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Home My WebLink AboutTIC 2020-05-18 COMPLETE AGENDA PACKETCity of Tukwila Transportation and Infrastructure Committee ❖ Cynthia Delostrinos Johnson, Chair ❖ Verna Seal ❖ Kate Kruller AGENDA Distribution: City Attorney C. Delostrinos A. Youn Johnson Clerk File Copy V. Seal 2 Extra K. Kruller K. Hougardy Place pkt pdf on SharePoint: D. Quinn Z Trans & Infra Agendas L. Humphrey H. Hash e-mail cover to: F. Ayala, H. Ponnekanti A. Le, C. O'Flaherty, A. H. Kirkland Youn, B. Saxton, S. Norris, G. Labanara L. Humphrey B. Still MONDAY, MAY 18, 2020 — 5:30 PM Virtual Meeting - Members of the public may listen by dialing 1-253-292-9750 and entering conference ID 643 240 166# (6300 BUILDING, SUITE ) Item Recommended Action Page 1. PRESENTATIONS 2. BUSINESS AGENDA a) Financial Impacts of COVID-19 a) Discussion only. Will be presented Pg. 1 2020 Capital Improvement Program (Gail Labanara at Council same night. and Vicky Carlsen) 3. MISCELLANEOUS Future Agendas: • 2019 Small Drainage Project Closeout • F&F 60% • 2020 Fleet Surplus Resolution • Riverton Creek Flapgate Removal Bid Award & OTAK CM amendment • 2021 TIP Next Scheduled Meeting: Monday, June 01, 2020 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206-433-0179 for assistance. City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee and City Council FROM: Henry Hash, Public Works Director Vicky Carlsen, Finance Director BY: Gail Labanara, Public Works CC: Mayor Allan Ekberg DATE: May 15, 2020 SUBJECT: Financial Impacts of COVID-19 2020 Capital Improvement Program (CIP) ISSUE Review status of 2020 CIP projects in response to the financial impacts of the COVID-19 pandemic. BACKGROUND At the May 11, 2020 Committee of the Whole meeting, Council reviewed the financial impacts of the COVID-19 pandemic, provided direction on the expected financial gap in 2020, and provided input on the tools available to close this gap. One of the tools is to reduce, defer, or cancel public work projects. Some budgeted projects have already been cancelled as part of the Phase 1 and 2 reductions, these include $1.2 million savings by cancelling the 2020 Overlay and Repair Project and Phase 2 reductions included $210k from the 303 Facilities funds, which eliminated the previously planned City Hall siding and roof repairs as well as significantly reducing the Citywide facility planning scope. On May 11, the City Council requested additional information related to capital project funding. Below is an analysis of capital projects in the residential street, arterial street, and general government improvement funds. The analysis includes description of funding, expenditures to date, expenditures committed for the remainder of this year, Phase 1 and 2 reductions, and a list of projects for Council discussion and decisions. Some of these projects are currently planned to be reviewed in Council Committees, for example the proposed Citywide Facility Plan scope is to be reviewed in the Finance Committee at the end of May and the 42nd Ave S. Bridge design is currently out for proposals and planned for Transportation and Infrastructure Committee in June. The Transportation and Infrastructure committee has been asked to review these projects prior to the full Council review planned at the May 18 Regular meeting. ANALYSIS The attached spreadsheet lists the active 2020 projects from three funds in the CIP: 103 Residential Streets, 104 Bridges & Arterial Streets, and 303 Facilities. Project descriptions and status are listed. Column A - Description of funding, either by City or has grant/dedicated funding. Column B - Estimate of City funded budget/expenditures in 2020. Column C - Estimate of grant/dedicated revenue in 2020. One anomaly is W Valley Hwy, line 8, where the CIP has $3.1 m construction budgeted in 2020, but we are still in design, so only $600k is listed in this https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 05-18-2020/Info Memo CIP 2020 Projects 05152020 do edits2.docx Info Memo 2020 CIP Reductions Page 2 spreadsheet for grant funded expenditures in 2020. Dedicated revenue includes REET, parking taxes, & MVTF, which are all estimated to be reduced due to COVID-19. Column D — 2020 expenditures to date. Column E — Expenditures committed for 2020. Column F — Phase 1 reductions, showing the construction funds for the 2020 Overlay & Repair Project. Column G — Funding for Traffic Calming on hold. Column H — Council Policy Decision List — Go/No Go, could be used for 2020 reductions Column I — Available column for Council discussion/decision. Lines 3 and 12 include projects that are completely grant funded, but we have