Loading...
HomeMy WebLinkAbout20-045 - Dimensional Communications, Inc - Audio Visual Build Out ServicesCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES 20-045 Contract Number: Council Approval 5/18/20 This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Dimensional Communications , hereinafter referred to as "the Contractor," whose principal office Is located at 1220 Anderson Rd. Mount Vemon, WA 98274 WHEREAS, the City has deterrnined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal. State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed S 122.726,85 a rate of 50% down, 50% upon completion Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget In any way. 4. Duration of Agreement, This Agreement shall be in full force and effect for a period commencing 4128 , 2 0,L, and ending when work Is comPlete , 20 20 , unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2019 Page 1 of 4 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers , the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement , insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1, Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000 ,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington . CA Revised December 2019 Page 2(04 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain , or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance , or insurance pool coverage maintained by the City shall be excess of the Contractors insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, If any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terrninate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand , or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reportino. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently end properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age. veteran status, sex, sexual orientation, gender identity, marital status, political affiliation , the presence of any disability, or any other protected class status under state or federal law, In the selection and retention of employees or procurement of materials or supplies. CA Revised December 2019 Page 3 of4 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severabillty and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington . The prevailing party in any such action shall be entitled to its attorneys fees and costs of suit. 17. Conflict in Terms. In the event of a conflict between the terms of this Agreement and the terms in any other document, including but not limited to all Exhibits hereto, the terms of this Agreement shall prevail. s DATED this 721 day of On CITY OF TUKVVILA CONTRACTOR , 20 Zif) vta Seaml.al,co,om c4(eade 6.eadtWe.- BY RB Printed Nameand Title: Rob Custer. Vice President Allan Ekberg, Mayor ATTEST/AUTHENTICATED: ektedirey 06;21ahett9 Key: I ,......,:1,384.3,1,10,36,1 ,Ctfidg City Clerk, Christy O'Flaherty APPROVED AS TO FORM: ct (Saw& Office of the City Attorney Address: 1220 anderson Rd. Moun Vernon, WA 98274 Page 4 of 4 CA Revised December 2019 DOGOOML1000; 1220 Anderson Rd. Mount Vernon, WA 98274 Phone: (360) 424-6164 0,11 000CLIVOGATOOE000 Fax: (360) 424-8872 www.dimensional.net Submitted to: The City of Tukwila 6200 Southcenter Blvd. Tukwila, WA. 98188 Date: April 24, 2020 Location: New Justice Center Contact: Joseph Todd We hereby propose the following: Provide and install A/V equipment as follows: EOC Scope of work: Provide and install a new AV systems in the EOC, Conference Room A and Conference Room B. The EOC room will function as follows. (2) Owner funished 70" 4K Ultru HD Interactive displays with wall mount brackets will be installed on the wall at the front of the room. (4) Owner provided 60" 4K Ultra HD displays with wall mount brackets will be installed on the side walls.. (4) Crestron Digital Media wall plates with HDMI will be installed on the walls. (2) will be installed on the side walls and (2) will be installed at the front of the room near the owner furnished 70" interactive displays. (2) USB wall plates will be installed next to