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Home My WebLink AboutCOW 2020-04-13 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy David Cline, City Administrator ❖ Kate Kruller ❖ Thomas McLeod De'Sean Quinn, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson THE MEETING WILL NOT BE CONDUCTED AT TUKWILA CITY HALL, BASED ON THE GOVERNOR'S PROCLAMATION 20-28 ADOPTED MARCH 24, 2020 WHICH SAYS IN PART: ANY PUBLIC AGENCY, SUBJECT TO RCW 42.30, IS PROHIBITED FROM CONDUCTING ANY MEETING, SUBJECT TO RCW 42.30 UNLESS (A) THE MEETING IS NOT CONDUCTED IN -PERSON AND INSTEAD PROVIDES AN OPTION(S) FOR THE PUBLIC TO ATTEND THE PROCEEDINGS THROUGH, AT MINIMUM, TELEPHONIC ACCESS, ..." THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750, ACCESS CODE: 178695929#. For Technical Support during the meeting call. 1-206-4.31-2179. Monday, April 13, 2020; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC Those wishing to provide public comments will have the opportunity to deliver COMMENTS public comments via email. All written comments received by email to citycouncil(@tukwilawa.gov prior to 5:00 PM on the date of the meeting will be read aloud during the meeting by City staff within the normal five-minute time limit. 3. SPECIAL ISSUES a. A contract amendment with Weinstein A+U for the Public Safety Pg.1 Plan —Fire Station 52 in the amount of $191,697.71. b. COVID-19 community assistance: Delay of collection of certain taxes: Pg.21 (1) Gambling tax. (2) Admissions and entertainment tax. (3) Commercial parking tax. c. COVID-19 community assistance: City utility payments. Pg.31 d. Council consensus on carryout bag ordinance implementation. pg.37 4. REPORTS a. Mayor b. City Council c. Staff - Weekly COVID-19 Report Pg.41 d. Council Analyst 5. MISCELLANEOUS 6. ADJOURN TO SPECIAL MEETING ❖ SPECIAL MEETING ❖ ❖ Ord #2629 ❖ Res #1986 1. CALL TO ORDER / ROLL CALL 2. EXECUTIVE SESSION Collective Bargaining - Pursuant to RCW 42.30.140(4)(a) and (4)(b) (60 minutes) NO Action will follow in the open meeting. 3. ADJOURNMENT This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio taped (available at www.tukwilawa.pov) COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared b Mayor's review Council review 04/13/20 RB 04/20/20 ITEM INFORMATION ITEM NO. 3.A. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 04/13/20 AGENDA ITEM TITLE Weinstein A+U Contract Amendment CATEGORY ® Discussion Mtg Date 4113120 ® Motion Mtg Date 4120120 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑PTV ❑Court SPONSOR'S Council is being asked to amend the Weinstein A+U contract to cover additional services SUMMARY associated with Fire Stations 52 construction. These costs are within the project budget and staff is not asking for additional budget authority. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Administrative Services COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/13/20 MTG. DATE ATTACHMENTS 04/13/20 Informational Memorandum dated March 24, 2020 Contract amendment Public Safety Plan Budget 04/20/20 2 City of Tukwila Allan Ekberg, Mayor Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFORMATIONAL MEMORANDUM TO: Tukwila City Council/Committee of the Whole FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Project Manager, Shiels Obletz Johnsen, Inc. CC: Mayor Allan Ekberg DATE: March 24, 2020 SUBJECT: Public Safety Plan — Fire Station 52 Project No. 90830405 (FS52), Contract 17-068 (g) Weinstein Architectural Design & Planning Amendment No. 7 ISSUE Execute contract amendment no. 7 to cover FS 52 additional geotechnical Construction Administration (CA), extended civil CA and architectural CA and administrative fees. Hart Crowser, geotech consultant, was previously contracted for construction observation services only within the building footprint. Due to site complexities, observation for the installation of all site work is required. The original Owner -Architect contract fees were based on generic site data and a 15- month construction schedule and now have been reconciled with the existing conditions of the site and the project. Due to the complexity of the selected building site and the phasing of site construction work, the current construction schedule reflects a duration of 18 months. The complexity of both the site and regulatory environment of this project have also resulted in significant, unanticipated work for our Civil Engineer. These costs are well within the project budget and staff is not asking for additional budget authority. BACKGROUND In April 2017, the Council approved an initial contract for design services with Weinstein AU for $2,089,717.00. This is well within the combined design budget for the three stations of $3,275,000.00. September 2018, Amendment No 1. for $395,537.00 was due to modified budgets and eliminated FS 54 from Weinstein AU contract. December 2018, Amendment No 2 for $383,462.00, for design of the driveway. In April 2019, Amendment No 3 for $20,950, for acoustical analysis and final driveway design. In May 2019, Amendment No. 4 to provide stormwater detention vault design, shoring and retaining wall design and an inadvertent discovery plan for $20,840. Amendment No. 5 covered additional soils testing scope in the amount of $29,183. Amendment No. 6 covered FS 52 Driveway Design, CIP retaining wall design and vault shift, and FS 51 Wetland Mitigation Coordination in the amount of $67,059, bringing the new contract amount to $3,006,748. FISCAL IMPACT Amendment No. 7 is in the amount of $191,697.71 to Fire Station 52. The total contract amount will now be $3,198,445.71. The amount is well within the project budgets. The following table shows the original contract amount, all previous amendments, the new contract amount, the owner's contingency and the total. The Project Management Quality Assurance (PMQA) consultant has reviewed these documents and provided his concurrence. Original Contract Amount — $2,089,717.00 Amendment No. 1 $395,537.00 Amendment No. 2 $383,462.00 Amendment No. 3 $20,950.00 Amendment No. 4 $20,840.00 Amendment No. 5 $29,183.00 Amendment No. 6 $67,059.00 Amendment No. 7 $191,697.71 New Contract Amount $3,198,445.71 Contingency from Amendment No 3 & Amendment No 4 ($6,285+$2,084) $8,369.00 Total $3,206,814.71 W12020 Info MemosMeinstein Amd Nocx 3 RECOMMENDATION Approve the additional services, Weinstein AU's Amendment No. 7 to Contract No. 17-068, in the amount of $191,697.71. ATTACHMENTS Weinstein AU contract amendment, scope of work and fee Phone: 206-433-I800 • Email: Mayor@TukwilaWA.gov + Website: TukwilaWA.gov 4 City of Tukwila Agreement Number: 17-068(g) 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment No. 7 Between the City of Tukwila and Weinstein AU, LLC. That portion of Contract No. 17-068 between the City of Tukwila and Weinstein AU, LLC. is hereby amended as follows: Section 1 Project Designation: The Consultant is retained by the City to perform Architectural Design and Planning services in connection with the project titled Tukwila Public Safety Plan, Fire Station 51 site. