HomeMy WebLinkAboutREG 2020-06-01 COMPLETE AGENDA PACKETTukwila City Council Agenda
❖ REGULAR MEETING ❖
• Allan Ekberg, Mayor Counci/members: ❖ Verna Seal ❖ Kathy Hougardy
David Cline, City Administrator ❖Kate Kruller ❖Thomas McLeod
De'Sean Quinn, Council President ❖ Zak Idan ❖ Cynthia Delostrinos Johnson
THIS MEETING WILL BE CONDUCTED ELECTRONICALLY, WITH THE
CITY COUNCIL, MAYOR AND STAFF OFF -SITE.
THE COUNCIL CHAMBER LOBBY IN TUKWILA CITY HALL, 6200 SOUTHCENTER BOULEVARD, TUKWILA, WILL BE
OPEN AND AVAILABLE FOR THE PUBLIC TO LISTEN BY PHONE PURSUANT TO THE OPEN PUBLIC MEETINGS ACT.
THE PHONE NUMBER FOR THE PUBLIC TO LISTEN TO THE MEETING IS: 1-253-292-9750,
ACCESS CODE 670077847#. For Technical Support during the meeting call. 1-206-431-2179.
Monday, June 1, 2020; 7:00 PM • Ord #2629 • Res #1989
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. PUBLIC
Those wishing to provide public comments have the opportunity to deliver
COMMENTS
public comments via email. All written comments received by email to
citycouncil@tukwilawa.gov prior to 5:00 PM on the date of the meeting will be
read aloud during the meeting by City staff within the normal five-minute time
limit.
3. CONSENT
a. Approval of Minutes: 5/18/20 (RegularMtgj
AGENDA
b. Approval of Vouchers
c. An ordinance repealing Ordinance No. 2619 relating to the use of
Pg.1
bags at retail establishments.
[Reviewed and forwarded to Consent by the Planning and Economic
Development Committee on 5118120.]
4. UNFINISHED
a. An ordinance authorizing the issuance and sale of a Limited Tax
Pg.9
BUSINESS
General Obligation Refunding Bond of the City in the principal
amount of not to exceed $2,450,000 to refund the City's outstanding
Limited Tax General Obligation Bonds, 2010b (Taxable Build America
Bonds — Direct Payment) and to pay the cost of issuing the bond;
providing the form, terms and covenants of the bond; delegating
the authority to approve the sale of the bond; providing for other
matters relating thereto.
b. "Tukwila, City of Opportunity Scholarship":
Pg.77
(1) Authorize the award of a $1,500 "Tukwila, City of Opportunity
Scholarship" to: Victoria Boyle, Alexandria Chiu, Morgan Fields,
Rujina Mojullah, Ngoc Nguyen (Ahn Thu) and Semira Osman.
(2) Authorize the award of a $1,000 "Tukwila, City of Opportunity
Scholarship" to Nisha BK and to Trescege Ramirez -Diaz.
(continued...)
REGULAR MEETING
June 1, 2020
Page 2
4. UNFINISHED
c. Authorize the Mayor to sign an Interagency Agreement with the
Pg.119
BUSINESS
Washington State Department of Commerce to accept grant funds
(cont.)
through the Coronavirus Relief Fund program under the CARES Act
in the amount of $627,900.00.
d. Weekly COVID-19 report.
Pg.145
5. NEW BUSINESS
6. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and
Pg.149
Monthly Construction and Budget Report
d. City Attorney
e. Council Analyst
7. MISCELLANEOUS
8. EXECUTIVE SESSION
Collective Bargaining —Pursuant to RCW 42.30.140(4)(a) and (4)(b)
(60 minutes)
NO action will follow in the open meeting.
9. ADJOURNMENT
This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Remote Tukwila Council meetings are audio taped (available at www.tukwilawa.pov)
COUNCIL AGENDA SYNOPSIS
4
--------------------------------Initials
Meeting Date
Prepared by
Mayor's review
Council review
06/01/20
LH
ITEM INFORMATION
ITEM NO.
3.C.
STAFF SPONSOR: LAUREL HUMPHREY
ORIGINAL AGENDA DATE: 6/1/20
AGENDA ITEM TITLE Ordinance repealing Ordinance 2619 relating to the use of bags at retail
establishments
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
® Ordinance
Mtg Date 06101120
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ®Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑Pl' ❑Court
SPONSOR'S Because of the COVID-19 impact on the business community as well as a statewide law
SUMMARY effective 1/1/21, the City Council agreed to repeal Ordinance 2619 and redirect outreach
efforts in alignment with the State of Washington. Ordinance 2619 had an effective date of
September 1, 2020 and the additional three months will help the business community.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ® Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 5/18/20 COMMITTEE CHAIR: MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
6/1/20
MTG. DATE
ATTACHMENTS
6/1/20
Informational Memo dated 4/13/20
Final Ordinance
Minutes from Planning & Economic Development Committee meeting of 5/18/20
2
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Planning & Economic Development Committee
FROM: Laurel Humphrey, Council Analyst
DATE: April 13, 2020
SUBJECT: Ordinance relating to Carryout Bags
ISSUE
Per Council direction, staff has prepared a draft ordinance that would repeal Ordinance 2619
regulating carryout bags in retail stores. A statewide law will go into effect January 1, 2021
that will preempt local ordinances such as this.
BACKGROUND
City and State Bag Laws
Last November, the City Council passed Ordinance 2619, which regulates carryout bags in
retail stores and effectively bans the distribution of single use plastic bags. The goal is for
shoppers to bring reusable bags from home in order to reduce plastics from the waste
stream. The ordinance defines retail broadly to include all types of stores in the city.
The City Council chose an effective date of September 1, 2020 to provide a nine -month
implementation phase that would allow stores to prepare by using up stock, ordering new
bags, and updating point of sale systems. Staff began an implementation and outreach plan
focusing on this 9/1/20 effective date.
In the 2020 session the Washington State Legislature passed, and Governor Inslee signed into
law, ESSB 5323, which will regulate carryout bags statewide and goes into effect January 1,
2021. The state law is essentially the same as Ordinance 2619 in that it prohibits distribution
of single -use plastic bags and requires that stores charge 8 cents for recycled paper bags or
thick plastic bags. While the state law preempts city bag bans as of January 1, 2021, the law is
written such that cities will partner with the state on education and outreach to consumers
and businesses. Cities can also receive violation complaints, which will then be forwarded on
to the Department of Ecology for enforcement.
COVID-19 Impacts
On February 29, 2020, Governor Inslee declared a state of emergency in response to the
growing numbers of COVID-19 cases, directing agencies to use all resources necessary to
prepare for and respond to the outbreak. On March 23, he issued the "Stay Home, Stay
Healthy" order, requiring everyone to stay home and closing all businesses not deemed
essential, now extended through May 4, 2020. This closure is debilitating to businesses who
must now focus on preparing to re -open when the health crisis has passed.
3
INFORMATIONAL MEMO
Page 2
While grocery stores remain open, there is a health benefit to the use of clean, store -issued
bags during the health crisis. The City of Burien implemented a plastic bag ban on January 1,
2020 but suspended it for the duration of the emergency proclamation to protect the health
and safety of grocery and retail workers, as workers were concerned about handling reusable
shopping bags brought from people's homes.
DISCUSSION
The COVID-19 emergency has disrupted city government and businesses in numerous ways.
The City's Economic Development staff weighed in to express concern with the original
September 1, 2020 target date, believing that businesses should focus efforts on reducing
transmission of COVID-19 and preparing for re -opening instead of spending energy on
sourcing new bags and updating point of sale systems as the long implementation period was
intended to allow. Also, many retailers have been closed and so unable to use up existing
plastic bag stock.
The City of Tukwila is striving to help its business community navigate this crisis, and this is
one step that can help in this unprecedented time. Reducing plastic bag waste is still an
extremely important goal and staff can prepare for implementation accordingly in alignment
with the State of Washington.
At the April 13, 2020 Committee of the Whole meeting, the City Council discussed options
moving forward and directed staff to repeal Ordinance 2619 and redirect implementation and
outreach measures in coordination with the State of Washington, effective January 1, 2021.
RECOMMENDATION
Staff is seeking a Committee recommendation on the draft ordinance and suggests
forwarding it to the June 1, 2020 Regular Consent Agenda for possible action.
M
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, REPEALING ORDINANCE
NO. 2619 RELATING TO THE USE OF BAGS AT RETAIL
ESTABLISHMENTS; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council finds it to be in the best interest of the public health, safety,
and welfare of its community members to reduce the use of single -use plastic and paper
carryout bags in the City of Tukwila; and
WHEREAS, on November 18, 2020, the City Council passed Ordinance No. 2619
regulating the use of carryout bags at retail establishments, with an effective date of
September 1, 2020, to provide both retailers and consumers adequate time to prepare; and
WHEREAS, the establishment of this implementation phase did not anticipate the
impacts of the COVID-19 pandemic emergency on the business community; and
WHEREAS, in the 2020 session the Washington State Legislature passed ESSB 5323
to regulate carryout bags statewide and that will preempt local ordinances on January 1,
2021; and
WHEREAS, ESSB 5323 establishes a partnership between cities and the State of
Washington on the implementation of these carryout bag regulations; and
WHEREAS, the City Council recognizes the business community's efforts are focused
on recovery from the COVID-19 impacts, and the repeal of Ordinance No. 2619 will provide
an additional three-month period before bag regulations change statewide; and
WHEREAS, reducing plastic bag waste in the community remains an extremely
important goal and the City of Tukwila will be an effective partner with the State of
Washington on this collective effort;
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5
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Repealer. Ordinance No. 2619 is hereby repealed in its entirety.
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2020.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
Office of the City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
City of TAM
City Council Planning & Economic Development Committee
Meeting Minutes
May 18, 2020 - 5:30 p.m. - Electronic Meeting due to COVID-19 Emergency
Councilmembers Present: Thomas McLeod, Kathy Hougardy, Zak Idan
StoffPresent: Rachel Bianchi, Kia Shagena, Brandon Miles, Derek Speck, Minnie
Dhaliwal, Lynn Miranda, Laurel Humphrey
Guest: Andrea Reay, Seattle Southside Chamber of Commerce
Chair McLeod called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Resolution: Rental Business License Late Fees
Staff is seeking Council approval of a resolution that would waive 2020 late fees for Residential
Rental Business Licenses in response to the COVID-19 pandemic.
Committee Recommendation
Unanimous approval. Forward to June 8, 2020 Committee of the Whole.
B. Ordinance: Renewing Six -Month Moratorium
Staff is seeking Council approval of an ordinance that would renew a six-month moratorium
within the Tukwila International Boulevard Study Area on certain uses such as hotels, motels,
extended stay facilities, and auto oriented uses.
Committee Recommendation
Unanimous approval. Forward to June 22, 2020 Committee of the Whole for Public Hearing.
C. Ordinance: Repealing Ordinance No. 2619
Staff is seeking Council approval of an ordinance that would repeal Ordinance No. 2619
relating to the use of bags at retail establishments.
Committee Recommendation
Unanimous approval. Forward to June 1, 2020 Regular Consent Agenda.
D. Seattle Southside Chamber of Commerce Presentation
Ms. Reay presented information regarding the Chamber's efforts to support business recovery.
Committee Recommendation
Discussion only.
II. MISCELLANEOUS
The meJettiing adjourned of 6:30 p.m.
/''i Committee Chair Approval
Minutes by LH
VA
S
COUNCIL AGENDA SYNOPSIS
---------------------------------- Initials
Meeting Date
Prepared b
Major's review
Council review
06/01/20
Vicky
ITEM INFORMATION
ITEM NO.
4.A.
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 06/01/20
AGENDA ITEM TITLE Ordinance to refund 2010E LTGO Bonds
CATEGORY ® Discussion
Mtg Date 6/1/20
® Motion
Mtg Date 6/1/20
❑ Resolution
Mtg Date
❑ Ordinance
Aft Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ®Finance ❑Fire ❑TS ❑P&R ❑Police ❑Pfr ❑Court
SPONSOR'S Approve Ordinance authorizing the issuance and sale of Limited Tax General Obligation
SUMMARY Refunding Bond not to exceed $2,450,000 to refund the City's outstanding 2010B bonds.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ® Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 5/ 28/ 20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE Unanimous approval; Forward to Regular Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
6/1/20
MTG. DATE
ATTACHMENTS
6/1/20
Informational Memorandum dated 05/20/20
Final Ordinance
Request for Proposals, Limited Tax General Obligation Refunding Bond, 2020
10
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
Finance Committee
FROM:
Vicky Carlsen, Finance Director
CC:
Mayor Ekberg
DATE:
May 20, 2020
SUBJECT: Refund Outstanding 2010B Limited Tax Obligation Bonds
ISSUE
Delegate authority to the Finance Director, through the end of July, to issue limited tax
obligation bonds (LTGO) bonds to refund the City's outstanding 2010B LTGO bonds via a direct
placement process.
BACKGROUND
The City issued $3,970,000 LTGO bonds on July 29, 2010 to pay for improvements to
Southcenter Parkway and purchase emergency response capital equipment. Bonds were
issued with an interest rate ranging from 3.61 % to 5.41 %; interest rates are higher during the
last few years of the repayment schedule. Interest rates for the remaining life of the bonds
range from 4.75% to 5.41 %. Final payment for these bonds is December 2024.
The bonds have a call provision that allows the bonds to be called on any date on or after June
1, 2020. Given that current interest rates are lower than the rate the City is paying on these
bonds, it is the City's best interest to pursue a refunding of these bonds.
Per the City's current debt policy, adopted by Resolution No. 1840, the City will refinance debt
to achieve debt service savings as market opportunities arise.
DISCUSSION
As of May 2020, the outstanding balance of these bonds is $2,330,000 plus total interest of
$383,945.
Refunding these bonds could result in net savings in interest of up to $70 thousand. The debt
could be structured so that most of the savings could be realized in 2020, the fiscal year that is
experiencing the largest deficit due to the pandemic.
The issue would be a direct placement with a bank rather than selling the bonds on the open
market as this would be the most cost effective method of refunding the existing bonds. With a
direct placement, the City would not incur the cost of a bond rating.
An RFP was circulated to banks on May 19, 2020 to determine what banks are interested in
submitting a proposal. Review of the proposals is tentatively scheduled for June 10, 2020 with
an expected closing date of June 24, 2020.
11
INFORMATIONAL MEMO
Page 2
The draft ordinance delegates authority to the Finance Director, until the end of July, to select
the proposal the is in the best interest of the City (if any) and to approve the interest rate and
terms of the bond within the parameters set forth in the ordinance. Due to the limited time
available before the proposed closing date of June 24, 2020, staff is recommending that this
item go directly to the Regular Council meeting on June 1, 2020.
If a proposal is accepted, the Finance Director will report back to the full Council on the details
of the agreement.
RECOMMENDATION
Council is being asked to approve the ordinance and consider this item at the June 1, 2020
Regular Meeting.
ATTACHMENTS
Draft Ordinance
Request for Proposals, Limited Tax General Obligation Refunding Bond, 2020
12
C I1 �� oTukwi*la
Washington
01rodinadice Igo.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE ISSUANCE
AND SALE OF A LIMITED TAX GENERAL OBLIGATION
REFUNDING BOND OF THE CITY IN THE PRINCIPAL
AMOUNT OF NOT TO EXCEED $2,450,000 TO REFUND THE
CITY'S OUTSTANDING LIMITED TAX GENERAL OBLIGATION
BONDS, 2010B (TAXABLE BUILD AMERICA BONDS —
DIRECT PAYMENT) AND TO PAY THE COST OF ISSUING
THE BOND; PROVIDING THE FORM, TERMS AND
COVENANTS OF THE BOND; DELEGATING THE AUTHORITY
TO APPROVE THE SALE OF THE BOND; PROVIDING FOR
OTHER MATTERS RELATING THERETO; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila, Washington (the "City"), issued its Limited Tax
General Obligation Bonds, 2010B (Taxable Build America Bonds — Direct Payment) on
July 29, 2010 pursuant to Ordinance No. 2296 passed by the City Council
(the "Council") on July 19, 2020 (the "2010 Ordinance"), in the original principal amount
of $3,970,000 (the "2010 Bonds"); and
WHEREAS, the 2010 Ordinance provides that the City may call the 2010 Bonds
maturing on or after December 1, 2020 (the "Refunded Bonds") for redemption on any
date on or after June 1, 2020, in whole or in part, at the price of par plus accrued
interest, if any, to the date of redemption; and
WHEREAS, after due consideration it appears that it is in the best interest of the
City to authorize the issuance of a Limited Tax General Obligation Refunding Bond to
refund and defease the Refunded Bonds as described herein for debt service savings
and to pay costs of issuance the bond; and
WHEREAS, the City has issued a request for proposals from various financial
institutions to purchase the bond authorized herein; and
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WHEREAS, the Council wishes to delegate authority to the Finance Director
(the "Designated Representative"), for a limited time, to select the proposal that is in the
best interest of the City (if any) and to approve the interest rate and the terms of the
bond within the parameters set by this ordinance; and
WHEREAS, the Council now wishes to authorize the issuance of the bond and sale
of the bond to the successful respondent subject to the terms and conditions set forth in
this ordinance;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions and Interpretation of TermsError! Bookmark not defined..
(a) Definitions. As used in this ordinance, the following words shall have the
following meanings:
Acquired Obligations mean the Government Obligations acquired by the City
under the terms of this ordinance and the Escrow Agreement to effect the defeasance
and refunding of the Refunded Bonds, but only to the extent that the same are acquired
at Fair Market Value.
Bond means the City's Limited Tax General Obligation Refunding Bond, 2020,
authorized to be issued pursuant to the terms of this ordinance.
Bond Counsel means Pacifica Law Group LLP, Seattle, Washington, or an
attorney at law or a firm of attorneys, which is admitted to practice law before the
highest court of any state in the United States of America or the District of Columbia and
nationally recognized and experienced in legal work relating to the issuance of tax-
exempt bonds who is or are selected by the City.
Bond Purchase Contract means a commitment, bond purchase contract, loan
agreement or other contract between the City and the Purchaser, if any, approved by
the Designated Representative pursuant to this ordinance.
Bond Register means the registration records for the Bond maintained by the
Bond Registrar.
Bond Registrar means the City Finance Director, whose duties include registering
and authenticating the Bond, maintaining the Bond Register, transferring ownership of
the Bond, and paying the principal of and interest on the Bond.
Call Date means the date of redemption of the Refunded Bonds as set forth in the
Escrow Agreement.
City means the City of Tukwila, Washington, a municipal corporation duly
organized and existing under the laws of the State of Washington.
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City Administrator means the duly appointed and acting City Administrator,
including anyone acting in such capacity for the position, or the successor to the duties
of that office.
City Attorney means the duly appointed and acting City Attorney, including anyone
acting in such capacity for the position, or the successor to the duties of that office.
City Clerk means the duly appointed and acting City Clerk of the City or the
successor to the duties of that office.
Code means the Internal Revenue Code of 1986 as in effect on the date of
issuance of the Bond or (except as otherwise referenced herein) as it may be amended
to apply to obligations issued on the date of issuance of the Bond, together with
applicable proposed, temporary and final regulations promulgated, and applicable
official public guidance published, under the Code.
Commission means the United States Securities and Exchange Commission.
Council or City Council means the Tukwila City Council, as the general legislative
body of the City as the same is duly and regularly constituted from time to time.
Debt Service Fund means the fund or account created pursuant to this ordinance
for the purpose of paying debt service on the Bond.
Designated Representative means the Finance Director, or his or her designee.
Escrow Agent means U.S. Bank National Association, and its successors and
assigns.
Escrow Agreement means the Escrow Deposit Agreement between the City and
the Escrow Agent to be dated as of the date of closing and delivery of the Bond.
Finance Director means the duly appointed and acting Finance Director of the City
or the successor to such officer.
Fair Market Value means the price at which a willing buyer would purchase the
investment from a willing seller in a bona fide, arm's length transaction, except for
specified investments as described in Treasury Regulation § 1.148-5(d)6), including
United States Treasury obligations, certificates of deposit, guaranteed investment
contracts, and investments for yield restricted defeasance escrows. Fair Market Value
is generally determined on the date on which a contract to purchase or sell an
investment becomes binding, and, to the extent required by the applicable regulations
under the Code, the term "investment" shall include a hedge.
Federal Tax Certificate means the certificate executed by the City setting forth the
requirements of the Code for maintaining the tax exemption of interest on the Bond, and
attachments thereto.
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Government Obligations mean those obligations now or hereafter defined as such
in Chapter 39.53 RCW.
Interest Rate means the fixed rate of interest on the Bond as approved by the
Designated Representative and set forth in the Bond and in the Bond Purchase
Contract.
Maturity Date means the date of final maturity of the Bond, as set forth therein.
Mayor or City Mayor means the elected Mayor of the City, or the successor to the
duties of that office.
Purchaser means the financial institution that is the successful respondent to a
request for proposals to purchase the Bond, selected by the Designated
Representative.
Refunded Bonds mean the outstanding 2010 Bonds.
Registered Owner means the person whose name the Bond is registered to on the
Bond Register.
Rule means the Securities and Exchange Commission's Rule 15c2-12 under the
Securities Exchange Act of 1934, as the same may be amended from time to time.
State means the State of Washington.
2010 Bonds mean the City's Limited Tax General Obligation Bonds, 2010B
(Taxable Build America Bonds — Direct Payment), issued pursuant to the 2010
Ordinance in the original aggregate principal amount of $3,970,000 on July 29, 2010.
2010 Ordinance means Ordinance No. 2296 passed by the Council on July 19,
2010, authorizing the issuance of the 2010 Bonds.
(b) Interpretation. In this ordinance, unless the context otherwise requires:
(1) The terms "hereby," "hereof," "hereto," "herein," "hereunder" and any
similar terms, as used in this ordinance, refer to this ordinance as a whole and not to
any particular article, section, subdivision or clause hereof, and the term "hereafter"
shall mean after, and the term "heretofore" shall mean before, the date of this
ordinance;
(2) Words of any gender shall mean and include correlative words of all
genders and words importing the singular number shall mean and include the plural
number and vice versa,
(3) Words importing persons shall include firms, associations, partnerships
(including limited partnerships), trusts, corporations and other legal entities, including
public bodies, as well as natural persons,
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(4) Any headings preceding the text of the several articles and sections of this
ordinance, and any table of contents or marginal notes appended to copies hereof, shall
be solely for convenience of reference and shall not constitute a part of this ordinance,
nor shall they affect its meaning, construction or effect; and
(5) All references herein to "articles," "sections" and other subdivisions or
clauses are to the corresponding articles, sections, subdivisions or clauses hereof.
Section 2. Findings; Authorization of the Bond.
(a) Findings. The City has established financial policies which provide, as a
general rule, that the City may issue refunding bonds to refund outstanding debt when,
among other reasons, such refunding results in a sufficient net present value savings.
Council approval is necessary prior to the issuance of debt under State law. The
Council hereby finds: (1) it is in the best interest of the City and its taxpayers that it
issue a Limited Tax General Obligation Refunding Bond to refund the outstanding 2010
Bonds for aggregate net present value debt service savings; (2) interest rates are
fluctuating in the current bond market environment, and in order to maximize overall
savings, it is in the best interest of the City to refund the outstanding 2010 Bonds as
soon as possible after the first optional call date (June 1, 2020); (3) the refunding bond
authorized herein will be issued without further Council approval only if the parameters
provided for herein are satisfied; and (4) the adoption of this ordinance and the issuance
of the refunding bond are necessary, routine and consistent with City policy and
Governor Inslee's emergency proclamation issued on March 24, 2020, as extended and
supplemented, suspending portions of the Open Public Meetings Act.
(b) Authorization of Bond. For the purpose of defeasing and refunding the
Refunded Bonds for aggregate net present value savings and paying costs of issuance
of the Bond, the City is hereby authorized to issue and sell a Limited Tax General
Obligation Refunding Bond in the principal amount not to exceed $2,450,000 (the
"Bond").
The Bond shall be a general obligation of the City and shall be designated "City of
Tukwila, Washington, Limited Tax General Obligation Refunding Bond, 2020" or other
such designation as set forth in the Bond and approved by the Designated
Representative. The Bond shall be dated as of its date of delivery to the Purchaser,
shall be fully registered as to both principal and interest, shall be in one denomination,
and shall mature on the Maturity Date. The Bond shall bear interest from its dated date
or the most recent date to which interest has been paid at the Interest Rate. Interest on
the principal amount of the Bond shall be calculated per annum on a 30/360 basis, or as
otherwise provided in the Bond and in the Bond Purchase Contract. Principal of and
interest on the Bond shall be payable at the times and in the amounts as set forth in the
Bond Purchase Contract and in the payment schedule attached to the Bond.
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Section 3. Registration, Exchange and Payments.
(a) Registrar/Bond Registrar. The Finance Director shall act as Bond Registrar.
The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver the
Bond if transferred or exchanged in accordance with the provisions of the Bond and this
ordinance and to carry out all of the Bond Registrar's powers and duties under this
ordinance.
(b) Registered Ownership. The City and the Bond Registrar may deem and treat
the Registered Owner of the Bond as the absolute owner for all purposes, and neither
the City nor the Bond Registrar shall be affected by any notice to the contrary. Payment
of the Bond shall be made only as described in subsection (d) below. All such
payments made as described in subsection (d) below shall be valid and shall satisfy the
liability of the City upon the Bond to the extent of the amount so paid.
(c) Transfer or Exchange of Registered Ownership. The Bond shall not be
transferrable without the consent of the City except as provided in the Bond and in the
Bond Purchase Contract.
(d) Place and Medium of Payment. Both principal of and interest on the Bond shall
be payable in lawful money of the United States of America. Principal and interest on
the Bond shall be payable by check, warrant, ACH transfer or by other means mutually
acceptable to the Purchaser and the City. Upon final payment of principal and interest
of the Bond, the Registered Owner shall surrender the Bond for cancellation at the
office of the Bond Registrar in accordance with this ordinance.
(e) Additional Provisions. The Bond will not be registered with The Depository
Trust Company, New York, New York, or any other securities depository. No official
statement, prospectus, offering circular or other offering statement containing material
information with respect to the City or the Bond will be provided in connection with the
issuance of the Bond; the Bond will be unrated, and the Bond will not be assigned a
CUSIP number.
Section 4. Right of Prepayment. The City may prepay the Bond as set forth in
the Bond Purchase Contract. If the Bond is prepaid in full, interest shall cease to accrue
on the date such prepayment occurs.
Section 5. Form of Bond. The Bond shall be in substantially the form set forth in
Exhibit A, which is incorporated herein by this reference.
Section 6. Execution of Bond. The Bond shall be executed on behalf of the City
with the manual or facsimile signature of the Mayor, and shall be attested by the manual
or facsimile signature of the Clerk. Only such Bond as shall bear thereon a Certificate
of Authentication in the form set forth in Exhibit A, manually executed by the Bond
Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this
ordinance. Such Certificate of Authentication shall be conclusive evidence that the
Bond so authenticated has been duly executed, authenticated and delivered hereunder
and is entitled to the benefits of this ordinance.
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in
In case either of the officers who shall have executed the Bond shall cease to be an
officer or officers of the City before the Bond so signed shall have been authenticated or
delivered by the Bond Registrar, or issued by the City, such Bond may nevertheless be
authenticated, delivered and issued and upon such authentication, delivery and
issuance, shall be as binding upon the City as though those who signed the same had
continued to be such officers of the City. The Bond may also be signed and attested on
behalf of the City by such persons who at the date of the actual execution of the Bond,
are the proper officers of the City, although at the original date of such Bond any such
person shall not have been such officer of the City.
