HomeMy WebLinkAboutReg 2020-04-20 Item 6C - Reports - City Administrator / 2020 1st Quarter Work Plan UpdateCity of Tukwila Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: April 15, 2020
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
1. Intergovernmental Update
• King County City Managers/City Administrators Weekly Meetings: City Administrator
David Cline is participating in weekly virtual meetings with the King County City
Managers/City Administrators group.
• South Kin County ounty Housing and Homeless Partnership Meeting: Community Development
staff attended a staff working group of South King County Housing and Homeless Partnership
meeting and updated them of the City Council action on Resolution to allocate 90 % of HB
1406 funds towards rental assistance and 10%towards SKHHP until the pandemic is over.
• Regional Planning Directors Meeting: Community Development staff attended a Planning
Directors meeting where ideas were shared about maintaining permitting services while the
Stay at Home Order is in place. Some cities are passing temporary legislation to formally
extend timelines involved with permitting.
• King County Metro Town Hall Meeting: Councilmembers Hougardy and Kruller and
Community Development staff attended a Town Hall meeting hosted by Rob Gannon,
General Manager of King County Metro Transit. The meeting covered service reduction
changes to operations for the safety of transit passengers and operators in response to the
COVID-19 pandemic. Mr. Gannon reported that transit ridership is down by approximately
75%, and the agency continues to provide service for approximately 100,000 transit riders per
day. Metro's aim is to preserve regional connectivity and ensure that buses are not crowded.
To protect drivers, bus boarding is currently not allowed at the front door and fares are not
being collected. Metro is also monitoring and responding to feedback from community -based
organizations and transit riders to respond to the community's transportation needs.
Tukwila City Hail • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: Tukwila WA.gov
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City Administrator's Report
April 15, 2020
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II. Community Outreach
• Business Outreach: Economic Development staff has compiled a webpage for small
businesses offering links to resources that may help them. Outreach will expand to a
telephone survey to Tukwila businesses that is currently being compiled by staff. Survey
responses will assist staff in preparing a business recovery plan.
• School District Distributing Meals at the Tukwila Community Center: The Tukwila
Community Center is a distribution location being utilized by the Tukwila School District for
families to pick up breakfast and lunch items for students - Monday through Friday from
10:00am - Noon.
• Tukwila Pantry Support: Parks and Recreation staff members began providing staffing
support to the Tukwila Pantry on April 13, as demand for food has increased substantially.
Staff will help bag groceries and boxes and assist with distribution.
• Operation Senior Food Drop adds Halal Meal Option: This past week, Parks and Recreation
staff picked up over 30 meals at the Food Innovation Network in Kent and delivered them to
residents at Tukwila SHAG. Next week numbers of Halal meal requests are expected to
double. Outreach efforts continue to grow for the program, a new flyer that will be
distributed to clients at the Tukwila Food Pantry. Social media outreach is also attracting
new clients to the program. Staff expects to increase distribution substantially over the next
few weeks.
III. Staff Updates
Public Safety
• Fire Regional Meetings: Chief Wittwer continues to participate in daily meetings with
regional partners regarding the COVID-19 issues affecting the region.
• King County Police Chiefs and Sheriff Meeting: Chief Linton attended a virtual meeting with
the King County Police Chiefs and Sheriff on April 9.
• Outreach to Homeless: The Community Police Team continues to provide outreach to the
homeless camps.
Projects
• 53rd Ave S:
Estimated Completion: July 2020
Comcast's contractor, Sefnco, is scheduled to dig up and repair a Comcast conduit and pull
the remaining span of fiber beginning April 24.Once that is complete, Comcast will schedule
fiber splicing and complete the removal of their overhead facilities. After Comcast has
completed the work, Centuryl-ink will remove the existing utility poles and the construction
contractor will return to physically complete the project.
