HomeMy WebLinkAboutReg 2020-04-20 Item 3C - Contract Amendment #2 - Construction Management for Boeing Access Road Over Airport Way Bridge Seismic Retrofit with TranTech Engineers for $356,397COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
04/20/20
]R
ITEM INFORMATION
ITEMNO.
3.C.
STAFF SPONSOR: ADAM COX
ORIGINAL AGENDA DATE: 04/ 20/ 20
AGENDA ITEM TITLE Boeing Access Road over Airport Way Bridge Seismic Retrofit Project
Construction Management Amendment No. 2 with TranTech Engineering, LLC
CATEGORY ❑ Discussion
Mtg Date
® Motion
Mtg Date 04120120
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HK ❑DCD ❑Finance ❑Fire ❑TS ❑P6K ❑Police ®P6V ❑Court
SPONSOR'S TranTech Engineering is currently the design consultant for the Boeing Access Road over
SUMMARY Airport Way Bridge Seismic Retrofit Project with Contract No. 18-227. During construction,
the City will need construction management support and TranTech was selected as the
most qualified. Council is being asked to approve Amendment No. 2 for construction
management services with TranTech Engineering in the amount of $356,397.
REVIEWED BY ® Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 04/06/2020 COMMITTEE CHAIR: C. DELOSTRINOS JOHNSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$356,397.00 $520,000.00 $
Fund Source: 104 ARTERIAL STREET FUND (PAGE 13, 2019 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/20/20
MTG. DATE
ATTACHMENTS
04/20/20
Informational Memorandum dated 04/03/20
TranTech Amendment No. 2 to Contract 18-227, Scope of Work, and Fee
Minutes from the Transportation & Infrastructure Committee meeting of 04/06/20
2
TO:
FROM:
BY:
CC:
DATE:
City y of Tukwila a Allays Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Henry hash, Public Works Director y
Adam Cox, Transportation Program Manager
Mayor Ekberg
April 3, 2020
SUBJECT: Boeing Access Road over Airport Way Bridge Seismic Retrofit Project
Project No. 91310407, Contract 18-227
Construction Management Amendment No. 2
ISSUE
Execute Amendment No. 2 with TranTech Engineering, LLC (TranTech) for construction management services for the
Boeing Access Road over Airport Way Bridge Seismic Retrofit Project.
BACKGROUND
Boeing Access Road (BAR) is a principal arterial connecting 1-5 and East Marginal Way South. It is considered
regionally significant and is included on the National Highway System (NHS) for access to the Boeing Company and
the King County Airport at Boeing Field. The BAR over Airport Way Bridge is the only remaining structure on the BAR
corridor that has not been seismically upgraded. This improvement would allow the entire corridor to be seismically
resistant during a seismic event. A Federal BRAG bridge grant, in the amount of $2,981,055.00 will cover 85% of
design and 100% of construction. TranTech is currently the design consultant for this project for $350,349.00,
ANALYSIS
The BRAC grant covers 100% of the construction funds during the construction phase. The construction bid is currently
being advertised with the bid opening scheduled for 04107/2020. Amendment No. 2 is for construction management
and the scope of work requires TranTech Engineering to provide all the field work, testing, inspection, and project
documentation. The estimated construction management fees for this project are a larger than normal percentage of
the estimated construction costs due to the complexity of the project and significant anticipated coordination efforts
with the Washington State Department of Transportation. However, the total estimated construction management costs
are within the total project budget.
FINANCIAL IMPACT
Construction Management for Boeing Access Rd over Airport Way Bridge is budgeted at $520,000 with the current
design fees of $350,349 and construction management at $356,397. TranTech's new contract total will be $706,746.
TranTech CM Services
RECOMMENDATION
Contract Cost CM Budget
$356,397.00 $52020.00
Council is being asked to approve the construction management Amendment No. 2 to Contract 18-227 with TranTech
Engineering, LLC, in the amount of $356,397.00 for the Boeing Access Road over Airport Way Bridge Seismic Retrofit
Project and consider this item on the Consent Agenda at the April 20, 2020 Regular Meeting.
Attachments: Page 13, 2019 CIP
CM Contract and Supporting Documents
htl)ZsJlhirw�awa.sharepdM.rnNsYss.Nadi�k:.:ranyc.F.a,-�asr'pw drop bwJ01 5c agendatic 0406r20Ma. bar over alrponway cm conbatV1. No memo an Gaoswd 2020-" gwou
3
11
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT:
Boeing Access Rd over Airport Way Seismic Retrofit Project No. 91310407
Provide seismic modifications to the Boeing Access Road over Airport Way Bridge to allow it to withstand
DESCRIPTION:
earthquake forces.