Section 7. Application of Bond Proceeds. Proceeds of the Bond shall be
distributed as follows:
(a) Refunding Plan. For the purpose of realizing overall debt service savings, the
City proposes to refund and defease the Refunded Bonds as set forth herein. Proceeds
of the Bond shall be deposited with the Escrow Agent pursuant to the Escrow
Agreement to be used immediately upon receipt thereof to defease the Refunded Bonds
as authorized by the 2010 Ordinance and to pay costs of issuance of the Bond.
The proceeds of the Bond deposited with the Escrow Agent shall be used to
defease the Refunded Bonds and discharge the obligation thereon by either being held
uninvested as cash or by the purchase of Acquired Obligations bearing such interest
and maturing as to principal and interest in such amounts and at such times which,
together with any necessary beginning cash balance, will provide for the payment of
interest on the Refunded Bonds on the Call Date and the redemption price of the
Refunded Bonds on the Call Date. Such Acquired Obligations, if any, shall be
purchased at a yield not greater than the yield permitted by the Code and regulations
relating to acquired obligations in connection with refunding the bond issues.
(b) Escrow Agent; Escrow Agreement. U.S. Bank National Association is hereby
appointed as Escrow Agent. A beginning cash balance, if any, and the Acquired
Obligations shall be deposited irrevocably with the Escrow Agent in an amount sufficient
to defease and redeem the Refunded Bonds. The proceeds of the Bond remaining after
acquisition of the Acquired Obligations, if any, and provision for the necessary
beginning cash balance shall be used to pay expenses of the acquisition and
safekeeping of the Acquired Obligations and costs of issuance of the Bond and the
administrative costs of the refunding. In order to carry out the purposes of this section,
the Designated Representative is authorized and directed to execute and deliver this
Escrow Agreement to the Escrow Agent.
(c) Call for Redemption of the 2010 Bonds. The City hereby sets aside available
funds of the City and sufficient funds out of the purchase of the Acquired Obligations
from proceeds of the Bond to make payments described above. The City further calls
the Refunded Bonds for redemption on the Call Date in accordance with the provisions
of the 2010 Ordinance. Said defeasance and call for redemption of the Refunded Bonds
shall be irrevocable after the issuance of the Bond and delivery of cash and/or Acquired
Obligations to the Escrow Agent. The Escrow Agent is hereby authorized and directed
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to provide for the giving of notice of defeasance and/or redemption of the Refunded
Bonds in accordance with the applicable provisions of the 2010 Ordinance. The Escrow
Agent is hereby authorized and directed to pay to the paying agent for the Refunded
Bonds sums sufficient to pay, when due, the payments specified in this section.
Section 8. Tax Covenants. The City will take all actions necessary to assure the
exclusion of interest on the Bond from the gross income of the owners of the Bond to
the same extent as such interest is permitted to be excluded from gross income under
the Code as in effect on the date of issuance of the Bond, including but not limited to the
following:
(a) Private Activity Bond Limitation. The City will assure that the proceeds of the
Bond are not so used as to cause the Bond to satisfy the private business tests of
Section 141(b) of the Code or the private loan financing test of Section 141(c) of the
Code.
(b) Limitations on Disposition of Projects. The City will not sell or otherwise
transfer or dispose of: (i) any personal property components of the projects refinanced
with proceeds of the Bond other than in the ordinary course of an established
government program under Treasury Regulation § 1.141-2(d)(4); or (ii) any real property
components of the projects, unless it has received an opinion of Bond Counsel to the
effect that such disposition will not adversely affect the treatment of interest on the Bond
as excludable from gross income for federal income tax purposes.
(c) Federal Guarantee Prohibition. The City will not take any action or permit or
suffer any action to be taken if the result of such action would be to cause the Bond to
be "federally guaranteed" within the meaning of Section 149(b) of the Code.
(d) Rebate Requirement. The City will take any and all actions necessary to
assure compliance with Section 148(f) of the Code, relating to the rebate of excess
investment earnings, if any, to the federal government, to the extent that such section is
applicable to the Bond.
(e) No Arbitrage. The City will not take, or permit or suffer to be taken, any action
with respect to the proceeds of the Bond which, if such action had been reasonably
expected to have been taken, or had been deliberately and intentionally taken, on the
date of issuance of the Bond would have caused the Bond to be an "arbitrage bond"
within the meaning of Section 148 of the Code.
(f) Registration Covenant. The City will maintain a system for recording the
ownership of the Bond that complies with the provisions of Section 149 of the Code until
the Bond has been surrendered and canceled.
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(g) Record Retention. The City will retain its records of all accounting and
monitoring it carries out with respect to the Bond for at least three years after the Bond
matures or is redeemed (whichever is earlier); however, if the Bond is redeemed and
refunded, the City will retain its records of accounting and monitoring at least three
years after the earlier of the maturity or redemption of the obligations that refunded the
Bond.
(h) Compliance with Federal Tax Certificate. The City will comply with the
provisions of any Federal Tax Certificate with respect to the Bond. In the event of any
conflict between this section and the Tax Certificate, the provisions of the Tax
Certificate will prevail.
(i) Bank Qualification. The City hereby designates the Bond for purposes of
paragraph (3) of Section 265(b) of the Code and represents that not more than
$10,000,000 aggregate principal amount of obligations the interest on which is
excludable (under Section 103(a) of the Code) from gross income for federal income tax
purposes (excluding (i) private activity bonds, as defined in Section 141 of the Code,
except qualified 501(c)(3) bonds as defined in Section 145 of the Code; and (ii) current
refunding obligations to the extent the amount of the refunding obligation does not
exceed the outstanding amount of the refunded obligation), has been or will be issued
by the City, including all subordinate entities of the City, during the calendar year 2021.
The covenants of this Section 8 will survive payment in full or defeasance of the
Bond.
Section 9. Pledge of Funds and Credit; General Obligation. The City hereby
authorizes the creation of a fund or account to be used for the payment of debt service
on the Bond (the "Debt Service Fund"). No later than the date each payment of
principal of or interest on the Bond becomes due, the City shall transmit sufficient funds,
from the Debt Service Fund or from other legally available sources, to the Registered
Owner for the payment of such principal or interest. Money in the Debt Service Fund
may be invested in legal investments for City funds.
The City hereby irrevocably covenants and agrees for as long as the Bond is
outstanding and unpaid that each year it will include in its budget and levy an ad
valorem tax upon all the property within the City subject to taxation in an amount that
will be sufficient, together with other revenues and money of the City legally available
for such purposes, to pay the principal of and interest on the Bond when due.
The City hereby irrevocably pledges that the annual tax provided for herein to be
levied for the payment of such principal and interest shall be within and as a part of the
tax levy permitted to cities without a vote of the people, and that a sufficient portion of
each annual levy to be levied and collected by the City prior to the full payment of the
principal of and interest on the Bond will be and is hereby irrevocably set aside, pledged
and appropriated for the payment of the principal of and interest on the Bond. The full
faith, credit and resources of the City are hereby irrevocably pledged for the annual levy
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and collection of said taxes and for the prompt payment of the principal of and interest
on the Bond when due.
Section 10. Sale of the Bond. The Council has determined it would be in the best
interest of the City to delegate to the Designated Representative for a limited time the
authority to approve the final terms of the Bond subject to the provisions of this
ordinance. The Designated Representative has solicited bond purchaser proposals and
is hereby authorized to select the Purchaser that submits the proposal that is in the best
interest of the City. The Bond shall be sold to the Purchaser pursuant to the terms of
the Bond Purchase Contract.
Subject to the terms and conditions set forth in this Section 10, the Designated
Representative is hereby authorized to select the Purchaser, to approve the dated date
of the Bond, principal payment dates, interest payment dates, redemption/prepayment
provisions, the Maturity Date, and the Interest Rate for the Bond, to approve and
execute the Bond Purchase Contract, to agree to any additional terms and covenants
that are in the best interest of the City and consistent with this ordinance, and to
execute the sale of the Bond to the Purchaser, provided that:
(a) the principal amount of the Bond does not exceed $2,450,000,
(b) the Maturity Date for the Bond is no later than December 1, 2024,
(c) the Bond is sold at a price of not less than 98% of par,
(d) the true interest cost for the Bond does not exceed 2.0%, and
(e) the Bond is sold for a price that results in a minimum aggregate net present
value debt service savings over the Refunded Bonds (calculated by deducting
scheduled federal subsidy payments with respect to the Refunded Bonds from annual
debt service and assuming no future sequestration of such payments) of at least 1.0%.
Following the sale of the Bond, the Designated Representative shall provide a
report to Council describing the sale and final terms of the Bond approved pursuant to
the authority delegated in this section.
The authority granted to the Designated Representative by this Section 10 shall
expire on August 1, 2020. If the Bond has not been sold by August 1, 2020, the
authorization for the issuance of the Bond shall be rescinded, and the Bond shall not be
issued nor its sale approved unless such Bond shall have been re -authorized by
ordinance of the Council. The ordinance re -authorizing the issuance of the sale of such
Bond may be in the form of a new ordinance repealing this ordinance in whole or in part
or may be in the form of an amendatory ordinance.
Upon passage and approval of this ordinance, the proper officials of the City
including the Designated Representative, the Mayor, the City Administrator and the City
Clerk are authorized and directed to undertake all action necessary for the prompt
execution and delivery of the Bond to the Purchaser thereof and further to execute all
closing certificates, agreements, and documents required to effect the closing and
delivery of the Bond in accordance with the terms of the Bond Purchase Contract.
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Section 11. Ongoing Disclosure; Covenants. The Bond is exempt from ongoing
disclosure requirements of the Rule.
The City may agree to provide the Purchaser certain financial or other information
and agree to such covenants as determined to be necessary by the Designated
Representative and as set forth in the Bond Purchase Contract and approved by the
Designated Representative.
Section 12. Lost, Stolen or Destroyed Bond. In case the Bond shall be lost,
stolen or destroyed while in the Registered Owner's possession, the Bond Registrar
may at the request of the Registered Owner execute and deliver a new Bond of like
date, number and tenor to the Registered Owner thereof upon the Registered Owner's
paying the expenses and charges of the City and the Bond Registrar in connection
therewith and upon its filing with the City written certification that such Bond was
actually lost, stolen or destroyed and of its ownership thereof. In the case the Bond
shall be lost, stolen, or destroyed while in the Registered Owner's possession, the
Registered Owner may elect upon final payment of principal and interest of the Bond to
surrender a photocopy of the Bond for cancellation at the office of the Bond Registrar
together with written certification that such Bond was actually lost, stolen or destroyed
and of its ownership thereof.
Section 13. Severability; Ratification. If any one or more of the covenants or
agreements provided in this ordinance to be performed on the part of the City shall be
declared by any court of competent jurisdiction to be contrary to law, then such
covenant or covenants, agreement or agreements, shall be null and void and shall be
deemed separable from the remaining covenants and agreements of this ordinance and
shall in no way affect the validity of the other provisions of this ordinance or of the Bond.
All acts taken pursuant to the authority granted in this ordinance but prior to its effective
date are hereby ratified and confirmed.
Section 14. Corrections by Clerk. Upon approval of the City Attorney and Bond
Counsel, the City Clerk is hereby authorized to make necessary corrections to this
ordinance, including but not limited to the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; ordinance numbering and
section/subsection numbering; and other similar necessary corrections.
Section 15. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this this day of 12020.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Pacifica Law Group LLP, Bond Counsel
Allan Ekberg, Mayor
Filed with the City Clerk:_
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: Exhibit A — Form of Bond; Certificate of Authentication and Registration
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Page 12 of 12
NO. R-1
Exhibit A
Form of Bond
[TRANSFER RESTRICTIONS]
UNITED STATES OF AMERICA
STATE OF WASHINGTON
CITY OF TUKWILA
LIMITED TAX GENERAL OBLIGATION REFUNDING BOND, 2020
INTEREST RATE:
MATURITY DATE:
REGISTERED OWNER:
PRINCIPAL AMOUNT:
The City of Tukwila, Washington, a municipal corporation organized and existing
under and by virtue of the laws of the State of Washington (the "City"), hereby
acknowledges itself to owe and for value received promises to pay to the Registered
Owner identified above, on or before the Maturity Date identified above, the Principal
Amount identified above and to pay interest thereon from the date of delivery, or the
most recent date to which interest has been paid or duly provided for, at the Interest
Rate set forth above (the "Interest Rate"). Interest on this bond shall accrue from its
dated date until paid and shall be computed per annum on the principal amount
outstanding on a 30/360 basis. Principal of and accrued interest on this bond shall be
payable on the dates set forth in the payment schedule attached hereto.
Both principal of and interest on this bond shall be payable in lawful money of the
United States of America. Principal and interest on this bond shall be payable by check
or warrant or by other means mutually acceptable to the Registered Owner and the City.
Upon final payment of principal and interest of this bond, the Registered Owner shall
surrender this bond for cancellation at the office of the Bond Registrar in accordance
with Ordinance No. of the City (the "Bond Ordinance").
This bond is issued pursuant to the Bond Ordinance to provide funds to refund
certain outstanding general obligations bonds of the City and to pay costs of issuance.
Capitalized terms used in this bond have the meanings given such terms in the Bond
Ordinance.
[Prepayment provisions]
This bond [has/has not] been designated by the City as a "qualified tax-exempt
obligation" within the meaning of Section 265(b) of the Internal Revenue Code of 1986,
as amended.
25
The City has in the Bond Ordinance authorized the creation of a fund to be used for
the payment of debt service on this bond, designated as the Debt Service Fund. The
Debt Service Fund shall be drawn upon for the sole purpose of paying the principal of
and interest on this bond.
The City hereby irrevocably covenants and agrees with the owner of this bond that
it will include in its annual budget and levy taxes annually, within and as a part of the tax
levy permitted to the City without a vote of the electorate, upon all the property subject
to taxation in amounts sufficient, together with other money legally available therefor, to
pay the principal of and interest on this bond as the same shall become due. The full
faith, credit and resources of the City are hereby irrevocably pledged for the annual levy
and collection of such taxes and the prompt payment of such principal and interest.
Owners of this bond do not have a security interest in particular revenues or assets
of the City. This bond is not a debt or indebtedness of the State of Washington, or any
political subdivision thereof other than the City.
This bond shall not be valid or become obligatory for any purpose or be entitled to
any security or benefit under the Bond Ordinance until the Certificate of Authentication
hereon shall have been manually signed by or on behalf of the Bond Registrar or its
duly designated agent.
This bond is issued pursuant to the Constitution and laws of the State of
Washington, and duly adopted ordinances of the City. This bond is transferable upon
compliance with the conditions set forth in the Bond Ordinance.
It is hereby certified that all acts, conditions and things required by the Constitution
and statutes of the State of Washington to exist, to have happened, been done and
performed precedent to and in the issuance of this bond exist, have happened, been
done and performed and that the issuance of this bond does not violate any
constitutional, statutory or other limitation upon the amount of bonded indebtedness that
the City may incur.
IN WITNESS WHEREOF, the City of Tukwila, Washington, has caused this bond to
be executed by the manual or facsimile signature of the Mayor of the City of Tukwila
and attested by the manual or facsimile signature of the City Clerk, as of this
day of , 2020.
[SEAL]
CITY OF TUKWILA, WASHINGTON
ATTEST:
Christy O'Flaherty, MMC, City Clerk
A-2
Allan Ekberg, Mayor
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CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This bond is the City of Tukwila, Limited Tax General Obligation Refunding Bond,
2020, described in the within mentioned Bond Ordinance and is registered in the name
of the Registered Owner on the books of the City, in the office of the City Finance
Director (the "Bond Registrar"), as to both principal and interest, as noted in the
registration blank below. All payments of principal of and interest on this bond shall be
made by the City to the Registered Owner from the Debt Service Fund.
Date of Name and Address of Signature of
Registration Registered Owner Bond Registrar
1841101
FEW
Finance Director
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w
N
Request for Proposals
City of Tukwila, Washington
Limited Tax General Obligation Refunding Bond, 2020
May 19, 2020
Introduction
The City of Tukwila, Washington (the "City") is requesting proposals for a Limited Tax General Obligation
Refunding Bond, 2020 (the "Bond") in accordance with the Proposed Financing Terms set forth below. If
issued, proceeds of the Bond will be used to refund, on a current basis, the City's outsanding Limited Tax
General Obligation Bonds, 2010B (Taxable Build America Bonds — Direct Payment), which are callable on
June 1, 2020 (callable par amount of $2,330,000).
The purchaser will be provided with an opinion from the City's bond counsel, Pacifica Law Group LLP,
relating to the City's authority to issue the Bond, enforceability of Bond, and its tax-exempt status. The
Bond will not be rated; however, the City's outstanding limited tax general obligation bonds carry a rating
of "AA+" (stable outlook) from S&P Global Ratings (rating report dated October 1, 2019).
By providing a proposal, each proposer is agreeing to the Proposed Financing Terms herein, and is
acknowledging the Schedule of Events set forth below. Each proposal must state an interest rate to be
offered, and, if subject to adjustment prior to Bond closing, the methodology for such adjustment. Terms
of each proposal should be firm for closing through July 15, 2020.
Schedule of Events
The following sets forth the expected time schedule for events relating to the proposed financing
Request for Financing Proposals Distributed...................................................................................... May 19
City Council Meeting to consider Bond Ordinance........................................................................ June 1
Purchaser Proposals Due (3:00 p.m. Pacific Time)........................................................................ June 5
Review of and acceptance of winning proposal by the City.......................................................... By June 10
ClosingDate....................................................................................................................................... June 24
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Proposed Financing Terms
Closing Date:
Principal Amount:
Tax Status:
Final Maturity:
Interest:
June 24, 2020 (estimate)
$1,995,000 (estimate); not -to -exceed $2,450,000
Tax-exempt; bank qualified
December 1, 2024 (4 years). Principal payments are estimated as shown in the
following table; however, principal payment amounts are subject to adjustment
based on the final interest rate of the Bond.
Payment Date
Principal
12/1/2021
$490,000
12/1/2022
495,000
12/1 /2023
500,000
12/1 /2024
510,000
Total:
$1,995,000
Note: Preliminary; subject to change
Interest will be payable semi-annually with interest due on June 1 and December
1, commencing December 1, 2020. The City will only consider fixed rates of
interest.
Purpose: To refund, on a current basis, the City's outstanding Limited Tax General
Obligation Bonds, 2010B (Taxable Build America Bonds — Direct Payment), which
were originally issued to finance the acquisition and construction of Southcenter
Parkway improvements, the acquisition and installation of emergency
preparedness facilities, fixtures, equipment, and information technology and
software.
Security: The Bond is a limited tax general obligation of the City. For as long as the Bond
is outstanding, the City has irrevocably pledged to include in its budget and levy
taxes annually, within the constitutional and statutory limitations provided by law
without a vote of the electors of the City, on all of the taxable property within the
City in an amount sufficient, together with other money legally available and to be
used therefor at the discretion of the City Council, to pay when due the principal
of and interest on the Bond. The City irrevocably pledges its full faith, credit and
resources to the annual levy and collection of such taxes and for the prompt
payment of such principal and interest. The Bond does not constitute a debt or
indebtedness of King County, the State of Washington, or any other political
subdivision thereof other than the City.
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Financial and Other Information
To assist in the preparation of proposals, links to the City's most recent official statement (2019), and the
City's audited financial statements for the years 2014 through 2018 may be found below. These documents
are dated as of their respective dates and do not reflect subsequent events.
1. Audited Financial Statements 2018:
https://www.tukwilawa.gov/wp-content/uploads/Fin-Current-CAFR.Pdf
2. Audited Financial Statements 2017:
https://www.tukwilawa.gov/wp-content/uploads/Fin-CAFR 2017.pdf
3. Audited Financial Statements 2016:
https://www.tukwilawa.gov/wp-content/uploads/Fin-CAFR 2016.pdf
4. Audited Financial Statements 2015:
https://www.tukwilawa.gov/wp-content/uploads/Fin-CAFR 2015.pdf
5. Audited Financial Statements 2014:
https://www.tukwilawa.gov/wp-content/uploads/Fin-CAFR 2014.pdf
Limited Tax General Obligation Bonds, 2019 (Official Statement): https://emma.msrb.org/ES1428030.pdf
Informational Memoranda. The 2019 novel coronavirus ("COVID-19") pandemic currently is affecting many
parts of the world, including the State and the local region, including the City. City staff has prepared two
memoranda to brief its Mayor and City Council on the financial impacts of COVID-19 and the City's
response. These memoranda are public documents, are available to the public on the City's website, and
are attached to this RFP for the convenience of the reader. The memoranda include:
1. Memo: Budget Impacts due to COVID-19 Pandemic (Exhibit A)
2. Memo: Decision Tree for Financial Impacts of COVID-19 (Exhibit B)
The information contained in these exhibits speak only of their dates, has been compiled from sources
considered to be reliable, and is subject to change without notice. The City cannot predict the duration and
extent of the COVID-19 public health emergency, or quantify the magnitude of the impact on the State and
regional economy or on the other revenues and expenses of the City.
Cautionary Note. In the preparation of the projections contained in the attached exhibits, the City has made
certain assumptions with respect to conditions that may occur in the future. Although the City believes these
assumptions are reasonable for the purpose of the projections, they are dependent upon future events, and
actual conditions may differ from those assumed. To the extent actual future events or conditions differ from
those assumed by the City or provided to the City by others, the actual results will vary from those projected.
Certain statements contained in this RFP do not reflect historical facts, but rather are forecasts and
"forward -looking statements." No assurance can be given that the future results discussed herein will be
achieved, and actual results may differ materially from the forecasts shown. In this respect, the words
"estimate," "project," "anticipate," "expect," "intend," "believe" and similar expressions are intended to
identify forward -looking statements. The achievement of certain results or other expectations contained in
forward -looking statements involves known and unknown risks, uncertainties and other factors that may
cause actual results, performance or achievements described to be materially different from any future
results, performance or achievements expressed or implied by such forward -looking statements. Such
risks and uncertainties include, among others, changes in regional, domestic and international political,
social and economic conditions, federal, state and local statutory and regulatory initiatives, litigation,
technological change, seismic events, and various other events, conditions and circumstances, many of
which are beyond the control of the City. All estimates, projections, forecasts, assumptions and other
31
forward -looking statements are expressly qualified in their entirety by the cautionary statements set forth in
this RFP. These forward -looking statements speak only as of the date they were prepared. The City does
not plan to issue any updates or revisions to those forward -looking statements if or when their expectations
or events, conditions or circumstances on which such statements are based occur and specifically disclaims
any such obligation.
Nothing contained in this RFP is, or should be construed as, a representation by the City that this RFP,
including the documents attached hereto or referenced herein, comprises all of the information that may be
material to a decision to invest in, hold, or dispose of any City debt. The information and expressions of
opinions herein are subject to change without notice, and the delivery of this RFP does not, under any
circumstances, create any implication that there has been no change in the affairs of the City or in the other
matters described herein since the dates as of which such information is provided.
If your firm is interested in providing a proposal to the City, please include the requested information to be
submitted by the date shown in the Schedule of Events.
Proposals should clearly state: the proposed interest rate of the Bond (and methodology for such
adjustment, if subject to change before closing); other fees and costs charged by purchaser (if any);
prepayment terms; conditions (if any); and concurrence with the Schedule of Events set forth above.
The City reserves the right to seek clarification or negotiate modifications with one or more proposing firms,
if needed to meet the City's needs.
Proposals will be evaluated based on responses to the information requested herein. The City will consider
all information provided in response to this request in making its selection. The City further reserves the
right, in its sole discretion, to select the proposal that is in the best interest of the City or to reject all
proposals.
All proposals will be considered firm proposals, and may not be changed from the date and time of
submission through the dates of closing and settlement as set forth in the schedule above.
The Purchaser will be expected to sign a purchaser letter and issue price certificate in substantially the
forms attached. The Bond will not be registered with the Securities and Exchange Commission or any other
regulatory body. Accordingly, the Bond will not be transferable unless a subsequent transfer is exempt from
the registration requirements under the Act and as provided in the form of purchaser letter, a copy of which
is attached. Investors should consult with their counsel as to the applicable requirements for an investor to
avail itself of any exemption under the Act. No CUSIP number will be assigned to the Bond unless
requested or unless a CUSIP is required by Rule G-34 of the Municipal Securities Rulemaking Board, as
amended.
This is not a commitment.
Representation of Present Intent to Hold:
By submitting a bid, the purchaser represents that it has a present intent to hold the Bond subject to this
transaction to maturity, earlier redemption, or for its loan portfolio, and has no present intention of reselling
or otherwise disposing of all or a part of such Bond. Purchaser acknowledges that PFM Financial Advisors
LLC ("Municipal Advisor" to the City) is relying on the foregoing representation and based on this
representation this transaction meets the requirements for being a qualifying exception for purposes of
MSRB Rule G-34, and the Municipal Advisor is excepted and released from the requirement to request a
CUSIP assignment on behalf of the City pursuant to MSRB Rule G-34 for the Bond.
Proposals are to be submitted by e-mail to the City's financial advisor, PFM, at sea-advisors(o)pfm.com.
Please contact Duncan Brown (brownd@pfm.com or 206-858-5367) or Steven Amano (amanos@pfm.com
or 206-858-5366) with any questions or if you require additional information.
32
(1)
Proposed Form of Purchaser Letter
[Purchaser's Letterhead]
12020
City of Tukwila
Tukwila, Washington
RE: City of Tukwila, Washington, Limited Tax General Obligation Refunding Bond, 2020
(the "Bond")
Ladies and Gentlemen:
The undersigned hereby represents , a
(the "Purchaser"), hereby acknowledges receipt of the above -referenced Bond dated , 2020,
issued in the principal amount of $ . The undersigned acknowledges that the Bond was issued
pursuant to Ordinance _ of the City of Tukwila, Washington (the "Bond Ordinance"). Capitalized terms
used in this letter have the meanings given such terms in the Bond Ordinance.
In connection with the acquisition of the Bond by the Purchaser, the Purchaser hereby makes the
following representations upon which you may rely:
1. The Purchaser is an institutional investor who is an accredited investor (as defined under
paragraph 1, 2, 3, or 7 of Rule 501(a) of the Securities Act of 1933 (the "Act").
2. The Purchaser has sufficient knowledge and experience in financial and business matters,
including purchase and ownership of governmental obligations, to be able to evaluate the risks and merits
of the loan represented by its purchase of the Bond, and its net worth and available assets are such that it is
able to bear the economic risk of its purchase of the Bond. The Purchaser is able to bear the economic risk
of the investment represented by its purchase of the Bond.
3. The Purchaser understands that the Bond is a general obligation of the City payable as set
forth in the Bond Ordinance. The Purchaser acknowledges that no property, credit enhancement, or other
security has been pledged to the payment of principal of and interest on the Bond.
4. The Purchaser understands that no official statement, prospectus, offering circular or other
offering statement containing material information with respect to the City or the Bond is being issued, that
the Bond is unrated, and that, with due diligence, it has made its own inquiry and analysis with respect to
the City, the Bond and the security therefor, and other material factors affecting the security for and payment
of the Bond, and is relying solely on such inquiry and analysis in its purchase of the Bond.