Boeing Access Rd over Airport Way Bridge: Estimated Completion: December 2020
The City conducted a virtual bid opening on April 7, 2020 to abide by current social distancing
restrictions and to read the bids out loud per industry standards. Sealed bids were dropped
off into a secure lock box at the main doors to City Hall, collected by City staff, and then read
Phone: 205-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City Administrator's Report
April 15, 2020
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out loud via Skype. There was a total of 5 bids that were timely submitted. The City and
TranTech Engineering are currently reviewing the bids to verify the apparent low bidder.
42nd Ave S Bridge In-depth Inspection: The City was informed at the beginning of April 2020
that Seattle Department of Transportation (SDOT) has restricted the use of their Under -
Bridge Inspection Truck (UBIT) due to social distancing concerns and the safety of their
employees. The City continues to work with TranTech Engineering and Fickett Structural
Solutions to perform a partial inspection of the bridge to the areas that can be accessed
without the UBIT. Once the social distancing regulations have been lifted, the City will work
with SDOT to reschedule the UBIT to finish the remaining portion of the inspection.
West Valley Highway: 30% plans were submitted to staff for review on April 2 along with the
channelization plans that will be submitted to WSDOT for approval. Other work still
underway includes environmental studies and other supportive work necessary for the
federal permit approvals.
• TIB Channelization Study: Continue presentation and discussion at April 20 Planning and
Economic Development Committee.
• Tukwila Village: Construction restarted on Buildings A and B. Construction of affordable
housing is allowed as an essential use under the Governor's Stay at Home Order.
Boards and Commissions - Most meetings in April have been canceled.
• Arts Commission: No vacancies.
The next meeting is scheduled for May 27, 2020.
• Civil Service Commission: Vacant Position: #1 Resident Position.
The next meeting is scheduled for May 11, 2020.
• COPCAB: Vacant Position: Student Representative.
The next meeting is scheduled for May 14, 2020.
• Equity & Social Justice Commission: Vacant Positions: #2 Education Representative and
Student Representative.
The next meeting is scheduled for May 7, 2020.
• Human Services Advisory Board: No vacancies.
The next meeting is in the process of being scheduled and has yet to be determined.
• Library Advisory Board: Vacant Position: Student Representative.
The next meeting is tentatively scheduled for May 5, 2020.
• Lodging Tax Advisory Committee: Vacant Positions: #5 Business Collecting Tax and Position
#9 Funded by Tax.
The next meeting is scheduled for May 8, 2020.
• Park Commission: Vacant Positions: Position #2 Community Representative and Student
Representative.
The next meeting is scheduled for May 13, 2020.
• Planning Commission: No vacancies.
The next meeting is scheduled for April 23, 2020.
Phone: 205-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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2020 Workplan
Goal 1
Task Name
Committee
Department
Q1 Accomplishments
Goal 1 - A community of inviting neighborhoods and vibrant business districts
Prepare for future growth with regional and local investments
Infrastructure improvements, planning and development code updates, deployment of community technology resources
TIB Rechannelization Plan and zoning update
PED/T&I
PW/DCD
Consultant's technical review related to rechannelization has been shared
with the Council, City Administrator, Mayor, Police Chief and Fire Chief.
PIED Committee has asked Planning Commission to review and make a
recommendation on code amendments related to land uses to eliminate
the need to renew the moratorium and PC meeting for this portion is
scheduled on 4/23/20.
53rd Ave S Residential Improvements
T&I
PW
Construction is complete. Project closeout is in process.
42nd Avenue Residential Improvements
T&I
PW
Construction is complete. Project closeout is in process.
Strander Blvd Extension
T&I
PW
Project is put on hold per Council's direction.
S 119th St Pedestrian Bridge Repair and Painting
T&I
PW
Project on hold.
S 140th St Intersection Improvements
T&I
PW
Applying for grant funding continuously
Sound Transit TIBS Redevelopment, Boeing Access
T&I/CDN
DCD/MO
Staff has continued participation in the interagency staff group related to (-
Station 1405 BRT Updates
405 BRT advocating for the bridge from TIBS station to extend to the
properties south of the freeway.
BNSF Intermodal Facility Access implementation
T&I
PW
Met with BNSF and the City administration and discussed with DCD and
City attorney's office on various next steps.