the (2) HDMI wall plates at the front of the room near the owner furnished 70" interactive displays. The (2) connections at the front of the room will include HDMI, Audio, USB for interactive display connectivity. The (2) connections on the side walls will include HDMI and Audio. A 10.1" Crestron wall mounted touch panel will be installed at the front of the room for control of the system. (4) New ceiling speakers will be installed in the room to cover the audience area as part of another quote. The speakers will be powered by an audio amplifier. A Crestron DM MD16x16 Digital Media Switcher will be installed to support the video and audio routing for the room. The switcher is equipped to support up to QTY 4 owner furnished cable boxes as sources to the system. The switcher will be installed into a customer provided free standing equipment rack. The equipment rack will house all the equipment for both the EOC and Conference Rooms A & B. The switcher will feed the (2) owner furnished 70" interactive displays and the (4) owner furnished 60" video monitors discrete video feeds from the system. The switcher will handle all of the source equipment switching and transportation duties. An audio DSP with Dante and telephone card will be installed to handle all microphone mixing and audio switching duties. The DSP has AEC acoustic echo cancellation that is required for clean echo free audio when doing conference calls. (2) channels of Shure wireless microphone systems will be installed into the rack and connected to the DSP. The wireless microphones will be a combo style which allow the user to use a handheld or lapel microphone. An 8-Bay changing station will be provided for charging of the wireless microphone systems. Conference A&B Conference Room A & B will function as follows. (4) Owner furnished 60" 4K Ultra HD displays with wall mount brackets will be installed on the side walls.. (2) Crestron Digital Media wall plates with HDM1 will be installed on the walls. The (2) connections in the room will include HDMI, Audio. (2) 7" Crestron wall mounted touch panels will be installed, one for each room A & B for control of the system. (4) New ceiling speakers will be installed in the room to cover the audience area as part of another quote. The speakers will be powered by (2) audio amplifiers. The combinable conference A & B will have a partition sensor installed. The sensor will allow the room to split into two separate operating systems. All functions will operate in both the combined and un-combined operating modes with the exception of the conference calling capabilities which are shared amongst the EOC, Conference A, and Conference B.. (2) channels of Shure wireless microphone systems will be installed into the rack and connected to the DSP. The wireless microphones will be a combo style which allow the user to use a handheld or lapel microphone. An 8-Bay charger is provided to charge the microphones. This is the same charger as the one mentioned in the EOC. (2) Listen Technologies ALS or assisted listening systems will be installed into conference A & 8 to allow for hard of hearing individuals to hear the audio from the presentation. (2) Belt pack headsets will be provided with each ALS system. All three rooms have the ability to operate as three stand alone rooms or they can be combined and used in any combination. The systems support 4K resolution. The Crestron DM-MD16x16 switcher is equipped with a redundant power supply. The system is equipped to accommodate QTY 4 owner provided cable boxes. Equipment and materials as follows: Item Quantity Description 1. 10 Peerless ST670P Tilt Wall Mount Bracket $1,212.68 2. 1 Crestron DM-MD16x16 Digital Media Switcher w/Redundant Power Supply $6,860.00 3. 6 Crestron DMC-4KZ-C HDBaseT 4K Digital Media Input Card $4,620.00 4. 5 Crestron DMC-4KZ-CO-HD 2-Channel HDBaseT 4K Digital Media Output Card $4,550.00 5. 7 Crestron DMC-4KZ-HD 4K HDMI Input Card $3,920.00 6. 2 Crestron DMC-4KZ-CO-HD 2-Channel 4K HDMI Output Card $2,520.00 7. 2 C2G 3900 12m Active USB cable $57.57 8. 