5. The Purchaser acknowledges that it has either been supplied with or been given access to
information, including financial statements and other financial information, to which a reasonable investor
would attach significance in making investment decisions, and the Purchaser has had the opportunity to ask
questions and receive answers from knowledgeable individuals and organizations concerning the City, the
use of proceeds of the Bond and the Bond and the security therefor so that, as a reasonable investor, the
Purchaser has been able to make its decision to purchase the Bond.
33
6. The Purchaser acknowledges that it is purchasing the Bond for investment for its own
account and not with a present view toward resale or the distribution thereof, in that it does not now intend
to resell or otherwise dispose of all or any part of its interests in the Bond. The Purchaser acknowledges
that the Bond shall not be transferable without the consent of the City unless (a) the Purchaser's corporate
name is changed and the transfer is necessary to reflect such change; (b) the transferee is a successor in
interest of the Purchaser by means of a corporate merger, an exchange of stock, or a sale of assets; or (c)
the transferee is an institutional investor who is an accredited investor (as defined under paragraph 1, 2, 3,
or 7 of Rule 501(a) of the Act, and such transferee executes a purchaser's letter substantially similar to this
letter. The Purchaser also acknowledges that any transfer of the Bond that fails to comply with this
provision and the transfer limitations on the Bond contained in the Bond Ordinance shall be null and void.
7. The Purchaser understands that the Bond is an exempted security under the Act and that
registration is not legally required as of the date hereof, and further understands that the Bond (a) is not
being registered or otherwise qualified for sale under the "Blue Sky" laws and regulations of any state,
(b) will not be listed in any stock or other securities exchange, (c) will not carry a rating from any rating
agency, and (d) will be issued in a single denomination of $[ �, which may not be readily
marketable.
8. The Purchaser has had the opportunity to consult with and be advised by legal counsel as
to the significance of this letter and it has satisfied itself that the Bond is a lawful investment for it under
all applicable laws.
Very truly yours,
34
Certificate of Purchaser
The undersigned duly authorized representative of
certifies in good faith as of the issue date for the
Required for all private placements:
(the "Bond") that:
(the "Purchaser") hereby
1. The Purchaser is paying the purchase price of $ (the "Issue Price") for the Bond,
equal to the par amount of the Bond. The Bond is not being issued in exchange for property.
Or The Purchaser is paying the purchase price of $ (the "Issue Price") for the Bond,
equal to the par amount of the Bond less original issue discount in the form of an origination fee of
$ paid by the Issuer. The Bond is not being issued in exchange for property.
2. The Purchaser is not acting as an Underwriter with respect to the Bond. The Purchaser has
no present intention to sell, reoffer, or otherwise dispose of the Bond (or any portion of the Bond or any
interest in the Bond). The Purchaser has not contracted with any person pursuant to a written agreement to
have such person participate in the initial sale of the Bond, and the Purchaser has not agreed with the Issuer
pursuant to a written agreement to sell the Bond to persons other than the Purchaser or a related party to the
Purchaser.
Public means any person (including an individual, trust, estate, partnership, association, company,
or corporation) other than an Underwriter or a related party to an Underwriter. The term "related party" for
purposes of this certificate generally means any two or more persons who have greater than 50% common
ownership, directly or indirectly.
Underwriter means (i) any person that agrees pursuant to a written contract with the Issuer (or with
the lead underwriter to form an underwriting syndicate) to participate in the initial sale of the Bond to the
Public, and (ii) any person that agrees pursuant to a written contract directly or indirectly with a person
described in clause (i) of this paragraph to participate in the initial sale of the Bond to the Public (including
a member of a selling group or a party to a retail distribution agreement participating in the initial sale of
the Bond to the Public).
Loan fee that is not OID:
The Purchaser is being paid a fee (the "Loan Fee") of $ with respect to the Bond. The
Loan Fee is a fee for the payment of services or property provided by the Purchaser and does not represent
a payment in the nature of points.
If Bank is providing 8038 calculations:
The computation of the yield of the Bond for purposes of Section 148 of the Internal Revenue Code
of 1986, as amended (the "Code"), the weighted average maturity of the Bond for federal tax Form 8038-
G, are all set forth in the attached Schedules. We have computed yield as the discount rate that, when used
in computing the present value of all principal and interest payments to be made under the Bond from the
date of issuance, to maturity, produces an amount equal to the aggregate Issue Price; provided that, the
Issuer is assumed to exercise or not exercise an option or combination of options (including an optional
redemption provision) in a manner that minimizes yield on the Bond and a holder is assumed to exercise or
not exercise an option or combination of options in a manner that maximizes yield on the Bond. The
weighted average maturity of the Bond is the sum of the products of the Issue Price of the Bond and the
35
number of years to maturity (taking into account mandatory redemptions), divided by the Issue Price of the
Bond.
To the extent that we provided certain computations that show a yield, issue price, weighted averae
maturity and certain other information with respect to the Bond, as shown in the attached Schedules, these
computations are based on our understanding of directions that we have received from Bond Counsel
regarding interpretation of the applicable law. We express no view regarding the legal sufficiency of any
such computations or the correctness of any legal interpretation made by Bond Counsel. Nothing herein
represents our interpretation of any laws or regulations under the Code.
The Issuer may rely on the statements made herein in connection with making the representations
set forth in the Federal Tax Certificate and in its efforts to comply with the conditions imposed by the Code
on the exclusion of interest on the Bond from the gross income of their owners. Bond Counsel also may
rely on this certificate for purposes of its opinion regarding the treatment of interest on the Bond as
excludable from gross income for federal income tax purposes. We acknowledge that Bond Counsel's
opinion applies to amounts properly treated as interest on the Bond and does not apply to fees, charges or
contingent payments that may be paid with respect to the Bond. In addition, we acknowledge that if the
terms of the Bond are modified after the Issue Date, such modification may result in a reissuance which
could have an adverse effect on the tax-exempt status of the Bond. Capitalized terms used but not defined
herein have the meanings given those terms in the Federal Tax Certificate.
Dated:
[Purchaser]
36
Page 8 of 8
Memo to the City of Tukwila Finance Committee
Budget Impacts due to COVID-19 Pandemic
37
w
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: March 31, 2020
SUBJECT: Budget Impacts due to COVID-19 Pandemic
Updated for May 4, 2020 Regular Meeting
ISSUE
Financial impacts of the COVID-19 pandemic.
DISCUSSION
Staff has been working on a daily basis to evaluate and analyze the financial impacts to
the City of Tukwila's budget as a result of the ongoing coronavirus pandemic. This memo
is to share with the Council current thinking and potential next steps associated with this
global issue.
I want to start with a shared recognition that there are difficult choices ahead as we deal
with lost and delayed revenues. The organization is here to serve the Tukwila residents,
businesses and broader communities and we committed to moving forward through
process with our City values of Caring, Professional and Responsive at the forefront of
our work. We also understand that there may be additional impacts to employees. As we
approach what we hope is a new, but relatively short-term, fiscal reality we remain
committed to being transparent, creative, and empathetic as we identify solutions that
preserve City services and, as much as possible, as many positions that are feasible.
Further, we are committed to working with our employees and labor partners in this effort.
Because there is so much uncertainty with regard to the duration of this pandemic, as
well as how long businesses will be closed, a number of assumptions have been made
regarding impacts to general fund revenue. As new information is received and when
there is a better idea of when the pandemic will end, we will be able to better predict the
full impact of this emergency.
We can partially identify revenue impacts through June. However, estimating financial
impacts for the second half of the year will depend greatly on when the pandemic is over
and how quickly the economy can recover. At this time, there is not enough information
to predict what the second half of 2020 could look like.
39
INFORMATIONAL MEMO
Page 2
That said, our assumptions are as follows:
• Non -essential Businesses will be shut down into May
• When businesses reopen, it will take some time to return to normal
• We expect very little sales tax to be remitted during March and April given the "Stay
Home, Stay Healthy" order
• Property tax deadlines have been extended to June 1 for residential and commercial
properties who pay property taxes themselves (property taxes paid through
mortgage companies will still be required to be remitted on time). It is unknown how
many taxpayers pay property taxes themselves in the City, but payment delays will
affect the City's cash flows
• Uncertainty regarding utility customer payments which would impact interfund utility
tax
• Sales tax revenue is received two months after it is earned. We will not know the
true impacts on sales tax until May and June
• Impacts of lost and deferred revenue will create cash flow issues
Financial impacts affecting the City are broken down into two categories: Lost Revenue
and Delayed Revenue.
Lost Revenue
This category includes revenue that will forever be lost due to businesses and
programming closed down. Each month that businesses are closed will result in well over
$1 million in lost revenue. With the information we have today, the following chart
estimates lost revenue each month through June. March has been calculated as a partial
month because systematic closures did not occur until mid -month. Other miscellaneous
revenue in the last row include a myriad of other small revenue sources including interest
earnings, donations, court fines, permits, licenses, etc. Again, the full impacts to March
revenue will not be known until the latter part of May.
Potential Lost Revenue
Admissions Tax
Gambling Tax
TCC Programming
TCC Rentals
Sales Tax
Mall
Retail (excluding Mall)
Accomodation & Food Service (excluding Mall)
Entertainment, Recreation (excluding Mall)
Other sales tax categories and other misc. rev
Total
March
April
May
June
66,000
85,000
97,000
75,000
-
500,000
350,000
350,000
23,000
57,000
40,000
37,000
44,000
26,000
21,000
46,000
167,500
300,000
335,000
350,000
253,500
442,000
348,000
390,000
39,500
70,000
75,000
82,000
11,500
20,000
26,000
28,000
500,000
500,000
258,000
292,000
1,105, 000
2,000,000
1,550,000
1,650,000
iK
INFORMATIONAL MEMO
Page 3
Cumulative impact of Lost Revenue is as follows:
March only
$1,105,000
March - April
$3,105,000
March - May
$4,655,000
March - June
$6,305,000
Delayed Revenue
The second category includes revenue that the City will most likely receive, but at a later
time, once economic activity has returned to normal. It is unknown when the delayed
revenue would be received by the City.
With a high rate of unemployment caused by businesses closing, many utilities are
waiving late fees and not shutting off utilities to customers until the emergency is over.
We have also made the determination to not undertake either commercial or residential
shut off as this time, and have suspended late fees associated with utility nonpayment.
This could result in utility customers, including businesses, paying their bills late, which
would result in a delay in receiving utility tax revenue.
As noted above, an extension for property tax payments has been extended to June 1st
for residential and commercial property owners that pay the tax themselves.
Other reasons for revenue receipts delayed include:
• City permit counter currently closed to new permits, though still processing existing
projects' permits
• Potential new businesses are not opening during this pandemic
• Businesses that are granted permission to defer tax payments without penalty
At this time, with so little information available, it is next to impossible to predict when
delayed revenue could be received by the City. For now, an assumption that 30% of total
monthly revenues in the delayed category will be received either later this year or next
year. The assumption of 30% is only an estimate and the actual impact could be much
higher, or lower.
Potential Delayed Revenue
March
April
May
June
Utility Taxes
385,000
340,000
300,000
294,000
Interfund Utility Taxes
130,000
650,000
130,000
150,000
Property Taxes
-
250,000
200,000
-
Permit Activity
220,000
460,000
280,000
247,000
Business Licenses, State Entitlements
75,000
33,000
21,000
68,000
Other misc. revenue categories
500,000
500,000
500,000
500,000
1,310,000
2,233,000
1,431,000
1,259,000
March
April
May
June
Totals
10% delayed
131,000
223,300
143,100
125,900
623,300
20% delayed
262,000
446,600
286,200
251,800
1,246,600
30% delayed
393,000
669,900
429,300
377,700
1,869,900
Totals
786,000
1,339,800
858,600
755,400
3,739,800
41
INFORMATIONAL MEMO
Page 4
Cumulative impact of Delayed Revenue is as follows:
March only
$393,000
March — April
$1,062,900
March — May
$1,492,200
March — June
$1,839,900
To summarize, the financial impacts due to COVID-19 is as follows. Please recognize,
information changes on a daily basis. As new information becomes available, the
assumptions and projections will be updated.
_o st
Delaved
Totals
Cumulative
I'd arc h April Mav J une Totals
1.105. DOD 2. DD 0. DDO 1. 550. D DD 1 650 DOD 6.305. 0 DO
393.DDD 669.%0 429.3DO 377.700 1 869 9DO
1498.000 2.669.900 1979.300 2.027.7DO 8.174.900
March
1,498.DO0
March - ApH 1
4,167.900
March - Pdav
6,147.200
PJarch - J une
8.174.900
Based on businesses closed into the first part of May and the assumption that it will take
time for the economy to return to normal, the funding gap to close would be $6.1 million
using the March through May assumptions. It should be noted that this gap is roughly
equal to 10% of the City's annual general fund.
Adjust General Fund Expenditures Based on Revenue Assumptions
An effective way to reduce general fund expenditures would be to implement changes in
three phases: immediate changes, near -term changes, and changes that can be
implemented as better information becomes available and/or the longer the pandemic
lasts.
Immediate: Immediate changes that have already been implemented include the
following:
Hiring freeze for all currently vacant positions annual savings
$1,600,000
All travel cancelled, no non -essential training unspent balance
$140,000
Furlough all part-time, temporary extra labor (excluding unemployment)
$150,000
No overtime unless authorized by Mayor
$910,000
No transfers to capital project funds
$1,200,000
Total immediate savings
$4,000,000
42
INFORMATIONAL MEMO
Page 5
After implementing the measures above, it is anticipated that two-thirds of the gap will be
closed, leaving a remaining gap of $2.1 million. All departments are being required to
immediately scrub their budgets and identify all other cost savings from programs that
could be delayed until 2021 or eliminated altogether. Department reductions must be in
excess of the reductions already listed above and may not include expenditures that are
revenue backed. We expect to have that information back next week.
In addition, staff is investigating a number of other opportunities to identify $2.1 M in
savings, knowing that there may be additional savings needed should the duration of this
emergency go longer, therefore requiring making up for additional lost revenues above
$6.1 M. While not all of these may come to fruition for a variety of reasons, we are also
currently:
• Identifying potential additional transfers from the general fund that could be delayed
or eliminated
• Reviewing the Fleet Fund to determine if there is additional capacity there that could
be used as a partial one-time, short term stop -gap measure, and what the
implications of such a decision would be
• Fully scrubbing our contingency and reserve funds to determine if there are
additional funds over the mandated policy amounts that could be used
• Initiating the discussion with our labor partners to identify if any of the following can
help close the budget gap: voluntary retirements, voluntary leave without pay for
staff that choose this option, additional potential furloughs, reduction in hours,
reduction in pay or potential layoffs, and seeking labor's own ideas to fill in the gap
We have been soliciting ideas from staff on other areas for reductions and, as usual, are
impressed by the many varied ideas that have come from our employees that serve our
City. It is clear that they understand the serious nature of the financial issues we are facing
and want to be a part of the solution. In addition, there is a clear ethic of teamwork
permeating through the different ideas. As you know, no impacts to wages, benefits or
working conditions can be implemented without bargaining such impacts in advance with
our labor partners.
Our commitment is to continue to keep you informed of any changes as we progress
through these difficult times. Once we have a better idea of a final recommendation to
close the current $2.1 M we will work with you, as well as the staff, to implement any
additional changes. In the meantime, please do not hesitate to reach out to me directly.
New Information for April 13, 2020 Finance Committee
The intent of this memo is to prepare the City Council to make informed policy and budget
decisions regarding the financial impacts of the COVID-19 pandemic.. Decisions will need
to be made this year for the 2020 budget. As this is a budget year, decisions for the next
biennium can be made through the normal budget process this summer.
43
INFORMATIONAL MEMO
Page 6
The COVID-19 pandemic is causing unprecedented financial impacts world-wide and the
full extent of these impacts will not be known for months. However, we do know several
key factors:
- Initial U.S. unemployment claims are significantly higher than during the Great
Recession. The graph below is from the April 4, 2020 CV-19 Track No. 4, published
by the King County Office of Economic and Financial Analysis. The line at the far
right side of the graph is not the border, but the number of claims between March
22, 2020 and March 28, 2020;
6,mlwo
Spp "o
0.WQA0
3p00AW
Z.QKQW
�,000noa
s?o 137& :B3 947 20+0 L5i5 92C
King County unemployment claims totaled 47,333 for the week of March 29, 2020
through April 4, 2020;
Statewide, businesses have the option to file, and pay, excise tax returns later than
the normal due date. This will impact the City's ability to forecast revenue as well
as cash flow for the next several months;
The City has received requests from businesses for an extension to file tax returns
later than the current due date. City Council will be asked to approve temporary
emergency policies that will formally grant businesses an extension.
In order to understand, and develop a plan to address the financial impacts due to the
COVID-19 pandemic, three models have been developed. The models have been
developed using information available the week of April 6, 2020 and are subject to change
as new information becomes available. All models consider revenue losses and include
immediate expenditure reductions listed in the chart at the bottom of page 4 above as
well as additional reductions identified by department totaling $1.8 million for a grand total
expenditure reduction of $6.2 million.
The City has already taken several steps to address the financial impacts of the
pandemic. The city immediately implemented several cost savings measures.
- Hiring freeze on all existing vacant positions. Positions will be filled only by approval
of the Mayor, as deemed necessary. If all positions listed below are frozen for the
remainder of 2020, total savings would be roughly $1.6 million in salaries plus
benefits. Total projected savings will change as other positions become vacant due
to retirements and/or if some of the positions listed below are filled. Currently
vacant positions by department are as follows on the next page:
MA
INFORMATIONAL MEMO
Page 7
o Community Development: senior planner, building inspector III, associate
planner, plans examiner
o Fire: emergency management specialist, admin support technician — Note:
Firefighter personnel positions currently in the hiring process will continue.
o Police: community policing coordinator, evidence technician, police officer
(3), master police officer (3) — Note: Police are authorized to continually
actively recruit and hire new police officers to fill these vacant positions. Due
to the time involved in this process and further retirements, it is assumed
that not all of these positions will be able to be filled in 2020.
o Public Works: engineer, facilities maintenance technician
o Street: maintenance & operations specialist
o TIS: information technology specialist
- All travel and non -essential training canceled for the remainder of the year. Total
savings is estimated to be $140 thousand.
- Furlough all extra labor and part-time staff. Net savings, after considering
unemployment costs, could be as much as $150 thousand but only if all extra labor
and part-time positions remain vacant for the remainder of 2020.
- Remove transfers of $1.2 million from the general fund to capital project funds. This
will impact capital projects in residential street, arterial street, and the general
government improvement funds. Further discussion on what capital projects would
be impacted will be held at a later Finance Committee meeting.
- No overtime unless authorized by the Mayor could result in a savings of up to $910
thousand. This affects all departments including Police and Fire.
All departments have been asked to identify additional expenditure reductions. To date,
departments have identified an additional $1.8 million in savings.
In addition to the steps highlighted above, the City also established a budget ideas email
address for employees to submit budget reduction suggestions. A cross -departmental
group is being put together to review all suggestions and provide Administration with
recommendations on which suggestions should be implemented. These suggestion will
be vetted with the unions, and unions are being asked to come with budget ideas, as
well.
Fire department overtime: During 2019, the Finance Committee spent considerable time
reviewing several aspects of fire department operations in order to understand why the
fire department is consistently over budget. Per the informational memo dated May 22,
2019 and most recently reviewed by the Finance Committee on October 28, 2019, one
option to keep the fire department within budget was to significantly decrease use of
overtime to fill staffing when additional firefighters call in sick leave. Station 52 had the
least amount of fire calls the last 5 years and would be the station affected with this
change. The temporary impact would be to staff an aid car instead of an engine at this
station, as warranted based on available staffing.
45
INFORMATIONAL MEMO
Page 8
At the April 13, 2020 Finance Committee meeting, the following question was asked: Are
firefighters moved among stations when faced with minimum staffing so that it is always
Fire Station 52 that affected by placing the aid car in service in place of an engine? Per
Chief Wittwer, personnel shift between stations as needed. Fire Station 52 would be the
station where the aid car will be placed in service.
Effective April 1, 2020, this option was implemented and is estimated to save $250
thousand in overtime over the course of the year. It should be noted that Fire Station 54's
response time to the neighborhood around Fire Station 52 is very quick and within our
adopted goals for response times for the Tukwila community. Fire Station 54 responds
to the Old Hill neighborhood often, particularly when Fire Station 52 personnel are at
trainings or covering a different area of the City for a variety of reasons.
Fire Calls 6y Station By Year
with Average Response Times
24J
195
0:07:I2
186
1G,
0:C5 29
160
0:45:45
140
126
120
114
103
0- 04:19
1�
101
100
65 66
0:05:36
80
62 G2 G1 72
76
0:02:53
W
53 $�
42 44
57
0:02:10
38
IIIIG-Woz
AD
II
0:01:26
2q
lI..............
1 I
0-00:43
{1
O 90.00
S1 51 51 51 51 52 57
52 52 52
53 53 53 53
53 54 54 54 54 54
2014 2015 2016 2017 2018 7014 2015
2016 2017 2018
2014 2A15 201E 2017
2018 2014 2015 2%6 �017 2019
�Fire Call 5
-RPsporiseTime
The current prediction is that the economic recovery from the pandemic would not be
complete until 3rd or 4th quarter of 2021, a full 18 months to return to a pre -pandemic
economy. Unemployment levels, sustainability of businesses, and how the State and
County plan to ease social distancing restrictions are considered in the models.
Timeline through April 15, 2020
The timeline at the top of the next page highlights select significant events that have
occurred in the State as well as King County. The time period covered is 38 days and
begins on February 29, 2020 with the first known COVID-19 related death in the State
through April 6, 2020 when schools across the State were ordered closed for the
remainder of the academic year.
M
INFORMATIONAL MEMO
Page 9
Timeline of Select COVID-19 Related Events
February 29
March 2
March 11
March 13 March 16 March 17 March 23 April 2
April 6
First known
Companies begin
Governor bans
Governor extends Closure of all Governor bans Governor issues Stay at home
Schools ordered
COVID-19 death
encouraging
gatherings of 250
ban of gatherings restaurants, bars, gatherings of 'stay at home' order extended
closed for
in WA State
employees to work
or more in King,
of 250 or more entertainment, and groups larger than order for 2 weeks through May 4
remainder of
from home
Pierce, and
across State recreational 50 people
academic year
Governor issues
Snohomish
facilities
state of
Some schools
counties
Schools closed for
emergency
across state close
6 weeks Limits large group
for a few days
gatherings
through March 31
** 38 days in the timeline **
Scenario 1 — Stay At Home Ends May 4:
- Stay at home order does not extend beyond May 4, 2020 and allows for gatherings
of up to 100 individuals through the summer months and all restrictions lifted by
September.
- Sales tax, along with admissions, and gambling taxes will be significantly impacted
through May but will begin to grow in June.
- Due to increases in unemployment benefits, consumer demand could fuel sales
growth back to 80% of pre -pandemic sales by the end of the year.
- We expect minimal defaults on property tax payments but there would be a cash
flow issue.
- Casinos could experience half the demand through summer and back to 80% by the
end of the year.
- Admission tax could remain low through summer and return to 80% of prior year by
the end of the year.
- During the closure order, utility tax revenue could be 20% below normal and
returning to normal levels in the fall.
- Programming revenue from the Tukwila Community Center will begin to provide
some programming during the summer and fully open by September.
Under Scenario 1, the City would need to identify ways to close an additional gap of $2.4
million.
Scenario 1 - The "Stay at Home" order not extended past May 4th and
allows gatherings of up to 100 individuals through the summer months
and all restrictions lifted by September.
GENERAL FUND SUM
PROJECTED
BUDGET
2020 COVID
REDUCTIONS
COVID REDUCED
BUDGET
REVENUES
SALARIES AND BENEFITS
SUPPLIES AND PROF SERVICES
67,475,493
44,958,702
22,762,577
(8,602,709)
(3,081,520)
(3,136,432)
58,872,784
41,877,182
19,626,145
TOTAL EXPENSES
67,721,279
(6,217,952)
61,503,327
OVER/(UNDER) FUNDED
(245,786)
(2,384,758)
(2,630,544)
47
INFORMATIONAL MEMO
Page 10
SCENARIO 1 - GENERAL FUND REVENUES AND EXPENSES
12
a
10
8
6
4
2
6
4
2
Jar Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
S1-Revenues - S1-Expenses ...... Bud Revenues ...... Bud Expenses
On the next page is a graph for Scenario 1 that shows the 2020 budget for revenue along
with the revised revenue projections based on lost as well as delayed revenue. The yellow
line indicates the 2020 revenue budget, by month. The blue section in each bar indicates
the adjusted revenue budget after taking into consideration both lost and delayed
revenue. The orange section of each bar indicates lost revenue, while the gray and green
sections indicate delayed revenue; gray is revenue delayed but projected to be received
later in 2020 while green is projected to be received in 2021.
I
INFORMATIONAL MEMO
Page 11
$8
$7
54
S1 REVENUES - BUDGET VS. COVID
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Scenario 2 - Stay at Home Extended into June:
- Stay at home order extends by an additional month, through June 4, 2020 and allows
for gatherings of up to 100 individuals through the summer months and all
restrictions lifted by September.
- Any extension on the stay at home order will most likely result in more businesses
going out of business.
- Sales tax, along with admissions, and gambling taxes will be significantly impacted
through June but will begin to grow in June.
- Due to increases in unemployment benefits, consumer demand could fuel sales
growth back to 70% of pre -pandemic sales by the end of the year.
- We would still expect minimal defaults on property tax payments but there would be
a cash flow issue.
- Casinos could experience half the demand through summer and into fall and back
to 60% by the end of the year.
- Admission tax will remain low through summer and return to 70% of prior year by
the end of the year.
- During the closure order, utility tax revenue could be 20% below normal and
returning to normal levels in the fall.
- Programming revenue from the Tukwila Community Center will begin to provide
some programming during the summer and fully open by October.
With Scenario 2, the City would need to close an additional gap of $4.3 million.
we
INFORMATIONAL MEMO
Page 12
Scenario 2 - The "Stay at Home" order is extended until May 31st and
allows for gatherings of up to 100 individuals through the summer
months and all restrictions lifted by September
2020 COVID COVID REDUCED
GENERAL FUND SUMMARY
BUDGET REDUCTIONS BUDGET
REVENUES
67,475,493 (10,473,648) 57,001,845
SALARIES AND BENEFITS
44,958,702 (3,081,520) 41,877,182
SUPPLIES AND PROF SERVICES
22,762,577 (3,136,432) 19,626,145
TOTAL EXPENSES
67,721,279 (6,217,952) 61,503,327
OVER/(UNDER) FUNDED
(245,786) (4,255,696) (4,501,482)
SCENARIO 2 - GENERAL FUND REVENUES AND EXPENSES
12
12
n
8
6
4
2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
-52-Revenues -52-Expenses •••••• Bud Revenues •••••• Bud Expenses
8
6
4
2
50
INFORMATIONAL MEMO
Page 13
S2 REVENUES - BUDGET VS. COVID
Revised He venue CCNI❑ Hedudiuns Belayed Revenues in 2020 rl[ delayed Rewn ues lu 2021—fludgeted Revenue
$lU $10
f
58 58
ti
$4 54
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sv ]AN FEB MAR APR MWE i ..S vDEC
sv
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S8
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Scenario 3 — Stay at Home Order Extended into July:
- Stay at home order extends by an additional month, through July 4, 2020 and allows
for gatherings of up to 50 individuals through the summer months and additional
restrictions lifted by Fall with full restrictions lifted by end of the year.