The Boeing Access Road over Airport Way Bridge is the final bridge on the corridor from 1-5 to the King
JUSTIFICATION:
County Airport and Boeing facilities that has not been seismically upgraded. This improvement would
allow the entire corridor to be seismically resistant during an earthquake.
New Project for 2019 - 2024 CIP. Design is scheduled to begin in the second quarter of 2018 with
STATUS:
construction in 2020.
MAINT. IMPACT:
Maintenance should remain the same after the seismic items are installed.
Design requires a 13.5% match. If construction is not authorized by December 2020, the City would be
COMMENT:
required to provide a 13.5% match. If construction is authorized prior to that date, there would be no City
match. We believe that the project can obtain the construction authorization so no City funding is listed below.
FINANCIAL
Through Estimated
(in $000'sl
2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
100
267
367
Land (R/W)
0
Const. Mgmt.
520
520
Construction
2,094
2,094
TOTAL EXPENSES
1 0
100
1 267
2,614
1 0
0
0
0
0
21981
FUND SOURCES
Awarded BRAC Grant
87
231
2,614
2,932
Proposed Grant
0
Fund Balance -Bond
0
Mitigation
0
City Oper. Revenue
0
13
36
0
0
0
0
0
0
49
TOTAL SOURCES
0
100
267
2,614
0
0
0
0
0
2,981
YL :.
Projaot Looadon
-- --
I
W+
i3vel cce
s 1 261
s 7 c
hs
F ■
�o m
'6
L
12 $Li 128
N
S 3D St
2019 - 2024 Capital Improvement Program
13
9
Washington State
To Department of Transportation
Supplemental Agreement
Organization and Address
Number 02
TranTech Engineering, LLC.
365 118th Ave SE, Suite 100
Bellevue, WA 98005
Original Agreement Number
18-227 (b)
Phone: 425-990-4134
Project Number
Execution Date
Completion Date
91310407
12/11/18
08/31/2021
Project Title
New Maximum Amount Payable
South Boeing Access Road over Airport Way Seis. Retrofit
$706,746.00
Description of Work
TranTech Engineering will provide construction management services that will include all the field work, testing, inspection, and
project documentation.
The Local Agency of
desires to supplement the agreement entered in to with TranTech Engineering, LLC
and executed on 12/11/18 and identified as Agreement No. 18-227
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Construction management services were requested by the City of Tukwila. For full details, please see Exhibit A: Scope of Work.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: August 31, 2021
III
Section V, PAYMENT, shall be amended as follows:
The supplement for construction management services will total $356,397.00.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
M
M
Consultant Signature Approving Authority Signature
DOT Form 140-063
Revised 09/2005 7
SCOPE OF WORK
City of Tukwila Boeing Access Road Over Airport Way Seismic Retrofit
Construction Management Services
Exhibit A
This scope of work provides construction management services for the Boeing Access Road
Over Airport Way Seismic Retrofit (PROJECT) for the City of Tukwila (AGENCY) by
TranTech Engineering, LLC (CONSULTANT).
The AGENCY reserves the right to eliminate any task or parts of tasks during the performance of
the contact work.
The duration of this contract will be from Notice to Proceed (NTP) from The AGENCY through
August 31, 2021.
The individual tasks to be completed by the CONSULTANT are as follows:
CONSTRUCTION WORKING DAYS
The construction working days assumed is 170.
TASK 1 Project Management
This Task includes administration of the contract between the CONSULTANT and
the AGENCY, preparation of progress reports for the PROJECT. It also includes all
administrative services needed to coordinate with the sub-CONSULTANT(s) and to monitor
the PROJECT for scope, schedule, budget, and quality. The following are the categorized
activities associated with this Task:
1. Progress Reports and Invoicing - progress reports will contain a narrative that
identifies and describes significant activities performed in the previous period
and significant upcoming activities along with the monthly invoice;
2. Construction Team Management - management of scope, schedule, budget,
quality; and
3. Management of Sub -consultants.
Assumptions:
1. The AGENCY will manage all activities related to the construction contract
advertisement and execution.
Page I 1
City of Tukwila — Boeing Access Road Over Airport Way Seismic Retrofit
2. The AGENCY will provide a project manager to respond to the CONSUTANT
questions and approval for any potential contract changes, material over -runs, and
differing site conditions.