not yet obtained grants, so they cannot be included as potential reductions for City funding. Decision Points Below are the possible decision points for the City Council. Decisions on capital projects do not have to be made at the May 18, 2020 Regular meeting, rather, decisions on each capital project could be made at a later date when the City has received data on sales tax, admissions tax, and utility tax revenue at the end of June. These capital projects and review is part of the tools and decision tree matrix discussed previously. Fund 103 — Residential Streets There are currently no savings available in the 103 Fund due to already committed projects and waiting for reimbursement from Seattle City Light for 42nd Ave S Phase III and 53rd Ave S. The Traffic Calming Project has been put on hold and the $350,000 unspent in this project is currently needed to maintain a positive ending fund balance. An Interfund Loan Repayment is listed in this fund to insure a positive fund balance. Fund 104 —Arterial Streets There are many projects listed which are grant funded or use dedicated revenues. There are some projects which have possible savings due to unspent funds. Some of these costs and decisions could be delayed to a future date, such as the Overlay and Repair Project and 42nd Ave S Bridge design. Strander Blvd Extension (line 7) — this is the second of two mandatory payments to repay the state grant for design funds. Most of these funds ($475,000) is from dedicated revenues. 42nd Ave. S. Bridge (line 11) — is for the 30% design of the 42nd Ave S Bridge and shows the authorized amounts of $320k in City funding and $680k from the new Solid Waste utility tax dedicated to streets for a total $1 million. This project is currently out for proposals and is planned for Transportation and Infrastructure review in June. This project was approved by Council earlier this year in an effort to prepare for possible federal and state funds. Similar to the last recession, there is a possibility of a Federal infrastructure bill that would be used for "shovel ready' projects, such as this. If Council chooses to delay the 30% design, the City will then apply in 2021 for the next round of BRAC funding. The City was unsuccessful in seeking BRAC funds in 2017 and in 2019. The possible savings would include the $320k in general funds and the $680k solid waste utility tax designated for streets, which would then to be dedicated by Council for other 104 CIP projects. As a reminder, Ordinance No. 2609, which increased solid waste utility tax from 6% up to 16% effective July 1, 2020, dedicated taxes above the original 6% be dedicated to road maintenance and road related projects. Overlay and Repair 2020 (line 13) — this project was cancelled during the Phase 1 reductions for a savings for $1.2 million in 2020. 2020 Bridge Inspections (line 15) — there is $335k budgeted in 2020, which covers the 42nd Ave S Bridge In-depth Inspection for $39,884 and the retainage required to the contractor for the S 196th St Bridge Repair. The remaining balance that could be reduced is $20k from Line 15 and $200k from Line 17, which cancels the painting of the S 119th St Pedestrian Bridge in the Allentown/Duwamish neighborhood. https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 05-18-2020/Info Memo CIP 2020 Projects 05152020 do edits2.docx Info Memo 2020 CIP Reductions Page 2 ADA Improvements (line 18) — could be cancelled for this year and the budget reduced by $50k. The Annual Signal Program (line 19) — already includes a 50% reduction of $62.5k, savings which cancels some maintenance and purchase of replacement parts in 2020. Walk & Roll Plan update (line 22) — with the required update to the Transportation Element of the Comprehensive Plan (line 21), the City had scheduled an update to the Walk & Roll Plan for $75k, but it is not required by law. TIB Channelization Study (line 23) — is the balance of $25k still remaining from the original $100,000 budgeted. 303 Fund - Facilities For the 303 Fund, the City had $656k beginning fund balance for facility improvements. TCC siding repairs (lines 28) — the Council's adopted budget had designated $200k to complete this maintenance projects. The City received two quotes and the new budget is estimated at $120k. There are savings of $80k from this reduced bid and then the current estimate $120k listed as decision points. City Hall Siding repairs (line 28+) — as part of Phase 2 reductions, the city reduced this fund by $100k to reflect the cancelation of this project. 