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Home My WebLink AboutTIC 2020-06-01 Item 2F - Discussion - 2020 Overlay and Repair OptionsCityiif Tukwila Akan Ekberg, Mayor Public Forks Uepadment - Henry Nosh, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director Vicky Carlsen, Finance Director BY: Cyndy Knighton, Senior Program Manager Scott Bates, Program Manager CC: Mayor Ekberg DATE: May 29, 2020 SUBJECT: 2020 Annual Overlay and Repair Program Project No. 92010401 - Options for Partial Funding ISSUE Discussion on potential overlay options for 2020. BACKGROUND Every year road segments are identified for possible inclusion in the City's annual Overlay Program. Tukwila uses a pavement management system (PMS) to rate the condition of the pavement, which is the first step in identifying street segments for overlay. Using the pavement scores created in the PMS, staff considers the pavement condition and preliminary cost to overlay, and frequency of ongoing maintenance needs to develop a "long list" of potential projects for the next overlay cycle. Design of the "long list" of selected projects is brought to 50% and, at that point, selection of the final list is generally made based on funding availability for the highest priority segments. This year was no exception to the standard process. Ten locations were fully designed, and the attached Engineer's Estimate was developed. The COVID-19 Pandemic has impacted the City's finances and many programs and projects are being reduced or eliminated in 2020 to mitigate the City's revenue losses. Construction of the 2020 Annual Overlay and Repair Program has currently been suspended. At the May 18, 2020 Transportation and Infrastructure Committee (TIC) meeting, members requested staff develop options in the event that partial funding became available. DISCUSSION AND FINANCIAL IMPACT Potential project savings identified in the table below could be reallocated for use in a truncated 2020 Overlay and Repair Program. Sites F and G on the Engineer's Estimate attachment are recommended by staff for construction, should funds be allocated. Both 54th Avenue S and S 158th Street are in immediate need of overlay restoration and service a high amount of traffic. The work would include asphalt repair, fixing drainage runoff issues, upgraded ADA compliant ramps, and additional guardrail to a portion of 54th Avenue S. CIP Reallocation First Priority Overlay Locations 1_5............_..._Bridge Inspections 2020 18 ....... ..........................................._..._$..........._20,000 ADA Improvements ....... .....P. .............................................................................................. ... 50,000 Site F: 54th Avenue S 19 Annual Traffic Signal .......................................................................... 62,500 _.......................................................................................................................................................................................................................................................................................... (S 166th St to Slade Way) $ 165,814 22 ...............................:....................................................................................................................................................................................................................................... Walk & Roll 75,000 23 TIB Channelization Study................ 25,000 Site G: S 158th St .............. Use of Existing fund balance 80,000 (39th PI S to 42nd Ave S) 136,213 Savings $ 312,500 Overlay Cost $ 302,027 Contingency $ 10,473 The second priority for Overlay is Site A: S 200th Street (Southcenter Parkway to Green River Bridge) is estimated to cost $368,229. Sites B, C and D are not high -volume streets, or a high maintenance demand compared to other sites. https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-01-2020/f. 2020 Overlay & Repair Options/INFO MEMO - 2020 Overlay Oplions.docx 69 INFORMATIONAL MEMO Page 2 Reducing the budget for the projects listed in the table on the previous page will not cancel the projects, only delay them until a later date, when funding is available. Decision points for other capital projects At the May 18, 2020 Transportation and Infrastructure Committee meeting, the status of capital projects in the residential street, arterial street, and general government improvement funds were reviewed. The analysis provided status updates on the projects listed in the table above as well as a few others, including 42nd Ave S Bridge design, S 119th St Pedestrian Bridge painting, siding repair at TCC, and the facilities study. 