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $3,198,445.71 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $191,697.71. All other provisions of the contract shall remain in full force and effect. Dated this day of 12020 CITY OF TUKWILA WEINSTEIN AU, LLC Allan Ekberg, Mayor ATTEST/AUTHENTICATED Christy O'Flaherty, MMC, City Clerk By: Printed Name: Title: APPROVED AS TO FORM Office of the City Attorney CA Revised December 2016 Page 1 of 1 5 9 EXHIBIT A WEINSTEINA+U ARCHITECTS+URBAN DESIGNERS March 16, 2020 Tukwila Fire Stations - Contract Amendment #7 Summary AS32: FS52 Additional Geotechnical CA Scope $124,964.40 AS33: FS52 Extended CA Civil and Architectural Fees $68,937.00 AS34: FS52 Signalization Design - pending scope add, not included AS35: FS52 Administrative Alternate CA Fee $10,996.31 Credit: Reduced Fire Station Specialist Fee ($12,000.00) WAU 10%Mark-up ($1,200.00) TOTAL $191,697.71 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU.com T 206 443 8606 F 206 443 1218 7 EXHIBIT A WEINSTEINA+U ARCHITECTS+URBAN DESIGNERS March 16, 2020 Justine Kim Shiels I Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Stations —FS52 Geotechnical Construction Scope Revision Dear Justine: Additional Services Request 32 requests additional fee to cover additional testing scope for the Geotechnical Engineer for the Fire Station 52 construction phase. Hart Crowser had previously been contracted to do construction observation for elements solely within the building footprint, but has now been requested to perform that observation for the installation of all site work. Their original fees, based on a generic site and project schedule, have also now been reconciled with the realities of the project. Please refer to their attached proposal for more detail. Fee requested for the above services is as follows: Task Description Hart Crowser Geotechnical Engineer Additional Service 32 Proposed Fee $113,604.00 10% Markups $11,360.40 AS 32 Total $124,964.40 We understand from previous discussions with the team that the costs incurred for this Additional Service will be included in the upcoming Contract Amendment 7. Sincerely, C�? - Emma Nowinski, AIA 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU.com T 206 443 8606 F 206 443 1218 EXHIBIT A A �r MUCR0 WSM ? CONTRACT CHANGE CHANGE NO.: 3 — Revised CLIENT: Emma Nowinski — Weinstein A+U JOB NO. 19297-01 www.hartcrowser.com DATE: January 20, 2020 PROJECT: Tukwila Fire Station 52 — Design and Construction, Tukwila, Washington Description of Work Construction Budget Update Our authorized scope for Fire Station 52 includes geotechnical construction observation for the elements within the building footprint (foundations, slabs -on -grade, and underslab utilities). We understand the City is requesting that we also observe the backfill and compaction for the surrounding site work, including mass grading, utilities, and flatwork subgrade preparation. Our original budget for construction ($26,480) was just a placeholder and not based on any construction schedule. Since preparing that placeholder amount, we have received several schedules from the general contractor, with the most recent one dated January 5, 2020. Based on the durations in that schedule, we have prepared an estimate of the associated construction observation effort. The total cost for the geotechnical construction observation effort is approximately $165,084. We have approximately $25,000 remaining from the Fire Station 51 budget. We will adjust the budget for that project and credit the Fire Station 52 budget. We have received verbal authorization to perform this work and direction to bill against our current authorization. Based on the contractor's schedule, our current authorization is not sufficient to perform both the authorized scope and the requested additional scope. This Contract Change 3 increases our authorization to provide these construction services. Previous Construction Authorization $26,480 Credit from Fire Station 51 $25,000 Change Order #3 $113,604 Total Construction Authorization $165,084 3131 Elliott Avenue, Suite 600 Seattle, Washington 98121 206.324.9530 9 EXHIBIT A A ALr Weinstein A+U January 20, 2020 19297-01 Page 2 This change amends the contract between Weinstein A+U and Hart Crowser dated April 19, 2017. Except as amended above, all terms and conditions apply to this Contract Change. To indicate your authorization, please return one signed copy or prepare a similar document for our signature. ACCEPTED FOR Weinstein A+U By: Printed Name: Date: HART CROMER, INC. By: L/ Date Printed Name: Douglas D. Lindquist, Principal January 20, 2020 \\seafs\Projects\Noteboo ks\1929701_TukwiIa_Fire_Station_52\Deliverables\Proposal\CO_03 Rev\Tukwila Fire Station 52 - Change Order CO3 - Revised 1-20.docx 10 EXHIBIT A WEINSTEINA+U ARCHITECTS+URBAN DESIGNERS February 7, 2020 Justine Kim Shiels I Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Station 52 —Additional Service 33: Extended CA Schedule Dear Justine: The original Owner -Architect contract for this project was predicated on a 15-month construction duration. Due to the complexity of the selected building site and the phasing of site construction work, the current construction schedule shows a duration of 18 months, with Lydig mobilizing in July of 2019 and Final Inspection anticipated in December of 2020. The fees below reflect an extension of our average CA fees for the additional three months. The complexity of both the site and regulatory environment of this project have also resulted in significant, unanticipated work for our Civil Engineer - please refer to their attached proposal for more detail. Additional Services Request 33 requests additional fee to cover the extra CA phase work for both the Architect and Civil Engineer. Fee requested for the above services is as follows: Task Description WAU Architect LPD Engineering Civil Engineer Total Additional Service 33 Proposed Fee $57,299.00 $10,580.00 $67,879.00 10%Markups $0.00 $1,058.00 $1,058.00 AS 33 Total $57,299.00 $11,638.00 $68,937.00 We anticipate that the costs incurred for this Additional Service will be included in a Contract Amendment 7. Sincerely, CP - Emma Nowinski, AIA 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU.com T 206 443 8606 F 206 443 1218 11 EXHIBIT A engineering 1p Proposal for Additional Civil Engineering Services Additional Services Agreement (ASA) #6 Date: November 27, 2019 To: Weinstein A+U 2200 Western Avenue, Suite 301 Seattle, WA 98121 Attn: Emma Nowinski, AIA, Project Manager From: Marc Servizi, PE, Project Manager I Laurie J. Pfarr, PE, Principal Project: Tukwila Fire Station 52 Additional Construction Administration 1932 First Avenue, Suite 201 Seattle, Washington 98101 P. 206.725.121 1 F. 206.973.5344 Ipdengineering.com Thank you for the opportunity to provide this additional services proposal, which is an amendment to our Original Contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018. This proposal is to confirm our understanding of the additional scope of services and compensation for this project. We look forward to continued work with you on this project. Description of Additional Services This proposal is for additional civil engineering services associated with Construction Administration for Fire Station #52. LPD Engineering's assumed scope of services as described in our June 26, 2018 proposal includes a pre -construction meeting, review project submittals, up to (8) site meetings and up to (8) RFI's. Through November 27, 2019, LPD Engineering has supported construction with a number of services that are out of our previously described scope, including responding to 52 RFI's, designing the PSE/ gas and electric route, preparing easement exhibits, and making 6 site visits to date. Construction commenced in Aug 2019. Construction is anticipated to complete at the end of December, 2020 (16 month construction period). As of November 27, 2019 (4 months, 25% of the construction schedule), LPD Engineering has provided $22,690 related to the Construction Administration Task Items (Basic and CA services). Our current budget is $22,788. We have estimated that the contractor has completed approximately 68% of the civil related site work, and has 12 months remaining on the work schedule. This project has required significantly more services on our part than we normally experience, including, but not limited to the complexity of the project, sub -contractor methods, contractor methods, requirements to provide RFI's for all communication, and Inspector requirements. 