- The assumption is restrictions would last longer in order to stave off a second wave
of infection.
- Any extension on the stay at home order will most likely result in even more
businesses going out of business.
- Sales tax, along with admissions, and gambling taxes will be significantly impacted
through the end of August but will begin to grow in September.
- Due to increases in unemployment benefits, consumer demand might fuel sales
growth back to 60% of pre -pandemic sales by the end of the year.
- We would still expect minimal defaults on property tax payments but there would be
a cash flow issue.
- Due to the length of restrictions with this scenario, casinos would not open in 2020.
- Admission tax will remain low through summer and return to 60% of prior year by
the end of the year.
- During the closure order, utility tax revenue could be 20% below normal and
returning to normal levels in the fall.
- Programming revenue from the Tukwila Community Center will begin to provide
some programming during the summer but not return to normal in 2020.
51
INFORMATIONAL MEMO
Page 14
With Scenario 3, the City would need to close an additional gap of $7.1 million.
Scenario 3 - The "Stay at Home" order is extended until July 4th and
allows for gatherings of up to 50 individuals through the summer
months and additional restrictions lifted by Fall will full restrictions
2020 COVID COVID REDUCED
GENERAL FUND SUMMARY
BUDGET REDUCTIONS BUDGET
REVENUES
67,475,493 (13,305,252) S4,170,241
SALARIES AND BENEFITS
44,958,702 (3,081,520) 41,877,182
SUPPLIES AND PROF SERVICES
22,762,577 (3,136,432) 19,626,145
TOTAL EXPENSES
67,721,279 (6,217,952) 61,503,327
OVER/(UNDER) FUNDED
(245,786) (7,087,300) (7,333,086)
SCENARIO 3 - GENERAL FUND REVENUES AND EXPENSES
12
C
O
12
C
O
10
10
S
S
6
.
6
f
4
4
2
2
Jan
Feb Mar Apr
May Jun Jul Aug Sep Oct
Nov Dec
S3-Revenues
- S3-Expenses ...... Bud Revenues ...... Bud Expenses
52
INFORMATIONAL MEMO
Page 15
53 REVENUES - BUDGET VS. COVID
Revised Revenue � COVID Reductions a Delayed Revenues fn 2020 � Delayed Revenues to 2021 •Budgeted Revenue
$8
A summary of the 3 scenarios are as follows:
Initial assumption
$6.1 million in lost revenues in 2020
Scenario 1
Additional $2.4 million for a total of $8.5 million
Scenario 2
Additional $4.3 million for a total of $10.5 million
Scenario 3
Additional $7.1 million for a total of $13.3 million
53
INFORMATIONAL MEMO
Page 16
Also included is a summary of the assumptions for each scenario (revised for 4/27/20):
Assumption
Scenario 1
Scenario 2
Scenario 3
Basis
Stay at home order does not extend beyond
Stay at home order extends by an additional
Stay at home order extends by an additional
May 4, 2020 and allows for gatherings of up
month, through June 4, 2020 and allows for
month, through July 4, 2020 and allows for
to 100 individuals through the summer
gatherings of up to 100 individuals through
gatherings of up to 50 individuals through the
months and all restrictions lifted by
the summer months and all restrictions lifted
summer months and additional restrictions
September.
by September.
lifted by Fall with full restrictions lifted by end
of the year.
Any extension on the stay at home order will
most likely result in more businesses going
The assumption is restrictions would last
out of business.
longer in order to stave off a second wave of
infection.
Any extension on the stay at home order will
most likely result in even more businesses
qoinci out of business.
Sales and Other
Sales tax, along with admissions, and
Sales tax, along with admissions, and
Sales tax, along with admissions, and
Taxes
gambling taxes will be significantly impacted
gambling taxes will be significantly impacted
gambling taxes will be significantly impacted
through May but will begin to grow in June.
through June but will begin to grow in June.
through the end of August but will begin to
grow in September.
Adopted Budget.,
Revised Budget:$14,541,497
Revised Budget.,$13,689,699
Revised Budget$11,660,178
$20,600,686
Reduction of $6,059,179
Reduction of $6,910,977
Reduction of $8,940,498
Unemployment
Due to increases in unemployment benefits,
Due to increases in unemployment benefits,
Due to increases in unemployment benefits,
consumer demand could fuel sales growth
consumer demand could fuel sales growth
consumer demand might fuel sales growth
back to 80% of pre -pandemic sales by the
back to 70% of pre -pandemic sales by the
back to 60% of pre -pandemic sales by the
end of the year
end of the year.
end of the year
Property Taxes
We expect minimal defaults on property tax
We would still expect minimal defaults on
We would still expect minimal defaults on
payments but there would be a cash flow
property tax payments but there would be a
property tax payments but there would be a
issue.
cash flow issue.
cash flow issue
Adopted Budget:
No projected reduction in budget
No projected reduction in budget
No projected reduction in budget
$16,416,911
Casinos
Casinos could experience half the demand
Casinos could experience half the demand
Due to the length of restrictions with this
through summer and back to 80% by the end
through summer and into fall and back to
scenario, casinos would not open in 2020.
of the year.
60% by the end of the year.
Adopted Budget:
Revised Budget: $2,927,106
Revised Budget., $2,530,205
Revised Budget: $1,755,057
$4, 274,000
Reduction of $1346 894
Reduction of $1 743 795
Reduction of $2 518 943
Admission Tax
Admission tax could remain low through
Admission tax will remain low through
Admission tax will remain low through
summer and return to 80% of prior year by
summer and return to 70% of prior year by
summer and return to 60% of prior year by
the end of the year.
the end of the year.
the end of the year.
Adopted Budget.,
Revised Budget $589,548
Revised Budget., $518,274
Revised Budget $495,910
$870,000
Reduction of $280 452
Reduction of $351 726
Reduction of $374 090
Utility Tax
During the closure order, utility tax revenue
During the closure order, utility tax revenue
During the closure order, utility tax revenue
could be 20% below normal and returning to
could be 20% below normal and returning to
could be 20% below normal and returning to
normal levels in the fall.
normal levels in the fall.
normal levels in the fall.
Adopted Budget:
Revised Budget: $5,990,250
Revised Budget: $5,894,713
Revised Budget: $5,788,825
$6, 818,610
Reduction of $828 360
Reduction of $923 897
Reduction of $1 029 785
Culture and
Programming revenue from the Tukwila
Programming revenue from the Tukwila
Programming revenue from the Tukwila
Recreation
Community Center will begin to provide some
Community Center will begin to provide some
Community Center will begin to provide some
programming during the summer and fully
programming during the summer and fully
programming during the summer but not
open by September.
open by October.
return to normal in 2020.
Adopted Budget:
Revised Budget: $380,138
Revised Budget: $357,569
Revised Budget: $318,243
$601, 000
Reduction of $220 862
Reduction of $243 431
1 Reduction of $282 757
Because it is currently expected that a COVID related recession will last through 2021,
there will be impacts to the next biennial budget. The City should expect a reduced base
of at least $4 million in revenue in 2021 which means that ongoing savings will be needed
to maintain the budget for the next biennium.
Cash Flow
Loss of revenue without an equal offset in expenditure reduction will result in an impact
to cash flows. The chart below demonstrates the impacts to cash flow for each of the 3
54
INFORMATIONAL MEMO
Page 17
scenarios modeled as well as cash flow for the current budget; revenue received by the
City each month less payment of expenditures each month.
As indicated in the chart below, if the general fund began the year at zero (no cash in the
bank), the general fund would end the year at very close to zero. However, during the
year, the general fund would have a cash deficit of $3.4 million in April and a cash deficit
of $2.3 million in October. Approximately $3.4 million in reserves are currently used for
cash flow purposes in April and October, shortly before the City receives property tax
revenue.
As each of the 3 scenarios indicate, without reducing expenditures above what has
already been identified, the need for cash on hand throughout the year increases.
Scenario 1 would require maintaining a minimum contingency fund reserve of $5.2 million
in order to cover expenditures, while Scenario 3, the worst case, would require a minimum
contingency fund reserve of at least $7.8 million at year-end to maintain a positive cash
balance. Minimum contingency fund reserves are summarized as follows:
Current budget
$3.4 million required to maintain positive cash flow
Scenario 1
$5.2 million required to maintain positive cash flow
Scenario 2
$7.1 million required to maintain positive cash flow
Scenario 3
$7.8 million required to maintain positive cash flow
CASH FLOW
56
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Financial Reserve Policy — General Fund and Contingency Fund
The City adopted a reserve policy that was most recently amended by Resolution 1919,
adopted by Council on November 20, 2017. The policy states that the general fund
unassigned fund balance shall equal or exceed 18% and the contingency fund reserve
55
INFORMATIONAL MEMO
Page 18
balance shall equal or exceed 10% of previous year general fund revenue, exclusive of
significant non -operating, non -recurring revenues such as real estate sales or transfers
from other funds. The policy also requires a one-time revenue reserve that will be
maintained in the contingency fund. The one-time revenue reserve shall be credited
annually with 10% of the prior year one-time revenues to the extent general fund surplus
for the year is sufficient to cover the reserve funding. A copy of the resolution is included
as an attachment to this memo.
The policy also states that any draw down of minimum balances shall occur only upon
recommendation of City Administration and approval by City Council through a resolution.
Should a draw down occur, the City Administration shall establish a plan, no later than
the end of the fiscal year following the decline, to restore the fund balance to the
prescribed minimum level. The plan shall be presented to and approved by the City
Council.
Per Government Finance Officers Association (GFOA), a national organization
representing public finance professionals throughout the United States and Canada and,
among other functions, provides best practice guidance on all aspects of government
finance functions. For minimum unassigned general fund balances, GFOA recommends,
"at a minimum, that general-purpose governments, regardless of size, maintain
unrestricted budgetary fund balance in their general fund of no less than two months of
regular general fund operating revenues or regular general fund operating expenditures."
Other considerations include:
- Vulnerability to natural disasters;
- Dependency on volatile revenue sources, in our case, sales tax;
- The predictability of its revenues and the volatility of its expenditures (i.e., higher
levels of unrestricted fund balance may be needed if significant revenue sources
are subject to unpredictable fluctuations or if operating expenditures are highly
volatile);
- Perceived exposure to significant one-time outlays (e.g., disasters, immediate
capital needs, state budget cuts);
- The potential drain upon general fund resources from other funds, as well as the
availability of resources in other funds;
- The potential impact on the entity's bond ratings and the corresponding increased
cost of borrowed funds
Additional best practices include the following:
- Define the time period within which and contingencies for which fund balances will
be used;
- Describe how the government's expenditure and/or revenue levels will be adjusted
to match any new economic realities that are behind the use of fund balance as a
financing bridge;
- Describe the time period over which the components of fund balance will be
replenished and the means by which they will be replenished;
- Governments should seek to replenish reserves within one to three years of use.
56
INFORMATIONAL MEMO
Page 19
Parameters for using unassigned general fund balance and contingency fund reserves
should include the following:
- Are one time in nature. Once they are used, they are gone unless replenished via a
repayment plan.
- Some reserves must be maintained for cash flow purposes. The amount maintained
is determined by the lowest balance during the fiscal year. (As noted above in the
cash flow section, with each worsening scenario, the amount of reserves required
to maintain a positive cash flow increase.
- Funds can be used for short-term downturns/losses but any use of the funds must
be repaid within a reasonable timeframe.
- Funds used for longer -term downturns should be a stop -gap only and a long-term,
sustainable solution must be identified and implemented.
- It should be noted that the draft general fund unassigned fund balance as of
December 31, 2019 meets best practice guidelines of maintaining a minimum two
months of general fund expenditures.
Current reserves are as follows (draft until 2019 is officially closed):
"General fund unassigned fund balance
$12,476,158
Contingency fund
$6,402,392
One-time revenue reserve
$699,586
Total reserves
$19,578,136
** Exceeds required unassigned fund balance by $951,851
New Information for April 27, 2020 Finance Committee
Financial Reserve Policy — Enterprise Funds
The Reserve Policy also includes requirements for enterprise funds. Per the policy, the
unrestricted balances of the enterprise funds shall equal or exceed 20% of the previous
year revenue, exclusive of the effects of GASB Statement 68, as well as significant non -
operating, non -recurring revenues such as real estate sales, transfers in from other funds,
or debt proceeds.
Parameters for unrestricted balances in excess of required reserves include the following:
- Enterprise funds cannot subsidize the general fund. Any enterprise funds utilized for
general fund purposes would need to be via an interfund loan that would be
required to be repaid, with interest, within a reasonable timeframe.
- Reserves above the required 20% should be retained for planned and/or required
capital projects adopted in the Capital Improvement Plan.
The chart below details the draft ending unrestricted fund balance as of December 31,
2019 and includes the required reserve as well as a high-level calculation of the impact
to ending fund balance after taking into consideration capital projects that are included in
the Capital Improvement Program through 2024, adopted by City Council via Resolution
No. 1953 on December 3, 2018.
57
INFORMATIONAL MEMO
Page 20
The net effect on unrestricted (ending) fund balance includes the total cost of capital
projects through 2024 less any dedicated revenue (grants, King County Flood Control,
etc.) and operating revenue utilized to complete the projects. The figures below are high-
level only and do not take into consideration loss of revenue in 2020 because businesses
are currently closed or possible rate increases in future years. As information becomes
available regarding lost revenue during the shutdown, the chart can be updated.
12/31/2019
20% of
Policy
Net Effect of
Estimated Net
Unrestricted
2018 Revenue
Compliance
Capital Projects
Unrestricted
Fund Balance *
on Fund
Fund Balance
Balance
12/31/2024
401 - Water
7,484,856
1,425,806
Y
(5,900,000)
159,050
402 - Sewer
13,606,550
2,174,173
Y
2,020,000
1 13,452,377
412 - Surface Water
5,423,776
1,423,961
1 Y
(126,000)1
3,873,814
*Adjusted for removal of the effects of GASB Statement 68
Unemployment
The City of Tukwila is a `reimbursable employer' as are many government agencies in
Washington State. This means that the City does not pay a monthly unemployment
premium like we do with Industrial Insurance. Rather, when a former employee is receives
unemployment, Employment Security Department (ESD) will pay the unemployment
claim to the former employee then bill the City for those costs.
Given the current COVID-19 pandemic and changes in unemployment regulations at both
the Federal and State levels, unemployment rules have changed quite a bit and could
continue to evolve. The Federal stimulus in the recently enacted CARES Act created
Pandemic Unemployment Assistance (PUA) for businesses and workers affected by
COVID-19.
Key changes in unemployment due to the pandemic include the following:
- Eligibility for unemployment benefits is expanded to include many Washington
employees who would normally not qualify for unemployment including many self-
employed individuals and those that do not have the typically required 680 hours
to claim unemployment.
- An additional $600 per week is available to nearly everyone on unemployment from
March 29, 2020 through the week ending July 25, 2020.
- Benefits extended by 13 weeks, for a maximum of 39 (which is about 9 months).
This includes individuals who were already on unemployment as well as those who
are newly eligible.
Benefits to employees that are laid off or furloughed: Employees eligible to file for
unemployment due to COVID-19 staffing reductions would receive a weekly benefit
amount of between $188 and $790 from Washington State Unemployment. All employees
receiving unemployment could receive an additional $600 per week from the CARES Act.
Given the additional $600 provided under the CARES Act, some employees, mostly part-
INFORMATIONAL MEMO
Page 21
time staff, could receive more money through unemployment benefits than if they
continued to receive a regular paycheck.
Costs incurred by the City: As previously stated, reimbursable employers are required to
pay 100% of unemployment costs. However, during this national emergency, the federal
government is offering some relief to reimbursable employers:
- If an employee's hours were reduced or eliminated to follow public health
recommendations, the federal government should pay 50% of the unemployment
charges.
- Workers at these government agencies are eligible for the Federal Pandemic
Unemployment Compensation supplement of $600 per week.
It is probable that unemployment costs associated with any employee that was furloughed
or laid off because reduced/eliminated work hours to follow public health
recommendations would be reimbursed at 50%. This would most likely include part-time
staff hired in the Parks and Recreation departments. Programs were shut down because
social distancing could not be adequately maintained.
However, reductions in full-time staff would be because of a loss of revenue, not because
of the need to follow public health recommendations. While still unclear, it is highly unlikely
that these unemployment costs would be reimbursed and the full unemployment cost
would be borne by the City.
Financial Impacts to Residential Street, Arterial Street, and General Government
Improvement Capital Projects Funds
The financial impact of the pandemic will not only reduce revenues in the general fund,
but will also effect dedicated and restricted revenues in our capital projects funds.
Revenues that are expected to be negatively impacted include parking tax, gas tax
(MVFT), real estate excise tax (REET), solid waste utility tax, and impact fees. At this
time, we do not expect that grants already approved will be negatively affected by the
pandemic.
The chart that follows on the next page summarizes the financial situation for each of the
3 funds and is followed by a narrative explanation for each fund.
59
INFORMATIONAL MEMO
Page 22
Residential Streets
Bridges and Arterial
General Government
(103)
Streets (104)
Improvements (303)
Beginning Balance
-
2,090,386
656,306
Forecasted Revenues
Taxes
243,000
1,027,250
Fees
470,056
Grants
359,609
2,889,000
Interest
20,000
414
Transfers -In
100,000
-
Total Available Funds 702,609 6,496,692 656,720
Forecasted Spending
Wages and Benefits
Forecasted Spending by Project
Fund Project Name
485,383 50,000
103
42nd Ave S Phase 111
378,000
103
53rd Ave S
399,000
103
Traffic Calming/Residential Safety Improve.
2,000
103
Interfund Loan Repayment
336,932
104
Strander Blvd Extension Grant Reimb.
622,000
* 104
West Valley Hwy (1-405 - Strander Blvd)
350,000
* 104
Boeing Access Rd/Airport Wy Seismic Retrofit
2,614,000
104
42nd Ave Bridge Replacement
320,000
104
Annual Overlay
1,400,000
104
Annual Bridge Inspection & Repairs
335,000
104
ADA Improvements
50,000
104
Annual Traffic Signal Program
125,000
104
Wetland & Environmental Mitigation
40,000
104
Transportation Element of Comp. Plan
400,000
104
Walk & Roll Program
75,000
303
6300 Dry Fire Sprinkler System
30,000
303
Facilities Study
190,000
104
Park Impact Fees
1,009,400
Total Spending
1,115,932
7,825,783 270,000
Ending Balance (413,323) (1,329,091) 386,720
* Indicates projects funded by grant revenue
Residential Street
Revenues currently forecasted for this fund include gas tax (MVFT) and grant revenue
that was invoiced in 2019 and expected to be received in 2020. At this time, the City and
Seattle City Light are still disputing revenue of approximately $500 thousand the City
expected to receive from the utility as part of the 42nd Ave S and 53rd Ave S roadway
projects. Because this revenue is still disputed, it is not included in the summary table
that follows this discussion. This matter is currently being handled by our attorney. It
should be noted that a budgeted transfer in of $100 thousand is still included in the
revenue budget.
Expenditures include final costs associated with the 42nd Ave S and 53rd Ave S projects
as well as an interfund loan repayment that was necessary at the end of 2019 to keep the
fund from reflecting a negative cash balance at the end of 2019. Total amount of the loan
was $337 thousand and was necessary because Seattle City Light did not reimburse the
City, as expected.
INFORMATIONAL MEMO
Page 23
Based on the current forecast for revenue and cost estimates for the projects listed above,
it is projected that this fund will have a negative fund balance of $514 thousand at the end
of 2020. Unless Seattle City Light reimburses the City for costs incurred on the 2 roadway
projects, a transfer in of over $400 thousand will be needed to keep this fund positive at
year-end. Staff is recommending that the transfer come from the General Government
Improvement fund. The transfer amount, based on current information, could be roughly
$386 thousand, leaving a deficit of only $28 thousand to be covered by the general fund.
If Seattle City Light reimburses the City, the funds could be transferred back to the general
government fund and the general fund.
Arterial Street
Revenues currently forecasted in this fund include parking and gas taxes, real estate
excise tax, impact fees, and grant revenue. It also includes the additional solid waste
utility tax approved by Council in 2019. At the March 2, 2020 regular council meeting,
Council authorized the use of this tax for 30% design for the 42nd Ave South Bridge
Replacement project. It should be noted that a budgeted transfer of $1 million was
eliminated during the first phase of budget reductions.
Expenditures in this fund include wages and benefits for three FTE as well as a number
of projects; many of which are funded solely by dedicated/restricted revenues and
transfers in from the general fund. Also included are 2 projects that are almost entirely
funded by grants.
Without reducing and/or eliminating projects that are not funded by grant revenue, the
fund will end the year with a deficit of over $1.3 million.
In order to keep this fund solvent, staff is recommending the following changes:
- Delay the Transportation Element of the Comprehensive Plan and the Walk & Roll
program until 2021.
- Reduce funding for the following projects: overlay, bridge inspections, ADA
improvements, traffic signal program, and wetland mitigation by a total of $865
thousand.
General Government Improvements
As part of the first phase of budget reductions, a transfer in of $200 thousand was
eliminated. No other revenues are dedicated to this fund.
Planned expenditures in this fund include $190thousand for phases I and II of a facilities
study that includes updated seismic assessments of several facilities, $30 thousand for
the dry fire sprinkler system, as well as $100 thousand for other minor repair projects that
could be needed this year.
Because of the healthy beginning fund balance of $657 thousand, eliminating the transfer
in does not create deficit fund balance at year-end. This fund is currently projected to end
the year with a fund balance of over $386 thousand. Due to the current deficit in the
residential street fund of $413 thousand, staff recommends transferring any excess funds
61
INFORMATIONAL MEMO
Page 24
from this fund into the residential street fund, lessening the impact to the general fund. As
mentioned in the discussion on the residential street fund, if Seattle City Light reimburses
the City, the funds can be transferred back into this fund.
New Information for April 28, 2020 Finance Committee
Recap of Current Projected Revenue Gap
As discussed in the first five pages of this memo, the City identified an initial revenue gap
(March through May) of $6.1 million that has been filled with phase I reductions of $4
million and are working with departments to identify an additional $2.1 million to close the
remaining gap. Departments are scrubbing their budgets and have already identified $2
million, leaving a gap of just $100 thousand.
There will be an additional revenue gap that needs to be closed. Three scenarios were
developed resulting in additional revenue losses ranging from $2.4 million up to $7.1
million. Details of each of the scenarios can be found on pages 9 — 16 of this memo.
Additional revenue gap for each scenario is as follows. The amounts below are in addition
to the initial $6.1 million revenue gap discussed above.
Scenario 1 - $2.4 million + initial revenue gap $6.1 = total revenue gap $8.5
Scenario 2 - $4.3 million + initial revenue gap $6.1 = total revenue gap $10.5
Scenario 3 - $7.1 million + initial revenue gap $6.1 = total revenue gap $13.3
Given what we know today, Scenario 1 is most likely too optimistic. Based on economic
indicators today, it is now believed, and is in line with what other area cities are projecting,
that the actual revenue gap would be somewhere between Scenario 2 and Scenario 3,
which would result in an additional revenue gap of around $6 million, for a total revenue
gap in 2020 of $12 million.
Additionally, economic indicators point to a continuing loss of revenue in 2021 as well. At
this time, we are projecting a revenue loss of $6 million in 2021. Thus, the City will need
to fill an additional gap of $6 million in 2020, for a total gap of $12 million with an ongoing
budget shortfall of $6 million in 2021; meaning ongoing budget reductions.
Decision Tree
On one extreme, the City could utilize only contingency funds to fill the gap in 2020.
Given the current contingency fund balance of $7.1 million (see page 19 for specifics on
the contingency fund), this would leave $1.1 million to fill a small portion of the revenue
gap in 2021. This is not a recommended option as it leaves no contingency available for
a second or third wave of infections that could hit later in 2020 or in 2021 nor would it
leave funds for any other emergency that could arise.
The other extreme would be to reduce labor costs by $6 million to fill the remaining
revenue gap and not utilize contingency funds. While this would result in ongoing savings,
this would result in significant loss of staff and significantly reduce the ability to provide
services to our communities.
62
INFORMATIONAL MEMO
Page 25
Rather, staff is recommending a balanced approach of matching contingency funds to
labor reductions using a 3 to 1 ratio. This approach ensures that we stay true to our
values of Caring, Professional, and Responsive. We are in this together and all
departments need to share in the responsibility of reducing costs.
Decision Tree Tools
A more refined decision tree will be presented at the next Finance Committee meeting
with the intent of identifying tools such as the following to close the gap:
- Voluntary retirements and separations
- Involuntary furloughs
- Voluntary furloughs
- Layoffs
- Voluntary pay reductions
Required Services and Current Service Levels
The City of Tukwila is a code city and operates under RCW 35A Optional Municipal Code.
The Optional Municipal Code provides flexibility in the administration of municipal
government and permits code cities to adjust procedures and programs to meet individual
needs. The Code (RCW 35A) establishes the powers and responsibilities of
councilmembers, the mayor, and city administrator. Other city officials have only such
powers as the city council vest in them. This results in an increase in administrative
choices available to code cities.
There are legal requirements regarding planning in the Growth Management Act and
minimum staffing is necessary for development activities. There are relatively few
mandates for code cities in the RCWs regarding minimum staffing and service levels
except for police. Code cities are required to appoint a chief law enforcement officer
pursuant to RCW 35A.12.020 and a city police department must be under the control and
direction of the chief of police. However, neither the state constitution nor state law
mandates a specific number of law enforcement officers or level of law enforcement
services. Thus, staffing and service levels are policy decisions in the discretion of the
City Council. If the City does not maintain their own police department, the County would
be required to provide coverage.
There are no specific statutes that require cities to provide fire protection services or parks
and recreation services. However, as a practical matter, cities provide some measure of
these services.
Through long-standing Council policy, the City Council has set current service levels
through policy decisions during the budget and budget amendment process. The current
budget reflects priorities set by City Council and many of the programs included in the
budget closely align with the City's adopted Strategic Goals.
Attached to this memo is the list of all programs in the general fund. Each program went
through an extensive scoring process that benchmarked every program against the City's
63
INFORMATIONAL MEMO
Page 26
Strategic Goals and basic program attributes. Tier 1 and Tier 2 programs most closely
align with the Strategic Goals. All programs that are legally mandated either at the federal
or state level are identified with an *. Many of the programs that have been identified as
legally required are because of services the City provides. For example, because we
provide fire services and employ firefighters, there are required trainings that all
firefighters must complete on a regular basis.
Professional Services
Details on professional services for each department are detailed in the 2019 — 2020
Biennial Budget Document. During Phase II when departments were required to scrub
their budgets, many budget categories were reduced, including professional services. It
should be noted that some contracts in the professional services category cannot be
reduced as they are legally required. For example, audit costs are captured in
professional services and an annual audit is required per RCW. Details on professional
services for each department in the general fund can be found on the following pages:
Department
Page Number(s)
City Council
89
Mayor's Office
103 -
113
Municipal Court
124
— 125
Parks & Recreation
138 —
160
Community
Development
171 —
182
Police
194
— 210
Fire
222
— 235
Public Works
248
— 260
Administrative Services
271 —
273
Finance
284
TIS
296
In addition to details on professional services, the chart on the following page summarizes
all expenditures by major category in the general fund.