Deliverables:
L Progress Reports
2. Monthly Invoicing
TASK 2 Pre -construction Services
The CONSULTANT will provide pre -construction services prior to the contract advertisement,
during the bidding period, and pre -construction meeting management. Services for the following
activities will be provided:
1. Limited contract document review before advertisement of the contract;
2. Preconstruction meeting management;
Assumptions:
1. The AGENCY will provide the CONSULTANT 3 hard copies of the contract
documents.
2. The AGENCY will provide a location for the pre -construction meeting.
DolhyOPahlov
1. List of findings from the limited contract documents review.
2. Pre -construction agenda, draft and final meeting meetings.
TASK 3 Resident Engineering / Site Inspector
The CONSULTANT will provide one qualified person who will perform dual roles as resident
engineer (RE) and inspector to the AGENCY for the duration of the contract. The REs /
inspector's duties will be as follows:
1. Review and coordination for responses to contractor's RFIs;
2. Managing weekly meetings;
3. Management of risk log and cost to complete;
4. Contractor submittals review;
5. Coordination with the engineer of record (EOR);
Page 12
City of Tukwila — Boeing Access Road Over Airport Way Seismic Retrofit
9
6. Construction schedule reviews and determination of potential schedule slippage and
delays;
7. Determination of entitlement for contractor's equitable adjustment requests;
8. Negotiations for equitable adjustment for contract changes;
9. Change orders, back up documentation language, independent cost estimates (ICE);
10. Materials test results review;
11.Initial Site visit and initial Field Survey of existing condition of the site. The
inspector will photograph the site for documentation of the baseline conditions;
12. Review of the contract documents;
13. Daily presence at the site while the contractor is working;
14. Coordination with the documentation engineer for use of approved materials;
15. Force account (FA) monitoring;
16. Preparation of inspector's daily reports (IDRs), and field note records (FNRs);
17. Coordination for any necessary testing;
18. Daily photo log of critical site activities;
19. Monitor the site for contractor compliance with traffic control plans, environmental,
and contract requirements; and
20. Close out;
21. Punchlist; and
22. Project Management Reviews (PMR).
Assumptions:
1. The AGENCY will assume management of stakeholders and public relations; and
2. The AGENCY will execute and manage the FOR construction engineering support
services contract.
The AGENCY will provide a workspace at the site or the City for preparation of
paperwork; and
3. Ten paid weather days if encountered.
no>>vnrnhloc
1. RFI responses;
Page 13
City of Tukwila — Boeing Access Road Over Airport Way Seismic Retrofit
10
2. Weekly meeting agenda;
3. IDRs and FNRs;
4. Daily site photos;
5. Review and approval of contractor pre -construction means and methods;
6. Risk log tracking and cost to complete;
7. Construction schedule responses to contractor;
8. Entitlement determination correspondence to contractor;
9. Change order preparation;
10. Preparation of end of PROJECT punch -list; and
11. Attendance at the WSDOT PMR meeting.
TASK 5 Office Engineering and Documentation Control
This Task includes activities associated with preparation of construction documentation
consistent with the FHWA and LAG Manual requirements including:
1. Project files set up and maintenance;
2. Submittal log tracking/management;
3. Attending the Pre -con and preparation of meeting notes.
4. Weekly agenda preparation and meeting notes;
5. Preparation of monthly progress estimates;
6. Request for approval of materials (RAMs) reviews and approvals;
7. Maintenance of record of materials (ROM);
8. Contractor traffic control records management;
9. Materials testing and RAM approval coordination with inspector;
10. WSDOT special inspection and testing coordination;
11. Close out;
Page 14
City of Tukwila — Boeing Access Road Over Airport Way Seismic Retrofit
11
12. PMR PROJECT documents preparation, coordination with WSDOT Local
Program, and attendance.
Assumptions:
1. WSDOT will provide the project ROM; and
2. The AGENCY will manage monthly progress estimate payment to the contractor based
on inspector's FNR's and progress report; and
3. The AGENCY will execute, and process change orders.
Deliverables:
1. Pre -con agenda, meeting draft and final notes;
2. Complete contract paper -work tracking and documentation filing;
3. Weekly meeting agenda preparation and meeting notes;
4. Change order preparation;
5. Monthly FNRs tabulation for the progress estimates;
6. Punch -list preparation; and
7. PMR PROJECT documentation hard copies.
TASK 6 Materials Testing
The CONSULTANT'S sub -contractor, Mayes Testing, will conduct materials sampling and
testing for the PROJECT including:
1. Concrete (air, slump, temperature, and compressive strength);
2. Grout compressive strength;
3. Soils sampling, gradation, and density; and
4. HMA density.
Assumptions:
1. The City will arrange for WSDOT to provide testing, inspection and approval for the
following PROJECT elements:
Page 15
City of Tukwila — Boeing Access Road Over Airport Way Seismic Retrofit
12
a. Signs
b. High strength bolts; and
c. Rebar/bolt coating.
