase 1 Cost Estimates
Four Project Scope and Cost Estimates
'r,F,tiStore �'4b' CommonSlPirr Eng J'POJECTStA- BG Projects!01 PuNic Safety RanIPW Shops F$st Phase 191.030601jj'Jn;`o Memo for P'!J F & F Update 0316202G.docx
e
150
Public Works Fleet and Facilities Building - Phase 1
Cost Estimates
Land Purchases
SHKS Master Plan
Design
SHKS Design Fee
Geo-Tech Design Fee
Hazard Study Fee
Soft Costs
Demolition of Out Buildings
Construction
Phase 1 Building Renovation
Remoal of Paint Booths
Fence and Security Gates
Outside Structural Repair and Paint
Covered Storage - Outside
Civil Site Work
Trench Drains (Alternate)
Emergency Generator (Alternate)
Grand Total
Budget
Expenditures to Estimates at 30%
date 12/31/19 Design
$ 24,706,348.00
1,398,437.09
$ 26,120,000.00 $ 26,104,785.09
$ 17,547.68
$ 2,880,000.00
6,700,000.00 ,' $
$ 553,220.32
80,000.00
3,450.00
$ 636,670.32
$ 81, 077.70
$ 4,524,329.00
168,000.00
300,000.00
280,000.00
750,000.00
750,000.00
35, 885.00
382, 852.00
17,547.68 $ 7,272,143.70
$ 35,700,000.00 <" $ 26,122,332.77
$ 7,908,814.02
$ 34,031,146.79
151
152
M
Job Order Authorization
Job Order Contract
Date:
February 18, 2020
Job Order #:
IAA-TUK19-002B
proj'e(A
Job Order Title:
PW Fleet & Facilities Building - Paint Booth Demo
Information
Contract:
1850237, dated 09/19/2019
contract t;
Contractor:
Saybr Contractors, Inc.
Infomatia'n
3852 S. 66th St.
Tacoma WA 98409
Gordian Fee
Construction
$96,923.22
Gordian Licensing 1.95%
$1,890.00
Licensing Tax 10%
$189.00
Consulting 3.05%
$2,956.16
Total
$5,035.16
Director (Up to $20,000) Date
Mayor (Up to $40,000)
Date
Council Approval (Over S40,000) Date
Cover Sheet
Page 1 of 1
153
Job Order Authorization
Job Order Contract
Date:
February 21, 2020
Job Order #:
IAA-TUK19-002A
Project
Job Order Title:
PW Fleet and Facilities Building - Fence
Inftati
Contract:
1850237, dated 09/19/2019
contract
Contractor:
Saybr Contractors, Inc.
gr'drn'a�
3852 S. 66th St.
Tacoma WA 98409
Gordian Fee
Construction
$193,237.02
Breakdown
Gordian Licensing 1.95%
$3,768.12
Licensing Tax 10%
$376.81
Con'sult'id' g 3.05%
$5,893.73
Total
$10,038.66
Director (Up to $20,000) Date
Mayor (Up to $40,000) Date
Council Approval (Over $40,000) Date
Cover Sheet Page 1 of 1
154
Date:
December 20, 2019
` CONTRACTORS, INC.
SCOPE OF WORK
Contract Name and No.: City of Bellevue JOC# 1850237
Project Name: Heiser Building Exterior Improvements
Bid No.: 03
Work Location: Heiser Building
11210 Tukwila International Blvd
Tukwila, WA 98188
Saybr Project Manager: Cynthia Brantley, 253-753-3312
Work Hours: Day shift Monday through Friday, including overtime hours if required
Estimated Duration: 100 Days following NTP
Long Lead Items: Metal wall panels
Project Summary: Paint exterior of building and repair damage to metal wall panels
• This Scope of Work is based on the information received from the City of Tukwila representative Hari
Ponnekanti at the Joint Scoping Meeting held on November 13, 2019.
• Performance of all work will be in accordance with all OSHA and Washington DOSH requirements.
• Dailyjob site cleanup is required before the work crew leaves the site each day and final clean-up is required
prior to final inspection and acceptance.