Z
INFORMATIONAL MEMO
Page 27
2019 - 21L20 Biennial Budget City of Tukwila. Washington
General Fund Expenditure by Type
General F-und Expendi€ures by Type
Actual
Budgel
Pa rae nt oharga
Prajec-bELd
2101G
2017
2019
2D1B
2D19
2020
201a-19 2a19-2D
Salaries
S 26,737,1578
S 27.618.116
# 27,373s BOB
S 28,f102,303
S 29,395,986 S
3D,296,d21
2.9%
3.1%
Extra Labor
627,M4
653,302
7A473
7a4.60
762,1333
764.697
1.1%
ores
Mime
1,511),1W
1.513.455
1,A54,443
1,B72,D35
1,35D,DN
1,354,OD0
-19.3%
0315
Total Wages
28,OB3,B54
29,785,074
30,1f34T 2
31,D29.CO1
31,508,923
3Z415,317
1.6%
ts%
FICA
1,698,26D
1,750,040
1,791,576
1,843,684
2,107,152
2,Dfl9,OB2
14.3%
-GIs%
LEOFF 2
8131,656
930,131
870,516
M,316
W-Z207
896,125
-2.s%
PERS
1,3135,B67
1,512,991
1,66ZW4
1,610013
1.751,659
1,032,555
e.ez
�.9%
IndusirialInsurrance
978,200
634,001
699z71
N1,170
861,416
934,A77
-e.s%
es%
Med,Drel,Disabiity,Lr7e
5,563,572
5,597,627
5,7315 BN9
6.N7. 64
5065M
5,285,OO7
-s-z%
t,8%
Unemploymenl
40,3AD
13,d39
21,354
13,000
-
on%
on%
Clothing Allowance
5,002
511)9
10,T80
10,774
13,525
0.5 5
-2G.9%
on%
Total B�nefi#
10,27D,937
iD-,w,m
10,79341)21
11,765.321
11,9&%519
14019,052
AAM
*z%
Office Supplies
47DAG
4115,174
494,459
481,442
427,525
427,525
a1.2%
OD%
Small Taols&Minor Equip
1D9J$22
149,013O
9Z-D20
97,318
163,569
133,5ff0
SBA %
-1433:%
Reereafion Prng Supplies
112235
19.782
20-42
31,13D0
37,090
37,000
IGA%
anal
Fire Supplies
1B1,56B
114,465
14"3
186,977
151,37E
161,3T7
-
an%
StreE. Ma 1t Supplies
167,099
1B6,077
15k524
24D,3D0
152,760
165,725
-3&774
.2n%
OL9E-
342,502
32 ,2I}4
305,864
2291,2115
325,485
308,41ki
-s--%
loal Supplies
1AS3.445
1.2111.702
1�22`},d02
1,308,122
U57,656
1,213,GB1
ter%
-1ph
ProiessionA Senkes
2.776,406
3,3D4,744
3,57a406
3,1102,177
3,M2,4H
1. 144,0M
-i s%
Commtnicaticn
407,476
4DD.a2a
471,M9
4W.370
434,6M
434,13M
-0 z
ou%
Tra-,el
143,012
1136,239
16D,103
1ali,8B0
169,630
159,630
-1=-.-
ou%
Ad*nising
24,222
26,052
3Dz51
51,500
47,550
A7,WA
--?-
CD%
Operating Rents & Leases
294,737
478,425
508�4W
4A5 670
466, 130
466,230
-A,oz
13 D%
Equipment Replacerneni
4I32,893
1W.014
567AB
IM014
067,012
166,014
301,e%
-?5.1%
Equip Operations & Maint
1.13D,405
1,411,723
1,641,916
1,055,686
1,763,643
1,784,020
6-9x
1r%
Insurance
810,799
131113,097
07D,416
W-13.962
1.0135.775
1,047,762
zS%
i
Utililies
1,828,751
1,015.730
1,99Z419
1,928,305
109,424
ZD99,1O1
3.7%
33%
Repairs and Maintenance
850.278
OM.275
5B4,152
BOT,4118
623.150
587.912
-zzax
-s.r%
Miscellaneous
832,BSO
030,305
1,031[1,083
1.114.473
886,637
890,637
-2a.3%
02%
Clams &Judgements
160,514
89,100
334,702
3A2,D00
320,090
320,000
is-z%
CD%
Credit Card Fees
38,645
58.078
4D,456
71),081
43,081
43,OB1
-3e.9%
QD%
Other
E.014
6,398
0
5,5O0
4.250
4,250
-34.6%
one
Total ServicLLs
9,71D.B99
11),07,7%
11193d MO
11,873.136
11,M.377
11.165.751
,Z1%
4n%
SCORE Jain
1.310,736
1,4116,963
1,37D, 506
1,533,4(15
1,1526,355
1,675.146
-DA%
3D%
Valley Communications
1,034,820
1,111,663
1,137,420
1,184,617
1,184,253
1,219,01
o.oz
3n%
Animal Conaal
109,136
111,A92
55064
119.852
125,DD0
131,250
s-2%
5a%
Other
244,1565
251,070
240.217
254,D50
2A6,758
293,117
129%
.2a%
TamllntergovemmenmJ
2,GM347
2.941,5SA
3A2D,T07
3,191.124
3,222.36E
3631904
1xc
pox
Machinery and Equipment
79E.fill
117,67
7E..E.89
313,0D0
24D,000
270,000
7oo.0%
1�
Total Capital
798,601
117,679
76�50
30,OD0
244,OD6
270,OD0
ruc.0%
126%
Total NpL Ex pe ndFhrrrLs
53,773.922
54,977,431
57,217, 642
59,19VU
59,503,8A6
0,402,8D5
o-6x
1.9%
Transfers - Deft S-k Furds
2,874,831
2,773,452
3,37B&04
5, 1140.58O
4.D33,851
3,587,180
-31.11%
-11.1%
Transfers- Capital, Daher
1,451,OrJD
2,5134,044
1,5a190
3,1322,I)91)
2119=
1,621,950
-37.3%
-.2es%
Transfer- Contingency
a32,?3^_
180,715
92,572
-
565189
210,ODO
on%
.258 s%
Total FxpendFhuP!i
S 58,533,435
S 611.495,692
$ 62,277,417
t 68,667.314
$ 65.065.875 $
65.821,9d5
65
65
INFORMATIONAL MEMO
Page 28
Possible Next Steps for Council
- May 4, 2020: confirmation from Council that, based on what we know today, the
revenue gap for 2020 is $12 million and a continuing revenue gap of $6 million in
2021; meaning ongoing budget reductions.
- May 11, 2020: Decision on tools to be used in the decision tree to close the revenue
gap.
Suggested schedule for the next several Finance Committee meetings
• April 13, 2020: review 2020 projections, review cash flow, review contingency fund
reserve policy and best practices
• April 27, 2020: review impacts to capital projects in residential and arterial street
funds, impacts of unemployment costs to the City
• May 11, 2020: Review decision tree and triggers for each scenario
• June 8, 2020: review updated projections and sales tax data
RECOMMENDATION
Updated Recommendation: Council consensus on 2020 revenue gap scenario of $12
million with a continuing revenue gap of $6 million in 2021 and discussion of tools that
may be used to close the gap.
ATTACHMENTS
Resolution #1919 — Reserve Fund Policy
2019 — 2020 Biennial Budget Document Programs by Department (pages 452 — 457)
= .'7i OT1111=3
Memo to the City of Tukwila Finance Committee
Decision Tree for Financial Impacts of COVID-19
67
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: May 6, 2020
SUBJECT: Decision Tree for Financial Impacts of COVID-19
Updated for May 18, 2020 Regular Meeting
ISSUE
Decision tree for use in responding to the financial impacts of the COVID-19 pandemic.
Affirm estimated revenue gap of $12 million in 2020 and $6 million in 2021 via resolution,
approve resolution for temporary wage reduction for non -represented staff.
DISCUSSION
Recap of Current Projected Revenue Gap
As discussed in the first five pages of the attached memo, the City identified an initial
revenue gap (March through May) of $6 million that has been filled with phase I reductions
of $4 million, with departments currently working to close the remaining gap.
Departments have been scrubbing their budgets and have closed the remaining gap as
of May 6, 2020.
There is an additional revenue gap of $6 million for the remainder of the year that needs
to be addressed, bringing the total 2020 revenue gap to $12 million.
Additionally, economic indicators point to a continuing loss of revenue in 2021 as well. At
this time, we are projecting a revenue loss of $6 million in 2021. Thus, the City will need
to fill a total revenue gap of $12 million in 2020 and a revenue gap of $6 million in 2021;
meaning ongoing budget reductions. The 2021 revenue gap can be addressed via the
biennial budget process, with some of the strategies identified for 2020 to be carried
forward as appropriate.
Affirmation of Revenue Gap, Tools for Decision Tree
Included as an attachment is a draft Resolution affirming the estimated revenue gap of
$12 million in 2020 and $6 million in 2021, and authorizing the Mayor, city Administrator,
or Designee, to implement various cost -saving measures to address revenue shortfalls
due to the COVID-19 pandemic. The draft Resolution identifies voluntary retirements and
separations, reductions in workforce through attrition, furloughs, layoffs, pay reductions,
and/or reductions in operating and office hours, closure of offices or departments or
reductions in levels of operations or services, as needed. The Mayor, City Administrator,
••
INFORMATIONAL MEMO
Page 2
and Staff will continue to collaborate and communicate with the City Council as to what
actions will be taken based on collective bargaining negotiations currently underway with
the City's labor partners.
Decision Tree
For purposes of discussing tools that can be utilized in the decision tree to close the
revenue gap, the tools are grouped into two buckets: labor and non -labor. As a reminder,
any changes to wages, hours, and working conditions must be bargained with labor
partners. Based on discussion at the May 4, 2020 Committee of the Whole, the following
tools were identified that can be utilized to close the gap in both 2020 and 2021.
Tools for Decision Tree
Comments
Labor
Voluntary pay reduction
Department Directors have volunteered to the end of 2020.
Considered to be long-term and could be budgeted in 2021-
Layoffs
2022. Layoffs would typically be used for service level
reductions or to follow collective bargaining agreement (CBA)
language. Would result in unemployment costs to the City
Voluntary and involuntary
Considered to be short-term, and impacted employees could
furloughs
be reinstated by the end of 2020 or when workloads return to
normal. Would result in unemployment costs to the City
Voluntary retirements
Would result in long-term savings only if vacated position
and separations
remains unfilled/frozen
Early retirement incentive
Would result in long-term savings only if vacated position
remains unfilled/frozen
Hiring freeze
Results in savings only as long as the position remains
vacant
Reduced work hours per
Should not result in unemployment costs to the City
week/pay reduction
Reduce overtime
Some CBAs contain provisions for overtime in certain
instances and some overtime is reimbursable.
Voluntary leave without
Depending on length of leave, could result in unemployment
pay
costs to the City
Attrition
Freezing positions that have been vacated through attrition.
Savings only realized if positions remains vacant
Non -Labor
Eliminate travel and non-
No additional comments
essential training
Reduce/eliminate
transfers to capital
Would affect capital projects that do not have a dedicated
project funds
revenue source
Reduce department
budgets by program or
No additional comments
type of expenditure
70
INFORMATIONAL MEMO
Page 3
There is currently an adequate fund balance in the Fleet fund.
Any reductions in transfers would be one-time in nature.
Reduce transfers to Fleet
Schedule for replacing certain vehicles would need to be
fund
reviewed and updated as needed in order to maintain a
positive fund balance. Fleet purchases scheduled for this
year are being reviewed and will be moved to next year when
possible
Contingency fund use is one-time in nature and, per
Contingency fund
Resolution No. 1919, must be repaid within a reasonable time
frame
Would need to be repaid and include a reasonable interest
Interfund loan
rate. An example would be the sewer utility loan to the
general fund
Changes in service levels are policy decision that are set by
Service level adjustments
Council, typically through the budget or budget amendment
process
Also included as an attachment is a document published by Government Finance Officers
Association. The document identifies short-term strategies that can be implemented in
order to maintain a balanced budget. Most of the tools listed in the document are included
in the chart above.
Parameters for Decision Tree
In order to close the revenue gap in both 2020 as well as 2021, the following parameters
are offered:
- Reductions should be proportional and equitable across departments and labor
groups as applied to programs identified through the priority -based budgeting
process
- Revenue gap in 2021 can be closed by continuing the use of some tools into next
year as determined by City Council via setting the 2021-2022 biennial budget
- Changes in service levels are policy decisions that are best made through the
upcoming budget process
- Appropriate mix of reductions in labor costs with contingency funds
- Contingency fund use is one-time and, per adopted policy, must be repaid within a
reasonable time
- Early retirement incentives could be a tool utilized to close the revenue gap in 2021
Non -Represented Staff
To achieve budget savings towards the projected $12 million revenue shortfall, one tool
available to the City is to implement a temporary wage reduction of non -represented staff
effective June 1, 2020 through December 31, 2020. Staff is recommending a 10% base
wage reduction for Administrative Team Members (listed below) and the use of 14-
furlough days for the rest of the non -represented positions which is roughly equal to a
10% wage reduction and work hours. Savings is estimated to be approximately $337
thousand.
71
INFORMATIONAL MEMO
Page 4
• City Administrator
• Deputy City Administrator
• Public Works Director
• Police Chief
• Fire Chief
• Parks & Recreation Director
• Technology Services Director
• Finance Director
• DCD Director
• Human Resources Director
• Economic Development Administrator
• Municipal Court Administrator
The difference in the 10% wage reduction for Administrative Team members and other
non -represented positions taking furlough days is to ensure continued compliance with
Fair Labor Standards Act rules regarding overtime. To maintain FLSA Exempt status (not
be required to pay overtime) the temporary percentage wage reduction for the next seven
months for the Administrative Team members allows them to continue to receive a set
salary regardless of the number of hours worked. The other FLSA Exempt non -
represented positions will be temporality changed to a FLSA non-exempt hourly pay
status and take the 14 furlough days to reduce their pay by 10% and work the
commensurate hours associated with the pay reduction. Details of how the furlough time
would be implemented is being worked out by a small group to ensure City services and
continuity during this time.
A second draft resolution, which implements these cost -saving measures for non -
represented staff, is attached to this memo.
Department Budget Scrub
Departments were asked to scrub their budgets to offer a list of additional reductions for
2020. The chart on the next two pages lists reductions by department that were identified
through the budget scrub exercise and has been updated with reductions identified as of
May 6, 2020. The table below indicates budget reductions, by program for each
department. It does not include reductions in overtime, travel and non -essential training,
or furloughing of part-time positions as those reductions were captured in Phase 1,
immediate reductions.
In addition to the chart on the next two pages, the 2019-2020 Biennial Budget Program
by Department attachment has been updated to reflect those programs that are reduced
through the department budget scrub. Each affected program is highlighted in yellow.
72
INFORMATIONAL MEMO
Page 5
Reductions by
Reduction
Effects of Reductions
Department/Program
Mayor
Employee Recognition
10,750
Cancellation of all remaining employee recognition events for 2020
Organizational Dev. & Training
14,519
Cancellation of misc. staff development training
Professional Services
5,500
Reduction of non -essential services
Economic Development
City Policy Development
3,300
Delaying economic development plan
City Clerk
Records Management
15,000
Reduce document digitization efforts
Total Reductions from Mayor's
49,069
Department
Administrative Services
Human Resources
Labor Relations
12,500
Reduce prof svos for labor relations and investigations and advertising
Community Svcs & Engagement
Community Engagement
17,500
Reduced funding for Community Connectors program, advertising, and communications
Total Reductions from
30,000
Administrative Services
Finance
Insurance &Risk Management
90,000
Reduced liability insurance in 2020 and claims &judgements
Budget Preparation
25,000
Remove budgeted cost of budget software
Total Reductions from Finance
115,000
Recreation
Organizational Support
57,408
Reduce maintenance project work,
Planning & Development
7,000
Discontinue Rec guide for 2020, discontinue professional development training
Wellness & Enrichment
16,960
Prof svcs contracts, supplies for programs
Front Desk
9,950
Supplies, credit card charges, armored car svos
Events
41,299
Supplies and services contracts
Preschool
2,600
Reduced costs due to program closures
Senior Services & Programs
4,503
Reduced costs due to program closures
Teen
17,980
Removed all trips with admissions costs, reduced costs due to program closures, cancelled
winter open gym
Youth
44,602
Removed all outings and pool trips, reduced costs due to program closures
Volunteer Services
500
Cancelled volunteer appreciation event
Facility Rentals
10,950
Reduced supplies due to closure
Administration
6,000
Supplies reduced
Total Reductions from Recreation
219,752
Parks
Parks
32,902
Utilities, supplies, small tools & equipment
DCD
Permit Intake and Coordination
3,500
Reduced operation supplies and training
Current Planning
12,369
Reduced extra labor - student intern fuloughed
Const. Permit Review & Inspection
400
Reduced operational a)penses
Comp. Plan Implementation
34,486
Professional Services contracts suspended
Code Enforcement
400
Reduced training
Administration
9,875
Reduced operation supplies and training
Total Reductions for DCD
61,030
Court
Multiple programs
51,602
Court is legally required to manage a variety of cases within strict time limits and process
standards. Current budget reductions are, in general, negatively impacting the court and further
cuts could prove critical - especially since demand for court services will absolutely increase.
73
INFORMATIONAL MEMO
Page 6
Reductions by
Reduction
Effects of Reductions
Department/Program
Police
Department Training Program
38,000
While all legally mandated training and certifications will still occur, professional advancement
and train -the -trainer type training will be reduced. Will impact nearly all PD teams: Patrol,
Investigations, etc.
Evidence & Property Mgmt.
14,318
Will require PD to move all items being stored in the off -site Evidence facility to another location,
most likely the new PD facility or back to 6200 if the new construction isn't ready yet.
Community Policing Team &
135,428
Police Patrol Services
Quartermaster
20,000
Will reduce supplies and tools for PD teams, including: Patrol, CPT, Investigations, etc.
Police K9 Program
30,000
The PD will forgo the acquisition of a tracking K9 in 2020
Narcotics & Street Crimes Team
5,000
Our covert employees will reduce their number of rental vehicles, which will impact their ability to
JAC)
swap out "burned" cars.
PD Fitness Initiative
2,600
Will eliminate employee health and fitness initiatives as well as any Department training
scheduled for the space.
Total Reductions for Police
245,346
Fire
Administration
6,000
Subscriptions, dues
Logistics
28,000
Supplies in fire stations, SCBA, chain saws
Special Projects/Tasks
8,000
No S/H meetings, hearing tests
Training Received
5,500
Remove rescue team training
Fire Prevention Administrative
2,000
Reduce training
Emergency Mgmt. Assist Team
30,000
EM office reduce purchases
Total Reductions for Fire
79,500
TIS
End User Infrastructure Service
75,000
Delay refresh of laptops. Cost would be pushed into 2021. This is potential cost savings in the
interim. Still in negotiations
Vendor Management
12,500
Remove Vendor Info. Tech
Network Infrastructure Services
36,000
Delayed Voice PBX by 1 year
GIS Services
36,500
ESRI Budget reduction
Total Reductions for TIS
160,000
Public Works
Facility Cleaning/Custodians
50,000
Defer maintenance repairs of City -owned facilities
Street (Public Works)
Video & Fiber
15,000
Defer maintenance of City -owned cameras
Transportation
35,000
Defer maintenance of roadway/sidewalk repairs
Total Reductions for Street
50,000
Department
Fleet Transfers
O&M
892,010
Reduction of fleet transfers affects all departments in the general fund that have fleet vehicles.
Capital
83,007 Transfers draw down the Fleet fund, which currently has a healthy fund balance
Total Fleet Reductions
975,017
Grand Total Reductions Achieved
2,119,218
through Budget Scrubs
Suggested Approach to Closing the Revenue Gap
The chart on the following page provides one option to close the gap for 2020 and are
estimates until departments complete budget scrubs and negotiations with labor groups
are completed. This is a high-level summary that includes many of the tools listed above.
It should be noted that this model shows the use of contingency funds in two places. First,
as a 3:1 match for reduction in labor costs. Second, as additional funds needed to
balance 2020. Any additional reductions by labor groups or department scrubs would
result in less contingency funds needed to balance 2020. Each labor group may choose
to participate in a different way. For example, one labor group will achieve their
74
INFORMATIONAL MEMO
Page 7
proportional share of reductions by holding positions vacant, while another may opt for
reduced work week rather than layoffs.
Estimated FY 2020 Gap to Fill
12,000,000
Phase I
Hiring freeze for current vacant positions
(1,600,000)
All travel, non -essential training cancelled
(140,000)
Furlough part-time staff
(150,000)
No overtime unless authorized by Mayor
(910,000)
Transfers to capital project funds elimated
(1,200,000)
Total Phase I Reductions
(4,000,000)
Phase II
Department Budget Scrub (2,100,000)
Phase III
Furlough days/pay reduction (non -represented) (382,000)
Potential Furlough Days (labor group) (700,000)
Contingency Match for Labor (3,246,000)
Total Phase III Reductions (4,328,000)
Total Reductions: Phases I, II, and III (10,428,000)
Additional Contingency Funds to Balance (1,572,000)
Remaining Gap to Fill
Total Contingency Funds Available 7,099,000
Used in 2020 (4,818,000)
Balance Available for 2021 2,281,000
In order to close the estimated revenue gap of $6 million in 2021, policy decisions on
service levels would occur through the 2021-2022 budget process during the summer
and fall months of 2020.
Interfund Loan
At the May 11, 2020 Committee of the Whole meeting, information was requested
regarding the use of an interfund loan in lieu of utilizing, or reducing the use of,
contingency funds to close the revenue gap.
Interfund loans are permissible and can utilize funds which are clearly inactive or are in
excess of anticipated cash needs throughout the duration of the loan and are legally
available for investment. Any borrowings from one fund to another fund should be
stipulated in a resolution or ordinance that specifies the terms of the loan including
75
INFORMATIONAL MEMO
Page 8
repayment schedule and a reasonable interest rate (based on the external rate available
to the City). Repayment terms of the loan may continue over a period of more than one
year, however, a loan that continues longer than three years will be scrutinized by auditors
for possible permanent diversion of funds. Because an interfund loan is strictly an
internal funding mechanism, there are no costs to initiate the borrowing. The loan can be
repaid earlier if funds are available. Any early repayment would reduce the total interest
cost.
The last posted investment rate in the Local Government Investment Pool (LGIP) is for
April 2020, and reflects a net earnings rate of 0.55%. The current prime lending rate is
currently 3.25%.
Repayment terms would need to be identified in order to accurately determine the amount
of interest paid over the life of the loan. However, in order to provide some idea of interest
cost for an interfund loan, the following examples are provided using the following criteria:
- Amount of loan = $4.818.000 (utilizina interfund loan rather than continaencv funds)
- Annual installments
- Simple interest calculation on outstanding principal
Total interest over the life of the loan (rounded):
Length of Loan
0.55%
LGIP
3.25%
Prime Lending
3 year repayment schedule
$53,000
$313,000
5 year repayment schedule
$79,000
$470,000
10 year repayment schedule
$146,000
$861,000
RECOMMENDATION
Council is being asked to approve the two Resolutions and consider them at the May 11,
2020 Committee of the Whole meeting and subsequent May 18, 2020 Regular meeting.
ATTACHMENTS
- Informational Memorandum — Budget Impacts due to COVID-19 Pandemic dated
March 31, 2020 and most recently updated May 11, 2020
- Resolution #1919 — Reserve Fund Policy
- 2019 — 2020 Biennial Budget Document Programs by Department (pages 452 — 457)
- Cash is King: Short -Term Strategies to Slow the Flow of Money out the Door and
Keep the Budget Balanced
- Draft Resolution — Non -Represented Staff
- Draft Resolution — Affirming Revenue Gap, Tools for Decision Tree
76
COUNCIL AGENDA SYNOPSIS
---------------------------------- Initials
Meeting Date
Prepared b
Major's review
Council review
06/01/20
CT
ITEM INFORMATION
ITEM NO.
4.B.
STAFF SPONSOR: DAVID CLINE
ORIGINAL AGENDA DATE: 6/1/20
AGENDA ITEM TITLE Tukwila City of Opportunity Scholarship Recipient Recommendations
CATEGORY ® Discussion
Mtg Date 06/01/20
® Motion
Mtg Date 06101120
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑Other
Mtg Date
SPONSOR ❑Council ®Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police ❑Pfr ❑Court
SPONSOR'S The Scholarship Selection Committee is recommending scholarships be awarded to Victoria
SUMMARY Boyle, Alexandria Chiu, Morgan Fields, Rujina Mojullah, Ngoc Nguyen (Ahn Thu) and Semira
Osman, Nisha BK and Trescege Ramirez -Diaz.
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$11,000 $10,000 $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
6/1/20
MTG. DATE
ATTACHMENTS
6/1/20
Informational Memo dated 05/13/2020
Applications
77
m
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Scholarship Selection Committee: Mayor Allan Ekberg, Council President De'Sean
Quinn, Community Engagement Manager Niesha Fort -Brooks, Executive Assistant
Cheryl Thompson, Foster High School College and Career Counselor Jenni
Standard
DATE: May 13, 2020
SUBJECT: Tukwila City of Opportunity Scholarship Recommended Recipients
BACKGROUND
In 2014 the City of Tukwila created the Tukwila City of Opportunity Scholarship program to provide
financial assistance to high school seniors living in Tukwila to assist them in continuing their education
beyond high school. The resolution adopting the Tukwila City of Opportunity Scholarship allocates
$10,000 per calendar year for scholarship awards with each award being no less than $1,000 and no
more than $5,000 each.
This year we advertised the scholarship on the City's website, with the local high schools, on
Scholarships.com and on TheWashBoard. org.
DISCUSSION
The deadline to apply for the City Scholarship is March 31 each year. Due to the extenuating and
unprecedented circumstances surrounding COVID-19, we extended the application deadline to April 30,
2020. By extending the deadline this shortened the timeframe to bring this before Council. Therefore, with
the agreement of Council President Quinn, we are bringing the recommendations directly to the full
Council at the June 1, 2020 Regular Council Meeting.
The Scholarship Selection Committee comprised of Mayor Allan Ekberg, Council President De'Sean
Quinn, Community Engagement Manager Niesha Fort -Brooks, Executive Assistant Cheryl Thompson,
and Foster High School College and Career Counselor Jenni Standard, reviewed eight applications of the
nine applications submitted for consideration. One application did not meet with eligibility requirements as
a resident or student in Tukwila and therefore was not considered.
RECOMMENDATION
Based upon review of the applications and consideration of financial need, we are recommending awards
for all of applicants be approved as follows:
• $1,500 each to Victoria Boyle, Alexandria Chiu, Morgan Fields, Rujina Mojullah, Ngoc Nguyen (Ahn
Thu) and Semira Osman; and
• $1,000 each to Nisha BK and Trescege Ramirez -Diaz.
The total amount of recommended awards is $11,000 rather than the $10,000 allocated in the 2020
budget. Mayor Ekberg and Council President Quinn support the request to Council to authorize the
expenditure of an additional $1,000 to proceed with the scholarship awards as outlined above.
Due to social -distancing requirements we are unable to invite the recipients to attend a Council meeting
this year. Once the awards are approved by Council, the City will send notification letters out to all of the
recipients.
ATTACHMENTS
Scholarship applications for Nisha BK, Victoria Boyle, Alexandria Chiu, Morgan Fields, Rujina Mojullah,
Ngoc Nguyen (Ahn Thu), Semira Osman and Trescege Ramirez -Diaz.