The CONSULTANT will coordinate with WSDOT pre -fabrication unit for testing needs.
Deliverables:
1. Concrete compressive test results at 3, 7, 21, and 28 days.
2. Proctor charts for each soil type and field density results; and
3. HMA density results;
GENERAL ASSUMPTIONS
1. Work performed under this scope is limited to the hours and fee listed in the Scope and
Budget, Prime and Subconsultant Cost Computations. Any work requested that exceeds
what is shown in the Scope and Budget will be considered EXTRA WORK and be added
as a Supplement to this Agreement.
2. Shop drawings, construction and falsework drawings will be reviewed and approved by
the EOR.
Page 16
City of Tukwila — Boeing Access Road Over Airport Way Seismic Retrofit
13
EXHIBIT B - Prime Consultant Cost Computations TRANTECH
Ld JEngineerfng LLC
Boeing Access Road Over Airport Way Seismic Retrofit
Office
Project Manager RE / Inspector Inspector Engineer Admin 2 Total
Task Items
Task 1 Project Management 30 30 60
0
Task 2 Pre -construction Services 12 30 40 82
0
Task 3 Resident Engineering & Inspection 1440 1440
0
Task 4 Office Engineering and Doc Control 840 840
Total Manhours
42
1470 0
880
30
2,422
Direct Labor Rates (DLR)*
$ 81.37
$ 50.00 $ 38.00
$ 48.00
$ 24.00
Total Direct Salary Cost
$3,418
$73,500 $0
$42,240
$720
$119,878
Profit at 30% of DLR
0.30
$35,963
Overhead at 148.97% of DLR
1.4897
$178,582
Total Labor Cost
$334,422
Direct Costs (Copy, Fedex, ...)
Item
Unit
Amount
Printing
10,000 copies @
$0.22
EA
$2,200
Mileage
17,000 miles @
$0.58
EA
$9,775
Materials Testing
1 @
$10,000.00
EA
$10,000
1 @
$0.00
EA
$0
$21,975
Total
$356,397
*Labor rates are representative of an average actual rate per labor classification listed. Per the Agreement Payment Provisions, invoices
will show employee actual rates.
City of 1
City Council Transportation & Infrastructure Committee
Meeting Minutes
April 6, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Cynthia Delostrinos Johnson, Chair; Verna Seal, Kate Kruller
Staff Present: David Cline, Adam Cox, Alison Turner, Chris Andree, Cyndy Knighton, Gail
Labanara, Han Kirkland, Hari Ponnekanti, Henry Hash, Lynn Miranda,
Mike Perfetti, Laurel Humphrey
Chair Delostrinos Johnson called the meeting to order at 5:30 p.m.
BUSINESS AGENDA
A. Contract Amendment: Boeine Access Road over Airport Wav Bridge Seismic Retrofit
Staff is seeking Council approval of Amendment No. 2 to Contract 18-227 with TranTech
Engineering, LLC in the amount of $356,397.00 for this project.
Committee Recommendation
Unanimous approval. Forward to April 20, 2020 Regular Consent Agenda.
B. Grant Applications: Transportation Demand Management & 42"d Avenue South Bridge
Staff is seeking Committee approval to apply for federal funding through the Puget Sound
Regional Council's 2023-24 project selection process. 1) $450,000 for the Transportation
Demand Management program's outreach activities and 2) $4M for the 42"d Avenue South
Bridge Replacement Project. The 13.5% match requirement would come from available
WSDOT funding and would not affect the general fund.
Committee Recommendation
Unanimous approval.
C. Grant Application: Gilliam Creek Fish Barrier Removal
Staff is seeking Committee approval to apply to the Recreation and Conservation Office,
King County Flood Control District, and other future grants for the Gilliam Creek Fish
Barrier Removal Project. This project will restore fish passage between Gilliam Creek and
the Green River, restore salmon habitat, and maintain or improve flood protection. Staff
recommended submitting the grant proposal for Option 3. The feedback they received
from major funders was that Option 3 was the only option that would likely receive
funding. The 15% match requirement would come from surface water enterprise funds or
other available grant funds.
Committee Recommendation
Unanimous approval.
15