12 engingopceerin Additional Scope of Services EXHIBIT A November 27, 2019 Proposal for Additional Civil Engineering Services - ASA #6 Fire Station 52 - Additional Construction Administration Page 2 Based on the aforementioned schedule and work completed, we are estimating three months will include significant civil work, and the remaining 10 months will include primarily Building work. Estimate to complete: Tukwila FS #52 Construction Administration Support Rate Est Hours / month Months Marc Servizi, PE Project Mgr IV $180.00 121 3 $6,480 Jack Reinhardt Design Engineer II 1 $85.001 201 3 $5,100 Estimated Sub -Total during Months of Civil Work $11,580 Marc Servizi, PE Project Mgr IV $180.00 2 10 $3,600 Jack Reinhardt Design Engineer II $85.00 4 10 $3,400 Est Sub -Total during Months of Primarily Building Work $7,000 Total $18,580 LPD Engineering will provide the scope of work outlined below: 1. Provide responses to RFI's as provided by the Contractor. As of November 27, we have provided responses to 52 RFI's. Continue to provide responses, as needed. 2. Provide coordination with City Inspector and Engineer, and other agencies as needed. 3. Provide coordination with Project team, including Contractor, Architect, SOJ, Lydig. 4. Provide updates to easement exhibits, gas and power routes. 5. Provide updates to plans, as requested. 6. We estimate 6 more site visits. Proposed Fee for Additional Services Our fee for services is based upon the information that we have at this time. We propose to provide civil engineering consulting and drafting services on a lump sum basis. This estimate is meant to be a budget only and is not a guaranteed maximum. *The fees provided above will remain valid for six months from the date of this proposal. Assumptions ■ Unless otherwise noted, the same assumptions and exclusions from our Original Contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018, apply. 13 engingopceerin EXHIBIT A November 27, 2019 Proposal for Additional Civil Engineering Services - ASA #6 Fire Station 52 - Additional Construction Administration Page 3 ■ All notifications to the Architect of additional services by LPD will be forwarded to the Owner in a timely manner. Please notify us if you have any concerns or disagree with any of the scope, terms, or conditions. We request that you sign and return a copy of this document to confirm that you have read and agree with the content of this additional services proposal. This proposal constitutes the entire agreement for ASA #6 between the client and LPD Engineering and supersedes any prior understanding or representation of any kind preceding the date of this proposal. This proposal will serve as an amendment to our original contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018. We look forward to continuing our work with you on this project. Sincerely, LPD Engineering PLLC aurie J. farr, P.E. Principal I Owner Mar ervizi, PE Sr. Project Manager I Sr. Civil Engineer cc: File For Weinstein A+U Printed Name Date 14 EXHIBIT A WEINSTEINA+U ARCHITECTS+URBAN DESIGNERS March 16, 2020 Justine Kim Shiels I Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Station 52 —Additional Service 35: Administrative Alternate CA Fee Dear Justine: When the design fees for this project were reconciled against the final construction cost estimate in 2018 (WAU Contract Amendment #2), the team decided to reduce the MACC that the fee was based on in anticipation that Weinstein A+U would not have to perform CA on the Administrative wing of the building. The bid alternate that included that work was ultimately accepted by the Owner and Weinstein A+U is currently performing Construction Contract Administration for the entirety of the project. This Additional Service Request reinstates that fee based on same construction cost estimate on which the remainder of the fee was predicated, and at the same rate, as dictated by the Washington State Fee Schedule. Please refer to the attached breakdown of the original fee revision, which has been marked up to show the corresponding fee calculations for the deleted Administrative CA work. The total addition to our contract for this work should be $10,996.31. We anticipate that the costs incurred for this Additional Service will be included in a Contract Amendment 7. Sincerely, CP - Emma Nowinski, AIA 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU.com T 206 443 8606 F 206 443 1218 15 EXHIBIT A TUKWILA FIRE STATIONS Weinstein A+U FS52 Additional Services Summary, Amendment #2 11/26/18 FS52 MACC Calculation (per Lydig conceptual estimate of 8/23/18) Total cost of work $8,996,885 Admin Build -out $450,000 -27010 for CA phase - $121, 500 $121, 500.00 TOTAL $9, 325, 385 Sub bonds 1.50% $139,881 $1,822.50 SUBTOTAL $9,465,266 $123,322.50 Design Contingency 10.00% $946,527 $12,332.25 SUBTOTAL $10,411,792 $135,654.75 L&M Escalation - January 2020 $460,310 L&M Escalation - Early Start July 2019 $154,971 SUBTOTAL $11,027,073 CM Contingency 3.00% $330,812 $4,069.64 Neg. Support Services $300,000 MACC TOTAL $11,657,886 $139,724.39 " Fee Rate = 7.87% Admin CA Fee = $10,996.31 Basic Fee Change Fee Increase per MACC $213,762 Reduced CA Fee -$10,000 $203,762 AS17 FS52 Drive -Through Added Drilling Hart Crowser $9,200 WAU Mark-up $920 TOTAL $10,120 AS18b FS52 Additional Civil Scope LPD $15,000 WAU Mark-up $1,500 TOTAL $16,500 TOTAL $230,382 16 EXHIBIT A WEINSTEINA+U ARCHITECTS+URBAN DESIGNERS March 16, 2020 Brian Harris TCA Architecture 6211 Roosevelt Way NE Seattle, WA 98115 RE: Tukwila Fire Stations — Contract Revision Dear Brian: We are writing to confirm the revision to your contract that we discussed over the phone and via email on March 2"d and V. We agreed to a $12,000.00 reduction in your total contract amount and we anticipate that amount being credited back to the project in the following way: Task Description TFS51 GC/CM Coordination TFS51 Design / CCA TFS52 GC/CM Coordination TFS52 Design / CCA Total Current Fee Remaining $1,500.00 $2,781.50 $1,650.00 $14,537.50 $20,469.00 Reduction $1,500.00 $0 $1,650.00 $8,850.00 $12,000.00 Final Fee Remaining $0 $2,781.50 $0 $5,687.50 $8,469.00 Credit to the Project $1,500.00 $0 $1,650.00 $8,850.00 $12,000.00 Thank you again for your continued contributions to these stations — we look forward to seeing you on site at the next reasonable opportunity! 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U M M Q� M 69 69 69 69 69 69 69 f/9 D 7 N M ONO Q �D r 00 N M ^ T N N N V3 V3 V3 V3 V3 59 Vf 69 ONO M N O V W m M o0 0o M N r O vi N �D N 69 fA fA 69 69 d9 M N 69 69 69 69 69 fA fA O M b9 O T O O r a iD V3 fA 69 69 69 fA 69 b9 l� O O O ct 00 'r �D O vl N iD l O O N � M 69 69 fA fA 69 69 69 fA i J O ❑ Uo W Q' 2 VO4' ❑ U U 0.. U 20 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/13/20 BJM 04/20/20 BJM ITEM INFORMATION ITEMNO. 