79
Tukwila, WA 98188
The City of Opportunity, the Community of
Choice.
Tukwila City of Opportunity Scholarship
Application
First Name:Nisha
Last Name: BK
Mailing Address:
City, State, Zip: Tukwila, WA 98168
Primary Phone:
Email
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
Secondary Phone:
I certify that the above information is true and correct and that all income is reported. I understand that
this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature:Nisha BK Date: 03-26-2020
Current High School: Foster High School Number of years attended HS: 3.5
HS Advisor/HS Counselor name & email: Jenni Standard - standardj@tukwila.wednet.edu
Grade Point Average (GPA): 3.945
(2.75 or higher on a 4.0 scale) Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year: University Of Washington Seattle
Address, City and State of Schaal: Seattle, WA 98195
List your educational and professional goals and objectives for after high school graduation.
My long-term goals are shaped by a book I read last year, When Breath Becomes Air, by Paul Kalanithi. It
transformed the way I perceived my life and future career. The memoir left a lasting imprint in my
academic interests because of Kalanithi's ability to prioritize his patients while battling a brain tumor.
Today, I have never been more certain about my long-term goal of pursuing a medical career because I
want to be able to live a selfless life like Kalanithi. To start working toward this goal, as a senior in high
school, I decided to embark on exploring biomedical science and the research done in the field through a
class offered at our school. In the biomedical science class, I started an independent research study
where I culture yeasts in harsh conditions like sludge media (lumber industry waste). The idea of culturing
yeast in the sludge media is to indicate if yeast expels biofuels that can replace fossil fuels. In the future, I
see myself indulging in meaningful research, whether it be for environmental or medical purposes.
Another goal I have, to advocate for my community, is both short- and long-term. While still a junior in
high school, I got involved in my community and through many conversations with my peers and city
council members, my eyes opened to many social issues. For instance, people in Tukwila are suffering
from gentrification, which has led to lack of affordable housing and decrease in Tukwila's diversity as
people move out. Through my college education, I want to use my learning to advocate for those whose
voices have been silent. As a member of Teens for Tukwila, I was given the opportunity to go to
Washington D.C. for the National League of Cities Conference and to meet Senators, Patty Mury and Maria
Cantwell, alongside Representative Adam Smith, to present the issues we most care about, like lack of
affordable housing and financial literacy by our Mayor and City Council members. If I am able to practice
such forms of advocacy as a high school student, I believe that furthering my education will allow for
more doors to open. As a first generation student, I value education and the opportunities that it brings
along, so respecting my education and getting involved in the community has shaped my goals.
Reminiscing back on Kalanithi's life, he fulfilled his duties as a neurosurgeon until his last days. I read
about the sacrifice it takes to become a neurosurgeon or a person in the medical field. As a result of my
passion towards helping others and my community, I feel called to pursue a career in the medical field,
and practice a level of selflessness like Kalanithi.
List your academic honors, awards and membership activities while in high school_
- WA Seal of Biliteracy- Nepali (2019) and Hindi (2020)
- Top Ten GPA (2017-19)
- Honor Roll (2017-19)
- Math Award (2018)
- Science Award (2018)
- UWMSUB Solar Panel Car (2019)
- UWMSUB Ceremony Student Speaker (2019)
- UWMSUB Solar Panel
List your community service activities, hobbies, outside interests, extracurricular activities and/or
employment experience.
WORK EXPERIENCE
1. Tukwila Pool Metropolitan Park District - Tukwila, WA August 2018
Present Swim Instructor & Front Desk Customer Service Associate (7 hours/week)
Facilitate water survival and swimming skills lessons for youth ages six months through thirteen
Communicate with families about swimming progress and the needs of their children
Collaborate and lead other instructors and co-workers to maintain the facility for public use Responsible
for accounting and reporting of community use of facility to the manager
2. Grace Nepali Church - Tukwila, WA January 2017 - Present
Treasurer (1-2 hour/week)
Successfully collect, record, and manage money from the youth offering
Compose monthly report of expenses and budgets and provide them to the Youth Leaders
Teach youth at Sunday School and remain active in church choir
3. Biotechnology class - Tukwila, WA September 2019 - Present
Lab Technician (5-7 hours/week)
Work in a lab setting, handle non -harmful organisms like yeast, and give weekly lab reports
VOLUNTEER EXPERIENCE
1. Teens for Tukwila - Tukwila, WA September 2018 - Present
Youth Representative (2 hours/week)
Represent my community in youth political action group focused on social change and strengthening
relations with law enforcement
Lobby politicians at the local and state levels to enhance resources for youth in our community
Attend weekly meeting for two hours to make connections with organizations like Tukwila Children's
Foundation
2. National Honors Society - Tukwila, WA October 2016 - Present
Fundraising Committee Member (1 hour/week)
Facilitated Academic Assembly about celebrating the academic success of students nominated by
teachers Assist with schoolwide blood drive every year Sought out opportunities and participate in
community outreach and service projects
Member of the fundraising committee which meets monthly to ensure the financial success of the club
3. TEEN CERT - Tukwila, WA June 2017 - Present
Safety Leader (1-2 hours/week)
First responder in leading students during emergency drills at school
Train and educate teachers on procedures to ensure student safety during an emergency
4. 3PG (Positive Peer Pressure)- Tukwila, WA February 2018 - Present
Student Mentor ( .5 hour/week)
Mentor incoming highschool students to stay away from substance abuse
Collaborate with other students to prepare for the annual HOPE showcase and gallery walk
5. Bulldog Peer Connection - Tukwila, WA October 2016 - June 2018
Student Mentor ( 1 hour/week)
Mentor incoming freshmen students about adjusting to high school, classes, and extracurricular
activities
CLUBS & ACTIVITIES
1. Key Club (2018-Present) - (1-2 hours/week)
2. Environmental Justice Club - Bookkeeper/ Treasurer (2018-2019) (1-3 hours/week)
3. Track and Field (2015-2019)- (15 hours/week)
4. Cross Country (2015-2019) - MVP (2019) and Most Inspirational (2017, 2018, 2019) (15 hours/week)
List the scholarships (name and dollar amount) you have received, or have applied for.
Scholarships I have received:
1. Washington State Opportunity Scholarship
2. Act Six Scholarships
I have applied to:
1. Bulldog Dream Scholarship
2. Asian & Pacific Islander American Scholarship
3. Sweet and Simple Scholarship
4. BECU
5. Education Scholarship
6. No essay March scholarship
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor and Teacher
Provide a written statement describing your need for financial assistance. If more space is needed please attach
a separate document.
E
In my junior year of high school, my grandmother, a diabetic for many years, was battling diabetic
retinopathy and my grandfather, who also has Type II Diabetes was the one mostly taking care of her. In
2018 my father left his jewelry business and went to Nepal to help my grandparents deal with their
illness. While my father was away, my mother was the only one earning income. When my grandmother
was diagnosed with cancer in August of 2019, she was taken to Medanta Hospital in New Delhi, India for
surgery, chemotherapy, and now, radiation therapy. My father accompanied her to New Delhi and has
had to make numerous trips back and forth from Nepal to India and to the United States. While
prioritizing his parents, my father has stopped running the business since 2018. During this time, my
mother was working to help pay the rent, and take care of personal expenses like food. In the past three
months, she has also been to Nepal and New Delhi twice to look after my grandmother. Due to this, she
let go of her job on January 2nd, 2020, to be there for my grandmother. My parents have been paying our
apartment's rent in the United States, and have been paying for the travel expenses. As for the financial
support, even without a job, my father was able to contribute $2,500 USD for my grandmother's
treatment in 2019. My mother came back from Nepal the first week of March, when the actions against
the COVID-19 were being implemented in the state of Washington. Due to the negative effects of the
virus, she has not been able to find a job and my brother has also stopped working since the breakout. It
is unpredictable when the members in my family will start working again.
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of
your transcript are not acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR); AND
• Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive
difference.
STATEMENT OF
ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship
Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used
for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to the City of Tukwila's scholarship
policy, I must provide evidence of enrollment/registration at the post -secondary institution of my choice
before scholarship funds can be awarded.
Signature of scholarship applicant: Nisha BK Date: 03/26/2020
Witness
Date:
Application must be postmarked by March 31, 2020. No exceptions!
0
Tukwila City of Opportunity Scholarship Application
First Name: Victoria Last Name: Boyle
Mailing Address:
City, State, Zip: Tukwila, WA 98188
Email
Please attach the following financial documentation:
FAFSA Student Aid Report (SAR)
certify that the above information is true and correct and that all income is reported. I understand that
this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information an the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws_
Signature Victoria Boyle
Current High School: Foster High School
Number of years attended HS: Four
Date 4/28/2020
HS Advisor/HS Counselor name & email: Claude Laude (Advisor): laudec@tukwila.wednet_edu, Jorge
Torres (Counselor): torresj@tukwila.wednet.edu
Grade Point Average (GPA): 3.481 (2.75 or higher on a 4.0 scale) Attach proof of
GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year: Western Washington University
Address, City and State of School: 516 High St, Bellingham, WA 98225
List your educational and professional goals and objectives for after high school graduation.
I will attend Western Washington University full-time from fall 2020 until spring 2024. 1 intend to study
communications and journalism, and participate in at least one of the many student publications on
campus. I also hope to land at least two communications internships with local companies in
Washington. As I work towards my degree, I intend to do a work-study on campus to help pay for my
room and board and possibly a part-time job off - campus. After graduating from college, I hope to work
for a local company as a Social Media Manager or Public Relations Specialist; also while writing
freelance for magazines as another form of income and creative challenge.
List your academic honors, awards and membership activities while in high school_
Two School Letters Earned in Theatre Arts
List your community service activities, hobbies, outside interests, extracurricular activities andl
or employment experience.
MR
Advanced Theater, Foster High School - Actor
April 2017 - Present
Chamber Choir, Foster High School - Alto/Mezzo-Soprano - Vocalist
September 2019 - Present
Gay & Straight Alliance/Gender & Sexuality Alliance, Foster High School - Member
September 2018 - Present
ASB Student Congress, Foster High School - Advisory Re presentativelCongresswoman
September 2016 - September 2019 (Program discontinued)
Bulldog Peer Connectors, Foster High School - Senior Bulldog Peer Connector
June 2018 - Present
Key Club International, Foster High School PNW Division 32 - Community Service Member
September 2018 - October 2019
List the scholarships (name and dollar amount) you have received, or have applied for.
Received scholarships include: WA College Grant: $1,794.00, WWU Admissions
Scholar Award: $1,000.00, WWU Tuition Waiver: $2,500.00. Scholarships applied for include the
Bulldog Dream Scholarship (amount undisclosed), The LEAGUE Foundation LGBTQ Scholarship
(amount undisclosed), B. Davis Scholarship ($1,000), Rotary Club of SeaTac-Tukwila Scholarship
(amount undisclosed).
How did you learn about the Tukwila City of Opportunity scholarship? Counselor
Teacher City Website Other
Provide a written statement describing your need for financial assistance. If more space is needed
please attach a separate document.
My parents cannot afford to pay for my college, so I will be paying for my college by myself through
work-study, a part time job, and loans. My mother had to file for unemployment in January due to health
issues, which leaves my father the only person making income for a family of four. My FAFSA
Expected Family Contribution is about $8,000 but my family cannot reach that, or my cost to live on
campus. I need $10,000 to meet it without loans.
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for review by
the scholarship committee. B. Your application will be returned to you if these items are not attached to this
application.
(N❑ EXCEPTIONS.)
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of your transcript
are not acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
FASFA Student Aid Report (SAR);
AND
Written statement describing need for financial assistance. Personal Essay about how you have served
your community and made a positive difference.
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship
Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and
used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy,
I must provide evidence of enrol lmentfregistration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: Victoria Boyle Date: 4/29/2020
Witness Michelle Boyle.
4/29/2020
Date:
Application must be postmarked by April 30, 2020. No exceptions!
.E
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
First Name: Alexandria Last Name: Chiu
Mailing Address:
City, State, Zip: Tukwila =E:::] 198188
Primary Phone: Secondary Phone:
Email:
Please attach the following financial documentation:
FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship-, that City of Tukwila officials may verify the
information on the application-, and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature gL�L_ Date 4/29/20
Current High School: Foster High School Number of years attended HS: 4
HS Advisor/HS Counselor name & email: Liz Hepner, hepnerl@tukwila.wednet.edu
Grade Point Average (GPA)- (2.75 or higher on a 4.0 scale) 3 7
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year: [Univer;lty of Washington
Address, City and State of School: F1410 NE Campus Parkway, Seattle WA
List your educational and professional goals and objectives for after high school graduation.
After high school, I aim to find opportunities to discover potential future careers. I can do this by attending
job fairs and seeking advice from the University of Washington counseling and internship offices. I also
set a goal to achieve a 4.0 GPA my first year of college. I can do this by improving my time management
skills and finding the confidence to seek help from others.
List your academic honors, awards and membership activities while in high school.
Rotary Club Student of the Month and Honor Roll award.
Asian Student Association President, National Honor Society Vice- President, Cross Country runner, You
Grow Girl member, Environmental Club member, The Growler writer, Track and Field pole-vaulter.
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Discovery Corps Senior Interpreter at the Pacific Science Center, STEM Outreach and Education Intern
with the Pacific Science Center, Teacher's Assistant at Tiny Trees Preschool, and Pavilion Ambassador
at the Museum of Flight.
List the scholarships (name and dollar amount) you have received, or have applied for.
Applied for Khmer Student Association Scholarship for $1,000, Burger King Scholars $1,000- $5,000, and
USPAAPP Scholarship $3,000- $5,000.
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor U Teacher ❑ City Website ❑ Other
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
I would be paying for most of my college expenses from the money I've saved and earned. My parents
would be willing to support me only when necessary in order for myself to be independent. Overall,
would' be paying for college expenses myself.
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference? h
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
❑
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of your
transcript are not acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
FASFA Student Aid Report (SAR); AND
Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive difference.
92
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy,
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship a plicant: e Date:
Witness Date:
Application must be postmarked by April 30, 2020.
4/29/20
4/29/20
No exceptions!
93
m
Tukwila City of Opportunity Scholarship Application
First Name: Morgan
Last Name: Fields
Mailing Address:
City, State, Zip: Tukwila, WA 98168
Primary Phone: Secondary Phone:
Email
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
95
I certify that the above information is true and correct and that all income is reported. I understand that
this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature Morgan Fields Date 04/30/20
Current High School: Number of years attended HS: 4
HS Advisor/HS Counselor name & email: Jorge Torres torresj@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Attach proof of GPA; your most recent official school
transcript is required in a sealed envelope. 3.068
School planning to attend next year: University of Hawai'i at Manoa
Address, City and State of School: 2500 Campus Rd, Honolulu, HI 96822
List your educational and professional goals and objectives for after high school graduation.
I want to study astronomy and astrophysics in school and hopefully get a job studying dark energy and
matter after getting my Ph.D. My sophomore year of college (if my doctor says I don't need back
surgery) I want to study abroad in Italy to work on my minor in Italian.
List your academic honors, awards and membership activities while in high school.
I was in cheer all four years of high school as well as our class Lip Sync my sophomore, junior, and
senior year. I was in the You Grow Girl female empowerment club my sophomore year and was the
vice president of philosophy club. My freshman year I accompanied Chamber Choir's performance on
the piano and being section leader my sophomore year. My freshman year, my story Dizzy won the first
annual scary story contest and was published in the Tukwila Reporter.
List your community service activities, hobbies, outside interests, extracurricular activities and/or
employment experience.
I volunteered to give piano lessons with Tukwila Kids Make Music and also teach private piano lessons
for work. I also work at the Tukwila Pool as an instructor and receptionist. I also work at the shoe store
DSW. I worked as a hostess briefly for the Alki Cafe but the bosses weren't giving me a paycheck so I
quit. Some of my hobbies include playing the piano, guitar, and ukulele, writing, reading, astronomy,
and cheering.
0
List the scholarships (name and dollar amount) you have received or have applied for.
How did you learn about the Tukwila City of Opportunity scholarship? Counselor Teacher
City Website Other
Ms. Standard (counselor)
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
My mom is already helping my brother with college so I will be paying for my college on my own. I have
been working since I was a freshman, but still don't have nearly enough covered for one year. Despite
my financial situation, I believe going to Hawai'i will give me the best education and experiences and I
don't think I should give up on my dream because I don't have enough money.
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have
you served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to
qualify for review by the scholarship committee. B. Your application will be returned to you if
these items are not attached to this application. (NO EXCEPTIONS.)
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer
Reference. Most recent official high school transcript or official record alternative.
Photocopies of your transcript are not acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR); AND
• Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive
difference.
97
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: Morgan Fields Date: 04/30/2020
Witness
Date:
Application must be postmarked by March 31, 2020. No exceptions!
The City of opportunity, the Community of Chace.
Tukwila City of Opportunity Scholarship Application
First Name: IRujina Last Name: IMojullah
Mailing Address:
City, State, Zip: ukwila VITA 98168
Primary Phone: Secondary Phone:
Email:
Please attach the following financial documentation:
■ FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature Date
Current High School: Foster High School Number of years attended HS:
HS AdvisorlHS Counselor name & email: Penni Standard; standardj@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) 388
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope,
School planning to attend next year: eattle Central community college.
Address, City and State of School: 11701 Broadway, Seattle, WA 98122
List your educational and professional goals and objectives for after high school graduation.
y overall goal is to be able
same opportunities ar education and stability to my tamily
back home and I plan on doing this by obtaining a business degree. My hope is that with a business
degree I will be able to climb the professional ladder at my current place of employment and eventually
transition into having my own business.
List your academic honors, awards and membership activities while in high school.
Certificate of Completion, Make it Happen from niversi y of PugetSound, in 2018.
Certificate of Completion, Museum of Flight summer program class, in 2018.
Certificate of Service, by Teens In Public Service, in 2018.
Academic recognition for excellence in PE, in 2018
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Key club.
FBLA club.
Badminton club.
List the scholarships (name and dollar amount) you have received, or have applied for.
Stories of Arrival $500.00
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor E] Teacher 2] City Website 0 Other
Insert text here
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
Is scholarship will e p me to get in college anFg-e—F a degree to eve op my business management
skills so then I can come back in my community to help others. I'm living with foster for the past several
years by my last of family need to stay in Bangladesh I'm the first child from my family to go to college
sand also I'm working almost full time to support my mom and my six siblings. I've been working in grocery.
_Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
NO EXCEPTIONS.
❑
Proof of Residency: Most recent utility bill.
❑
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
❑
Most recent official high school transcript or official record alternative. Photocopies of your
transcript are not acceptable. Must be in a sealed envelope.)
❑
Documentation demonstrating financial need:
FASFA Student
. Aid Report (SAR); AND
Written statement describing need for financial assistance.
❑
Personal Essay about how you have served your community and made a positive difference.
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STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: Date:
Witness
Date:
Application must be postmarked by March 31, 2020. No exceptions!
101
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Tukwila, WA 98188
The City of Opportunity, the Community of
Choice.
Tukwila City of Opportunity Scholarship
Application
First Name: Ngoc Last Name: Nguyen
Mailing Address:
City, State, Zip: Tukwila WA, 98168
Primary Phone: Secondary Phone:
Email
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that
this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature Ngoc Nguyen
Date
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Current High School: Foster High School
Number of years attended HS: 4 years
HS Advisor/HS Counselor name & email:
■ Counselor - Laura Linde lindel@tukwila.wednet.edu
HS Advisor is Claude Laude - laudec@tukwila.wednet.edu
Grade Point Average (GPA): 3.8
School planning to attend next year: Renton Technical college
Address, City and State of School: 3000 NE 4th St, Renton, WA 98056
List your educational and professional goals and objectives for after high school
graduation.
First of all, I am going to attend two years of community college. Meanwhile, I am
planning to go to work as a dental assistant to earn money for school and living
expenses.
I also plan on working as a bank teller to learn experiences for my career in the
future.
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List your academic honors, awards and membership activities while in high
school.
• volunteering
• NHS member
• Badminton club
• PSSC (Dental Assistant Program)
• Children, Youth and Families Program
List your community service activities, hobbies, outside interests, extracurricular activities and/or
employment experience.
photography
Cooking
Making videos
Sports
Fitness
List the scholarships (name and dollar amount) you have received, or have applied
for.
Applied For Shout it down scholarship by Unigo, $1000. (already awarded. I did not win.)
How did you learn about the Tukwila City of Opportunity scholarship?
My counselor showed me.
105
Provide a written statement describing your need for financial assistance. If more space is
needed please attach a separate document.
I'm an immigrant from Vietnam. I came to the US in 2016. My parents have low income. They do not speak
English, so their employment opportunities are limited. I am qualified for free lunch at school. Because
college costs a lot of money. I can not afford it if I cannot get scholarship and financial aid. In addition, I need
money for school supplies and living expenses while I'm going to college. I want to go to college because this
is my dream. I want to have a better financial -free in the future. I want to be successful so that I can help my
family. More importantly, I could help the community around me, especially the students like me, who have
low income and limited resources to go to college.
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for review
by the scholarship committee. B. Your application will be returned to you if these items are not attached to this
application. (NO EXCEPTIONS.)
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference. Most recent
official high school transcript or official record alternative. Photocopies of your transcript are not
acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
FASFA Student Aid Report (SAR); AND
Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive difference.
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship
Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used
for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I here by understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy,
I must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: Ngoc Nguyen Date:
03/18/2020
Witness
Date'.
106
Application must be postmarked by March 31, 2020. No exceptions!
Tukwila City of Opportunity Scholarship Application
First Name: Semira Last Name: Osman
Mailing Address:
City, State, ZIp: Tukwila, Washington, 98188
Primary Phone: Secondary Phone:
Email:
Please attach the following financial documentation:
I certify that the above information is true and correct and that all income is reported. I
understand that this information is being given for the receipt of a scholarship; that City of
Tukwila officials may verify the information on the application; and that deliberate
misrepresentation of the information may subject me to prosecution under the applicable State
and Federal laws.
J�fD
Signature Date 04/29/2020
Current High School: Number of years attended HS: Two year
HS Advisor/HS Counselor name & HS email: Liz Hepner
Email: Hepnerl@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Attach proof of GPA; your most
recent official school transcript is required in a sealed envelope. 3.8
School planning to attend next year: University of Washington -Seattle
Address, City and State of School: 1410 NE Campus Parkway. City: Seattle State: WA Zip
Code: 98195
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List your educational and professional goals and objectives for after high school
graduation.
My dreams for the future are of many and the most urgent and important one to me is to be
able to get through university to receive a degree. I liked science classes and Math from when I
was young. I decided I want to be a doctor, so I decided on majoring in biochemistry, which will
pave the way to medical school. With that degree I will look for a job in that area that will help
guarantee financial stability and after that I am able to provide for my family members, who
currently live in Ethiopia. I would be able to have the means to visit my family and bring my
knowledge and experience to my home country and possibly even work from there for some time.
I will feel so accomplished when I receive my degree because God knows all the steps I am taking
and will take to have gotten it. I did not have an easy upbringing, but that does not dictate my
future. A successful future for me includes not only giving back to my community, but also a job
where its main purpose is to help save lives and help contribute to the betterment of this world. I
want to apply my skills to helping underrepresented children and individuals.
I was born and raised in Ethiopia, a country that opened my eyes to the disadvantages
surrounding women. Ethiopian women are victims of child marriage, gender -based violence, lack
of education and bias language. With my education, I want to improve women's health in Ethiopia
and around the world, while fighting for women's rights. As a teenager seeking asylum, and living
away from my family, I have practiced self-discipline and have accumulated the ambition to seek
higher education, independently. Despite language barriers and a complicated past, I received a
3.8 GPA in running start. Throughout high school, I have tutored students in subjects like math
and science. I have always been eager to serve and one way I can do that in the future is by being
a doctor. Being a first -generation student, education is vital to my life and to fulfill my future
goals. Currently, I am a student seeking asylum, which has put me at a financial disadvantage as
my family members are still in Ethiopia. Not being a citizen of this country and having to move
from one state to another has forced me to look for resources that can help students like me pay
for higher education.
- List your academic honors, awards and membership activities while in high school.
• Chemistry Club, I joined chemistry club to learn more about science. I enjoyed being
among people who share the same interest as me in the field of science and to gain more
experience.
• UW Math Science Upward Bound, I joined UW Math Science Upward Bound to
challenge myself and to prepare for college.
Student Government Club, I volunteer for the Students Government club as a running
student to learn more about leadership. I worked on helping the students learn more about
environmental sustainability. In addition, I worked on a reach out to the high school
students to do more of running starts at college. I also help increasing the donation of
blood on campus.
Black African Union
Soccer, I notice there is no that many girls with soccer club at my school. To increase the
number of students with the soccer clubs, I decided to join and set example for other girls
in the school. By taking part in soccer, I stayed fit physically and mentally.
Taekwondo, I enjoyed sport from when I was young, and joined taekwondo when I was
10 years old. Helped me how to self-defense, mental relaxation, to be strong, and
healthy.
109
Art and Designing Club, I had an interest in art and decided to join the club. As a
member, we meet an weekly basis to draw pictures of nature and personal thought and
imagination.
- Phi Theta Kappa Honor Society
- Certificate of Participation Science Club
Certificate of Participation Art Club
Certificate of UW Math Science Upward Bound
Certificate for Taekwondo
I got a higher science state exam score than eleventh graders in my district, and higher
than that of eleventh graders statewide.
-List your community service activities, hobbies, outside interests, extracurricular activities
and/or employment experience.
• Valley View Medical Center
• Coach assistance
• Team Oromia Seattle, I actively listen to the ideas people came up with in my
community.
• Muna clothing store, Served customer with cloth selection, and displayed item.
• Igra Restaurant - Customer service and table cleaning.
• Seattle Children's Research Institute, internship.
• Communication, responsible for the safety of people and premises in the area that I am
working.
110
• Baby Sitting I April 2018 - August 20191 SeaTac, WA - Ensured a safe environment,
bathed and dressed children, prepared and gave meals, administered medicine and
additional household responsibilities.
• Bakkalcha Spare Part I June 2014 - June 2017 1 Bale, Ethiopia -Welcoming customers,
answering their questions, accepting payment, maintaining a clean workspace
- List the scholarships (name and dollar amount) you have received, or have
applied for.
• WSOS (22,000) for 4-year, Bulldog Dream scholarships
How did you learn about the Tukwila City of Opportunity scholarship? Counselor Teacher City
Website Other _*_College and Career Resources
- Provide a written statement describing your need for financial assistance. If
more space is needed please attach a separate document.
From a young age, my family and I have faced great struggles. In my home country
of Ethiopia, my father fought for the rights of Oromo people, an ethnic minority. His
views opposed the government, and so he's been imprisoned for as long as I can
remember. I lived with my mother when I was young but moved when I was eight to live
with my uncle. When I was 13, I finally started to realize what had happened with my
father and spoke out against his imprisonment. The repercussions of this was that it
became too dangerous for me to live in Ethiopia by the time I was in 1 Ith grade. I chose
to come to America, with Oromo people helping me through the process.