2020 Facilities Study (line 291 — as part of Phase 2 reductions, this project was reduced by $110k, leaving $190k as another decision point for the 2020 Facilities Study/Seismic. This project would provide an updated seismic study for our remaining city facilities as well as preliminary study for use of the facilities once the Justice Center is opened in the fall. This study and scope is currently planned to be reviewed by the Finance Committee at the end of May. FISCAL IMPACT The attached table provides a summary of the current status and funding of all projects in the 103, 104 and 303 funds and the possible available funds by cancelling, modifying or deferring these projects. RECOMMENDATION Discussion only or possible recommendation for full Council for review for May 18 Regular meeting. Attachment: 2020103, 104, & 303 CIP Projects https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 05-18-2020/Info Memo CIP 2020 Projects 05152020 do edits2.docx 3 Project Fund No. Protect Status 2020 CIP Projects 103, 104, & 303 Funds A B City Funding Funding 2020 Budget C D E F G H I Grant/ 2020 Phase 1 & II 103 Fund Dedicated Rev Expenditures Committed Reductions Balance Policy Decision Council Funding to Date for 2020 5/11/2020 Reduction Go / No Go? Decision 103 Fund - Residential Streets 1 103 99410303 42nd Ave S Phase III Physically completed, final payments City $ 378,000 $ 24,102 $ 353,898 2 103 99110301 53rd Ave S Utility undergrounding, Comcast next Grant Funded 399,000 120,140 278,860 3 103 Various (3) Safe Routes to School Projects Not started, seeking grants, no $ to date Grant Funded $ 5,301,000 4 103 81910301 Traffic Calming On hold due to negative fund balance City 400,000 9,564 53,504 $ 350,000 5 103 Interfund Loan Repayment Covers SCL expenditures for 42 & 53 City 336,932 Total 103 Fund $ 1,177,000 104 Fund - Arterial Streets $ 153,806 $ 1,023,194 $ 350,000 6 104 104 Wages & Benefits Ongoing staff expenses City $ 485,383 $ 93,471 $ 391,912 7 104 98610403 Strander Blvd Extension Closed, final 2020 grant reimbursement City 147,362 $ 475,000 622,362 8 104 99310410 West Valley Hwy Design funds only, underway Grant Funded 600,000 60,237 539,763 9 104 91310407 BAR Bridge over Airport Way Construction awarded 5/4/20 Grant Funded - 2,614,000 17,861 2,596,139 10 104 91810404 42nd Ave S Bridge Replacement In-depth bridge inspection City 39,884 39,884 11 104 91810404 42nd Ave S Bridge Replacement 30% Design proposals due 5/19/20 City/WM tax 320,000 680,000 $ 1,000,000 12 104 9030404 S 144th St Bridge - Sidewalks Not started, seeking grants, no $ to date Grant Funded - 227,000 13 104 92010401 Overlay & Repair 2020 Design underway, ready to bid, on hold City 1,400,000 128,453 71,547 $ 1,200,000 14 104 82010403 Traffic Counts 2020 Ongoing, contract began 1/1/20 City 18,750 3,300 15,450 15 104 92010402 Bridge Inspections 2020 4 legally required bridge inspections City 196,000 93,000 2,252 49,444 20,000 16 104 91710406 S 196th St/200th St Br Repair Completed, retainage to be paid City 1,304 16,000 17 104 91610407 S 119th St Pedestrian Bridge Painting of pedestrian bridge on hold City 200,000 18 104 91510405 ADA Improvements ADA ramps at 53, 58, on hold w/ Overlay City 50,000 50,000 19 104 82010404 Annual Traffic Signal Ongoing, reduced by 50%, deferred maint. City 125,000 2,549 59,951 62,500 20 104 11301302 Wetland & Envir Mitigation Ongoing, required by permit City 40,000 16,219 23,781 21 104 82010405 Transp Element of the Comp Plan Not started, required by GMA, due by 2021 City 400,000 400,000 22 104 82010406 Walk & Roll Update not started, on hold City 75,000 75,000 23 104 81710404 TIB Channelization Study Study completed, $25k balance remaining City 25,000 25,000 24 104 Park Impact Fees Transfer to 301 Housekeeping transfer from 104 to 301 City 1,009,000 $ 325,646 1,009,000 $ 5,835,232 $ 1,200,000 $ 1,432,500 Total 104 Fund $ 4,331,379 $ 4,462,000 303 Fund - Facilities 25 Beginning Fund Balance Drawdown of fund balance $ 656,000 27 303 91930304 6300 Dry Fire Sprinkler System Completed City 30,000 $ 30,000 28 303 91630305 TCC Siding Repairs Not started, 2 quotes received in 2019 City 200,000 $ 120,000 303 91630305 TCC Siding Repairs - Savings Savings from bids City 80,000 303 91630304 City Hall Siding Repairs No started City 100,000 $ 100,000 29 303 82030301 2020 Facilities Study/Seismic RFPs in, not started City 300,000 110,000 190,000 Total 303 Fund $ 630,000 $ 30,000 $ - $ 210,000 $ 390,000 Total 1 $ 1,822,500 Lines 3 & 12, not added in totals as completely grant funded and no grants to date. Dedicated revenues include FEET, Parking tax, & MVFT Grant funded Line 11, Solid Waste Utility tax revenue may be reduced due to COVID-19 https://tukwilawa.sharepoint.wm/sites/publicworks/engineering/Shared Documenls/Actly 2020 Pmjects.xlsx 4