3.B. STAFF SPONSOR: V. CARLSEN AND B. MILES ORIGINAL AGENDA DATE: 04/13/20 AGENDA ITEM TITLE COVID-19, Community Assistance: Delay of Collection of Certain Taxes CATEGORY ® Discussion Mtg Date 4113120 ® Motion Mtg Date 04120120 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑Other Mtg Date SPONSOR ❑Council ®Mayor ❑HR ❑DCD ®Finance ❑Fire ❑TS ❑P&R ❑Police ❑P6V ❑Court SPONSOR'S In response to the COVID-19 pandemic, the City's Finance adopted interim polices to SUMMARY provide more time to file gambling, admission, and parking taxes to the City. Staff is requesting that the City Council affirm Administration's emergency policy. The State of Washington, City of Seattle, and King County have enacted similar policies. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office and Finance COMMITTEE No Committee; Straight to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: GENERAL FUNDS Comments: No tax payments are being waived. Late payments would not be charged, MTG. DATE RECORD OF COUNCIL ACTION 04/13/20 Forward to next Regular meeting 4/20/20 MTG. DATE ATTACHMENTS 04/13/20 Informational Memorandum dated 04/07/2020 Emergency policy regarding gambling tax Emergency policy regarding admission and entertainment tax Emergency policy regarding commercial and parking Tax 4/20/20 21 22 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Committee of the Whole FROM: Vicky Carlsen, Finance Director BY: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: April 7, 2020 SUBJECT: COVID-19 Community Assistance, Delay of Collection of Certain Taxes ISSUE Affirm interim emergency policy regarding the remittance and collection of the City's gambling, admission and entertainment, and commercial parking taxes. BACKGROUND On February 29, 2020 Governor Jay Inslee declared a state of emergency regarding the COVID-19 Pandemic, directing state agencies to use resources necessary to prepare for and respond to the outbreak. The Mayor issued a Proclamation declaring an emergency on March 9, 2020. The City Council affirmed the emergency declaration at its March 16, 2020 meeting. As result of the Pandemic, the City has closed all City buildings to the public and moved most City functions to a virtual city hall model. In addition, the Pandemic has resulted in the temporary closures of businesses throughout the City as well as furloughs, and layoffs throughout the nation. Most businesses in Tukwila are closed or are working remotely. As result of these impacts, the Finance Department has allowed certain taxes to be remitted late to the City. This is a reflection that some businesses may not have the ability to file timely due to disruptions in business operations. This is also in line with Washington State and King County, both of which are allowing certain taxes to be remitted late due to the Pandemic. The following outlines the temporary policies Finance has implemented regarding the remittance of gambling, admission and entertainment, and commercial parking taxes in the City: 1. Individuals and businesses are provided additional time to remit and report the gambling, admission and entertainment, and commercial parking taxes. Delay in collecting the taxes does not relieve a business from the burden of remitting the taxes when the reopen. Businesses and other entities will need to provide the City information in writing stating that they desire additional time to submit. 2. Late payments for non-payment after April 1, 2020 are waived through the state of emergency. 23 INFORMATIONAL MEMO Page 2 3. Businesses and individuals can establish payment plans by calling the City's Finance Department. DISCUSSION TMC 2.57.040 (3) requires the City Council to affirm any rules or regulations related to the protection of life, environment, and property that are affected by the emergency. Administration believes that these temporary policies changes are needed in order to respond the COVID-19 pandemic to help reduce impacts for businesses. FINANCIAL IMPACT This would result in delayed collection of these taxes and could affect the City's cash flow. It should be noted that in many cases the businesses collecting the tax are not operating thus there may be minimal, if any taxes, to report and remit to the City for the most impacted months. RECOMMENDATION Affirm the emergency policies provided by City Administration. Staff is requesting that this be placed on the April 20 regular council meeting for final action. ATTACHMENTS • Emergency policy regarding gambling tax • Emergency policy regarding admission and entertainment tax • Emergency policy regarding commercial and parking Tax 24 Z:\Council Agenda Items\Mayor's Office\COVID19\Assistance Program\Tax Extension\Taxes Memo, 2020.04.06, FINAL.doc City of Tukwila Gambling Tax Remittance Policy in Response to COVID-19 SUBJECT: Temporary Policy to Extend the Remittance and Collection of the Gambling Activities Tax set forth in TMC 3.08. PURPOSE: The purpose of this policy is to temporarily extend the remittance and collection of taxes set forth in TMC 3.08, Gambling Activities Tax (hereafter "Gambling Tax"). This Policy will take effect on April 1, 2020 and will expire on September 30, 2020 unless otherwise terminated or extended. SCOPE: This policy temporarily extends the remittance and collection of the first quarter of 2020 Gambling Tax forth in TMC 3.48. DEFINITIONS: 1. "Public Health Emergency" shall mean any such emergency declared by the Governor of the State of Washington pursuant to his or her powers under 38.08, 38.52 and 43.06 RCW, any such emergency declared by the King County Executive pursuant to RCW 38.52, or the Mayor of the City of Tukwila pursuant to RCW 38.52. 2. "Gambling Tax" and "Gambling Activities Tax" shall mean the tax set forth in TMC 3.08. POLICY: Under TMC 3.08.080 (A), requires remittance of the gambling tax to the City on a quarterly basis, with the tax for the first quarter (January through March) being due by April 30, 2020. As a result of the Public Health Emergency, the City of Tukwila shall extend the time for remittance of the first quarter tax. A person or entity shall submit an email or letter to the City requesting the additional time and stating the reason for the need. The first quarter gambling tax to the City shall be due no later than June 1, 2020. EFFECTIVE DATE: April 1, 2020 APPROVAL: Mayor Allan Ekberg Vicky Carlsen, Finance Director De'Sean Quinn, Council President Michael R. Kenyon (initials) Page 1 of 1 25 26 City of Tukwila Admission and Entertainment Tax Remittance Policy in Response to COVID-19 SUBJECT: Temporary Policy to Extend the Remittance and Collection of Admissions and Entertainment Tax set forth in TMC 3.20 PURPOSE: The purpose of this policy is to temporarily extend the remittance and collection of taxes set forth in TMC 3.20, Admissions and Entertainment Tax (hereafter "Admission Tax). This Policy will take effect on April 1, 2020 and will expire on September 30, 2020 unless otherwise terminated or extended. SCOPE: This policy temporarily extends the remittance and collection of the Admissions and Entertainment Tax set forth in TMC 3.20. DEFINITIONS: 1. "Public Health Emergency" shall mean any such emergency declared by the Governor of the State of Washington pursuant to his or her powers under 38.08, 38.52 and 43.06 RCW, any such emergency declared by the King County Executive pursuant to RCW 38.52, or the Mayor of the City of Tukwila pursuant to RCW 38.52. 