111
Leaving my native home of Ethiopia in December 2017 was crucial, in fact, it was
life or death. Due to the political instability, ethnic war and conflict taking over my home
country, I crossed the Atlantic Ocean in pursuit of better education and a safer living
environment. I left behind my mother, an incarcerated father, siblings, school, culture,
and community when I boarded the plane to Minnesota. Moving to America at the age of
seventeen without my family was difficult, but it also shaped me to be a disciplined,
humbled, independent, and tireless individual. I moved to Minnesota because there was a
large Oromo population who fled Ethiopia just like I did. I was only there a few months
and experienced snow for the first time, ate American foods, learned how to manage
time, and started navigating the US education system. I ultimately moved cross-country
to stay with another group of Oromo people in Seattle and am currently seeking asylum.
At an early age, my parents instilled in me the love of service and hard work. In
Ethiopia I balanced taekwondo and wushu classes, assisted my fellow classmates with
academic support during lunchtime and I served as the class president for 9th and 10th
grade. School is my escape. Performing academically well is my golden ticket. I enjoy
learning new concepts and preparing myself for college and a career in the STEM field.
Despite being homeless, having to sleep on couches, babysitting or cleaning homes for
petty cash, I do not give up easily or allow my grades to drop. I completed my junior year
at Foster High School with a 4.0 GPA and 3.93 GPA in running start at South Seattle
College. I earned an internship at the Seattle Children's Hospital for the High School
Research Internship Program this past summer. I also acted as an assistant coach for the
Youth Soccer team at High Point Community Center. I play on the girls' soccer team for
my school and am an active member of UW's Math Science Upward Bound program. I
112
recently accepted part-time employment in efforts to save for college. Upon graduation, my goal is to
be the first person in my family to attend college and study Chemistry or Biochemistry. I want to be a
doctor and open a hospital and serve those who cannot afford health care services. My life experiences
have motivated me to be resilient. Despite my challenges, I look forward to attending a university,
earning a degree, and proceeding with a medical career. Receiving a college education will allow me to
educate young women and homeless youth who are struggling to get into school. I want to be an
example for women like myself who do not have family or stable housing to teach them that as long as
they are passionate, disciplined, and tough they can do anything. I want to show them nothing is
impossible.
Attach a Personal Essay that shares how you have served your community and made a positive
difference. The Community Vision for the City of Tukwila is The city of opportunity, the community
of choice. How have you served your community in ways that have made a positive difference?
STATEMENT OF ACCURACY
I hereby affum that all the above stated information provided by me to the City of Tukwila Scholarship
Selection Committee is true, correct and without forgery. I also consent that my picture may be taken
and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship
Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship
policy, I must provide evidence of enrollment/registration at the post -secondary institution of my
choice before scholarship funds can be awarded.
Signature of scholarship applicant: Date:
04/29/2020
Witness Date:
113
114
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
First Name: Trescege Last Name: Ramirez -Diaz
Mailing Address:
City, State, Zip: Tukwila =E:::] 198168
Primary Phone: Secondary Phone:
Email:
Please attach the following financial documentation:
FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application', and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
SignatureT Date 3
Current High School: Foster High School Number of years attended HS: 4
HS Advisor/HS Counselor name & email: Liz Hepner
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) S 82
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year: FUniver;ity of Washington - Seattle
Address, City and State of School: F1410 NE Campus Pkwy, Seattle, WA 98195
List your educational and professional goals and objectives for after high school graduation.
-Attend UW Seattle to study at the Foster School of Business
-Begin working for a company in marketing and business management
-Start a family business within 3-4 years after graduating at the university
List your academic honors, awards and membership activities while in high school.
-National Honor Society (3 years)
-Female Co -Chair of MEChA (movimiento estudiantil chicano de Aztlan)
-Cross Country Districts runner
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Extracurriculars: Jazz Band, Cross Country (3 years), Badminton, Track, Dance choreographer
Employment: Seattle Seahawks Street Team, Panera Bread
List the scholarships (name and dollar amount) you have received, or have applied for.
Washington State Opportunity Scholarship - $22,500.00
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor ❑ Teacher ❑ City Website ❑ Other fnend
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
Attached
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(N❑ EXCEPTIONS.)
❑
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of your
transcript are not acceptable. (Must be in a sealed envelope.)
L,
Documentation demonstrating financial need:
u
• FASFA Student Aid Report (SAR); AND
Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive difference.
116
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded. ,
Application must be postmarked by March 31, 2020. No exceptions!
117
118
COUNCIL AGENDA SYNOPSIS
4
--------------------------------Initials
Meeting Date
Prepared by
Mayor's review
Council review
06/01/20
Vicky
ITEM INFORMATION
ITEM NO.
4.C.
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 06/01/20
AGENDA ITEM TITLE Interagency agreement with Washington State Department of Commerce for CARES
Act funding
CATEGORY ® Discussion
Mtg Date 611120
® Motion
Mtg Date 611120
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ®Finance ❑Fire ❑TS ❑P&R ❑Police ❑P1I ❑Court
SPONSOR'S Authorize Mayor to sign interagency agreement with State of Washington Department of
SUMMARY Commerce for CARES Act funding related to the COVID-19 pandemic
REVIEWED BY ❑ Trans&Infrastructure ❑ CommunitySvs/Safety ® Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 5/28/20 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
06/01/20
MTG. DATE
ATTACHMENTS
06/01/20
Informational Memorandum dated 05/27/20
Interagency Agreement with State of Washington Department of Commerce
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Vicky Carlsen, Finance Director
CC: Mayor Ekberg
DATE: May 27, 2020
SUBJECT: Interagency Agreement with Washington State Department of Commerce
through the Coronavirus Relief Fund for Local Governments
ISSUE
Authorize Mayor to sign the interagency agreement with Washington State Department of
Commerce for cost recovery due to the public health emergency with respect to the COVID-19
pandemic during the period of March 1, 2020 thru October 31, 2020.
BACKGROUND
The City of Tukwila has been awarded $627,900 through the state's Coronavirus Relief Funds
(CRF) program. The grant is funded entirely through the federal stimulus funding under the
CARES Act provided by the U.S. Department of Treasury.
Funds may only be used for costs incurred in response to the COVID-19 pandemic during the
period of March 1, 2020 thru October 31, 2020. While the U.S. Treasury provides for an end date
of December 31, 2020, in order for agencies to fully utilize the grant award, expenditures for
reimbursement are only being accepted by the State that are incurred through October 31, 2020.
Under the CARES Act, the funds may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to
the COVID-19 pandemic, and
2. Are not accounted for in the budget most recently approved as of March 7, 2020 (the date
of enactment of the CARES Act). A cost meets this requirement if:
a. The cost cannot lawfully be funded using a line items, allotment, or allocation within
that budget, or
b. The cost is a for a substantially different use from any expected use of funds in
such a line item, allotment, or allocation
3. A cost is not considered to have been accounted for in a budget merely because it could
be met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Funds cannot be used to fill shortfalls in revenue. Revenue replacement is not a permissible use
of these funds.
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INFORMATIONAL MEMO
Page 2
DISCUSSION
As stated above, the City is eligible for reimbursement of up to $627,900 for COVID-19 related
expenditures. Before the City can request reimbursement, the interagency agreement must be
signed and returned to the State.
Once the contract is signed, it will take between two and four weeks to fully execute the contract
with the Department of Commerce. Funding will be available for reimbursement after this time.
The City is tracking all COVID-19 related expenditures and will begin requesting reimbursement
for eligible expenditures as soon as possible.
Once the interagency agreement has been executed, staff will bring forward the plan identifying
the planned use of the grant funds.
Impact on Use of Contingency Funds
The proposal staff has recommended to close the revenue gap (most recently reviewed by the
full Council on May 18, 2020) includes the use of contingency funds to completely close the
revenue gap in 2020. If these grant funds are applied against unbudgeted COVID-19 related
expenditures, there would not be a reduction in the use of contingency funds. This is because
when staff drafted the proposal to close the revenue gap, the City was aware that funding would
be available to offset these costs so did not include either the expenditures or the reimbursement
in the final numbers. Without these grant funds, the need for contingency funds would increase.
If the City does not incur enough unbudgeted expenditures to utilize the full $627,900, there is a
possibility that current budgeted expenditures can be applied against the grant. However, the
cost must be substantially different that the original intent of the budget. The most likely candidate
for this would be budgeted labor costs for staff spending significant time directly mitigating the
impacts of the pandemic. Any reimbursement for these costs would reduce the use of
contingency funds.
RECOMMENDATION
Council is being asked to authorize the Mayor to sign the interagency agreement and consider
this item at the June 1, 2020 Regular Meeting.
ATTACHMENTS
Interagency Agreement with Washington State Department of Commerce
122
% Washington State
��ent of
►q CO 4 Dep11merce
Interagency Agreement with
For
City of Tukwila
through
the Coronavirus Relief Fund for Local Governments
Costs incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19) during the period of
March 1, 2020 thru October 31, 2020.
Start date: March 1, 2020
123
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority...............................................................................................1
2. Acknowledgement of Federal Funding........................................................1
3. Contract Management...........................................................................................1
4. Compensation........................................................................................................1
5. Expenses.............................................................................................1
6. Indirect Costs........................................................................................1
7. Billing Procedures and Payment............................................................................1
8. Audit....................................................................................................2
9. Debarment............................................................................................3
10. Laws....................................................................................................................... 3
11. Order of Precedence..............................................................................................4
General Terms and Conditions
1.
Definitions..........................................................
2.
All Writings Contained Herein ............................
3.
Amendments......................................................
4.
Assignment........................................................
5.
Confidentiality and Safeguarding of Information
6.
Copyright............................................................
7.
Disputes.............................................................
8.
Governing Law and Venue ................................
9.
Indemnification...................................................
10.
Licensing, Accreditation and Registration .........
11.
Recapture..........................................................
12.
Records Maintenance ........................................
13.
Savings..............................................................
14.
Severability........................................................
15.
Subcontracting...................................................
16.
Survival..............................................................
17.
Termination for Cause .......................................
18.
Termination for Convenience ............................
19.
Termination Procedures ....................................
20.
Treatment of Assets ...........................................
21.
Waiver................................................................
Attachment A, Scope of Work .......
Attachment B, Budget & Invoicing.
Attachment C, A-19 Certification....
Attachment D, A-19 Activity Report
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FACE SHEET
Contract Number: 20-6541 C-348
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1. Contractor
2. Contractor Doing Business As (optional)
City of Tukwila
6200 Southcenter Blvd
TUKWILA, Washington 98188-8548
3. Contractor Representative
4. COMMERCE Representative
Tony Cullerton
Beth Robinson P.O. Box 42525
Deputy Finance Director
Project Manager 1011 Plum Street SE
(206) 433-1838
(360) 549-6260 Olympia, WA 98504-2525
Tony.Cullerton@TukwilaWa.gov
Fax 360-586-5880
beth.robinson@commerce.wa.gov
5. Contract Amount
6. Funding Source
7. Start Date
8. End Date
$627,900.00
Federal: X State: Other: N/A:
March 1, 2020
October 31, 2020
9. Federal Funds (as applicable) Federal Agency: CFDA Number: Indirect Rate (if applicable):
$627,900.00 US Dept. of the Treasury 21.999 10.00%
10. Tax ID #
11. SWV #
12. UBI #
13. DUNS #
91-6001519
SWV0018023-00
179000208
010207504
14. Contract Purpose
To provide funds for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19)
during the period of March 1, 2020 thru October 31, 2020. Final invoices must be received by November 15, 2020.
15. Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference: Attachment "A" — Scope of Work, Attachment `B" — Budget & Invoicing, Attachment
"C" — A-19 Certification, Attachment "D" — A-19 Activity Report
FOR CONTRACTOR
FOR COMMERCE
Mark K. Barkley, Assistant Director, Local Government Division
Date
Allan Ekberg, Mayor
Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 05-01-2020.
APPROVAL ON FILE.
111125
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal
Cooperation Act, Chapter 39.34 RCW.
2. ACKNOWLEDGMENT OF FEDERAL FUNDS
Funds under the Contract are made available and are subject to Section 601(a) of the Social Security
Act, as amended by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (CARES
Act), and Title V and VI of the CARES Act.
The Contractor agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole
or in part with federal funds under this Contract, shall contain the following statements:
"This project was supported by a grant awarded by US Department of the Treasury. Points of
view in this document are those of the author and do not necessarily represent the official position
or policies of the US Department of the Treasury. Grant funds are administered by the Local
Government Coronavirus Relief Fund thru the Washington State Department of Commerce."
3. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed the contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as set
forth in the Scope of Work (Attachment A).
5. EXPENSES
Contractor shall receive reimbursement for allowable expenses as identified in the Scope of Work
(Attachment A) or as authorized in advance by COMMERCE as reimbursable.
Travel expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation
for travel expenses at current state travel reimbursement rates.
6. INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal
government. If no such rate exists a de minimis indirect cost rate of 10% of modified total direct costs
(MTDC) will be used.
7. BILLING PROCEDURES AND PAYMENT
COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable
under this Contract. When requesting reimbursement for expenditures made, Contractor shall submit all
Invoice Vouchers and any required documentation electronically through COMMERCE's Contracts
Management System (CMS), which is available through the Secure Access Washington (SAW) portal. If
the Contractor has constraints preventing access to COMMERCE's online A-19 portal, a hard copy A-19
form may be provided by the COMMERCE Project Manager upon request.
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The voucher must be certified by an official of the Contractor with authority to bind the Contractor. The final
voucher shall be submitted to COMMERCE no later than November 15, 2020.
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, reimbursable expenditures as
set forth under the Scope of Work (Attachment A) and Budget & Invoicing (Attachment B). The invoice shall
include the Contract Number as stated on the Face Sheet.
Each voucher must be accompanied by an A-19 Certification (Attachment C) and A-19 Activity Report
(Attachment D). The A-19 Certification must be certified by an authorized party of the Contractor to certify
and attest all expenditures submitted on the voucher are in compliance with the United States Treasury
Coronavirus Relief Fund ("Fund") Guidance for State, Territorial, Local, and Tribal Governments:
https://home.treasury.aov/system/files/136/Coronavirus-Relief-Fund-Guidance-for-State-Territorial-Local-
and-Tribal-Governments.pdf
The A-19 Activity Report must be submitted which describes, in Excel spreadsheet and narrative form, a
detailed breakdown of the expenditures within each applicable budget sub -category identified in the
voucher, as well as a report of expenditures to date. COMMERCE will not release payment for any
reimbursement request received unless and until the A-19 Certification and A-19 Activity Report is received.
After approving the Invoice Voucher, A-19 Certification and Activity Report, COMMERCE shall promptly
remit a warrant to the Contractor.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
Should the Contractor be found to spent funds inconsistent with federal laws, rules, guidelines, or otherwise
inappropriately, it is the responsibility of the Contractor to reimburse Commerce for any amount spent on
disallowed costs.
8. AUDIT
Contractor shall maintain internal controls providing reasonable assurance it is managing federal awards
in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a
material effect on each of its federal programs; and prepare appropriate financial statements, including a
schedule of expenditures of federal awards.
If the Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program -specific
audit for that fiscal year. Upon completion of each audit, the Contractor shall:
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A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501,
reports required by the program -specific audit guide (if applicable), and a copy of any management
letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Contractor is a subrecipient and expends less than $750,000 in federal awards from any and/or all
sources in any fiscal year, the Contractor shall notify COMMERCE they did not meet the single audit
requirement.
The Contractor shall send all single audit documentation to auditreview(a)-commerce.wa.gov.
9. DEBARMENT
A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms
and Conditions that to the best of its knowledge and belief that they:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Contract, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Contract had one or more
public transactions (Federal, State, or local) terminated for cause of default.
B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall
attach an explanation to this Contract.
C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by COMMERCE.
D. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
The lower tier Contractor certifies, by signing this Contract that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
Where the lower tier Contractor is unable to certify to any of the statements in this Contract,
such contractor shall attach an explanation to this Contract.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive
Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations.
10. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations, and policies of local,
state, and federal governments, as now or hereafter amended, including, but not limited to:
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United States Laws. Reaulations and Circulars (Federal
Contractor shall comply with Uniform Administrative Requirements, Cost Principles, and Audit Requirement
for Federal Award, 2 CFR 200, Subpart F — Audit Requirements.
Contractor shall comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget
(OMB) Circular or regulation.
Contractor shall comply with Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of
1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The
Department of Justice Non -Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28
C.F.R. Part 35 and 39.
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget & Invoicing
• Attachment C — A-19 Certification
• Attachment D — A-19 Activity Report
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1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
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COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
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9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING. ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall maintain records that identify, in its accounts, all federal awards received and
expended and the federal programs under which they were received, by Catalog of Federal Domestic
Assistance (CFDA) title and number, award number and year, name of the federal agency, and name
of the pass -through entity.
The Contractor shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
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relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. Contractor
shall incorporate 2 CFR Part 200, Subpart F audit requirements into all subcontracts. The Contractor
is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition
of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure
fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or
reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this
Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of
this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUNDS
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A
Scope of Work
This funding is made available under section 601(a) of the Social Security Act, as added by section 5001
of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") and Section V and VI of the
CARES Act, for costs incurred due to the public health emergency with respect to the Coronavirus Disease
2019 (COVID-19). Under the CARES Act, the Coronavirus Relief Fund may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19); AND
2. Are not accounted for in the budget most recently approved as of March 27, 2020 (the date
of enactment of the CARES Act) for the State or government.
These funds may be used to reimburse for expenditures incurred during the period of March 1, 2020 thru
Oct. 31, 2020. Please note: In order to ensure all funds have been fully utilized prior to the US
Treasury's December 30, 2020 end date, the State of Washington must closeout contracts by October
31, 2020. All final requests for reimbursement must be received no later than November 15, 2020.
Expenditures must be used for necessary actions taken to respond to the public health emergency. These
may include expenditures incurred to allow the local government to respond directly to the emergency, such
as by addressing medical or public health needs, as well as expenditures incurred to respond to second -
order effects of the emergency, such as by providing economic support to those suffering from employment
or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not
a permissible use of Fund payments.
Payments may be used only to cover costs not accounted for in the budget most recently approved as of
March 27, 2020. A cost meets this requirement if either:
1. The cost cannot lawfully be funded using a line item, allotment, or allocation within that budget; OR
2. The cost is for a substantially different use from any expected use of funds in such a line item,
allotment, or allocation.
The "most recently approved" budget is the enacted budget for the relevant fiscal period for the particular
government. A cost is not considered to have been accounted for in a budget merely because it could be
met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Allowable expenditures include, but are not limited to:
Medical expenses such as:
a. COVID-19-related expenses of public hospitals, clinics, and similar facilities.
b. Expenses of establishing temporary public medical facilities and other measures to increase
COVID-19 treatment capacity, including related construction costs.
c. Costs of providing COVID-19 testing, including serological testing.
d. Emergency medical response expenses, including emergency medical transportation, related
to COVID-19.
e. Expenses for establishing and operating public telemedicine capabilities for COVID-19-related
treatment.
2. Public health expenses such as:
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Attachment A
a. Expenses for communication and enforcement by State, territorial, local, and Tribal
governments of public health orders related to COVID-19.
b. Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police officers,
social workers, child protection services, and child welfare officers, direct service providers for
older adults and individuals with disabilities in community settings, and other public health or
safety workers in connection with the COVID-19 public health emergency.
c. Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response
to the COVID-19 public health emergency.
d. Expenses for technical assistance to local authorities or other entities on mitigation of COVID-
19-related threats to public health and safety.
e. Expenses for public safety measures undertaken in response to COVID-19.
f. Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar
employees whose services are substantially dedicated to mitigating or responding to the COVID-
19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such
as:
a. Expenses for food delivery to residents, including, for example, senior citizens and other
vulnerable populations, to enable compliance with COVID-19 public health precautions.
b. Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with COVID-19 precautions.
c. Expenses to improve telework capabilities for public employees to enable compliance with
COVID-19 public health precautions.
d. Expenses of providing paid sick and paid family and medical leave to public employees to
enable compliance with COVID-19 public health precautions.
e. COVID-19-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COVID-19 public health precautions.
f. Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable
compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, such as:
a. Expenditures related to the provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
b. Expenditures related to a State, territorial, local, or Tribal government payroll support program.
c. Unemployment insurance costs related to the COVID-19 public health emergency if such costs
will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the function of government that
satisfy the Fund's eligibility criteria.
State of Washington Interagency Agreement Version 072019
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Attachment B
Budget & Invoicing
The Contractor shall determine the appropriate budget and use of funds within the following 6 budget
categories and their sub -categories:
1. Medical
2. Public Health
3. Payroll
4. Actions to Comply with Public Health Measures
5. Economic Support
6. Other Covid-19 Expenses
The Contractor shall submit invoice reimbursement requests to the Commerce Representative using the
Commerce Contract Management System's (CMS) Online A-19 Portal. Each reimbursement request must
include:
1. A-19 Certification form — An authorized party of the local government will certify each invoice (A19)
submitted for reimbursement and attest that all incurred expenditures meet the US Treasury
Department's guidance: https://home.treasurV.gov/system/files/136/Coronavirus-Relief-Fund-
Guidance-for-State-Territorial-Local-and-Tribal-Governments. pdf
2. A-19 Activity Report
3. A detailed breakdown of the expenditures incurred within each applicable budget sub -category on
the A-19 Activity Report.
The A-19 Certification and Activity Report templates will be provided with the executed contract. The
documents are included in Attachment C and Attachment D for reference.
Receipts and proof of payment for costs incurred do not need to be submitted with A-19s. All contractors
are required to maintain accounting records in accordance with state and federal laws. Records must be
sufficient to demonstrate the funds have been used in accordance with section 601(d) of the Social Security
Act. Commerce reserves the right to audit any costs submitted for reimbursement. The Contractor shall
comply with Commerce A-19 audits and provide the appropriate records upon request.
State of Washington Interagency Agreement Version 072019
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Attachment C
A0►� Washington State
Vi►0"Commerce
LOCAL GOVERNMENT CORONAVIRUS RELIEF FUNDS
CERTIFICATION
I, , am the <TITLE> of <LOCAL GOVERNMENT, and I certify that:
1. 1 have the authority and approval from the governing body on behalf of the Local
Governmentto request reimbursement from the Department of Commerce
(Commerce) per contract number <COMMERCE CONTRACT NUMBER> from the
allocation of the Coronavirus Relief Fund as created in section 5001 of H.R.748, the
Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") for eligible
expenditures included on the corresponding A-19 invoice voucher for report period
<REPORT PERIOD FROM A-19>.
2. 1 understand that as additional federal guidance becomes available, a contract
amendment to the agreement between Commerce and the Local Government may
become necessary.
3. 1 understand Commerce will rely on this certification as a material representation in
processing this reimbursement.
4. 1 certify the use of funds submitted for reimbursement from the Coronavirus Relief
Funds under this contract were used only to cover those costs that:
a. Are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (COVID-19);
b. W_Ekr,& not accounted for in the budget most recently approved as of March 27, 2020;
and
c. Were incurred during the period that begins on March 1, 2020, and ends on October
31, 2020.
5. 1 understand the use of funds pursuant to this certification must adhere to official
federal guidance issued or to be issued on what constitutes a necessary expenditure.
We have reviewed the guidance established by U.S. Department of the Treasury' and
certify costs meet the required guidance. Any funds expended by the Local Government
or its subcontractor(s) in any manner that does not adhere to official federal guidance
shall be returned to the state of Washington.
Footnote-
1 — Guidance available at https=/!home.treasury_gov/system/6les/136/Coronavlms-Relief-Fund-Cyuidance-Far-State-
Territorial-Local-and-Tribal-Govemments.pdf (4/30/2020)
State of Washington Interagency Agreement Version 072019
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Attachment C
LOCAL GOVERNNHNT CORONAVIRUS RELIEF FUNDS CERTIFICATION
Page 2 of 2
6. 1 understand the Local Government receiving funds pursuant to this certification shall
retain documentation of all uses of the funds, including but not limited to invoices
and/or sales receipts in a manner consistent with §200.333 Retention requirements far
records of 2 C F R Part 200 Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (Uniform Guidance). Such documentation shall
be produced to Commerce upon request and may be subject to audit bythe State
Auditor.
7. 1 understand any funds provided pursuant to this certification cannot he used as a
revenue replacement for lower than expected tax or other revenue collections.
S. 1 understand funds received pursuant to this certification cannot be used for
expenditures for which the Local Government has received any other emergency COVID-
19 supplemental funding (whether state, federal or private in nature) for that same
expense.
I certify that I have read the above certification and my statements contained herein are true
and correct to the best of my knowledge.
Printed Name
Title
Signature
Date:
State of Washington Interagency Agreement Version 072019
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Attachment D
CRF A-19 Activity Report
INSTRUCTIONS
INSTRUCTIONS:
A completed CRF A-19 Certification and Activity Report must be submitted with each A-19 reimbursement request.
The A-19 Activity Report must be submitted as an Excel spreadsheet, not a PDF_ You must also include a detailed
breakdown of the individual expenditures reported in Column F for each applicable sub -category included on the A-19
Activity Report_
There are 6 primary budget categories;
1 _ Medical Expenses
2_ Public Health Expenses
3. Payroll expenses for public employees dedicated to COVID-19
4. Expenses to facilitate compliance with COVID-19-measures
5. Economic Supports
6. Other COVID-19 Expenses
Each primary budget category includes sub -categories and provides an option to add "other" sub -categories not
listed_
Follow the below instructions when completing the A-19 Activity Report:
1 REPORT PERIOD - Enter the report period into Cell D1 of the A-19 Activity Report.
a This should match the report period entered on the corresponding A-19_
b Report period should include MMIYY to MMfYYYY, i_e. 03120, March 2020, 0312020, etc-
2 COLUMN E - Enter the total amount of all previous reimbursement requests submitted to Commerce for each
applicable sub-category-
3 COLUMN F - Enter the total amount being requested in the current reimbursement request for each applicable
sub-category-
4 COLUMN H: USE OF FUNDS - You must include a general description of the use of the funds being requested
for each applicable sub -category- Keep descriptions as concise as possible, but include adequate context to
demonstrate how these funds helped address the COVID-19 emergency_ If applicable, please consider -
.a Providing a brief description of the specific activities performed_
b Identifying specific populations served.
c Identifying specific programs created or utilized.
d Including any known or intended outcomes, results, or community impacts-
5 OTHER SUB -CATEGORIES - Budget categories 1-5 include a placeholder to add an additional sub -category if
necessary_
a Enter a Title for other expenses added within the appropriate budget category_
b Enter titles into Cells: 1010, D19, D27, D36, and D41.
c There is only one "other" placeholder in each budget category section_ Please combine multiple "other" sub-
categories added to the same budget category-
6 OTHER BUDGET CATEGORIES - Budget category 6 is where you should include any eligible expenditures
that don't fall under budget categories 1-5_
a Enter a Title for these "other" expenses within budget category 6_
b Enter titles into Calls D44 - D48.
c There are only 5 entry fields available within Budget Category 6.
State of Washington Interagency Agreement Version 072019
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144
Coronavirus Response Update
June 1, 2020
Essential Services and City Operations
There have been no changes to essential services.
The City is continuing to refine a reopening plan corresponding with the State's "Safe Start" phased approach to
reopening the state. It should be noted that only in Phase 3 do they recommend re -opening customer -facing
government services, and even at that time telework is still strongly encouraged for non -customer facing
positions.
Financial Stabi
At the May 18 City Council meeting the Council approved various measures for the mayor to implement to
address the revenue shortfalls associated with the coronavirus pandemic. As a part of this effort, the Council
will receive regular updates on the progress of implementation.