4211 Ave S Bridge: Council authorized funding of up to $1 million ($320k general fund, $680k solid waste utility tax) for 30% design. There is a possibility that a federal infrastructure bill could include funding for "shovel ready" projects. In order for this project to have the best chance of receiving funding, the project would need to be at least 30% designed. The City expects to select a design consultant later this summer to get to 30% design. Since funding for the highest priority areas for overlay have been identified, staff is recommending that a decision on whether to fund this project or redirect funds elsewhere, be delayed until the true cost of design is understood. S 1191" St Ped Bridge painting: Not funding this project will only delay the project, not cancel it. There is a window of opportunity to paint the bridge due to weather and fish cycles. Removing funding for this project will delay the project until at least 2021. Siding repair at TCC: Siding repair for TCC has been listed as a project as early as 2018. When the 2019-2020 budget was drafted, the expectation was that $200k in siding and roofing repairs at TCC would occur. Budget for this project is $120k and funding currently exists in the general government improvement fund. Continuing to delay this project will only result in higher costs when the repair is finally completed. Staff is recommending that TCC siding repair occur this year utilizing the existing budget. Facilities Study: This project is also funded out of the general government improvement fund and there is currently adequate funding to complete Phases 1 and 2 for approximately $190k, as currently proposed. The original request for this project was $300k, however, the final phase could be done at a later date. By completing Phases 1 and 2 now, the City will have updated seismic information on City Hall, 6300 building, TCC, and Fire Stations 53 and 54. These phases will also provide a facility condition assessment and space planning at City Hall. The completion of the Justice Center will occur in the next few months and many staff members who are currently located at City Hall and the 6300 building will be moving to the new facility, resulting in significant unused space in both buildings. By completing Phases 1 and 2 now, it will position the City to make informed decisions on the best next steps for the next phase of facility planning. Staff is recommending that phases 1 and 2 move forward as planned. RECOMMENDATION Discussion only or possible recommendation for full Council for review for June 8 Committee of the Whole meeting. Attachments: Engineer's Estimate 2020 Overlay Cover Active 2020 Projects hftps:/Itukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/Agenda Items/TIC 06-01-2020/f. 2020 Overlay & Repair Options/INFO MEMO - 2020 Overlay Options.docx 70 OVERLAY FUNDS NEIGHBORHOOD TRAFFIC CALMING PROGRAM 2020 OVERLAY PROGRAM PROJECT N0.92010401 MARCH 2O20 MAYOR CITY COUNCIL ALLAN EKBERG DE'SEAN QUINN, PRESIDENT DIRECTOR OF PUBLIC WORKS VERNA SEAL KATHY HOUGARDY HENRY HASH KATE KRULLER CITY ENGINEER THOMAS MCLEOD HARI PONNEKANTI, P.E. ZAK IDAN CYNTHIA DELOSTRINOS JOHNSON SCHEDULE OF DRAWINGS SHEET NO. SHEET TITLE SCHEDULE A 1 COVER 2 - 4 DETAILS LEGEND 5 44TH AVE S EXISTING: PROPOSED: tw WATER VALVE THICKENED EDGE 6 S 109TH ST & 48TH AVE S m GAS VALVE 7 S 126TH ST FIRE HYDRANT PAVEMENT REPAIR O TELEPHONE MANHOLE 8 S 126TH ST RAMPS ® FIBER OPTIC MANHOLE 0 HMA OVERLAY 9 S 150TH ST � POWER POLE HMA PAVEMENT SECTION 10 S 150TH ST & 46TH AVE S IMPROVEMENTS ® MONUMENT0 SANITARY SEWER 0 CRUSHED GRAVEL 11 — 12 RRFB AND LUMINAIRE PLANS & DETAILS ® WATER METER 14 S 158TH ST CATCH BASIN 0 CEMENT CONC. PAVEMEN- 15 S 158TH ST RAMPS 0 TREE BUTT JOINT OR EDGE PLI CRUSHED GRAVEL 16 — 17 54TH AVE S — — — — — — — SAWCUT CEMENT CONC. PAVEMENT 18 — 19 S 200TH ST INLET PROTECTION PER N 20 S 200TH ST RAMPS VEGETATION STD PLAN 1-40.20-00 —••— FENCELINE 21 S 148TH ST CURB RAMP (3438 S 148TH ST) _ _ _ _ ROW LIMITS SCHEDULE B PROPERTY LINE 22 — 23 53RD AVE S RE—ROUTE IMPROVEMENTS 24 CURB RAMP DETAILS 25 DRIVEWAY DETAILS 26 53RD AVE S & VICINITY DETAILS ITH AVE S S & S 137TH ST EDULE B) ;LAY & 46TH AVE S DVEMENTS ?