2. "Admission Tax" and "Admissions and Entertainment Tax" shall mean the tax set forth in TMC 3.20. POLICY: Under TMC 3.20.040 (C), a person ore ntity collecting the City's Admission and Entertainment tax must remit the tax to the City by the last day of the succeeding month when the tax was collected. For example, Admission and Entertainment tax collected in March would be due to the City no later than April 30. During a Public Health Emergency, the City of Tukwila shall extend the time for remittance to the City of the required Admissions and Entertainment Tax by two months from when the tax was collected. A person or entity shall submit an email or letter to the City requesting the additional time and stating the reason for the need. The temporary schedule shall be as follows: Month Admission and Entertainment Tax Collected Temporary Due Date for Remittance to the City March May 31 April June 30 May July 31 June August 31 July September 30 August October 31 September November 30 Page 1 of 2 27 EFFECTIVE DATE: April 1, 2020 APPROVAL: Mayor Allan Ekberg Vicky Carlsen, Finance Director De'Sean Quinn, Council President Michael R. Kenyon (initials) Page 2 of 2 City of Tukwila Commercial Parking Tax Remittance Policy in Response to COVID-19 SUBJECT: Temporary Policy to Extend the Remittance and Collection of Commercial Parking Tax set forth in TMC 3.48. PURPOSE: The purpose of this policy is to temporarily extend the remittance and collection of taxes set forth in TMC 3.48, Commercial Parking Tax (hereafter "Parking Tax"). This Policy will take effect on April 1, 2020 and will expire on September 30, 2020 unless otherwise terminated or extended. SCOPE: This policy temporarily extends the remittance and collection of the Commercial Parking Tax set forth in TMC 3.48. DEFINITIONS: 1. "Public Health Emergency" shall mean any such emergency declared by the Governor of the State of Washington pursuant to his or her powers under 38.08, 38.52 and 43.06 RCW, any such emergency declared by the King County Executive pursuant to RCW 38.52, or the Mayor of the City of Tukwila pursuant to RCW 38.52. 2. "Parking Tax" and "Commercial Parking Tax" shall mean the tax set forth in TMC 3.48. POLICY: Under TMC 3.48.060, operators of commercial parking businesses must remit the parking tax to the City by the last day of the succeeding month when the tax was collected. For example, parking tax collected in March would be due to the City no later than April 30. During a Public Health Emergency, the City of Tukwila shall extend the time for remittance to the City of the required Parking Tax by two months, from when the tax was collected. A person or entity shall submit an email or letter to the City requesting the additional time and stating the reason for the need. The temporary schedule shall be as follows: Month Parking Tax Collected Temporary Due Date for Remittance to the City March May 31 April June 30 May July 31 June August 31 July September 30 August October 31 September November 30 Page 1 of 2 29 EFFECTIVE DATE: April 1, 2020 APPROVAL: Mayor Allan Ekberg Vicky Carlsen, Finance Director De'Sean Quinn, Council President Michael R. Kenyon (initials) Page 2 of 2 30 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 04/13/20 BJM 04/20/20 BJM ITEM INFORMATION ITEMNO. 3.C. STAFF SPONSOR: V. CARLSEN AND B. MILES ORIGINAL AGENDA DATE: 04/13/20 AGENDA ITEM TITLE COVID-19, Community Assistance: City Utility Payments CATEGORY ® Discussion Mtg Date 4113120 ® Motion Mtg Date 04120120 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑Council ®Mayor ❑HK ❑DCD ®Finance ❑Fire ❑TS ❑P&K ❑Police ❑P6V ❑Court SPONSOR'S In response to the COVID-19 pandemic, the City's Finance adopted interim polices to aid SUMMARY Tukwila water and sewer ratepayers. These policies include discontinuing water shut offs after March 15, waiving late fees, and allowing ratepayers to set payment schedules. Many other utilities in Washington State have taken similar action, including Seattle City Light, Puget Sound Energy, and Water District 125. The Council is being asked to affirm the emergency procedures enacted by the Finance Department. REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev. ❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office and Finance COMMITTEE No Committee, Straight to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: WATER AND SEWER FUNDS Comments: The City would be waiving late fees associated water and sewer bills, MTG. DATE RECORD OF COUNCIL ACTION 04/13/20 Forward to next Regular meeting 4/20/20 MTG. DATE ATTACHMENTS 04/13/20 Informational Memorandum dated 04/07/2020 Interim emergency policy regarding City water and sewer accounts. 4/20/20 31 32 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Committee of the Whole FROM: Vicky Carlsen, Finance Director BY: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: April 6, 2020 SUBJECT: COVID-19 Community Assistance, City Utility Payments ISSUE Affirm interim emergency policies regarding City water and sewer accounts in response to COVID-19. BACKGROUND On February 29, 2020 Governor Jay Inslee declared a state of emergency regarding the COVID-19 Pandemic, directing state agencies to use resources necessary to prepare for and respond to the outbreak. The Mayor issued a Proclamation declaring an emergency on March 9, 2020. The City Council affirmed the emergency declaration at its March 16 meeting. As result of the Pandemic, the City has closed all City buildings to the public and moved most City functions to a virtual city hall model. In addition, the Pandemic has resulted in the temporary closures of businesses throughout the City and furloughs, and layoffs throughout the nation. Due to the economic disruptions in the community and the disruptions in City operations, the Finance Department has adopted the following interim policy for all City water and/or sewer accounts, both commercial and residential. These temporary policies are consistent with policies adopted by other utility providers in the region, such Water District 125, Seattle City Light, and Puget Sound Energy. 1. No late fees or penalties for non-payment would be incurred, effective with the April billing. 2. Effective March 16, water shutoff for non-payment is suspended for occupied premises. Due to concerns with potential squatting and protection of the City's utility system, water shutoffs for vacant properties will still occur. Water Shut Off fees incurred prior to March 16, 2020 would still be due if there is a request to restore service. 3. Customers can establish payment plans by calling the City's Finance Department. 33 INFORMATIONAL MEMO Page 2 DISCUSSION TMC 2.57.040 (3) requires the City Council to affirm any rules or regulations related to the protection of life, environment, and property that are affected by the emergency. The policy is one avenue that the City can do to help Tukwila community members during the COVID-19 Pandemic. As a reminder, the policy only applies to ratepayers within the City's water and sewer service area. Water District 125 has adopted a similar policy, as have many other utility providers, such as Seattle Public Utilities, Puget Sound Energy, and Tacoma Public Utilities. FINANCIAL IMPACT The City typically collects $2,000 in late fees per month from late payments, though it is reasonable to assume there will be additional late fees incurred by utility customers during the Pandemic due to employment and revenue disruption. This revenue would be lost. Allowing delayed payments could also result in a cash flow issue for each of the utilities. RECOMMENDATION Affirm the emergency policy provided by City Administration. Staff is requesting that this item be placed on the April 20 regular council meeting for final action. ATTACHMENTS • Interim emergency policy regarding City water and sewer accounts 34 Z:1Council Agenda ItemsWayor's