Police StaffinLy and Calls for Service
There have been no changes to Police staffing since the last report.
Fire StaffinLy and Calls for Service
There have been no changes to Fire staffing since the last report.
Human Services
HS staff continues to finalize May's rental assistance details and is gearing up for June. Residents are being
referred by the property managers, TSD partners, non-profit partners, friends and neighbors in the same
complex. To date for the month of May, we have served 19 households (64 individuals) for rental assistance,
totaling $17,947.40 from both the normal Human Services rental assistance funding (general fund) and HB 1406
funds. In addition, Human Services staff partnered with the Tukwila Children's Foundation to do intake and
processing that allowed an additional $9,000 in rental assistance from TCF to help Tukwila Families, which
resulted in an additional 12 individuals being served.
Business Recovery
Business Reopening
King County is currently in Phase 1 of Washington's "Safe Start" four phase business reopening plan. During this
phase, in addition to essential businesses and activities, other businesses are allowed to open such as restarting
construction, vehicle sales, spiritual drive-in services, car washes, landscaping, pet walking, and curbside retail.
Westfield Southcenter and other retailers have already started curbside retail.
As of May 271", twenty-four counties in Washington have been approved to move into Phase 2 and three more
have been approved to apply for the variance to move into Phase 2.
145
Although King County is not yet in Phase 2, the Governor has issued guidance for various business sectors that
may start in other counties. This is helpful because it gives our businesses an opportunity to prepare to reopen.
The new guidance pertains to dine -in restaurants and taverns, in-store retail, manufacturing, professional
services, and personal services. In addition to physical distancing and other requirements, key limitations for
restaurants include: customers are limited to 50% of maximum building occupancy and additional table spacing.
Retail stores are limited to 30% of maximum occupancy. Employees are required to wear face covering. As the
Governor explained, Phase 2 will start depending on a number of metrics such as disease activity, health care
capacity, testing and tracing capacity, and protections for high risk individuals. City Economic Development staff
is hopeful that King County will enter Phase 2 in early June.
A more complete description of Washington's Safe Start business reopening plan can be found in the agenda
packet for the Council's Planning and Economic Development Committee meeting on June 1.
SavingLocalKC. com
In mid -May the City of Tukwila, in partnership with the City of Kent and local chambers of commerce, launched
the SavingLocalKC.com. SavingLocalKC is a free resource to all consumer facing businesses in King County.
Businesses can place a deal on the websites for consumer to purchase now, for future use. The goal is to help
support businesses that are closed or whose operations have been severely limited by the Stay Home, Stay
Healthy Order. SavingLocalKC has dedicated marketing to promote the deals, including social media. Everyone
can help support the campaign by following it on social media: twitter.com/savinglocalkc,
instagram.com/savinglocalkc, facebook.com/SavingLocalKC. The program is funded by Tukwila's lodging tax.
New Social Media Launched
The City has launched new social media channels to promote the City to visitors and businesses. Follow us and
tag as at twitter.com/ExpTukwila, instagram.com/experiencetukwila/, facebook.com/ExperienceTukwila.
Business Survey
Economic Development staff will continue calling businesses to survey their impact and needs related to COVID-
19. We very much appreciated the survey phone calls that Parks and Recreation staff completed in May. During
the first week of June we will send a link to the remaining businesses to complete the survey online. We will
report results on June 15.
Meeting our Community's Basic Needs
Food Security
Approximately 1,000 households are served at the Tuesday and Thursday food distribution of the Tukwila Food
Pantry, this number has been consistent on a weekly basis. Two City staff members continue to help support
the Pantry.
Seniors
City staff again supported our senior community through direct food distribution to homebound residents. Staff
calls residents on Monday and Tuesday, to set up a Wednesday meal delivery. Staff delivered to 66 clients,
consisting of 500 meals.
146
Students
Technology and Innovation Services (TIS) staff report that the City and the District were able to work out terms
with AT&T for an additional 250 devices that have been delivered and are currently being deployed to grades K-
5. All initial devices procured at the start of the stay home, stay healthy order have been deployed for grades 6 —
12.
Public Safety Plan Construction Projects
There have been no changes to the Public Safety Plan projects since the last report.
Compliance with the Governor's Order
There have been no changes to compliance issues since the last report.
147
um
City of Tukwila Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: May 27, 2020
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
1. Intergovernmental Update
• South King County Mayors Meeting: Mayor Ekberg participated in a South King County
Mayors meeting on May 19.
• Meeting with Congressman Smith: On May 20 Mayor Ekberg, City Administrator David Cline
and Deputy City Administrator Rachel Bianchi had a virtual meeting with Congressman Adam
Smith to discuss the impact COVID-19 has had on the City.
• Appointment to the Puget Sound Regional Council Regional Staff Committee: The Sound
Cities Association Board approved the appointment of Minnie Dhaliwal as an alternate on the
Regional Staff Committee of Puget Sound Regional Council.
• South King County Housing and Homelessness Partnership: Community Development
staff attended the Executive Board meeting of South King County Housing and Homelessness
Partnership (SKHHP). Executive Director for SKHHP is scheduled to present at the Planning
and Economic Development Committee on June 15 and the Committee of the Whole on June
22 to solicit input from Tukwila on SKHHP's work plan.
II. Community Outreach
• Business Outreach: Economic Development, assisted by Parks and Recreation staff, is
conducting a phone survey with Tukwila business through the month of May. A link to the
survey will be sent to businesses not reached by telephone. Staff will report results to council
on June 15.
• Senior Outreach: In April, the Senior program delivered 2063 meals through Meals on Wheels
and Operation Senior Meal Drop. Meals on Wheels serves 23 clients and Operation Senior
Meal drop served 139 households. As of May 18,115 households and 134 individuals received
Operation Senior Meal Drop services.
Tukwila City Hail • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: Tukwila WA.gov
149
City Administrator's Report
May 27, 2020
Page 2
• Preschool: Preschool Zoom classes continue through the end of May. The program will end
with a Zoom PJ party for each class and a Summer Review packet via PDF file.
Ill. Staff Updates
Public Safety
• Fire Regional Coordination: Chief Wittwer continues to coordinate with regional partners
regarding the COVID-19 issues affecting the region.
• Police Regional Coordination: Chief Linton continues to meet weekly with Valley chiefs in the
COVID-19 coordination efforts.
Project Updates
Boeing Access Rd over Airport Way Bridge: Estimated Completion: December2020
The award to Razz Construction was approved by Council on May 4. WSDOT continues to
review the traffic control plan. Upon approval we will issue the WSDOT construction
agreement and the Notice of Award.
42"d Ave S Bridge Design: Four design proposals were submitted on May 19 and are under
review. Consultant interviews are anticipated to take place in June.
Tukwila Village: The Tukwila Village CDA board of directors resumed monthly board
meetings in May. They approved a contract to hire Benton Coblentz part time to provide staff
assistance to the board which will reduce City and SHAG staff support to the board in the
future.
Boards, Commissions and Committees
• Arts Commission: No vacancies.
• Civil Service Commission: Vacant Position: #1 Resident position. One application received.
• COPCAB: Vacant Position: Student Representative.
• Equity & Social Justice Commission: Vacant Positions: #2 Education Representative and
Student Representative.
• Human Services Advisory Board: No vacancies.
• Library Advisory Board: Vacant Position: Student Representative.
• Lodging Tax Advisory Committee: Vacant Positions: #5 Business Collecting Tax and Position
#9 Funded by Tax.
• Park Commission: Vacant Positions: Position #2 Community Representative and Student
Representative. One application received.
• Planning Commission: No vacancies.
Phone: 205-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
150
TUKWILA PUBLIC SAFETY PROJECTS
Fire Station 51
SOJ
Construction Management Monthly Report
May 2020
ReiDort Reviewed bv: Justine Kim
Owner's Representative: Shiels Obletz Johnsen (SOJ)
Architect: Weinstein A+ U
GCCM: Lydig
Construction Progress:
• Casework delivery starting to arrive onsite.
• Generator testing and start-up complete.
• Wood doors and hardware are being installed.
• Metal panel installation continues.
• Concrete floor polishing nearing completion.
• Sectional overhead doors installed.
• Exterior sitework in progress.
Upcoming Activities:
• Rear apron pavingto complete in June.
• Landscaping to start in June.
• Toilet accessories to be completed.
Budget Status:
• See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
• Change Order#8 issued in May- $29,178
• Total Change Orders to date - $518,231
Schedule Status:
• See TPSP master project schedule updated monthly and included in monthly report package.
Critical Issues:
• None.
Tukwila Public Safety Plan - Fire Station 51- Monthly Report
1
151
Asphalt paving at south drive
West elevations panel installed
t
7��� �- ,
Tukwila Public Safety Plan - Fire Station 51- Monthly Report
152
Concrete floor polishing and grinding in progress
Tukwila Public Safety Plan - Fire Station 51- Monthly Report
153
154
TUKWILA PUBLIC SAFETY PROJECTS
Fire Station 52
SOJ
Construction Management Monthly Report
May 2020
RelDort Reviewed bv: Justine Kim
Owner's Representative: Shiels Obletz Johnsen (SOJ)
Architect: Weinstein A+ U
GCCM: Lydig
Construction Progress:
• Driveway grading to 65th continues.
• Modularwetland structure installed.
• Masonry installation continues.
• Drywall installation started.
• Doorframes installed.
• MEPF installation ongoing.
Upcoming Activities:
• Deck guardrails to be installed in June.
• Irrigation installation to start in June.
• Fiberglass window system installation to start early June.
Budget Status:
• See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
• Change Order #7 issued in May — (-$67,151)
• Total Change Orders to date - $339,596
Schedule Status:
• See TPSP master project schedule updated monthly and included in monthly report package.
Critical Issues:
• None.
Tukwila Public Safety Plan - Fire Station 52 - Monthly Report
1
155
Modularwetland structure installation
PTZ, Im
Tukwila Public Safety Plan - Fire Station 52 - Monthly Report
156
2
Brick has been installed up to top coping at east facade
-19
Tukwila Public Safety Plan - Fire Station 52 - Monthly Report
157
158
TUKWILA PUBLIC SAFETY PROJECTS
Justice Center
SOJ
Construction Management Monthly Report
May 2020
Report Prepared by: Ethan Bernau
Report Reviewed bv: Justine Kim
Owner's Representative: Shiels Obletz Johnsen (SOJ)
Architect: DLR Group
GCCM: BNBuilders
Construction Progress:
• Completed pouring majority of sidewalks along S.150t" St and along TIB.
• Completed stormwater connection at North Lot.
• Completed fiber connection to buildingwith Zayo and gas line relocation with PSE.
• Completed exterior panel installation.
• Continued interior finishes and electrical trim.
• Started fencing and gates installation, irrigation and landscaping.
• Commenced HVAC equipment testing and startup process.
Upcoming Activities:
• Complete final inspections at S.150t" St.
• Complete CATV connection to building with Comcast.
• Complete existing underground vault adjustments with Seattle City Light (on hold due to COVID).
• Start commissioning of building systems.
Budget Status:
• See overall TPSP budget summary updated monthly and included in monthly report package.
Change Order Status:
• Change Order #8 for $244,755 issued in April.
• Total Change Orders issued to date = $1,585,745.
Schedule Status:
• See TPSP master project schedule updated monthly and included in monthly report package.
Critical Issues:
• The COVID-19 pandemic and associated health/safety requirements has impacted jobsite labor
productivity and materials procurement. The project team is working closely with the GC/CM to
mitigate potential cost and schedule impacts.
Tukwila Public Safety Plan -Justice Center - Monthly Report
1
159
Building Exterior Sign Along TIB
Exterior at H U B
Tukwila Public Safety Plan - Justice Center- Monthly Report
160
PD Evidence Storage, Area A
PD Locker Room, Area A
Tukwila Public Safety Plan -Justice Center - Monthly Report
161
a,
City of Tukwila
Lydig Construction, Inc Fire Station #51 GC Contract Value $ 9, 943, 234.95
Updated 3.2 7.20 Award Amount: $ 2,219,982.00
WMBE Participation
Scopes of Work that you Intend to
Award to WMBEs
Sub/Supplier Name
Certification
Approximate
Subcontract $
Amount
City of
Seattle Self-
Certification
OMWBE State
Certification
OMWBE
Federal
Certification
SCS
Roofing
Axiom Division 7
SCS
$ 217,945
Site Concrete
Caliber Concrete Const
WBE
$ 394,500
Masonry
Cascade Construction
SCS
$ 310,097
Fencing
Secure -A -Site
WBE
$ 299,000
Steel Erection
CHG Building Systems
SCS
$ 168,922
Overhead Doors
Crawford Door Company
SB, VOSB
$ 102,261
Fire Protection
Emerald Fire LLC
WBE
$ 49,750
Bituminous Waterproofing
Inland Waterproofing
WBE
$ 10,850
Striping
Stanley Patrick Striping
SCS
$ 4,834
Plumbing
Adept Mechanical
MBE
MBE / DBE
SCS
$ 659,596
Concrete Sawing
Salinas Sawing & Sealing
MBE
$ 1,347
Trucking
SilverStreak Inc
WBE
T/M
Site Services
Construction Site Services
MBE
WBE
T/M
Office Supplies
Keeney Office Supply
WBE
T/M
Fire Protection Specialties
RC Building Specialties
MBE
$ 880
Total Amount Intended to be Performed by DBE to Date:
$ 2,219,982
Percentage of Contract Amount:
22%
Scopes where the sub/supplier is not
yet determined or committed
When do you anticipate making a selection?
Do you
anticipate
using a SCS
Is this a
Spread the
Work SCS
Can only a
Sole Source
do the
worke
Approximate
Subcontract $
Amount
$
$
$
Total Amount Not Yet Committed to a Sub/Supplier:
$
Page 2/316 3
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City of Tukwila
Lydig Construction, Inc Fire Station #52 GC Contract Value $ 16,314,475.75
Updated 3.2 7.2 02 0 Award Amount: $ 4,414,634.38
WMBE Participation
Scopes of Work that you Intend to
Award to WMBEs
Sub/Supplier Name
Certification
Approximate
Subcontract $
Amount
City of
Seattle Self-
Certification
OMWBE State
Certification
OMWBE
Federal
Certification
SCS
Structural Steel Erection
Corona Steel
MBE
$ 261,661
Damp & Waterproofing
Inland Waterproofing
WBE
$ 32,100
Masonry
R&D Masonry
VOB
$ 443,850
Fencing
Secure -A -Site
WBE
$ 194,150
Roofing
Axiom Division 7
SCS
$ 267,309
Metal Siding
Axiom
SCS
$ 337,919
Earthwork
Pellco
SCS
$ 2,424,774
Structural Steel Supply
B&B Fabricators
WBE
$ 452,872
***Note: Not all contracts are bought out yet, and Mini-MACC does not include all scopes.
Total Amount Intended to be Performed by DBE to Date:
$ 4,414,634
Percentage of Contract Amount:
27%
Scopes where the sub/supplier is not
yet determined or committed
When do you anticipate making a selection?
you
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$
$
$
Total Amount Not Yet Committed to a Sub/Supplier:
$
Page 2/316 5
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City of Tukwila
BNB - Justice Center GC Contract Value $ 29,098,053.00
812012019 Award Amount:Fs 4,645,946
WMBE Participation
Scopes of Work that you Intend to
Award to WMBEs
Sub/Supplier Name
Certification
Approximate
Subcontract $
Amount
City of
y
Seattle Self-
Certification
OMWBE State
Certification
OMWBE
Federal
Certification
SCS
Supplier of Hardware, Doors and Frames
Contract Hardware Inc.
SBE
$ 310,362
Site Concrete
Caliber Concrete
WBE
$ 520,550
Signage
Sign Wizards
SDBE/WSB
E
$ 36,236
Supplier
SnapTex
SBE/WBE/
MBE
$ 33,875
Shelving
Workpointe
SBE
$ 454,003
Plumbing
Redline Mechanical
X
$ 809,002
Controls
C&C Solutions
VOSBE
$ 235,700
Marble Supply
Skyline Marble
WBE
$ 88,000
Rubber Base Install
Zombie Base
WSBE
$ 4,758
Roofing Systems
Axiom
#1027
$ 583,020
Painting and Coatings
Halili
WBE
$ 219,450
Fire Protection
Columbia Fire
#1599
$ 287,890
Iri ation and Landscaping
RE Sides Landscaping
#1054
$ 1,020,000
Temp Sanitation (NSS)
Construction Site Services
$ 22,000
Waterproofing
Inland Waterproofing
WBE
I
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$ 21,100
Outreach Coordinator
Darling Nava Consulting
M41=0026198
In Progress Participation:
$ 4,645,946
Percentage of Award Amount:
16%
Scopes where the sub/supplier is not
yet determined or committed
When do you anticipate making a
selection?
Do you anticipate
using a SCS
Is this a
Spread the
Work SCS
Can only a
Sole Source
do the
work?
Approximate
Subcontract $
Amount
$ -
Total Amount Not Yet Committed to a Sub/Supplier:
$ -
Page 2/3 1
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172
UPCOMING MEETINGS AND EVENTS
JUNE 2020
Due to COVID-19, meetings will be held electronically, with telephone access available see a ends page).
JUN 1 MONDAY
JUN 2 TUESDAY
JUN 3 WEDNESDAY
JUN 4 THURSDAY
JUN 5 FRIDAY
JUN 6 SATURDAY
➢ Transportation &
➢ Library Advisory
➢ Equity -&-Social
Infrastructure
@Gard
dustise
Committee
Cancelled
6ernrnissien
5:30 PM
Cancelled
Electronic meeting
➢ Planning & Economic
Development
Committee
5:30 PM
Electronic meeting
➢ City Council
Regular Meeting
7:00 PM
Electronic meeting
JUN 8 MOND"
JUN 9 TUESDAY
JUN 10 WEDNESDAY
JUN 11 THURSDAY
JUN 12 FRIDAY
JUN 13 SATURDAY
➢ Community Services &
Look!ngfor Board Member
'v Park-GemrRlssien
➢ 6emrnunity
Safety Committee
5:30 PM
°° "°'°-°°-
Cancelled
9riented-RGksrng
Gitizen- .Adws"
To be determined
=PP
Beard
➢ Finance
'
- U�Yead1
Cancelled
Board Members Needed
Committee
5:30 PM
Currently need 3 more members
To be determined
for the board of Tukwila
Weekend SnackPack's non-
City Council
Committee the
Whole Meeting
7:00 PM
To be determined
profit, Still Waters: Services for
Families in Transition. These
positions are for 3-year term expiring
June 2023.
Application due by
5 PM TODAY!
For more information, visit
tuksnackpack.com.
COVID-19 FINANCIAL RESOURCES FOR WORKERS AND BUSINESSES
The City of Tukwila has compiled a range of information being developed by various agencies and governments that may be helpful to community
members on the City website. Check back on this resource page frequently for updates as new information becomes available.
For more information, visit tukwilawa.gov/departments/administrative-services/covid-19-financial-resources-for-workers-and-businesses.
FREE MEALS DELIVERED TO SENIORS
If you are 60+ years of age and live in Tukwila, you can get up to 7 frozen meals a week. Halal meals are available. This service is provided during
the COVID-19 shutdown by Tukwila Parks and Recreation and King County Veterans Seniors and Human Services Levy. Staff will contact you on
Monday or Tuesday to take orders for Wednesday delivery.
Email ParksRec@TukwilaWa.gov or call 206-767-2321 and leave your name and phone number.
r pfl FREE FOOD DELIVERY TO HOUSEHOLDS AT HIGH -RISK FOR COVID-19
rj /J Tukwila Pantry is partnering with a food delivery service to deliver food to households through the end of June. This delivery comes at no
7�C,r"it+ cost to you. If you live in Tukwila, Burien, SeaTac or Boulevard Park, and are at high -risk for COVID-19, a senior or have no ability to
make it to the Pantry for distribution. To sign up, visit tukwilapantry.org/delivery.
G�%'t/t GET -A -TRUCK CAMPAIGN
Tukwila Pantry is holding a GET -A -TRUCK campaign to raise $15,000 in matching funds to purchase a new delivery truck. The 15-year
old truck racked up over 575,000 miles and served tens of thousands of households. The truck is nearing its final expiration date, and so the Pantry is starting this
campaign to ensure the food bank can continue to operate for years to come. To donate, visit tukwilachildrensfoundation.org/get-a-truck-2020.
DRIVE THRU PICK-UP - 3118 S 140TH ST
Regular pantry hours are 12:30 PM - 2:30 PM (Tue, Thu and Sat). Tukwila Pantry is in need of shopping bags.
VOLUNTEERS - In need of volunteers Wednesday, Friday and Saturday mornings at 9 AM to prepare 500+ bags of food and clean up.
DONORS - Please donate at TukwilaPantry.org.
Still Waters SnackPack needs your donations and volunteer help!
SnackPack is serving food on Fridays in conjunction with Tukwila School District's distribution of breakfast/lunch onsite at participating schools. Due to
the loss of 2 major in -kind donors, food expenditures have nearly doubled. Please donate to feed our Tukwila kids.
For more information, call 206-717-4709 or visit tuksnackpack.com. Checks can be mailed to Still Waters, PO Box 88576, Tukwila WA 98138.
h _ JI SUPPORT OUR RESTAURANTS WITH THE GREAT TUKWILA CARRY -OUT!
Y Many Tukwila restaurants are offering pick-up or delivery options during the Stay Home, Stay Healthy Order. Help support Tukwila
restaurants by ordering from one of the participating restaurants. Please contact Business@Tukwilawa.gov if we missed a restaurant or if a
restaurant is no longer offering services.
For a list of restaurants, visit tukwilawa.gov/departments/economic-development/the-great-tukwila-carryout.
FREE CH I L t7CQRE FREE CHILD CARE FOR ONLY ESSENTIAL WORKERS - MUST PROVIDE WORKER ID OR SIMILAR PROOF OF
EMPLOYMENT
To access other FREE emergency child care slots, call the Child Care Aware of WA Family Center at 1-800-446-1114 and complete an
intake with Family Center staff. After intake, a resources specialist will work to match you with an eligible child care priovider that meets
your family needs. King County and its partners are working quickly, and hope to have child care available by mid -April.
For more information, visit publichealthinsider.com/2020/04112/emergency-childcare-for-first-responders-essential-workers/.
FREE TAX FILING TAX DEADLINE EXTENDED TO JULY 15
PREPARATION Visit MyFreeTaxes.com where you can quickly and easily file your taxes online for FREE with a simple return. All United States tax filers with
- simple returns are eligible. You can prepare and file your taxes using the FREE fillable forms with IRS. You must know how to do your taxes yourself.
MEWFor more information, visit irs.gov/filing/free-file-do-your-federal-taxes-for-free.
COMPLETE YOUR ONLINE SUBMISSIONI
count is mandated by the Constitution and conducted by the U.S. Census Bureau, a nonpartisan government agency. The 2020 Census counts
CUnitedThe
ensus the population in all 50 states, the District of Columbia, and five U.S. territories (Puerto Rico, American Samoa, the Commonwealth of the Northern
Mariana Islands, Guam, and the U.S. Virgin Islands). Each home will receive an invitation to respond to a short questionnaire —online, by phone, or
020by mail. There are 59languages available for online submission.
Espanol 0:0Q 0!%) T!eng Viet _- O{ PyccKNii 4++.pJI Tagalog Polski Frangais Kreybl Ayisyen Portugu6s Q*Ea
Visit my202Ocensus.gov/ to take the 10 minute questionnaire. It's safe, secure, and confidential. Your information and privacy are protected. Your response helps to direct
billions of dollars in federal funds to local communities for schools, roads and other public services.
173
174
Tentative Agenda Schedule
MONTH
MEETING 1 —
MEETING 2 —
MEETING 3 —
MEETING 4 —
REGULAR
C.O.W.
REGULAR
C.O.W.
June
1
8
15
22
See this week's agenda
Special Issues
Consent Agenda
Special Presentations
packet cover sheet for the
- COVID-19: A resolution
- COVID-19: A resolution
South King County Housing
agenda:
amending Resolution No.
amending Resolution No.
and Homeless Partnership
1946 to waive late fees
1946 to waive late fees
progress report and 2020-2021
June 1, 2020
associated with the
associated with the
Work Plan.
Regular Meeting
Residential Rental Business
Residential Rental Business
License and Inspection
License and Inspection
Public Hearings
Program through 2020 in
Program through 2020 in
A resolution adopting the 2021-
response to impacts of the
response to impacts of the
2026 Six -Year Transportation
Novel Coronavirus.
Novel Coronavirus.
Improvement Program.
- An ordinance renewing a six -
A contract with McKinstry
Award a bid and authorize
month moratorium within the
for assessment and
the Mayor to sign a contract
Tukwila International Boulevard
planning services for the
with RL Alia Company for the
study area in the City of Tukwila
City of Tukwila 2020 Facility
Riverton Flapgate Removal
on the development of certain
Study.
Project, in the amount of
uses such as hotels, motels,
An ordinance for salary
$1,503,267.15.
extended stay facilities, or auto
adjustments for the
Authorize the Mayor to sign
oriented uses.
Municipal Court Judge.
Amendment #6 to Contract
Special Issues
COVID-19 weekly update.
Financial impacts from
#17-070 with Otak Inc for
construction management for
A resolution adopting the
COVID-19.
the Riverton Creek Flapgate
2021-2026 Six -Year
Removal Project, in the
Transportation Improvement
amount of $199,965.00.
Program.
A resolution declaring a 2005
An ordinance renewing a six -
Cargo Mate Tandem Axle
month moratorium within the
Enclosed Trailer surplus and
Tukwila International
authorizing its transfer of
Boulevard study area in the
ownership to Renton
City of Tukwila on the
Regional Fire Authority.
development of certain uses
A resolution declaring certain
such as hotels, motels,
fleet vehicles and equipment
extended -stay facilities, or
surplus and authorizing their
auto -oriented uses.
sale or disposal.
A contract for the school
zone in the amount of
Unfinished Business
$68,400 annually.
Authorize the Mayor to sign a
2019 Year -End Financial
contract with McKinstry for
Report.
assessment and planning
COVID-19 weekly update.
services for the City of
Financial impacts from
Tukwila 2020 Facility study in
COVID-19.
the amount of $188,200.00.
An ordinance for salary
adjustments for the Municipal
Court Judge.
COVID-19 weekly update.
Financial impacts from
COVID-19.
MONTH
MEETING 1—
MEETING 2—
MEETING 3—
MEETING 4— I
REGULAR
C.O.W.
REGULAR
C.O.W.
July
6
13
20
27
Consent Agenda
Special Issues
Authorize the Mayor to
- Council consensus on
sign a contract for a
preliminary
transit -oriented
recommendation on
development housing
alternative for Tukwila
strategies plan.
International Boulevard
Resolution approving
Rechannelization Design.
RCO grant application
An update on the City's
Gilliam Creek Fish Barrier
Permit Process.
Removal Project.
Unfinished Business
A resolution adopting the
2021-2026 Six -Year
Transportation
Improvement Program,
and directing the same to
be filed with the State
Secretary of
Transportation and the
Transportation
Improvement Board.
An ordinance renewing a
six-month moratorium
within the Tukwila
International Boulevard
study area in the City of
Tukwila on the
development of certain
uses such as hotels,
motels, extended -stay
facilities, or auto -oriented
uses.
Authorize the Mayor to
sign a contract for the
school zone.