�F 0 �l VAL Q 3 F IL m } F N wlLa by I date designed BMC 03/2020 PUBLIC WORKS DEFT_ KPGr Bap 2020 OVERLAY PROGRAM o s drawn MKE 03/2020 Interdisciplinary Design *ENGINEERING *STREETS *WATER*SEWER* checked NdD o3/2020 3131EIIiouAve 2502deifersanAve 24 a. y Suite 400 Tacoma, WA 98402 "'sue 903 ,��° o dii� Seattle, WA98121 (253) 627-0720 �� file no 19168COV.DWG field irno Seau aslsao www.kpg.com27-072 COVER scale 1"=,IG no date revisions J72 03/2020 Project Fund No. Project Status 2020 CIP Projects 103, 104, & 303 Funds A B City Funding Funding 2020 Budget C D E F G H I Grant/ 2020 Phase 1 & II 103 Fund Dedicated Rev Expenditures Committed Reductions Balance Policy Decision Council Funding to Date for 2020 5/11/2020 Reduction Go / No Go? Decision 103 Fund - Residential Streets 1 103 99410303 42nd Ave S Phase III Physically completed, final payments City $ 378,000 $ 24,102 $ 353,898 2 103 99110301 53rd Ave S Utility undergrounding, Comcast next Grant Funded 399,000 120,140 278,860 3 103 Various (3) Safe Routes to School Projects Not started, seeking grants, no $ to date Grant Funded $ 5,301,000 4 103 81910301 Traffic Calming On hold due to negative fund balance City 400,000 9,564 53,504 $ 350,000 5 103 Interfund Loan Repayment Covers SCL expenditures for 42 & 53 City 1 1 336,932 Total 103 Fund $ 1,177,000 104 Fund - Arterial Streets $ 153,806 $ 1,023,194 $ 350,000 6 104 104 Wages & Benefits Ongoing staff expenses City $ 485,383 $ 93,471 $ 391,912 7 104 98610403 Strander Blvd Extension Closed, final 2020 grant reimbursement City 147,362 $ 475,000 622,362 8 104 99310410 West Valley Hwy Design funds only, underway Grant Funded 600,000 60,237 539,763 9 104 91310407 BAR Bridge over Airport Way Construction awarded 5/4/20 Grant Funded - 2,614,000 17,861 2,596,139 10 104 91810404 42nd Ave S Bridge Replacement In-depth bridge inspection City 39,884 39,884 11 104 91810404 42nd Ave S Bridge Replacement 30% Design proposals due 5/19/20 City/WM tax 320,000 680,000 $ 1,000,000 12 104 9030404 S 144th St Bridge - Sidewalks Not started, seeking grants, no $ to date Grant Funded - 227,000 13 104 92010401 Overlay & Repair 2020 Design underway, ready to bid, on hold City 1,400,000 128,453 71,547 $ 1,200,000 14 104 82010403 Traffic Counts 2020 Ongoing, contract began 1/1/20 City 18,750 3,300 15,450 15 104 92010402 Bridge Inspections 2020 4 legally required bridge inspections City 196,000 93,000 2,252 49,444 20,000 16 104 91710406 S 196th St/200th St Br Repair Completed, retainage to be paid City 1,304 16,000 17 104 91610407 S 119th St Pedestrian Bridge Painting of pedestrian bridge on hold City 200,000 18 104 91510405 ADA Improvements ADA ramps at 53, 58, on hold w/ Overlay City 50,000 50,000 19 104 82010404 Annual Traffic Signal Ongoing, reduced by 50%, deferred maint. City 125,000 2,549 59,951 62,500 20 104 11301302 Wetland & Envir Mitigation Ongoing, required by permit City 40,000 16,219 23,781 21 104 82010405 Transp Element of the Comp Plan Not started, required by GMA, due by 2021 City 400,000 400,000 22 104 82010406 Walk & Roll Update not started, on hold City 75,000 75,000 23 104 81710404 TIB Channelization Study Study completed, $25k balance remaining City 25,000 25,000 24 104 Park Impact Fees Transfer to 301 Housekeeping transfer from 104 to 301 City 1,009,000 $ 325,646 1,009,000 $ 5,835,232 $ 1,200,000 $ 1,432,500 Total 104 Fund $ 4,331,379 $ 4,462,000 303 Fund - Facilities 25 Beginning Fund Balance Drawdown of fund balance $ 656,000 27 303 91930304 6300 Dry Fire Sprinkler System Completed City 30,000 $ 30,000 28 303 91630305 TCC Siding Repairs Not started, 2 quotes received in 2019 City 200,000 $ 120,000 303 91630305 TCC Siding Repairs -Savings Savings from bids City 80,000 303 91630304 City Hall Siding Repairs No started City 100,000 $ 100,000 29 303 82030301 2020 Facilities Study/Seismic RFPs in, not started City 300,000 110,000 190,000 Total 303 Fund $ 630,000 $ 30,000 $ - $ 210,000 $ 390,000 Total 1 $ 1,822,500 Lines 3 & 12, not added in totals as completely grant funded and no grants to date. Dedicated revenues include REET, Parking tax, & MVFT Grant funded Line 11, Solid Waste Utility tax revenue may be reduced due to COVID-19 hops://tukwilawa.sharepoint.com/sites/publicworks/engineering/Shared Documente/Actlw 2020 Projects.xlsx 73