• Contractors will be responsible for their own waste disposal.
• Project requires State of Washington prevailing wages to be paid, including filing intents to pay, certified
payroll, and affidavits of wages paid.
• Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager
1. General Construction
All work performance shall be completed in accordance with the all local, city, and state AHJ requirements
and regulations.
Provide all labor, materials, and equipment to complete the following work package to the extent necessary
to complete the intended scope of work including all parts, pieces, and components:
1. Wallpanel repair
1.1. Preparation for work
1.1.1.Prior to work commencing, owner's representative to meet onsite to confirm exact repair locations
and quantities.
1.1.2.New metal color will be white or primed for future painting.
1.2. Awning roof at hazardous waste accumulation area.
1.2.1.Tear off and dispose of existing metal panels over awning roof.
1.2.2.Furnish and install new corrugated metal panels over existing awning structure. (approx. 200sgft
total)
1.2.3.Furnish and install new corrugated metal panel fascia onto exiting awning structure. (approx.
100sgft total)
Page 1 Saybr Contractors, Inc.
155
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1.3. Siding Reps air
1.3.1.Replace existing metal panel siding with new corrugated metal panel siding in various location
around building. No single panel shall be longer than 10'. (approx. 300sgft total)
1.3.2.Replace existing corner trim pieces at noted damaged areas along garage doors and building
corners. (approx. 250LF total)
1.3.3.Replace damaged/Broken downspouts with new metal downspouts. (approx. 30LF total)
1.3.4.Replace bottom panel trim piece as necessary. (approx. 25LF total)
2. Painting
2.1. Cleaning
2.1.1. Pressure wash all walls
2.1.2. Scrub rear area at old steam cleaning awning.
2.2. Prime
2.2.1. Spot prime rusted and raw substrates
2.3. Paint
2.3.1. Areas to be painted include: Exterior Steel siding, Painted Metal OH roll -up door, man doors and
frames, Open Structure at steam covered area, CMU and Concrete Walls, and painted steel
bollards.
2.3.2. Assumes one metal body color, one masonry color. one trim color.
2.3.3. Deep and ultra -deep color(s) may be an additional cost if an extra coat of paint is required for full
coverage.
2.4. Sealer
2.4.1. Upper ASW Concrete walls will have a clear sealer applied.
ROUGH ORDER OF MAGNITUDE PRICING:
The ROM proposal for this work is: $182,000.00 (amount excludes sales tax).
UMPTIONS:
• This proposal excludes hazardous material removal. Owner to provide Good Faith Hazardous
Materials Report.
• The existing building requires no additional upgrades to execute all work associated with this work
order, including all walls, ceilings and floors. All existing configurations and components meet all
of the current local, city, and state AHJ codes and requirements.
EXCLUSIONS:
• No repairs to building structural elements are included.
No concrete slab demolition or repairs are anticipated.
Painted signage
PERMITS:
• No permits not required for this work.
SUBMITTALS:
• Construction Schedule
• Metal wall panels
• Paint
Page 2 Saybr Contractors, Inc.
156
CONTRACTORS, INC.
441#17"iT3T 011,1111
Date: February 27, 2020
Contract Name and No.: City of Tukwila
Project Name: Minkler Building Restroom Remodel — MODULAR
Bid No.: 01
Work Location: Public Works Fleet and Facilities Building
600 Minkler Blvd
Tukwila, WA 98188
Saybr Project Manager. Cynthia Brantley, 253-753-3312
Work Hours: Day shift Monday through Friday
Estimated Duration: 200 Days following NTP
Project Summary: Provide new modular restroom at location shown in the attached. Refresh existing
restrooms.
GENERAL INFORMATION:
• This Scope of Work is based on the information received from the City of Tukwila representative
Hari Ponnekanti at the Joint Scoping Meeting held on Noverniber 13, 2019 and further meetings
December 30, 2020 and February 28, 2020.
• Performance of all work will be in accordance with all OSHA and Washington DOSH requirements.
• Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is
required prior to final inspection and acceptance.
• Contractors will be responsible for their own waste disposal.