Tukwila Village Updates - Phase 2 & 3, CDA Board
PED
MO
Construction continued. Building A scheduled to open summer 2020.
TVCDA Board issued RFP for venue manager but on hold due to pandemic.
West Valley Highway (I405 to Strander)
T&I
PW
At 30% design, grant funded.
42nd Avenue South Bridge Replacement (Allentown)
T&I
PW
Council approved $1 million for design. Recently applied for PSRC grant.
RFQ for design is scheduled for the Q2.
BAR over Airport Way Seismic Refit
T&I
PW
Project design complete and construction bids were received. Construction
and construction management is 100%grant funded.
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M 2020 Workplan
IV
Goal 1
Task Name
I Committee
I Department
Q1 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Nurture safe and flourishing neighborhoods
Public Safety/First responder services, Phase 1 of Public Safety
Plan, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation
TMC Updates - Shoreline Master Plan, Sensitive Areas,
PED
DCD
Council adopted updates to Shoreline Master Plan. Also, Critical Areas code
Residential Definitions, Short Term Rental Regulations,
updates were adopted by City Council. Both updates forwarded to the
Modular Unit
Department of Ecology for final approval. PED Committee forwarded ADU
regulations update to Planning Commission for their review and
recommendation.
Water/Sewer Projects
T&I
PW
Designs are ongoing, projects include sewer relining in CBD and pump
station upgrades.
Traffic Calming
T&I
PW
Radar signs and parking restriction signs installed throughout the City.
Design consultant hired, one way street traffic is being designed near 51st,
53rd and Interurban Ave S.
Enhanced Code Enforcement
PED
DCD
Ongoing. Successful demolition of three long time nuisance residential
structures/neighborhood blights with no cost to the city. Rental Housing
inspection started taking online payments and work ongoing to go
paperless.
Red Light & School Zone Cameras Pilot Project
CSS
POLICE
The Police Department will submit the necessary info memo to present the
contract to the Security and Safety Committee in June and on to the full
council for approval. The time line is to have the system in place for
employment at the beginning of the school year in late Aug/Sep.
SPRINT
CSS
POLICE/PW
PW staff assisted PD in attending meetings and installing cameras and
other miscellaneous sign installations.
Tukwila Technology Digital Equity Initiatives -
FIN
TIS
Continuing with carrier diversity program, school partnership on hot spot
deployments, and continued deployment of public WiFi.
Technology Academy (Adults and High School Students)
TIS / P&R
On hold until 2021 due to COVID-19
PROS Plan
CSS
P&R
The PROS Plan was adopted by Ordinance on April 6, 2020.
Senior Needs Levy & Assessment
CSS
P&R
Utilizing funding for mobile senior meals program.
Artist in Residence Program
CSS
P&R
On hold right now.
4/14/2020
2020 Workplan
Goal 1
Task Name
I Committee
I Department
Q1 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business districts
Online Portal of historical facts, photos and events
ADMIN SVCS
Continued development (as time permits) on staff -only side of Digital
about the Tukwila Community
Records Center. An additional 110 Mayor's speeches have been added
(146 total now, from 1958 forward). Historical photographs (104 total)
have been added, including descriptive information to advance
identification and accessibility of historical documents in the City's
possession.
10-Minute Walk
CSS
P&R
Community Engagement moved to PROS Plan effort
Lake to Sound Trail
CSS
P&R
A Ribbon Cutting event was held on February 26, 2020 and the trail is
completed and open.
Grant Applications - Parks, Port of Seattle Economic
CSS/PED
MO/P&R
Deadline is moved out to June.
Development
146th Street Play Space
CSS
P&R
No update.
Lockbox upgrade updates
CSS
FIRE
Plan to push this to 2021 or beyond
Fireworks Permits Approval Process
CSS
FIRE
Done every year, covers entire year.
Development Agreements - BECU, Tukwila South,
PED
MO/DCD
Homestead Land Trust Development Agreement was completed. Letters
Homestead Land Trust
supporting their project for grants prepared. No DA needed for BECU.