Office\COVID191Assistance Program\Utilities\Water and Sewer Memo 2020.04.06 FINAL.doc City of Tukwila Water and Sewer Utility Policies in Response to COVID-19 SUBJECT: Temporary Policy to Discontinue Water Shut-off for Non -Payment of Water and Sewer Service Fees and to Discontinue the Imposition of Late Fees on Delinquent Water and Sewer Accounts PURPOSE: The purpose of this policy is to temporarily suspend the imposition of past -due and late penalties on delinquent water and sewer accounts and to temporarily discontinue the water shut-off on delinquent accounts subsequent to Governor Inslee's February 29, 2020 Proclamation of Emergency No. 20 05 and subsequent orders. This policy will be effective on April 1, 2020 and will expire on September 30, 2020 unless otherwise terminated or extended. SCOPE: This policy applies to all City of Tukwila water and sewer customers. DEFINITIONS: 1. "Public Health Emergency" shall mean any such emergency declared by the Governor of the State of Washington pursuant to his or her powers under 38.08, 38.52 and 43.06 RCW, any such emergency declared by the King County Executive pursuant to RCW 38.52, or the Mayor of the City of Tukwila pursuant to RCW 38.52. 2. "Water Shut-off' shall mean any notice of water shut-off, the act of shutting -off water, and any fees, charges, or monetary penalties associated with water shut-off and turn -on set forth in TMC 14.04.125 and TMC 14.04.130. 3. "Late fees" shall mean any penalty, fee, or charge associated with a delinquent account as set forth in TMC 14.04.270. Pni irv• During a Public Health Emergency, the City of Tukwila shall discontinue the issuance of Shut-off Notices for delinquent water and sewer accounts for the duration of the Public Health Emergency. In addition, the City shall not apply Late Fees incurred after April 1 delinquent accounts during the Public Health Emergency. This policy does not suspend regular monthly utility charges for water and sewer service. Customers are encouraged to continue making regular payments. U!T@Td:f 1111!7:c The following procedures are established to allow for community members to continue receiving water and sewer, utility service, without penalty, during a declared Public Health Emergency. Notification A. The Utility Billing Division shall provide written notice of the policy herein to customers with delinquent accounts. Such notice shall state that all past due amounts are still owed but that late fees incurred after March 16, 2020 will be suspended, and disconnections Page 1 of 2 35 will be postponed for the duration of the Public Health Emergency. Water shut-off fees for water turnoff prior to March 15 shall still be applied. In order to prevent squatting and to protect the City's utility system, the City shall still disconnect water of properties the City determines are vacant. B. Within thirty (30) days of termination of the Public Health Emergency, the Finance Director will review delinquent accounts and will work with customers to enter into repayment plans as in the Director's discretion is appropriate as to each account. C. Late fees and shutoff shall resume 30-days after discontinue of this temporary policy in response to COVID-19 EFFECTIVE DATE: April 1, 2020 APPROVAL: Mayor Allan Ekberg Vicky Carlsen, Finance Director De'Sean Quinn, Council President Michael R. Kenyon, City Attorney (initials) Page 2 of 2 36 COUNCIL AGENDA SYNOPSIS ---------------------------------- Initials Meeting Date Prepared b Major's review Council review 04/13/20 LH ITEM INFORMATION ITEM NO. 3.D. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 4/13/20 AGENDA ITEM TITLE Carryout Bag Ordinance Implementation Discussion CATEGORY ® Discussion Mtg Date 4/13/20 ❑ Motion Aft g Date ❑ Resolution Alt g Date ❑ Ordinance Aft Date ❑ Bid Award g Date Alt ❑ Public Hearing g Date Alt ❑ Other Mtg Date SPONSOR ®Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑Ply ❑Court SPONSOR'S Last November, the City Council passed Ordinance 2619, which regulates carryout bags in SUMMARY retail stores and effectively bans the distribution of single use plastic bags. Staff is seeking Council direction on the implementation of the ordinance with consideration to the COVID- 19 emergency as well as a pre-emptive state law. REVIEWED BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/13/20 MTG. DATE ATTACHMENTS 4/13/20 Informational Memo 37 w City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Committee of the Whole FROM: Laurel Humphrey, Council Analyst DATE: April 7, 2020 SUBJECT: Carryout Bag Ordinance Implementation ISSUE Staff is seeking Council direction on the implementation of the carryout bag ordinance with consideration to the COVID-19 emergency. BACKGROUND City and State Bag Laws Last November, the City Council passed Ordinance 2619, which regulates carryout bags in retail stores and effectively bans the distribution of single use plastic bags. The goal is for shoppers to bring reusable bags from home in order to reduce plastics from the waste stream. The ordinance defines retail broadly to include all types of stores in the city. The City Council chose an effective date of September 1, 2020 to provide a nine -month implementation phase that would allow stores to prepare by using up stock, ordering new bags, and updating point of sale systems. Staff began an implementation and outreach plan focusing on this 9/1/20 effective date. In the 2020 session the Washington State Legislature passed, and Governor Inslee signed into law, ESSB 5323, which will regulate carryout bags statewide and goes into effect January 1, 2021. The state law is essentially the same as Ordinance 2619 in that it prohibits distribution of single -use plastic bags and requires that stores charge 8 cents for recycled paper bags or thick plastic bags. While the state law preempts city bag bans as of January 1, 2021, the law is written such that cities will partner with the state on education and outreach to consumers and businesses. Cities can also receive violation complaints, which will then be forwarded on to the Department of Ecology for enforcement. COVID-19 Impacts On February 29, 2020, Governor Inslee declared a state of emergency in response to the growing numbers of COVID-19 cases, directing agencies to use all resources necessary to prepare for and respond to the outbreak. On March 23, he issued the "Stay Home, Stay Healthy" order, requiring everyone to stay home and closing all businesses not deemed essential, now extended through May 4, 2020. This closure is debilitating to businesses who must now focus on preparing to re -open when the health crisis has passed. 