• Project requires State of Washington prevailing wages to be paid, and Certified Payroll, including filing
intents to pay and affidavits of wages paid.
• Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager
TECHNICAL SCOPE OF WORK:
A. GENERAL CONSTRUCTION
1.1. All work performance shall be completed in accordance with the "Project Drawings," and all local, city,
and state AHJ requirements and regulations.
1.2. Provide all labor, materials, and equipment to complete the following work package to the extent
necessary to complete the intended scope of work including all parts, pieces, and components:
B. MODULAR
1. Design
1.1. Verification of Existing Conditions
1.1.1.Perform limited site survey to provide background for drawings required for permit.
1.1.2.Prepare CAD as -built drawings as backgrounds for design of new layout.
1.2. Construction Document Phase
1.2.1.Provide documents for permitting and construction.
1.3. Facilitate Obtaining Building Permit
1.3.1.Building Permit Fees are not included in this proposal. These receipts will be provided to the City
for direct reimbursement.
Page 1 Saybr Contractors, Inc.
157
SCOONTRACTORS—,—
Bud(fingRvlaflonsNps
Temporary Facilities
2.1. No temporary facilities are included for staff use. Interior construction will not occur until new modular
unit is in -place.
3. Modular unit
3.1. New modular unit
3.1.1. Custom design to include men's restroom and locker room.
3.1.2. Exterior to be manufacture's standard materials. No windows are required. Single exterior door will
be provided.
3.1.3. Ramp and stairs to be provided for access.
3.1.4. Plumbing fixtures to include: two toilets, sink, shower, urinal.
3.1.5. Manufacture's standard toilet partitions and toilet accessories will be provided.
3.1.6. Manufacture's standard lighting and HVAC will be provided.
3.1.7. Trailer will be outfitted with 24 one -foot wide lockers. Alternate widths of lockers will reduce
number of lockers.
3.2. Water and sewer connections:
3.2.1. City of Tukwila to provide trenching and piping from trailer location to existing water and sewer
lines. Backfill and paverent patching also by the City of Tukwila.
3.2.2. Saybr to provide final connection to sewer and water lines provided by City.
3.3. Electrical connections:
3.3.1. City of Tukwila to provide trenching from trailer location to existing building. Backfill and pavement
patching also by the City of Tukwila.
3.3.2. Saybr to provide final connection from existing building to trailer, including:
3.3.2.1. Reconfigure circuits to allow space for a new 100A, 2 pole breaker. Provide and install (1)
100A, 2 pole breaker.
3.3.2.2. Provide and install a 1 %" EMT raceway and a 100A, 120/240V, single phase circuit from
panel to location of modular restroom building.
3.3.2.3. Provide and install a 100A, NEMA 3R, 120/240V, fused disconnect near the new building.
3.3.2.4. Provide an install a 1 %" PVC raceway and a 100A circuit underground from the new
disconnect to the connection point on the modular trailer and make electrical terminations at
the modular building existing panel.
3.3.2.5. Provide and install grounding per NEC article 250.
3.3.3. Fire alarm and Fire suppression
3.3.3.1. Stand alone smoke detectors and alarm to be provided.
3.3.3.2. No sprinklers are included.
Page 2
Saybr Contractors, Inc.
5CONTRACTORS,1-
3.4. Concept modular floor plan:
30'-0"
r>
i
C. INTERIOR REFRESH
1. Demolition
1.1. Abatement
1.1.1.13ased on Good Faith Survey performed by PBS Engineering dated January 20, 2010, asbestos
containing materials, including the vinyl floor tile, are present. Flooring will be encapsulated.
Asbestos flooring will remain in place.
1.2. Demolition - Restrooms
1.2.1.Interior finishes and fixtures will be removed in the restrooms to accommodate work items
below.
2. Carpentry
2.1. No repairs or upgrades to existing building structural elements are included.
3. Roofing
3.1. Roof will be patched and repaired at exhaust fan penetration.
3.2. No other repairs or upgrades are included.
4. Openings
4.1. Restroom and Locker Room doors.
4.1.1.New door hardware will be provided at Men's and Women's restrooms.