Work related to Tukwila South has focused on zoning code updates for
residential standards.
Urban Center Growth Strategies
PED
DCD
Marvelle apartments construction completed. Holden and two other hotels
under construction.
Small Cell Technology Regulations
T&I/PED
DCD/PW/TIS
Currently working with Verizon and new City Attorney on franchise
agreement
Levee Certification /Green River Corridor
T&I
PW
PW staff met with KCFCD and formally requested the projects be put on
KCFCD CIP list.
Green the Green Project
T&I
DCD/PW
PW staff are working on this project and good progress was made in
design.
Tukwila Locking Mail Box Initiative
CSS
Police/PW
PW staff installed all work orders given to them. Police will not encourage
additional installations of security mailboxes; however, there are additional
mailboxes available to the public and we will continue the necessary
messaging until all mailboxes have been sold. There is no more funding to
continue this program after the remaining mailboxes have been depleted.
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2020 Workplan
Goal 2
Task Name
Committee
I Department
Q1 Accomplishments
Goal 2 — A solid foundation for all Tukwila residents
Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues, city internships and job shadow program, apprenticeship promotion, homelessness
Continued partnership with Tukwila School District:
Afterschool Program Update, TSD Capital Plan
CSS
P&R/DCD/ADMIN
Svcs
Updates to traffic mitigation plan for Thorndyke Elementary pushed out as schools are
closed and focus is on e-learning.
SCORE Financial Update
CSS
FINANCE
This will be done in 4th quarter, after we have better information on COVID-19 financial
impacts
Southcenter 50th
MO
Completed in 2019
Civic discussion between the Police and Foster and
Showalter Students
Police
This program have been discontinued for the remaining of he school year amid the closing
of schools; however, if there is a specific need to discuss COVID issues, safety and safety
impacts, we will work with TIS to facilitate a discussion in the virtual environment.
Internship/Job Shadow & Apprenticeships Program
ADMIN SVCS
Internship program on hold; will determine next steps in Q2
Highline Schools
ADMIN SVCS
On hold
SCA, PSRC, AWC, NLC
MO
Ongoing
Local and regional governments
MO
Ongoing
King County -Cities Collaboration (K4C)
DCD
Ongoing
RASKC (Regional Animal Control Services of King County)
ADMIN SVCS
Electronic Content Management System. Development and BETA testing of Public Records
submission portal is on hold at this time.
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South King County Housing & Homelessness Partnership, affordable housing incentives
SKHHP Housing Consortium
PIED
DCD/ADMIN SVCS
Staff has been participating in the inter city staff working group and attending Executive
Board meetings. Resolution passed by City Council to use 90% of HB 1406 funds for rental
assistance and 10%to be pooled to SKHHP until Pandemic is over. To revisit with City
Council in 2nd Quarter
Implement Housing Element of Comprehensive Plan
PIED
DCD
City received 100,000 from the Department of Commerce for Housing Action Plan. PIED
Committee briefed. We are pooling 20,000 with other South King County Cities. RFP issued
and consultant selected for the joint project with other cities. Work on going for the portion
related the Tukwila's Housing Action Plan
Minor Home Repair Program
CSS
ADMIN SVCS
39 individuals solicited assistance for minor home repair in Q1 of 2020, compared to 43
during the same time period in 2019.
Utility Discounts
T&I
FINANCE
This will be addressed later in the year, most likely 3rd or 4th quarter.
Connect residents to social services
CSS
ADMIN SVCS
697 individuals reached out to Human Services for support in Q1 of 2020. For comparison
purposes, 656 reached out during the same timeframe in 2019.
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2020 Workplan
Goal 3
Task Name
Committee
I Department
Q1 Accomplishments
Goal 3 — A Diverse and Regionally Competitive Economy
Advance Tukwila's economic vitality
Economic Development Plan, regional infrastructure projects, Opportunity Zones, business relationships
Planned Capital Funding
Finance
FINANCE
Tabled until COVID-19 analysis is completed. Will most likely be included in
2021-2022 budget draft.