39 INFORMATIONAL MEMO Page 2 While grocery stores remain open, there is a health benefit to the use of clean, store -issued bags during the health crisis. The City of Burien implemented a plastic bag ban on January 1, 2020 but suspended it for the duration of the emergency proclamation to protect the health and safety of grocery and retail workers, as workers were concerned about handling reusable shopping bags brought from people's homes. DISCUSSION Staff is seeking direction from the Council on the plastic bag ban implementation in light of a) the upcoming state law and b) the COVID-19 emergency. Suggested options to consider are: Option 1: Leave as is and retain the September 1, 2020 effective date. The City will have jurisdiction for three months and then enforcement will fall to the Washington State Department of Ecology, with the City of Tukwila partnering on consumer and business education. Option 2: Consider an effective date between September 1 and December 31, 2020, after which the state law will prevail and the City partnering on outreach as described above. Option 3: Repeal Ordinance 2619 and redirect outreach efforts on the January 1, 2021 effective date in collaboration with the State. Staff recommends Option 3. While there is benefit to getting a three month head start toward the greater goal of waste reduction, the COVID-19 emergency has disrupted city government and businesses in numerous ways. The City's Economic Development staff have weighed in to express concern with the September 1, 2020 target date, believing that businesses should focus efforts on reducing transmission of COVID-19 and preparing for re -opening instead of spending energy on sourcing new bags and updating point of sale systems as the long implementation period was intended to allow. Also, many retailers have been closed and so unable to use up existing plastic bag stock. The City of Tukwila is striving to help its business community navigate this crisis, and this is one step that could help in this unprecedented time. Reducing plastic bag waste is still an extremely important goal and staff can prepare for implementation accordingly in alignment with the State of Washington. RECOMMENDATION Staff is seeking Council direction on the implementation of Ordinance 2619 and may return with a draft ordinance depending on direction given. M Coronavirus Response Update April 13, 2020 Essential Services and City Operations There have been no changes to essential services and City operations since the last report. Financial Stability There have been no changes since the last report. On Monday, April 13, 2020 Finance Department staff will begin working with the Council's Finance Committee to determine next steps as the City identifies how it will fully close the financial gap associated with the coronavirus pandemic. Police StaffinLy and Calls for Service There have been no changes to Police staffing since the last report. Calls for service are analyzed on a monthly basis and staff will report April statistics at the end of the month. Fire StaffinLy and Calls for Service One operational change has been implemented in order to save an estimated $250,000 in overtime over the course of a year. On days when there is an unscheduled absence in the fire department that results in 12 firefighters being on shift, as opposed to the usual 13 to 18, the aid unit will be put in service at Fire Station 52 in place of the engine. Engines require a minimum of three firefighters, while an aid car is two. Calls for emergency medical services are the highest call volume at Fire Station 52, with more than 72% of the calls to this station being medic in nature. For reference, approximately 8% of calls are fire related, with the remainder being a mix of false alarms and other calls. In addition, Fire Station 54's response time to the neighborhood around Fire Station 52 is very quick and within the City's adopted goals for response times for the Tukwila community. Fire Station 54 responds to the Old Hill neighborhood often, particularly when Fire Station 52 personnel are at trainings or covering a different area of the City for a variety of reasons. Calls for service are analyzed on a monthly basis and staff will report April statistics at the end of the month. Human Services Human Services staff continue to receive calls on a regular basis and work with various partners to identify and refer people to additional resources in the area. Additional regional efforts for rental and utility assistance are beginning to slowly come online. Staff is currently working on a plan to distribute HB 1406 funds per the Council's action on Monday, April 6, 2020. Business Recovery The Great Tukwila Carryout Campaign is currently running, with ad buys with Sound Media and South King County media. Visit TukwilaWa.gov/Restaurants. Our digital impressions and click through rates exceed national averages. Technology and Innovation Services Department improved the campaign by adding an interactive map to the webpage with direct links to the restaurants. The campaign was 41 intended to end in conjunction with the original Stay Home order, but now that the order has been extended staff is considering additional ad buys. 2. Economic Development and Parks and Recreation staff continue windshield surveys of businesses to check for compliance with the Governor's closure of non -essential businesses. Staff contacts businesses if needed to understand their business operations and inform them about the Governor's order. 3. Economic Development staff continues to stay abreast of new resources available to businesses though internet research and participation in online meetings. 4. Economic Development staff sent an email to all businesses in the City with information on new resources. 5. Economic Development staff has begun drafting a business recovery plan. An initial draft for review should be available next week. 6. Economic Development staff has begun preparing a telephone survey intended to reach the majority of Tukwila's businesses. The survey should accomplish a number of goals. The City's effort to make a personal contact will send a positive message to the businesses. The information should help the City understand the extent to which businesses are open, the state of their recovery plan, their prediction for reopening and awareness of resources, needs, and interest in participating in collaborative marketing programs. Calling should start next week. Parks and Recreation staff have offered to help conduct the surveys. 7. Economic Development staff started work on a collaborative marketing program to encourage consumers to purchase gift cards for future use at our local businesses. The City has identified a marketing/PR firm to assist us with the campaign. Our target area for consumers is all of Western Washington. Any consumer facing Tukwila businesses can participate free of charge, provided they offer something tangible to purchase now. Several Tukwila businesses have expressed an interest in participating and are appreciative of the City's efforts. This will move forward depending on interest from businesses and our ability to use lodging tax funds. Meeting our Community's Basic Needs Food Security City staff are in communication with a variety of partners that serve our community. The Tukwila Pantry, which usually serves 60 — 80 households a day is reporting they are now serving approximately 500 households per day. This is an increase from 350 included in the April 6 Coronavirus Response Report to Council. In addition, City staff are now supporting the Pantry. Three Parks and Recreation Staff and one Community Services and Engagement Staff are assisting the Pantry in packaging food for families as well as food distribution. The Pantry has also requested additional staffing support from the National Guard. Seniors City staff again supported our senior community through direct food distribution to homebound residents. Staff calls residents on Monday and Tuesday, to set up a Wednesday meal delivery. This week staff delivered 550 meals to seniors (multiple meals to each individual), a significant increase from last week where approximately 250 meals were delivered. In addition, through a partnership with the Food Innovation Network, Halal meals were delivered this week for the first time. 42 Students Technology and Innovation Services (TIS) staff report that approximately 150 of the 300 MIFI hot spots have been distributed to Tukwila School District and Impact Public Schools 121" through 71" graders. The MIFI hot spots have the ability to connect multiple devices. Since many of these students live in multifamily housing, it is expected that more than 150 students are able to connect through the MIFIs. Public Safety Plan Construction Projects There have been no changes to the Public Safety Plan projects since the last report. Compliance with the Governor's Order There have been no changes to compliance issues since the last report. 