2 DCI Custom USB single gang decora outlet $70.00 9. Lot Crestron Digital Media Cable $1,680.00 10. 6 Crestron DM-TX-4K-100-C-1G Digital Media Transmitter HDMI Wallplate $2,940.00 11. 10 Crestron DM-RMC-4K-100-C-1G Digital Media Receiver HDMI $4,900.00 12. 3 Crestron AMP-150-70 Single Channel Modular Power Amplifier 50w, 70v $1,050.00 13. 1 Crestron CP3N 3-Series Control Processor $1,820.00 14. 1 Ethernet Switch POE $210.00 15. 2 Crestron TSW-760 7" Touch Screen $1,960.00 16. 1 Crestron TSW-1060 10.1" Touch Screen $1,680.00 17. 1 Crestron GLS-PART-CN Crestnet Partition Sensor $490.00 18. 1 Biamp TesiraFORTE DAN VT 12x8 Audio DSP with AEC and Telco Card $2,938.60 19. 4 Shure QLXD124/85 Handheld and Lavalier Combo Wireless System $6,445.60 20. 2 Shure UA874US Acitve Directional UHF Antenna with amp $50.00 21. 2 Shure UABiast-US In Line adapter and power supply cables $154.00 22. 1 Shure SBC800-US 8-Bay Battery Charger $490.00 23. 8 Shure SB900A Lithium -Ion Rechargeable Battery $840.00 24. 1 Middle Atlantic PD-915RV-RN Rack Mount Power Panel $153.09 25. 1 Middle Atlantic UMS1-5.5 Shelf $37.17 26. 4 Middle Atlantic OCAP-2 Cable Box Rackshelf $118.44 27. 2 Listen LCS-120-01-D WiFi/RF Base System Dante Assistive Listening System $2,819.18 28. 6 C2G 50612 15' HDMI Cable $77.53 29. 13 C2G 56782 3' HDMI Cable $85.36 30. 3 Liberty DL-AR2765 Digital Adapter Ring USB-C only $423.49 31. 6 Extron Lockit Cable Adapter Tether $67.20 32. Lot Installation, Programming, Testing, Training, Submittals, Drawings, and O&M's $19,294.61 33. 1-Year Labor & Material Warranty Included 34. Lot Standard Ground Freight $801.39 Seventy Five Thousand, Three Hundred and Fifty Five Dollars and 90/100 $75,335.90 + WSST Courtroom Scope of work; Provide and install a new AV systems in the courtroom. The Courtroom system will function as follows. (1) Owner funished 70" 4K Ultra HD interactive display with an articulating wall mount bracket will be installed on the wall near the jury box in the Courtroom. (1) Owner provided Polycom VTC camera with wall mount bracket will be installed on the side wall under the display. (1) Crestron Digital Media wall plate with HDMI will be installed at the clerks desk that will allow a portable device such as a laptop to connect to the system and display on the wall mounted 70" display. (3) gooseneck microphones with push to mute bases will be installed at the judges bench, prosecuter, and defense locations. A (1) gooseneck microphone with shock mount will be installed at the whitness stand. A 7" Crestron table top touch panel will be installed at the clerks desk for control of the system. (6) ceiling speakers will be installed in the room above the loud and positioned between the gaps in the cloud to cover the room as part of another quote. The speakers will be powered by a multi -channel audio amplifier. The multi- channel audio amplifier will allow us to zone each speaker and to use mix minus programming to control audio feedback. A Crestron DMPS3-4k-350 Digital Media Switcher will be installed to support the video and audio routing for the room. The switcher will be installed into an owner furnished free standing equipment rack. The equipment rack will house all the equipment for the courtroom. The switcher will feed the (1) owner furnished 70" interactive display and the (1) owner furnished Polycom video conferencing system. The switcher will handle all of the source equipment switching and transportation duties. An audio DSP with a telephone card will be installed to handle all microphone mixing and audio switching duties. The DSP has AEC acoustic echo cancellation that is required for clean echo free audio when doing conference calls. The DSP will interface with the owner furnished court recording PC. A Listen IR Assistive Listening system will be installed in the room for hard of hearing individuals to be able to hear the audio. Equipment and materials as follows: Item Quantity Description 1. 1 2. 1 3. 1 4. 3 5. 1 6. 1 7. 1 8. 1 9. 1 10. 1 11. 1 12. 1 13. 1 14. 1 15. 