Economic Development Plan
PED
MO
On hold due to pandemic. Focus is now on business recovery.
Lodging Tax Advisory Committee & Funding Applications
PED
MO
Implemented Great Tukwila Carry Out restaurant campaign in response to
pandemic.
Tukwila Valley South
PED
MO & DCD
Staff comments on the proposed residential standards provided to the
applicant.
Duwamish Corridor EIS Update
PED
DCD
Waiting for Boeing's response and timeline.
Boeing Access Road over BNRR Bridge Rehabilitation
T&I
PW
Completed ontime under budget. 100% grant funded.
Enhanced Business Community Outreach
FIN
MO
On hold due to pandemic. Focus is now on business recovery.
Central Business District Infrastructure Investments
T&I
IPW
1Sewer improvements ongoing.
Seattle Southside Chamber
MO
longoing relationship.
Soundside Alliance for Economic Development
IMO
longoing relationship.
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2020 Workplan
Goal 4
M. •
Task Name
I Committee
I Department
Q1 Accomplishments
Goal 4 — A High Performing and Effective Organization
Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee development and professional growth process
Public Safety Plan
Fire Station 51 & 52 Construction
CSS
ADMIN SVCS
Both fire stations are on time and on budget.
Justice Center Construction
CSS
ADMIN SVCS
Justice Center is on time and on budget.
Public Works Master Plan & Implementation
T&I
ADMIN SVCS - PW
Contracted with SHKS, design review of 30% was presented to the committee and
as of Q3, 2019
council. Miscellaneous contracts were approved by the council.
Bond Issuance (UTGO & LTGO)
IFIN
IFINANCE
lCompleted in 2019
Technology system improvements:
JLARC* required electronic data reporting
FIN
ADMIN SVCS
All departments have successfully transitioned to using a standardized tracking log -
requirements for Public Records Requests
these annual logs were received from all departments mid -March 2020. Quality control
(*Washington State Joint Legislative Audit and
has commenced for 2019 reporting for 4,104 rows of public records requests data.
Review Committee)
Deadline has been extended to September 1, 2020.
GET -IT - Government Electronic Technology
FIN
ADMIN SVCS
This online portal was updated with 12,546 images for Electrical, and secured
Initiative for Tukwila (online since 2017)
Development and Electrical Permits. Meetings occurred with Community Development
to plan for the implementation of exporting electronic records on TRAKiT for the
Microfilm and Digital project (GET -IT). These image files also require review for sensitive
information, creation of exemption logs as needed, and editing of file names to enhance
searchability.
Laserfiche RIO - Electronic Content
FIN
ADMIN SVCS
Electronic Content Management System. Development and BETA testing of Public
Management System
Records submission portal is on hold at this time.
Telestaff expansion
FIN
TIS
On hold. Can move to 2021.
Permit Tracking
PED
TIS/DCD
City Council approved contract for hosted cloud based model of TRAKiT including on-
line permitting in 2019. Ongoing work to transition to on-line permitting. Meetings and
trainings are being held weekly to configure the new version of TRAKiT.
GIS
FIN
TIS
Continuing to integrate GIS data warehouse as part of Lucity and Cloud hosted Trakit
along with new online hub services.
Bluebeam
FIN
TIS/DCD
Staff training completed on Bluebeam.
Tukwila Works
CSS
ADMIN SVCS
Tukwila Works suspended due to the coronavirus response; will reengage once
emergency is over.