43 m UPCOMING MEETINGS AND EVENTS APRIL 2020 Due to COVID-19, meetings are not being held onsite; telephone access is available to the public APR 13 MONDAY APR14 TUESDAY APR 15 WEDNESDAY APR16 THURSDAY APR 17 FRIDAY APR18 SATURDAY ➢ Community Services & Safety Committee 5:30 PM Remote meeting (see agenda for Instructions) Apr 18 - Apr 19 Cancelled ➢ Finance Committee 5:30 PM Remote meeting (see agenda for Instructions) ➢ City Council Committee of the Whole Meeting 7:00 PM Remote meeting (see agenda for Instructions) APR20 MONDAY APR21 TUESDAY APR22 WEDNESDAY APR 23 THURSDAY APR 24 FRIDAY APR25 SATURDAY ➢ Transportation & ➢ ArtsF.emmissien ➢ Planning Commission Infrastructure Cancelled 6:30 PM Committee Remote meeting 5:30 PM Remote meeting ➢ Planning & Economic Development Committee 5.30 PM Remote meeting ➢ City Council Regular Meeting 7:00 PM Remote meeting TUKWILA Parks amenities within parks that prevent our ability to socially distance are CLOSED: playgrounds, dog parks, picnic shelters, basketball courts, tennis, outdoor fitness equipment, restrooms, the skatepark. Parks and trails remain open however social distancing and other preventative PARKS&RECREATION health measures such as staying home when sick, using sanitizer, coughing into an elbow need to be adhered to. HOG H:ALTIr FAH For more information and updates, visit www.facebook.com/TukwilaParks/. COVID-19 FINANCIAL RESOURCES FOR WORKERS AND BUSINESSES The City of Tukwila has compiled a range of information being developed by various agencies and governments that may be helpful to community members on the City website. Check back on this resource page frequently for updates as new information becomes available. For more information, visit tukwilawa.gov/departments/administrative-services/covid-19-financial-resources-for-workers-and-businesses. TUKWILA CITY OF OPPORTUNITY SCHOLARSHIP APPLICATION DEADLINE EXTENDED TO APRIL 30 The Tukwila Scholarship Program was established in 2014. The mission of the scholarship is to provide financial assistance to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. This program principally targets two and four year academic programs, however, certificate/licensing programs are also eligible. Awards will range from $1,000 to $5,000 as determined by the City of Tukwila Selection Committee. Must be a resident of Tukwila and be equivalent to a senior in high school. For more information and criteria, visit records.tukwilawa.gov/WebLink/l/edoc1328044/pagel.aspx. FREE MEALS DELIVERED TO SENIORS If you are 60+ years of age and live in Tukwila, you can get up to 7 frozen meals a week. Halal meals are available. This service is provided during the COVID-19 shutdown by City of Tukwila. Staff will contact you on Monday or Tuesday to take orders for Wednesday delivery. Email Sheri.McConnaughey@tukwilawa.gov or call 206-767-2321 and leave your name and phone number. rj DRIVE THRU PICK-UP - 3118 S 140th St �WW� Regular pantry hours are 12:30 PM - 2:30 PM (Tue, Thu and Sat). Tukwila Pantry is in need of shopping bags. VOLUNTEERS - In need of volunteers Wednesday, Friday and Saturday mornings at 9 AM to prepare 500+ bags of food and clean up. DONORS - Please donate at TukwilaPantry.org. i itRE -4 Pm J W&Gir �+ InEE partnershiptwiILD thh Tukwila School District, s Clubs will offer extended dayTARY programmOOL ng. WorkOelrs must provide work ID or Tukwila similar proof that shows they fall within the essential worker categories. For more information, contact Annie Faletogo at 206-436-1914 or AFaletogo@positiveplace.org. 40y. SCHOOL DISTRICT Slots are limited. To register, visit positiveplace.org/clubs/ and enter TUKWILA in Find a Club field. Still Waters SnackPack needs your donations and volunteer help! f r SnackPack is serving food on Fridays in conjunction with Tukwila School District's distribution of breakfast/lunch onsite at participating schools. Due to the ' SyS .� loss of 2 major in -kind donors, food expenditures have nearly doubled. Please donate to feed our Tukwila kids. ti I Still Waters PO Box 88576 206-717-4709 tuksnackpack.com Tukwila WA 98138 FREE TAX FILING TAX DEADLINE EXTENDED TO JULY 15 PREPARATION 10 H Visit MyFreeTaxes.com where you can quickly and easily file your taxes online for FREE with a simple return. All United States tax filers with _ simple returns are eligible. You can prepare and file your taxes using the FREE fellable forms with IRS. You must know haw to do your taxes yourself. For more information, visit irs.gov/filing/free-file-do-your-federal-taxes-for-free. COMPLETE YOUR ONLINE SUBMISSION! The count is mandated by the Constitution and conducted by the U.S. Census Bureau, a nonpartisan government agency. The 2020 Census counts the population in all 50 states, the District of Columbia, and five U.S. territories (Puerto Rico, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, and the U.S. Virgin Islands). Each home will receive an invitation to respond to a short questionnaire —online, by phone, or by mail. There are 59languages available for online submission. Espanol O�C(Aq) Tie-ng Viet -- O{ PycCKHN Tagalog Polski Frangais Kreybl Ayisyen Portugu6s E1*11 Visit my202Ocensus.govI to take the 10 minute questionnaire. It's safe, secure, and confidential. Your information and privacy are protected. Your response helps to direct billions of dollars in federal funds to local communities for schools, roads and other public services. 45 Tentative Agenda Schedule MONTH MEETING 1 — MEETING 2 — MEETING 3 — MEETING 4 — REGULAR C.O.W. REGULAR C.O.W. q pri/ 6 13 20 27 See this week's agenda Consent Aaenda Special Issues packet cover sheet for the - Authorize the Mayor to sign Council consensus on agenda: Amendment #2 to Contract preliminary recommendation #18-227 with TranTech on alternative for Tukwila April 13, 2020 Engineering LLC for International Boulevard (TIB) Committee of the Whole construction management for Rechannelization Design. Meeting the Boeing Access Road COVID-19: Financial impacts over Airport Way Bridge from novel coronavirus. Seismic Retrofit project, in the amount of $356,397. Unfinished Business Authorize the Mayor to sign Amendment #7 to Contract #17-068 with Weinstein AU for the Public Safety Plan: Fire Station 52, in the amount of $191,697.71. COVID-19: Community Assistance Delay of certain taxes for (1) Gambling, (2) Admission and Entertainment and (3) Commercial Park Tax. COVID-19: Community Assistance for City Utility Payments MONTH MEETING 1 — MEETING 2 — MEETING 3 — MEETING 4 - I REGULAR C.O.W. REGULAR C.O.W. May 4 11 18 25 Special Presentation Special Issues Unfinished Business State of the Tukwila - An Addendum to the - An Addendum to the Valley NO COUNCILOR COMMITTEE Municipal Court. Valley SWAT Interlocal SWAT Interlocal Agreement. MEETING SCHEDULED Agreement. 2019 Police Annual Report. Proclamation A proclamation for Peace Officers Memorial Day. MEMORIAL DAY Consent Agenda Authorize the Mayor to sign REMEMBER & HONOR an Interlocal Agreement with the South King County Fire Training Consortium. EN