4.1.2.Door hardware will include lever handles and a thumb turn lock for the Women's Restroom.
4.1.3.Powered ADA openers are not included.
Page 3
Saybr Contractors, Inc.
IM
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CONTRACTORS, INC.
S. New Architectural Finishes —all finishes will be selected from manufacturer's standard colors..
5.1. No new GWB is included in scope. GWB will be patched and repaired following demolition.
5.2. Ceilings will remain existing suspended acoustical ceiling tiles and grid. Tiles and grid will be
painted with manufacture's recommended coating.
5.3. The floor finish will be homogenous sheet vinyl (Medintone by Armstrong is basis of design.)
6. Specialties and Furnishings
6.1. Toilet partitions to be HDPE (Hiny Hiders by Scranton is basis of design.)
6.2. Existing toilet accessories to be reused.
6.3. Existing Lockers to remain.
7. PI robin
7.1. Plumbing piping will be reconfigured to accommodate new room layout.
7.2. Shower stalls will have fiberglass surrounds.
8. HVAC.
8.1. Bathroom Exhaust fan will be replaced: 735 cfm @ 0.5" SP, X HP Direct Drive, 115v/1ph. With
speed control and roof curb adaptor.
9. Electrical
9.1. Connections will be provided for exhaust fan.
9.2. No revisions to lighting, outlets, panels, transformers, etc, are included in this proposal.
10. Fire Alarm Fire Su ression
10.1. No fire alarm or fire suppression changes to the existing system are not included in this
proposal.
10.2.
ASSUMPTIONS:
• Owner provided Good Faith Hazardous Materials Report.
• The existing building requires no additional structural, electrical, HVAC, fire alarm, firm suppression
upgrades to execute all work associated with this work order. All existing configurations and
components meet all of the current local, city, and state AH1 codes and requirements.
EXCLUSIONS:
• The following are assumed not needed, and are not included:
c Design Review Board Materials & Process
o Health Department Coordination & Submittals
o CUP (Conditional Use Permit)
c Change of Use and other Land Use Actions
• SEPA Checklist
c Arborist Report, Tree Inventory and Tree Retention Plans
• Interior Design Presentation board of all interior selections and furnishings. Finishes will be
discussed in an informal sit-down meeting.
• Sustainable Acquisition
• Audio/Visual Communications/Low Voltage system modifications.
• City of Tukwila Building Permit.
• Trade permits.
Page 4 Saybr Contractors, Inc.
SUBMITTALS.
• Design documents for permitting.
• Product Data Sheets:
• Construction Schedule
• O&M Manuals
• Warranty
ROUGH ORDER OF MAGNITUDE PRICING:
The ROM proposal for this work is: $ (amount excludes sales tax).
A simplified breakdown of these costs:
Subtotal ModlrOnly $ 219,475.38.. .. .. ... .
Page S
Saybr Contractors, Inc.
162
Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller
StoffPresent: Laurel Humphrey, David Cline, Adam Cox, Henry Hash, Hari Ponnekanti,
Gail Labanara, Han Kirkland
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
I. BUSINESSAGENDA
A. Project Completion: S. 196th -200th Street Bridge Repair Project
Staff is seeking Council approval of contract completion and release of retainage to
Nordvind Company, LLC in the amount of $330,916.72 for the South 196th-200th Street
Bridge Repair Project.
Committee Recommendation
Unanimous approval. Forward to March 23, 2020 Special Consent Agenda.
B. Contracts: Public Works Fleet & Facilities Building
Staff is seeking Council approval of four contracts associated with the Public Works Fleet
and Facilities Building tenant improvements and Minkler Shops interim improvements:
• Removal of paint booths not to exceed $168,000
• Installation of security fence and access gates not to exceed $300,000
• Structural repair and painting not to exceed $280,000
• Modular building at Minkler for additional locker rooms and shower not to
exceed $308,000.
Committee question(s) requiring follow up
Provide information on expectations for apprenticeships and DBE (disadvantaged business
enterprises) for the Public Works construction projects.
Committee Recommendation
Unanimous approval. Forward to March 23, 2020 Special Consent Agenda.
M?