Lanteria
Finance
1ADMIN SVCS
lPerformance Reviews Complete for 2019 / Recruiting Module is functional
Streamline & Update Financial Processes
Indirect Cost Allocation
FIN
FINANCE
Tabled until later due to COVID-19 workload impacts
4/14/2020
-,j 2020 Workplan
O
Goal 4
Task Name
Committee
Department
Q1 Accomplishments
Goal 4 — A High Performing and Effective Organization
Surface Water Billing transition to King County
FIN
FINANCE
Completed in 2019
Healthcare Broker
FIN
ADMIN SVCS
Completed in 2019 USI is new Broker of Record
Fleet Funding
FIN
FINANCE/PW
Tabled until later due to COVID-19 workload impacts
Benefits Update
FIN
ADMIN SVCS
Everything Benefits projected to be online and functional End of May 2020
Self -insured healthcare plan
FIN
ADMIN SVCS
Completed in 2019 Updated to reflect new agreement with PBM and Stop Loss Carrier
Business license fee increase and transition to
State
FIN
FINANCE
Completed in 2019
Budget Updates - Priority -Based Budgeting,
Budget Amendments, Streamlined Sales Tax,
2020/2021 Budget Prep
FIN
FINANCE
Will be realigned with drafting the 2021-2022 budget
Financial Sustainability - 10 year model, sales
tax review, reserve policy,
revenue/expenditure review
FIN
FINANCE
Tabled for now. Financial and economic impacts of COVID-19 have completely changed
the landscape of the City's revenue sources. Will be revisited during the 2021-2022
budget process
Sale of Properties - Longacres, Travelers Choice,
Newporter, Health Point Site
FIN
MO
On hold due to pandemic.
Equity Policy Implementation
CSS
ADMIN SVCS
EPIC has identified four goals for 2020. Four subcommittees have been meeting to
implement these goals. Progress has been delayed due to coronavirus response but is
continuing.
False Fire Alarm Billing
CSS
FIRE
Billing has taken place for Q1. Completed by Fire Admin.
Fire Station 54 Maintenance & Revisit plans
CSS
ADMIN SVCS
Delayed to Q3
Fire Department Strategic Plan 2020-2025
CSS
FIRE
Delayed because of COVID-19, continue during Q2.
Foster Golf Links - Reclaimed water, marketing,
golf carts
CSS
P&R
No update, testing program goes through this summer season.
Traffic Impact Fees
T&I
PW
Impact fees were approved and started implementing in the 1st quarter.
Waste Management Contract
T&I
PW
Successfully implemented new agreement. New revenue is being generated.
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2020 Workplan
Goal 5
Task Name
I Committee
I Department
Q1 Accomplishments
Goal 5 — A Positive Community Identity and Image
Promote and celebrate City identity
Effective multi -channel communication, Community Connectors, 2020 Census Outreach, Police Department Community Policing Team, Night Out Against Crime, community
Night Out Against Crime
POLICE
Will re -assess at the end of May and early June prior to a final decision. This is COVID-
19 Situation dependent.
Census Plan Outreach
CSS
DCD/ADMIN
SVCS
Staff has been working with a variety of local partners, including the school district,
community based organizations and other channels to provide education and
outreach around the Census. Census outreach has been impeded by the coronavirus
pandemic nationwide.
Community Connectors
CSS
ADMIN SVCS
Program suspended due to capacity at partner organization. Staff to develop new
proposal to achieve the program goals in Q3, after Census 2020 workload has passed.
TukTV
ADMIN SVCS
Ongoing
Hazelnut
ADMIN SVCS
Ongoing
Facebook & Twitter
ADMIN SVCS
Ongoing
Enhanced website
ADMIN SVCS
Ongoing
E-Hazelnut
ADMIN SVCS
Ongoing
See You in the Park
P&R
No report
Community calendar
ADMIN SVCS
Ongoing
City annual report
ADMIN SVCS
Complete
Healthy Tukwila
CSS
P&R
No report
Green Tukwila
CSS
P&R
Projects put on hold
Creative Consultancy - Southcenter District
CSS
P&R
Projects put on hold
Police Dept. Community Liaison Team
CSS
POLICE
The Community Police Team is focused on Homeless Outreach amid the COVID-19
Crisis. The emphasis is on providing resources, placement in shelters and protecting
our critical infrastructure from fires started by the homeless population.
Special events calendar
ADMIN SVCS
On hold as events are sorted out due to coronavirus response.
Ongoing support of block watches
POLICE
PD will examine the viability of virtual block watch meetings and continue to support
as the need arises. PD would be interested in collaborating with Parks and Rec on
these meetings if there is a need.
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