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HomeMy WebLinkAbout2011-12-06 Finance and Safety MinutesCity of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes December 6, 2011— 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Stephanie Brown, Melissa Hart, Gail Labanara, David Cline, Peggy McCarthy, Jennifer Ferrer Santa Ines and Kimberly Matej Guests: Chuck Parrish and Ellen Gengler CALL TO ORDER: Chair Hougardy called the meeting to order at 5:01 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Non Represented Emolovee 2012 Waae and Benefit Package As a continuation of several past Finance Safety Committee meetings (see Finance Safety minutes dated October 18, 2011, and November 22, 2011) staff is seeking Council approval of a resolution regarding Non Represented Employee Wages and Benefits for 2012. Committee Members commented that they were satisfied with the additional information that had been provided for this issue. There was extensive discussion among Committee Members regarding the passage of the resolution. Ultimately, they agreed that there are complexities surrounding the issue of City -wide compensation due to the number of employee groups that exist, and that Council needs to identify a set of policies that can be utilized by staff in negotiations with all City employee groups. However, the Committee did not agree on how to proceed with this resolution in relation to establishing a policy process. Both Committee Chair Hougardy and Committee Member Robertson expressed a desire to delay approval of the Non- Represented Wage and Benefit Resolution until the full Council has had an opportunity to discuss and identify City -wide compensation policies. Committee Member Hernandez explained that although she agrees that a policy discussion needs to take place, it should not interfere with approval of the resolution. She stated that she considers it to be unfair to the non represented employee group to have to wait for a policy discussion when there is enough funding in the budget to implemented the 2012 wage and benefit package. The discussion resulted in a Committee decision to forward this item to Council for discussion, noting that two Committee Members suggested delay of action and one recommended passage of the resolution. FORWARD TO DECEMBER 12 COW FOR DISCUSSION. B. Resolution: Deferred Compensation Plan Staff is seeking Council approval of a resolution adopting an updated deferred compensation plan for the City that conforms to federal law and Internal Revenue Code treasury regulations. The City is required by the Internal Revenue Code to adopt a compliant deferred compensation plan by December 31, 2011. Changes have been updated according to the following acts of legislation: Pension Plan Act of 2006 Heroes Earnings Assistance Act of 2008 Worker, Retiree and Employer Recovery Act of 2008 Finance Safety Committee Minutes December 6 2011— Paae 2 Specifically, this legislation translates to the addition of Roth IRA deductions for plan participants and allows withdrawals /distributions for qualified military leave service. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 12 COW FOR DISCUSSION, AND SPECIAL MEETING TO FOLLOW, IF APPROPRIATE. C. Revenue Generating Regulatory License (RGRL) Audit As information only, staff returned to Committee to provide information regarding an audit that was conducted in order to determine the accuracy of RGRL fee reporting and collection. A variance factor of 15% was set as the threshold to trigger rebilling of a business that under reported the RGRL fee (see memo in agenda packet for detailed information). Based on this threshold, one business was identified as underpaying the RGRL fee. The business was contacted and the difference in the RGRL fee has been submitted for payment. Committee Members commented that they expect the same threshold would be applied to fee overpayments with the return of appropriate funds to the business. INFORMATION ONLY. D. Miscellaneous Revenue Report Sales tax revenues continue to be above budget, however, September receipts fell below revenues from the same time last year. Interim Finance Director Peggy McCarthy noted that the Department of Revenue experienced a processing error in sales tax receipts for May, in which certain records were processed twice. Although this resulted in a debit adjustment of $70,000 for the City, May receipts still remained above budget and greater than receipts for the same time last year. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 6:05 p.m. Next meeting: Per pending 2012 Committee Calendar Committee Chair Approval Mint s by M.