1 16. 1 17. 1 18. 1 19. 1 20. 1 21. Lot 22. Lot 23. 1 24. 3 25. 1 26. 1 27. 2 28. 1 29. Lot 30. Lot 31. 1-Year 32. Lot OFE VTC Camera Crestron DM-TX-4K-100-C-1G DM Transmitter (HDMI) Crestron HD-EXT3-C-B_SYSTEM HDMI and RS-232 Extender System Shure MX4180/S Gooseneck Microphone Shure MX4185/5 Gooseneck Microphone Whitness Crestron TSW-760-B-S Touch Panel Crestron T5W-760-TTK-B-S Table Top Kit Black Box IC280A-R2 USB Transmitter/Receiver for FTR court recorder Crestron DM-RMC-4K-100-C DM Receiver Cestron DMPS3-4K-250-C Digital Media System Switcher Biamp Tesera Forte VT Audio DSP Netgear FS729TP-100NAS ethernet switch OFE Polycom Video conferencing codec Crown CT475-XFMR-4 4channel audio amplifier OFE 70" Dell Interactive Display Peerless SA771PU articulating Wall Mount Bracket Listen L5-90 ListenlR IDSP Level I System Listen LA-141 ALX Expansion Radiator DCI Custom Two gang wall plate w/touchpanel/IAN/USB Middle Atlantic PD-915RV-RN Rack Mount Power Panel Crestron Digital Media Cable Plenum Belden 9451P Plenum Mic/Line Cable C2G 56783 6' High Speed HDMI Cable C2G 56782 3' High Speed HDMI Cable C2G 50612 15' High Speed HDMI Cable Liberty DL-AR2765 Digital Adapter Ring USB-C only Extron Lockit Cable Adapter Tether Vaddio Camera mount under display 535-2000-251 Misc Rack Build Parts Installation, Programming, Testing, Training, Submittals, Drawings, and O&M's Labor & Material Warranty Standard Ground Freight $0.00 $490.00 $700.00 $882.00 $231.00 $980.00 $140.00 $661.72 $490.00 $5.600.00 $2,518.60 $490.00 $0.00 $994.52 $0,00 $437.51 $1,155.59 $466.47 $105.00 $163.17 $420.00 $126.00 $6.85 $19.70 $12.92 $141.16 $22.40 $158.27 $210.00 $13,311.75 Included $251.76 Thirty One Thousand, One Hundred and Eighty Six Dollars and 39/100 $31,186.39 + WSST Display Installation Scope of work: install owner furnished displays. DCi will provide tilting wall mount brackets for each display. Equipment and materials as follows: Item Quantity Description 1. 15 2. 15 3. Lot 4. 1-Year 5. Lot OFE displays Peerless ST670P Tilt Wall Mount Bracket Installation, Programming, Testing, Training, Submittals, Drawings, and O&M's Labor & Material Warranty Standard Ground Freight $0.00 $1,819.02 $3,202.55 Included $25.99 Five Thousand, and Fourty Seven Dollars and 56/100 $5,047,56 + WSST Grand Total $111,569.84+WSST Note: -Proposal includes time and material to install the above equipment. - All installation shall occur during normal business hours. -Price does not includes WSST. -Price does not include any electrical NC alterations. -All network connections, PC's, displays, VTC codec, VTC camera, and PC monitors are to be provided by customer. -All cable boxes and CATV system by others. -Conduit and pathway by others. -Owner to furnish all equipment racks, flat panel monitors and interactive displays. DCI will furnish the mounts and install displays. Submitted by: James L. Gallegos. Time payment options are available upon request. Cash Terms: 50% down with balance due at installation. This proposal may be withdrawn if not accepted within thirty (30) days. DCI Authorized Signature: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. You agree that Dimensional retains a security interest In all personal property delivered pursuant to the acceptance of this proposal and to any equipment later ordered by you from Dimensional, until such time as payment of all amounts due to Dimensional are made in full. If you fail to make any payments when due, Dimensional may require you to retum all personal property delivered, make it available to Dimensional for recovery, or exercise any other rights or remedies arising from RCW 62A.9A. Regardless of default, we may also file a mechanic's lien, IJCC-1 form and other collateral registration, By signing this proposal you consent to such filings. All liens and security interests, if incorporated, will be released upon full payrnent of all amounts due Dimensional arising from or related to this proposal. Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Authorized Signature: Date of Acceptance: